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HomeMy WebLinkAbout2019 03 11 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA ÎÛÙËÔßÎ ÓÛÛÌ×ÒÙ ÓÑÒÜßÇô ÓßÎÝØ ïïô îðïç ó êæíð ÐòÓò CITY HALL -COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Commissioner/Deputy MayorKevin Cannon -Seat Two Commissioner Jean Hovey-Seat One CommissionerTed Johnson-Seat Three CommissionerTiAnna Hale-Seat Four CommissionerGeoff Kendrick-Seat Five Scan with your smart device to view electronically PLEASE SILENCEELECTRONIC DEVICESDURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 2OF 14 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100Not Used. INFORMATIONAL AGENDA INFORMATIONAL 200.Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 3OF 14 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi- judicial or emergency items.Individuals willlimit their comments to three (3) minutes,and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "PublicInput" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CONSENT AGENDA CONSENT 300.Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and RecreationDepartment requests the City Commission approve the naming of the newly constructed pavilion at Trotwood Park in honor and memory of former Commissioner Pam Carroll; the official name would be the "Pamela A. Carroll Memorial Pavilion". FISCAL IMPACT: The only incremental cost of approval of this request is the cost of the related permanentmemorial plaque.This is estimated at $3,500. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 4OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested suchinformation. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staffrecommends the City Commissionofficially name the newpavilion at Trotwood Park, the "Pamela A. Carroll Memorial Pavilion" in honor and memoryof former Commissioner Pam Carroll. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 5OF 14 CONSENT 301.Public Works Department Scan with your smart device to view electronically REQUEST: Public Works Departmentrequests the City Commission authorize a change order in the amount of $3,241.90 to The Middlesex Corporation for the additional overages incurred due to unforeseen pavement conditions during resurfacing of the City Hall parking lot. FISCAL IMPACT: Therequested funds for an additional 4% contingency is $3,241.90, for a total authorization of $99,200.40, funded by the Infrastructure Surtax Fund (3rd Generation Sales Tax). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission authorize a change order in the amount of $3,241.90 to The Middlesex Corporation for the additional overages incurred due to unforeseen pavement conditions during resurfacing of the City Hall parking lot. This amount will be funded by the Infrastructure Surtax Fund (3rd Generation Sales Tax). CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 6OF 14 CONSENT 302.Finance and Administrative Services Department Scan with your smart device to view electronically REQUEST: The City Manager and Finance andAdministrative Services Director request that the City Commission approve the FY 2020 Budget Calendar. FISCAL IMPACT: The outcome of the budget workshop will determine the financial and operational direction of the City of Winter Springs for FY 2020. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who haverequested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally, the FY 2020 budget calendar will be published on the City's website within one week of approval. RECOMMENDATION: Staff recommends that the City Commission approve the FY 2020 Budget Calendar or amend it as deemed necessary. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 7OF 14 CONSENT 303.Office of the City Clerk Scan with your smart device to view electronically REQUEST: TheCityClerkisrequestingtheCityCommissionReviewandApprovetheMonday,February18, 2019(6:00PM)CityCommissionSpecialMeetingMinutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: StaffrecommendstheCityCommissionreviewandconsiderofferingtheirApprovalofthe Monday,February18,2019(6:00PM)CityCommissionSpecialMeetingMinutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 8OF 14 CONSENT 304.Office of the City Clerk Scan with your smart device to view electronically REQUEST: TheCityClerkisrequestingtheCityCommissionReviewandApprovetheMonday,February18, 2019(6:30PM)CityCommissionSpecialMeetingMinutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: StaffrecommendstheCityCommissionreviewandconsiderofferingtheirApprovalofthe Monday,February18,2019(6:30PM)CityCommissionSpecialMeetingMinutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 9OF 14 CONSENT 305.Office of the City Clerk Scan with your smart device to view electronically REQUEST: TheCityClerkisrequestingtheCityCommissionReviewandApprovetheMonday,February25, 2019CityCommissionRegularMeetingMinutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: StaffrecommendstheCityCommissionreviewandconsiderofferingtheirApprovalofthe Monday,February25,2019CityCommissionRegularMeetingMinutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 10OF 14 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400.Office of the City Attorney Scan with your smart device to view electronically REQUEST: The City Attorney requests that the City Commission consider passing Ordinance No. 2019-03 on First Reading, authorizing the conveyance of land in furtherance of a Developer’s Agreement, dated January 8, 2018, and memorializing by ordinance and ratifying a conveyance of land to the State of Florida for the “missing link” for the Cross-Seminole Trail pursuant to an Exchange Agreement,dated February 12, 2018. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Ordinance other than staff and attorney time to prepare the Ordinance and complete the conveyance of the Nub Property to 419 Metal and Auto Recycling Center, Inc. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staffrecommendsthat the City Commission consider passing Ordinance No. 2019-03 on First Reading, authorizing the conveyance of land in furtherance of a Developer’s Agreement, dated January 8, 2018,and memorializing by ordinance and ratifying a conveyance of land to the State of Florida for the “missing link” for the Cross-Seminole Trail pursuant to an Exchange Agreement, Dated February 12, 2018. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 11OF 14 REGULAR AGENDA REGULAR 500.Office of the City Manager Scan with your smart device to view electronically REQUEST: Office of the CityManager request the City Commission decide how they want to recognize the departing City Manager, Kevin L. Smith. FISCAL IMPACT: Any fiscal impact will be determined depending on what the City Commission decides upon. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwardedto the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission consider this matter and make any decision the City Commissiondeems applicable. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 12OF 14 REGULAR 501.Office of the City Manager Scan with your smart device to view electronically REQUEST: City Manager requesting the Commission consider designating an interim City Manager and options for proceeding with procurement of a permanent City Manager. FISCAL IMPACT: There is no fiscal impact related to this agenda item at this time. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staffrecommends that the City Commission consider the following andprovide action/direction as deemed appropriate: 1.Appoint an Interim City Manager to serve until a permanent Manager is appointed or other time-certain. 2.Consider a strategy/process for procuring a permanent City Manager. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 13OF 14 REPORTS REPORTS 600.Office of the City Attorney-Anthony A. Garganese, Esquire REPORTS 601.Office of the City Manager -Kevin L. Smith REPORTS 602.Office of the City Clerk -Andrea Lorenzo-Luaces, MMC REPORTS 603.Office of Commissioner Seat Five-The Honorable Geoff Kendrick REPORTS 604.Office of the Mayor -The Honorable Charles Lacey REPORTS 605.Office of Commissioner Seat One -The Honorable Jean Hovey REPORTS Office of Commissioner Seat Two/Deputy Mayor -The Honorable Kevin Cannon 606. REPORTS 607.Office of Commissioner Seat Three -The Honorable Ted Johnson REPORTS 608.Office of Commissioner Seat Four -The Honorable TiAnna Hale CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –MARCH 11, 2019 PAGE 14OF 14 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. In its discretion, the City Commissionmay set aside up to thirty additionalminutes at the end of each City Commission meeting for additional public input by anyresident or taxpayer of theCityabout items ofpublic interest. It is not appropriate to readdress quasi-judicial andpublic hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals willlimit their comments to three (3) minutes,and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT [[1069,1771,1474,1823][11][B,I,][Times New Roman]]PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 [[1007,2444,1356,2497][11][,I,][Times New Roman]]Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 [[2034,2718,2226,2771][11][,I,][Times New Roman]]Florida [[228,2771,423,2824][11][,I,][Times New Roman]]Statutes.