HomeMy WebLinkAbout2019 03 11 Consent 301 City Hall Parking Lot ResurfacingCOMMISSION AGENDA
ITEM 301
REQUEST:
Informational
Consent
X
Public Hearings
Regular
March 11, 2019 KS LR
Regular Meeting City Manager Department
Public Works Department requests the City Commission authorize a change order in the
amount of $3,241.90 to The Middlesex Corporation for the additional overages incurred due
to unforeseen pavement conditions during resurfacing of the City Hall parking lot.
SYNOPSIS:
This item provides an amendment ($3,241.90) to the current purchase order to The
Middlesex Corporation for the milling and resurfacing of the entire City Hall parking lot.
CONSIDERATIONS:
At the October 08, 2018 City Commission meeting, the City Commission authorized
the issuance of a purchase order to The Middlesex Corporation for the asphalt
resurfacing of the City Hall parking lot in the amount of $87,235.00, plus a 10%
contingency (see Exhibit A).
Due to unforeseen and less than adequate pavement base conditions, additional work
and materials were required. The work included the proper stabilization and leveling
of various locations around the parking lot and new kiosk area. The additional work
was necessary to provide an acceptable finished product with no determent to the
standard useful life of asphalt pavement.
The additional work and materials exceeded the previous total authorization of
$95,958.50 by $3,241.90 (4% over the original contingency), for a total project cost
of $99,200.40 (see Exhibit B).
FISCAL IMPACT:
Consent 301 PAGE 1 OF 2 - March 11, 2019
The requested funds for an additional 4% contingency is $3,241.90, for a total authorization
of $99,200.40, funded by the Infrastructure Surtax Fund (3rd Generation Sales Tax).
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends that the City Commission authorize a change order in the amount of
$3,241.90 to The Middlesex Corporation for the additional overages incurred due to
unforeseen pavement conditions during resurfacing of the City Hall parking lot. This
amount will be funded by the Infrastructure Surtax Fund (3rd Generation Sales Tax).
ATTACHMENTS:
Exhibit A - October 8, 2018 Consent Agenda Item 301
Exhibit B - The Middlesex Corporation Final Payment Application
Consent 301 PAGE 2 OF 2 - March 11, 2019
COMMISSION AGENDA
ITEM 301
REQUEST:
Exhibit A
Informational
Consent
X
Public Hearings
Regular
October 08, 2018 KS BF
Regular Meeting City Manager Department
The Community Development Department requesting the City Commission's authorization
to issue a purchase order to The Middlesex Corporation for the asphalt resurfacing of the
City Hall parking lot in the amount of $87,235.00 plus a 10% contingency, piggybacking
off Seminole County Contract #IFB-602096-14BJC.
SYNOPSIS:
This item provides for the milling and resurfacing of the entire City Hall parking lot.
CONSIDERATIONS:
. The City Hall parking lot was recently evaluated for signs of pavement deterioration,
age, and drainage. Based on Staff s evaluation of the parking lot, along with the
additional construction work around City Hall that have recently damaged the asphalt,
Staff recommends resurfacing of the asphalt parking lot.
The asphalt resurfacing project will include milling and resurfacing of the paved
parking areas and installation of a new asphalt drive-thru lane for the utility payment
kiosk, which is currently under construction. The City Hall main entrance
driveway from SR 434 will be resurfaced during the upcoming construction of the SR
434 westbound turn lane at City Hall. Striping will be completed under a separate
purchase order.
Work is expected to take place in late October. The work will be performed in phases
such that areas of the City Hall parking lot will remain open at all times for customer
and employee parking.
Consent 301 PAGE 1 OF 2 - October 08, 2018
FISCAL IMPACT:
The project cost is $87,235.00 plus a 10% contingency, for a total authorization of
$95,958.50, funded by the Infrastructure Surtax Fund (3rd Generation Sales Tax).
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends that the City Commission authorize the issuance of a purchase order to
The Middlesex Corporation for the asphalt resurfacing of the City Hall parking lot in the
amount of $87,235.00 plus a 10% contingency, piggybacking off Seminole County Contract
#IFB-602096-14BJC, funded by the Infrastructure Surtax Fund.
ATTACHMENTS:
Exhibit A - Middlesex Bid Form (1 page)
Consent 301 PAGE 2 OF 2 - October 08, 2018
Exhibit A
ASPHALT RESURFACING OF CITY HALL PARKING LOT
PRICING FORM
ITEM
NUMBER
DESCRIPTION
UNIT
QUANTITY
UNIT PRICE
TOTAL
1
MOBILIZATION
LS
1
Pig', J�Uc�
X1� /(p Jra OO
/U
2
3
MAINTENANCE OF TRAFFIC
EROSION PROTECTION
LS
1
'CSC; 0
F? U . a�
LS
1
J 005
300, O p
4
MILLING OF EXISTING ASPHALT (V AVG DEPTH)
SY
5,900
1.55
'/'/'/S.00
5
SUPERPAVE ASPHALTIC CONCRETE SP -9.5 (TRAFFIC C)
TN
345
6
CITY HALL KIOSK AREA
1
2 OtJJ
Z f` o?u O U
TOTAL PRICE (SUM OF ITEMS #1 THROUGH #7):
PAY ITEM NOTES:
2
Includes the cost of a II items needed for traffic control, (barricades, flagmen, temporary variable message signs, etc.) in accordance with FDOT standards
4
Quantity based on lie, lbs per square yard per 1 -inch lift
Unit price includes all equipment, labor, and materials including bituminous material (plant mixes, prime coats, and tack coats) and all other Incidental costs to complete the
work.
5
6
The lump sum item for the City Hall Kiosk Area includes all preparation Eosts for the installation of anew vehicle drive thru area. The estimated square yardage for this area is
151 SY. The lump sum item includes mobilization, maintenance of traffic, re -grading, compartion, and rolling of the new asphalt millings plus any miscellaneous work needed
for a complete installation, restoration, and cleanup. The asphalt quantity of this lump sum item is included within Bid Item #6.
Progress Bill I
Exhibit B
From: The Middlesex Corporation
Invoice: 48327-04
One Spectacle Pond Road
Unit
Price
Littleton, MA 01460
Date: 02/07/19
Quantity
This Period
Application #: 0
To: City of Winter Springs
Customer Reference:
1126 East S.R. 434
City Hall Pkg Lot -Mobilization
Winter Springs, FL 32706
Invoice Due Date: 03/09/19
16,500.00000
Payment Terms: Net 30 days
Contract: 48327. City of Winter Springs 2017-2018
Paving Performed 214, 215, 2/7
City Hall
Item
Description
Contract
Quantity U/M
Unit
Price
Contract
Amount
Quantity
Previous
Quantity
This Period
Quantity Amount
JTD Previous
Amount
This Period
Amount
JTD
16
City Hall Pkg Lot -Mobilization
1.000
LS$
16,500.00000
16,500.00
0.00
1.000
1.000 0.00
16,500.00
16,500.00
17
City Hall Pkg Lot -MOT
1.000
LS$
8,000.00000
8.000.00
0.00
1.000
1.000 0.00
8,00.00
8,000.00
18
City Hall Pkg Lot- Erosion Pro
1.000
LS$
300.0000
300.00
0.00
0.00
0.000 0.00
0.0
0.00
19
City Hall Pkg Lot -Milling of E
5,900.00
SY
1.55000
9,145.00
0.00
6,248.000
6,248.000 0.00
9,684.40
9,684A0
20
City Hall Pkg Lot-Superpave As
345.00
TN
82.00000
28,290.00
0.00
372.00
372.000 0.00
30,504.00
30,504.00
21
City Hall Pkg Lot -Kiosk Area
1.00
LS$
25,00.00000
25,000.00
0.00
1.000
1.000 0.00
25,00.00
25,000.00
22
City Hall Pkg Lot -Leveling
116.000
TN
82.000
9;512.00
0.00
116.00
116.00 0.00
9,512.0
9,512.00
Total for Items
0.00
99,200.40
99,200A0
Total Billed To Date:
99,200.40
Less Retainage:
0.00
Less Previous Applications:
0.00
Total Due This Invoice:
99,20.40