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HomeMy WebLinkAbout2019 03 25 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA 0 G? Incorporated • 1959 • '~00o wE .T CITY COMMISSION MINUTES REGULAR MEETING MONDAY, MARCH 25, 2019 - 6:30 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Commissioner/Deputy Mayor Kevin Cannon - Seat Two Commissioner Jean Hovey - Seat One Commissioner Ted Johnson - Seat Three Commissioner TiAnna Hale - Seat Four Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 2 OF 19 C�1���1A1�11�►]Um The Regular Meeting of Monday, March 25, 2019 of the City Commission was called to Order by Mayor Charles Lacey at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Kevin Cannon, present Commissioner Jean Hovey, present Commissioner Ted Johnson, present Commissioner TiAnna Hale, present Commissioner Geoff Kendrick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, absent Assistant to the City Clerk Antonia DeJesus, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda, Mayor Lacey remarked, "Commissioners, may we Adopt the Agenda without objection?" Deputy Mayor Kevin Cannon stated, "No objection from me." Commissioner Geoff Kendrick added, "No objection. Mayor Lacey then said, "Hearing none, it stands Adopted." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the Mayor REQUEST: Mayor Charles Lacey is requested to receive a commemorative art poster from the Central Florida British Car Club in recognition of their 35th year of their annual car show that will be held at Central Winds Park on April 6, 2019. Mr. Jeff Corenblum, 3024 Village Hill Place, Winter Park, Florida: introduced himself as the President of the Central Florida British Car Club, spoke of the event and organization as a whole, and commented favorably of the new relationship between the City and his organization and that they were looking forward to a long term partnership. Mr. Corenblum noted that this event was free to the public, invited everyone to attend and said that more information was available on their website. Continuing, Mr. Corenblum presented Mayor Lacey with a commemorative poster. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 3 OF 19 INFORMATIONAL AGENDA INFORMATIONAL 200. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to advise the City Commission of changes to the Lynx bus service agreement at the Senior Center. FISCAL IMPACT: Projected savings of $7,000-$9,000 annually depending on the number of trips per year. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. No discussion. INFORMATIONAL 201. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to advise the City Commission about Winter Springs becoming a "Gateway Community" through the Florida Trail Association. FISCAL IMPACT: No fiscal impact. All costs are covered by Florida Trail Association. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 4 OF 19 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. PUBLIC INPUT Mayor Lacey opened "Public Input ". Ms. Gina Shafer, Winter Springs Village, Winter Springs, Florida: commented on signage and legal advertisements for Public Hearings, remarked that a lot of people do not receive newspapers any more, and hoped that this could change. Brief comments followed on state and local legal advertisement requirements. Deputy Mayor Cannon suggested this matter could be addressed during future land use discussions and he would keep Ms. Shafer advised when this was to be discussed. Mayor Lacey closed "Public Input ". CONSENT AGENDA CONSENT 300. Police Department REQUEST: The Police Department requests the City Commission approve Resolution Number 2019-05 recognizing Corporal Valarie Riddick upon her retirement. FISCAL IMPACT: There is no fiscal impact to Resolution 2019-05 being approved. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 5 OF 19 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve Resolution Number 2019-05 in honor of Corporal Valarie Riddick. There was no discussion on this Agenda Item. CONSENT 301. Not Used CONSENT 302. Police Department REQUEST: The Police Department requests consent and consideration of the Commission to enter into a Statewide mutual aid agreement allowing the Police Department to render aid as well as request aid from other governmental agencies statewide during times of emergency declarations. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 6 OF 19 RECOMMENDATION: Staff recommends the Commission approve the City to enter into the Statewide mutual aid agreement and authorize the City Manager and City Attorney to execute any and all documentation necessary to enter into this agreement. No discussion. CONSENT 303. Finance and Administrative Services Department REQUEST: Finance and Administrative Services Department is requesting the Commission approve Resolutions 2019-02, 2019-03, and 2019-04 designating the Interim City Manager, Interim Finance Director and Public Works Director as authorized representatives to execute documentation required by 5/3rd and Regions Bank on behalf of the City of Winter Springs. FISCAL IMPACT: There is no financial impact related to this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Applicable custody agreement and resolution will be sent to 5/3rd and Regions Bank. RECOMMENDATION: Staff recommends that the Commission approve Resolutions 2019-02, 2019-03, and 2019-04 which designates the authorized representatives to execute documentation with 5/3rd and Regions Bank. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 7 OF 19 CONSENT 304. Office of the City Attorney REQUEST: At the previous direction of the City Commission at the March 11, 2019 meeting, the City Attorney presents a proposed Interim City Manager Employment Agreement by and between Shawn Boyle and the City, effective upon approval by the City Commission and execution by the parties on April 8, 2019. FISCAL IMPACT: There is a direct fiscal impact related to this Agenda Item as expressly stated in the Interim City Manager Agreement. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission shall consider approval of the attached Interim City Manager Employment Agreement by and between Shawn Boyle and the City. No discussion. CONSENT 305. Finance and Administrative Services Department REQUEST: Finance and Administrative Services Department requests Commission authorization to dispose of surplus assets according to the attached disposition sheet(s). FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 8 OF 19 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus asset(s). There was no discussion on this Agenda Item. CONSENT 306. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, March 4, 2019 City Commission Workshop Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MARCH 25, 2019 PAGE 9 OF 19 RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, March 4, 2019 City Commission Workshop Minutes. No discussion. CONSENT 307. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, March 11, 2019 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, March 11, 2019 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. "MOTION TO APPROVE CONSENT AGENDA." MOTION BY DEPUTY MAYOR CANNON. MAYOR LACEY POINTED OUT, SECONDED BY COMMISSIONER KENDRICK. DISCUSSION. REGARDING CONSENT AGENDA ITEM "302", DEPUTY MAYOR CANNON INQUIRED ABOUT REIMBURSEMENTS. FURTHER REMARKS FOLLOWED ON LOCAL MUTUAL AID AGREEMENTS, AND HURRICANE DAMAGE IN BAY COUNTY, FLORIDA. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 10 OF 19 VOTE: COMMISSIONER HOVEY: NAY COMMISSIONER JOHNSON: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CANNON: AYE COMMISSIONER HALE: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400.Office of the City Attorney REQUEST: Office of the City Attorney requests that the City Commission consider adopting Ordinance No. 2019-03 on Second Reading, authorizing the conveyance of land in furtherance of a Developer's Agreement, dated January 8, 2018, and memorializing by ordinance and ratifying a conveyance of land to the State of Florida for the "missing link" for the Cross -Seminole Trail pursuant to an Exchange Agreement, Dated February 12, 2018. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Ordinance other than staff and attorney time to prepare the Ordinance and complete the conveyance of the Nub Property to 419 Metal and Auto Recycling Center, Inc. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission consider adopting Ordinance No. 2019-03 on Second Reading, authorizing the conveyance of land in furtherance of a Developer's Agreement, dated January 8, 2018, and memorializing by ordinance and ratifying a conveyance of land to the State of Florida for the "missing link" for the Cross -Seminole Trail pursuant to an Exchange Agreement, Dated February 12, 2018. City Attorney Anthony A. Garganese read Ordinance 2019-03 by "Title" only. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE I 1 OF 19 Deputy Mayor Cannon asked if conveyance was to be via a Quit -Claim Deed to which Attorney Garganese said, "Correct." As to the actual location, a map was shown and Mr. Bryant Smith, III, P.E., CFM, City Engineer Community Development Department pointed out the location being addressed. Further remarks. Mayor Lacey opened "Public Input "for this Agenda Item. No one spoke. Mayor Lacey closed "Public Input "for this Agenda Item. "MOTION TO APPROVE ORDINANCE 2019-03 ON SECOND READING." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER HALE. DISCUSSION. VOTE: DEPUTY MAYOR CANNON: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER HALE: AYE COMMISSIONER JOHNSON: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. PUBLIC HEARINGS 401. Community Development Department REQUEST: The Community Development Department requests the City Commission hold a public hearing for the approval of a waiver to Section 20-253(e)(2)(iv) of the City Code of Ordinances, which requires a corner yard setback of 25 feet. The applicant is requesting the waiver in order to construct an attached walk-in closet approximately 19 feet from the corner yard setback in lieu of the required 25 feet. The subject property is located at 677 Cayuga Drive, at the southwest corner of Cayuga Drive and Saranac Drive. FISCAL IMPACT: Approval of the Waiver will allow the property owner to add additional living area to their home, which may result in a minimal increase in revenue to the general fund. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 12 OF 19 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff and the Planning and Zoning Board found the request consistent with the Comprehensive Plan and all other applicable sections of the City Code and unanimously recommended approval of the Waiver to Section 205-25(e)(2)(iv) in order to construct an addition approximately 19 feet from the corner yard setback in lieu of 25 feet. Mr. Jim Resta, City Planner, Community Development Department presented this Agenda Item for consideration. Mayor Lacey opened "Public Input "for this Agenda Item. No one addressed the Mayor and City Commission. Mayor Lacey closed "Public Input" for this Agenda Item. "MOTION TO APPROVE." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: COMMISSIONER HALE: AYE DEPUTY MAYOR CANNON: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER JOHNSON: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 500. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 13 OF 19 REPORTS REPORTS 600. Office of the City Attorney — Anthony A. Garganese, Esquire No Report was given. REPORTS 601. Office of the City Manager — Kevin L. Smith City Manager Kevin L. Smith remarked on the ongoing workshops related to land use issues and noted that Staff was actively working with the direction previously provided by the City Commission. However, given the voluminous nature of the task, Manager Smith noted, "They are not ready with that entire package — which is huge." Furthermore, Manager Smith wondered if the City Commission preferred for the information to be provided collectively or in phases and mentioned that Mr. Tim McClendon, AICP, Director, Community Development Department also planned to provide the City Commission with the proposed survey questions for consideration. Deputy Mayor Cannon acknowledged the extensive scope of the work regarding land use issues that needed to be done and mentioned other topics that needed discussion such as construction waste. Manager Smith noted that arbor issues was another item that needed to be addressed. Manager Smith commented, "Maybe we let Anthony (Garganese) and Tim (McClendon) continue the work on the initial project; we come back with a discussion on construction waste, a Phase 1 discussion on arbor, and I would ask for a discussion also on a Commission review of the survey questions. Is that a meeting that I could get Consensus on?" Discussion continued. Commissioner Kendrick expressed agreement with Deputy Mayor Cannon's comments on arbor and construction waste however he cautioned against getting off track. Manager Smith noted, "To be clear, we are working on the initial direction from our initial Workshop. That is a very voluminous task." Manager Smith continued, "The options are A, to come forward with that incomplete, but to start taking it in in phases, or option B, is to wait and get it complete and then still take it in phases. I'm suggesting now, based on the Deputy Mayor's comments which I tend to agree with, that we don't address the items that were brought forth at the first Workshop. We continue to let Tim (McClendon) and Anthony (Garganese) work on that. Rather we come back with a 4/1 [/2019] Workshop and discuss construction waste." Furthermore, Manager Smith noted, "The second item for discussion would be something we've been talking about for several months, which is Arbor. That being a very detailed discussion, it would probably be just a start of that discussion, just get some input to go from there. And the third item would be my request for you to also take a look at the survey questions." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 14 OF 19 Deputy Mayor Cannon suggested that his preference was that Attorney Garganese and Mr. McClendon come to the City Commission when they have a finished product rather than piecemeal. Manager Smith acknowledged this and added, "Even in doing that, at the point in time Anthony (Garganese) and Tim (McClendon) are complete, when we bring that forward, it will still require multiple meetings." Commissioner Ted Johnson spoke of the Workshop Agenda and Public Input, which Manager Smith said that Public Input would as always be included. Commissioner TiAnna Hale expressed her agreement, mentioned some research that she had conducted, and passed out some related visioning information highlighting community involvement. Manager Smith asked, "Before we move on, do I have Consensus on the format for the April 1 Workshop?" Mayor Lacey noted, "I think so." No objections were noted. Next, Manager Smith pointed out, "As you also may recall, we had some significant discussion last time about public involvement and I had suggested that we do something that's often done, and as a matter of fact, we did it here about ten (10) years ago when I started, and it's typical to do such when you have a significant change on the dais be it at the administrative level or at the policy making level." Manager Smith then explained that the Institute of Government facilitated the sessions and then he mentioned some of the attendees. Continuing, Manager Smith noted, "It seemed to be a very involved and very productive meeting and my suggestion is that we go back to the Institute of Government at UCF and ask them to facilitate a similar workshop which again is - just to give you a little bit of an overview of what it entails, it's a very, very customer driven approach." Manager Smith went on to give examples of some of the many activities that were held during the last Visioning Sessions. Furthermore, Manager Smith noted, "At the end of the day that was put into a report that was an appendix, and was a huge part of the strategic plan that I developed some ten (10) odd years ago which has been completed." Manager Smith added, "So, if that is something that may have some synergy or tie into what you have there Commissioner Hale, then what we're working on now with the Commission's blessing is Tim (McClendon) has reached out to the Institute of Government." Manager Smith mentioned that City Staff is waiting to hear back about some possible dates, hopefully in April or May which would then be provided to the Mayor and City Commission for consideration, and also noted that Staff would market the event on social media. Deputy Mayor Cannon said that he personally would prefer an April date for the Visioning Session(s). Deputy Mayor Cannon added, "My understanding is this is this Visioning process is going to focus primarily on the Land Use issues or is it going to include everything from budgetary and personnel?" Manager Smith responded, "It's more geared towards Land Use, it would be but it would get down to the nitty-gritty if you will" and would encompass what people would like and what they would not like. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 15 OF 19 Deputy Mayor Cannon asked if the City needed to consider a larger venue for the Visioning Sessions to which Manager Smith mentioned that last time, City Hall was used and everything worked out fine. It was then noted that with the recent renovations at City Hall, the logistics should work even better this time around. Deputy Mayor Cannon was in agreement and suggested this be finalized so residents could be notified. Commissioner Kendrick explained that he and Mayor Lacey had been in touch with the Institute of Government and that based on their current schedule, the months of May or June may actually be when they have available openings. In terms of a Consensus, Mayor Lacey asked the City Commission, "Any dissent from anyone to the path that the City Manager's got?" No objections were voiced. Manager Smith added, "We'll certainly bring back the closest date that we possibly can, so we can get this thing moving." REPORTS 602. Office of the City Clerk — Andrea Lorenzo-Luaces, MMC Assistant to the City Clerk Antonia DeJesus said, "No Report." REPORTS 603. Office of the Mayor - The Honorable Charles Lacey No Report was given. REPORTS 604. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Jean Hovey asked about the format of the visioning survey to which Manager Smith indicated, "Internet based." Brief remarks followed on marketing which would also include social media. Next, Commissioner Hovey spoke about increasing access to meeting agenda items on the City's website. Assistant to the City Clerk DeJesus noted that this was in the works. Continuing her Report, Commissioner Hovey mentioned the Trotwood Pavilion being dedicated to the late Commissioner Pam Carroll. While acknowledging that honor, Commissioner Hovey noted that former Commissioner Joanne M. Krebs had served much longer as a member of the City Commission and also as a Board Member and asked where we were in terms of honoring others. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 16 OF 19 Manager Smith responded that such dedications typically came from City Commission directives, referenced some past examples, and pointed out, "If there is direction to do so, we'll certainly bring something back." Deputy Mayor Cannon suggested that he would ask that . Staff bring some recommendation to the City Commission to include input from Mr. Chris Caldwell, Director, Parks and Recreation Department and his Staff. Manager Smith added that Staff was working on a project at Central Winds Park that for discussion purposes, could be called a "Walk of Fame". Manager Smith said that he understood the interest in possibly recognizing a long standing Elected Official like former Commissioner Joanne M. Krebs in a more distinct manner. With further remarks about current and future projects, Manager Smith added that the City could "Come up with something that would be worthy of the recognition of - the longest standing..." Deputy Mayor Cannon noted, "...Very supportive of that idea." Deputy Mayor Cannon then suggested that Staff could bring back some different options for the City Commission to consider. Summarizing, Mayor Lacey asked, "Any objection from the Commission to the City Manager bringing back just a laundry list of available topics?" Commissioner Kendrick and Commissioner Hovey stated, "Okay." No objections were heard. Lastly, Commissioner Hovey emphasized the importance of residents communicating with their Legislators in order to cultivate change on important issues, and spoke of a situation that she personally had been involved with. REPORTS 605. Office of Commissioner Seat Two/Deputy Mayor - The Honorable Kevin Cannon Deputy Mayor Cannon referenced past discussions regarding the City being more proactive in lobbying for more funds. Deputy Mayor Cannon noted that Winter Springs' resident David Smith who had recently been elected to the Florida House of Representatives had assisted the City of Oviedo and the City of Sanford with lobbying efforts; and as a result, the City of Sanford was being considered for funds for their wastewater plant. On a related note, Deputy Mayor Cannon hoped that via the Visioning process, the City could determine ways to reach out to Representative David Smith and others for assistance in advancing spending bills for funding City capital projects. Secondly, Deputy Mayor Cannon recalled a visit to Mount Pleasant, South Carolina and mentioned that this community had effectively blended big businesses with the aesthetics of their town center. Deputy Mayor Cannon noted that he would provide photographs for the City Commission to review. Deputy Mayor Cannon then mentioned a couple of upcoming events that he was looking forward to. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 17 OF 19 Commissioner Hovey asked if an invitation could be sent to Representative David Smith to attend the City's Visioning Session(s). Mayor Lacey stated, "I agree." Furthermore, Commissioner Hovey mentioned that due to a previous family commitment, Commissioner Hovey would not be able to attend the dedication of the Trotwood Pavilion this weekend. REPORTS 606. Office of Commissioner Seat Three — The Honorable Ted Johnson Commissioner Johnson referenced a ribbon cutting ceremony he attended at CareNow Urgent Care and noted that he was impressed that the facility had an x-ray technician on staff throughout the week, including weekends. Next, Commissioner Johnson recognized Mr. Shawn Boyle, Director, and Mr. Guy Meyers, Construction Project Manager, both from the Finance and Administrative Services Department for their excellent work on the pavilion at Trotwood Park. Commissioner Johnson also complimented Mr. Caldwell and Mr. Mike Barclay, Recreation Superintendent, Parks and Recreation Department for their many efforts and ideas for the upcoming Dedication Ceremony of the Commissioner Pamela A. Carroll Memorial Pavilion to be held on Sunday, March 31, 2019. REPORTS 607. Office of Commissioner Seat Four — The Honorable TiAnna Hale Commissioner Hale said that she had attended a couple of advocacy classes, and mentioned a Capitol Connection trip which the Oviedo -Winter Springs Regional Chamber of Commerce was coordinating. It was noted that Deputy Mayor Cannon would be going on this Capitol Connection trip and Commissioner Hale said she also would be interested in also participating. Furthermore, Commissioner Hale pointed out that on Wednesday, April 3, 2019 at the local VFW (Veterans of Foreign Wars), Ms. Stephanie Murphy, United States House of Representatives for Florida's Vh Congressional District would be in attendance and available to meet with the community. On another note, Commissioner Hale asked about the status of livestreaming City Commission meetings. Manager Smith responded, "The truth is, the list is so voluminous, it's not near the top. That's the honest answer, and to expand on that just a little bit more, it's been significantly complicated by recent actions relative to ADA (Americans with Disabilities Act) requirements." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MARCH 25, 2019 PAGE 18 OF 19 REPORTS 608. Office of Commissioner Seat Five - The Honorable Geoff Kendrick Commissioner Kendrick hoped that everyone had a good Spring Break. Next, Commissioner Kendrick commended Ms. Lena Rivera, P.E., D.WRE, Director, Public Works/Utilities Department and Mr. Boyle for their efforts in repairing a damaged part of the Oak Forest wall. Commissioner Kendrick sincerely thanked Chief of Police, Kevin Brunelle, Police Department for his and his Department's efforts and pointed out that the City of Winter Springs was named one of the safest cities in Florida. Commissioner Kendrick further offered his thanks to Chief Brunelle, Captain Matt Tracht, Operations Bureau, Police Department, and all of the staff of the Winter Springs Police Department and added, "For your work, your service and everything you do." Continuing with his Report, Commissioner Kendrick then referenced a proposed development that did not move forward through the review process Mr. (Bryant) Smith spoke of a potential retail project which did not meet set -back requirements and other criteria and did not materialize. Commissioner Kendrick referenced another possible retail project, and asked if there had been any other recent Applications to which Mr. (Bryant) Smith said there had not been any multi -family Applications and mentioned a medical office which was going through the review process. Furthermore, Commissioner Kendrick mentioned a proposed Moratorium, and hoped we would not miss any Application opportunities, and remarked, "We don't want to miss any more opportunities that this potential Moratorium might make and since there are no other Applications, what I propose is shelving what we are talking about as far as C-1, C-2 or Special Exceptions - it is very redundant and it is very confusing and say a one (1) year Moratorium on multifamily, all definitions of multifamily in Winter Springs and get it behind us." Discussion continued. Deputy Mayor Cannon remarked about rules of procedure for City Commission meetings. With further comments, Deputy Mayor Cannon spoke of Pre -Application development meetings, and whether any Developers had told Staff that a proposed Moratorium was causing any issues, to which none were noted by Staff. Discussion. Mayor Lacey inquired if there was Consensus for Staff to possibly bring forth an Ordinance related to multifamily housing. Mayor Lacey noted he did not see a Consensus. PUBLIC INPUT Mayor Lacey opened "Public Input". Ms. Gina Shafer, Winter Springs, Florida: commented on the issue of trash on the Blake Apartment's site, and suggested that for future construction sites, the City ensure project sites are secured during storm/hurricane events. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — MARCH 25, 2019 PAGE 19 OF 19 Much discussion followed on construction waste specifically at the Blake Apartment complex and Deputy Mayor Cannon suggested that Ms. Shafer and her neighbors attend the upcoming Workshop on April 1, 2019 and offer any comments, as this matter should specifically be addressed. Commissioner Johnson noted he had walked the site and agreed this site should be monitored. Captain Tracht indicated that a Code Enforcement Case was still open and the situation was being observed. Discussion. Commissioner Hale thanked Ms. Shafer for her input. Mr. James Evans, 217 Almaden Court, Winter Springs, Florida: suggested stiffer/tiered Code Enforcement Fines for trash/debris violations, and commented favorably on Commissioner Kendrick's idea of a Moratorium prohibiting multifamily development. From a business consultant perspective, Mr. Evans indicated that he had clients who were in favor of the Workshops, some had suggested the Town Center District be abolished, and noted he had received some input about avoiding Winter Springs for business opportunities. Mayor Lacey closed "Public Input". Mr. Caldwell pointed out that the "Explore Outdoors" event was scheduled for Saturday, April 6, 2019. Brief comments ensued on schedules. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 7:55 p.m. RESPECTFULLY SUBMITTED: ANORF0 LODE -L UACES, MMC, CITY CLERK AND SR A991STANT T6THE ITY CLERK APPROVED: NOTE: These Minutes were approved at the April 22, 2019 City Commission Regular Meeting.