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Home My WebLink About2018 04 04 Consent 300 Unapproved Minutes from the April 17, 2018 Regular MeetingOAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA ITEM ITEM 300 April 4, 2019 Regular Meeting REQUEST: Informational Consent X Public Hearings Regular Mgr. / Authorization Dept. The Office Of The City Clerk Is Requesting The Oak Forest Wall And Beautification District Advisory Committee To Review And Approve The Tuesday, April 17, 2018 (Rescheduled From Thursday April 5, 2018) Oak Forest Wall And Beautification District Advisory Committee Regular Meeting Minutes. ATTACHMENT(S): - Tuesday, April 17, 2018 (Rescheduled From Thursday April 5, 2018) Oak Forest Wall And Beautification District Advisory Committee Regular Meeting Minutes (6 Pages) CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATIONyu DISTRICT ADVISORY COMMITTEE bm REGULAR MEETING APRIL 17, 2018. (RESCHEDULED FROM APRIL 5, 2018) fl CALL TO ORDER The Regular Meeting of Tuesday, April 17, 2018 (Rescheduled from Thursday April 5, 2018) of the Oak Forest Wall and Beautification District Advisory Committee was called to Order at 5:30 p.m. by Vice -Chairperson Bill Hogaboorn in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Vice -Chairperson Bill Hogaboom, present Committee Member Robert Camil, present Committee Member David Mander, present Assistant to the City Clerk Jessica Wright, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. ❖ AGENDA NOTE: REGULAR AGENDA ITEMS —PART 1 "500" AND "501" WERE ADDRESSED SIMULTANEOUSLY, AS DOCUMENTED. REGULAR 500. Office Of The City Clerk The Office Of The City Clerk Is Requesting The Oak Forest Wall And Beautification District Advisory Committee Hold An Election For The Position Of Chairperson For Calendar Year 2018. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL, AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -- APRIL 17, 2018 (RESCHEDULED FROM APRIL 5,2018) PAGE 2 OF 6 REGULAR 501. Office Of The City Clerk The Office Of The City Clerk Is Requesting The Oak Forest Wall And Beautification District Advisory Committee Hold An Election For The Position Of Vice -Chairperson For Calendar Year 2018. VOTE: VICE -CHAIRPERSON HOGABOOM: AYE COMMITTEE MEMBER CARRIL: AYE COMMITTEE MEMBER MANDER: AYE MOTION CARRIED. "I NOMINATE DAVID MANDER FOR VICE [-CHAIRPERSON]." MOTION BY COMMITTEE MEMBER CARRIL. SECONDED BY CHAIRPERSON H 0 G A- 9 A XQ. )I - DA W—LLSSM11. VOTE: COMMITTEE MEMBER CARRIL: AYE COMMITTEE MEMBER MANDER: AYE CHAIRPERSON HOGABOOM: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL 200. Not Used A11101020"MIX"AL, is CONSENT 300. Office Of The City Clerk The Office Of The City Clerk Is Requesting The Oak Forest Wall And Beautification District Advisory Committee To Review And Approve The Thursday, April 6, 2017 Oak Forest Wall And Beautification District Advisory Committee Regular Meeting Minutes. 10, 1111 1=1 1 -11.1 -1 IN kyj Lei RE41 19,1111 IN W N INXIN VOTE: VICE -CHAIRPERSON MANDER: AYE CHAIRPERSON HOGABOOM: AYE COMMITTEE MEMBER CARRIL: NAY PUBLIC HEARINGS 400. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 17, 2018 (RESCHEDULED FROM APRIL 5, 2018) PAGE 3 OF 6 PUBLICINPUT "'kaummov, Chairperson Ilogabooln opened "Public Input No one spoke. d;o Chairperson lJogaboom closed "Public InInd A11101020"MIX"AL, is CONSENT 300. Office Of The City Clerk The Office Of The City Clerk Is Requesting The Oak Forest Wall And Beautification District Advisory Committee To Review And Approve The Thursday, April 6, 2017 Oak Forest Wall And Beautification District Advisory Committee Regular Meeting Minutes. 10, 1111 1=1 1 -11.1 -1 IN kyj Lei RE41 19,1111 IN W N INXIN VOTE: VICE -CHAIRPERSON MANDER: AYE CHAIRPERSON HOGABOOM: AYE COMMITTEE MEMBER CARRIL: NAY PUBLIC HEARINGS 400. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL. AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING- APRIL 17, 2018 (RESCHEDULED FROM APRIL S, 2018) PAGE 4 OF 6 AGENDA NOTE: REGULAR AGENDA ITEMS — PART 11 "502" AND "503" WERE ADDRESSED SIMULTANEOUSLY, AS DOCUMENTED. IN 1 10 HLIX"1113 174=i�� REGULAR 502. Public Works/Utility Departments — Urban Beautification Division The Public Works/Utility Department — Urban Beautification Division Is Requesting The Oak Forest Wall And Beautification District Advisory Committee To Receive Information And Discuss The Fiscal Year 2017-2018 Budget. REGULAR 503. Public Works/Utility Departments — Urban Beautification Division The Public Works/Utility Department — Urban Beautification Division Is Requesting The Oak Forest Wall And Beautification District Advisory Committee To Receive An Overview of Landscaping Projects, Mr. Brian Fields, Director, Community Development Department, introduced himself, referenced some recent staff changes within the Public Works/Utility Department, and stated, "We have made some organizational changes with the Urban Beautification Division; we have moved it from Public Works and Utilities into Community Development." Discussion followed on the strategic reasons as to why this changed occurred. Ms. Kelly Balagia, Budget Analysis, Finance and Administrative Services Department, presented this Agenda Item and reviewed the Debit Service Fund and stated, "You might have noticed on your most recent tax bill last fall that there was no Capital Assessment for this any longer. It was anywhere from sixty-four [dollars] ($64.00) to seventy-two dollars ($72.00) over the years and it's paid off-, so, that debt has been fully retired. What we do still have in this fund is a little bit of— equity. You can see in that last column, eight thousand three hundred ninety seven dollars ($8,397.00) so that's how we ended the year FYI 7. So that is about how much money we have earned; a little bit of interest earnings on that this year to add to that, but those funds, it will be necessary to spend those monies on a capital project, because that was the original intent of this Assessment." Discussion ensued on some eligible capital projects. Continuing, Ms. Balagia commented, "So, once that money is spent, then this fund completely goes away and will completely deplete this fund. Then going forward pretty much we're just dealing with the Oak Forest Maintenance Fund." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING APRIL 17, 2018 (RESCHEDULED FROM APRIL 5, 2018) PAGE 5 OF 6 Next, Ms. Balagia reviewed the Maintenance Assessment Fund Followed by additional comments. Brief discussion ensued on expenses that had occurred during Fiscal Year 2017-2018. Chairperson Bill Hogaboom inquired as to when the capital funds would need to be spent to which Ms. Balagia answered, "It really should be spent by the end of September." Discussion followed on steps taken to develop the budget for each fiscal year. Ms. Jennifer Hitchcock, City Arborist and Beautification Coordinator, Community Development Department, introduced herself and stated, **I'm really happy to be here at the City of Winter Springs and everyone has been so warm and welcoming."" .Ms. Hitchcock addressed a previous landscape proposal and stated, "I would like to modify and change and make it a little more maintenance friendly. Maybe look at some different options for plant material and get some new ideas." Comments followed on possibly additional proposals and the plans for the median at Winter Springs Boulevard. Chairperson Hogaboom suggested looking for plants and trees that would not block any sight lines and also pointed out, "The lights that are in the planters, we probably need to get an electrician or someone to look at them. They keep tripping out." Brief discussion followed on sight lines and the lights in the planters. Committee Member Robert Carril inquired about reducing the assessment fee to which Ms. Balagia answered, "That would go before the Commission with the budget." Discussion followed on necessary steps to reduce the assessment fee. Mr. Fields stated, "I think we do have some projects; new staff kind of getting a new assessment to everything and understanding the needs and after that process, if we go through that and you are in very good financial shape, if we feel at that time we could possibly move forward with a recommendation for a reduction, we could bring that either at a special meeting of this group or at your regular meeting next year." UV Eli I [11001N) 49,01,X091 III N.a Elm A OWN VOTE: VICE -CHAIRPERSON MANDER: AYE CHAIRPERSON HOGABOOM: AYE COMMITTEE MEMBER CARRIL: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WAIL AND BEAUTIFICATION DISTRICT` ADVISORY COMMITTEE REGULAR MEETING -- APRIL 17, 2018 (RESCHEDULED FROM APRIL 5, 2018) PAGE 6 OF Chairpersonl1ogaboom ol)ened "Public Input" No one spoke. Chairperson Hogaboom closed "Public Input ". Chairperson Hogaboom adjourned the Regular Meeting at 6:15 p.m. RE, SPF. CTFULL Y SUBAfITTED.- JESSICA BURNHAM ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved atthe.. . .. . ...... �, 2019 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting. 'I'Mr,YM, VN", T, 0'INVU Vlk,uv t»a