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HomeMy WebLinkAbout2018 11 19 City Commission Regular Meeting Minutesbbm& REGULAR MEETING MONDAY, NOVEMBER 1.9,2018 - 5-015 P.M. Mayor Charles Lacey Deputy Mayor Geoff Kendrick - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Ted Johnson - Seat Three Commissioner TiAnna Hale - Seat Four CITYOF WINTER SPRINGS, FLORIDA MIND IFS C'[['Y('OMMISSI(,)NREGt.Ji-ARMEE'I'ING NOVEMBER 19, 2018 PACE 2 OF 22 CALL TO ORDER The Regular Meeting of Monday, November 19, 2018 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p,ni. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Geoff Kendrick, present Commissioner Jean Hovey, present Cornmissioner Kevin Cannon, present Commissioner 'Fed Johnson, present Commissioner TiAnna Hale, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, absent Attorney William E. Reischmann, Jr., present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Mayor Lacey asked the City Commission, "We have a proposed Agenda, may we Adopt it as presented? Commissioner Jean Hovey and Commissioner Kevin Cannon were agreeable to this. No objections were voiced. Mayor Lacey remarked. -As there is no objection from the Commission, it will stand Adopted." AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL, IMPACT: There is no fiscal impact associated with this agenda item. ('I TY ( I WWINI"ER SPRINGS, FWRIDA MIND ITS CITY COMMISSION REGULAR MEETING NOVFM13FR 19,2018 PAGE 3 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. This Agenda Item was not discussed. INFORMATIONAL. 201. Office of the City Clerk REQUEST: Office of the City Clerk is requesting the Mayor and City Commission receive the results of the November 6, 2018 City of Winter Springs' General Municipal Election. FISCAL IMPACT: There is no Fiscal Impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on rile with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY 01'"WINTER SPRINGS, FLORIDA MINLFIES CITY ('OMMISSIONREGL)I.,ARMEETING NOVEMBER19,2018 PAGE 4 0F22 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 202. Community Development Department REQUEST: 'The Community Development Department is advising the City Commission on the upcoming Districting process and the requirement for appointments to the 2019 Winter Springs Districting Commission. FISCAL IMPACT: This agenda item is an informational reminder of upcoming appointments to the 2019 Winter Springs Districting Commission and it has no fiscal impact. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review the information provided in this agenda item and give consideration to their respective upcoming appointments to the Districting Commission. There was no discussion on this Agenda Itern. Next, as it relates to the upcoming Consent Agenda, Commissioner Cannon mentioned a possible typing error in Consent Agenda Itern-304." (:IFYOU'WINTER SPRINGS, FLORIDA M IN ti ri.-s CITY COMMISSION REGULAR N4FE-1 ING -- NOVEMBER 19,2018 PAGE 5 OF 22 Mqvor Lacey opened "Public Input ". Mr. I'hilij) Kaprow, Esquire, 1005 Awclol.)e Trail, Rinter Springs, P'lorido: spoke of the recent Election, some concerns lie had with what a Commissioner had involved him in, and suggested the City Connnission file an inquiry into these concerns. Mayor Lac,c ), closed "Public Input " CONSENT 300. Community Development Department REQUEST: The Community Development Department is requesting that the City Commission approve a Neighborhood Public Street Improvement Agreement with the Tuskawilla Crossings developer, Standard Pacific of Florida (Lennar Homes). FISCAL IMPACT: The City's streetlight expenditure for the new public streets will be $1,146 per year, which is offset by new Ad Valorem Tax Revenue generated from the development. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Neighborhood Public Street Improvement Agreement with Standard Pacific of Florida, subject to final review and approval by the City Attorney, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. UI f Y OF WtNTFR SPRINGS, FLORIDA MIN U IES CI FY COMMISSION REGULAR MEEI ING - NOVEMBER 19. 2018 PAGE 6 OF 22 CONSENT 301. Community Development Department REQUEST: The Community Development Department requesting the City Commission validate the Staff recommendation finding the sitework for the Phase I portion of Tuskawilla Crossings to be built in substantial accordance with the Final Engineering plans, subject to the enclosed punchlist. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiclie, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, Lasei-Fiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Association s/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission validate the Staff recommendation finding the Phase I portion of the'ruskawilla Crossings sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open punchlist items. - ---------- ------ No discussion, CONSENT 302. Community Development Department REQUEST: The Community Development Department is requesting that the City Neighborhood Public Street Improvement Agreement with The Blake Winter Springs Apartments LP. FISCAL, IMPACT: There is no fiscal impact associated with this agenda item. Commission approve a Apartments developer, CITY 01'WINJER SPRINGS, FI-ORIDA MINUTES CITY COMMISSION RE(.'Y(.JI,AR MEETING- NOVEMBER 19,2018 PAGE 7 OF22 COMM UNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Neighborhood Public Street Improvement Agreement with Winter Springs Apartments LP, subject to final review and approval by the City Attorney, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no diSCLISSion on this Agenda Itern. CONSENT 303. Community Development Department REQUEST: The Community Development Department requesting City Commission approval of Resolution 2018-24 for the vacation of a portion of the City right-of-way on Eagle Edge Lane. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on rile with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CIIY0FW INFER SPRINGS, FLOR IDA MINU I FS CITY COMMISSION REGIJI.AR MEE FING - NOVEMBER 19,2018 PAGE 8 OF'22 RECOMMENDATION: Staff recommends the City Commission approve Resolution 2018-24 and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 304. Community Development Department REQUEST: The Community Development Department requesting City Commission approval of Resolution 2018-23 and authorization to execute a deed for the donation of land to the Florida Department of Transportation for the planned construction of a right turn deceleration lane on S.R. 434 eastbound at City Hall. FISCAL IMPACT: Resolution 2018-23 and the deed have no fiscal impact. The City Hall Turn Lane improvements, including the items within the FDOT right-of-way, are funded for construction through the Transportation Impact Fee Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve Resolution 2018-23 and provide authorization to execute a deed for the donation of land to the Florida Department of Transportation for the planned construction of a right turn deceleration lane on S.R. 434 eastbound at City Hall, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. Commissioner Cannon referenced the Agenda, and on the first page of the actual Agenda Item -304", sections -1ZEQt fFST- and -SYNOPSIS", and on the wording, *'...a right turn deceleration lane on S.R. 434 eastbound at City Hall...", Commissioner Cannon thought it should say ""westbound", instead of -eastbound'". Mr. Brian Fields, P.F., Director, Community Development Department agreed that Commissioner Cannon's point was correct. CITY OU WIN VER SPRINGS, FLORIDA MINIJITS CITY COMMISSION REGULAR MEE FING NOVEMBER19,2018 PAGE 9 OF22 CONSENT 305. Finance and Administrative Services Department REQUEST: Finance and Administrative Services is requesting that the Commission consider approval of Resolution 2018-22 amending the Fiscal Year 2017-2018.Btidget. FISCAL IMPACT: This agenda item amends the FY2018 budget and is largely for reporting purposes and allows for a reduction of the employee benefit liability in the amount of $250K. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, Lasei-Fiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, Lasei-Fiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City flail, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Within rive days of approval and adoption of Resolution No. 2018-22, the Final Budget for Fiscal Year 2017-2018 will be placed on the City's website. RECOMMENDATION: Staff recommends that the Commission consider approval of Resolution 2018-22 amending the Fiscal Year 2017-2018 Budget. This Agenda Item was not discussed. CONSENT 306. Finance and Administrative Services Department REQUEST: Finance and Administrative Services Department requesting approval to contract with Eola Technology Partners for the management of the City's IT infrastructure and support services, piggybacking off Casselberry Bid Award RFP-2017-0232. FISCAL IMPACT: The cost of the proposed Eola Technology Partners contract is $180,000. The funds are budgeted in Information Services. If approved, this contract will reduce the support cost of IT services by $160,000 in FY 2019. CI I Y OFWINTER SPRINGS, FLORIDA MIND ITS CITY COMM ISS [ON REG U LAR M FE FIN(J NOVENIBER 19, 2018 PAGE 10 OF 22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that authorization be given for the City Manager and City Attorney to prepare and execute a contract and any related documents required with Eola Technology Partners for the management of the City's IT infrastructure and support services, piggybacking off Casselberry Bid Award R.FP-2017-0232. No diSCLISSi011. CONSENT 307. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, October 22, 2018 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. 01-YOF' WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR WITTING - NOVEMBER 19,2018 PAGE 1 1 OF22 RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, October 22, 2018 City Commission Regular Meeting Minutes. There was no diSCLISSiOn on this Agenda Itena. MOTION TO APPROVE THE CONSENT AGENDA WITH THE REFERENCE THAI' IN CONSENT AGENDA ITEM "304", "EASTBOUND" SHOULD BE "WESTBOUND". MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR KENDRICK. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER HALE: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER JOHNSON: AYE MOTION CARRIED. PUBLIC HEWINGS 400. Community Development Department REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing to consider a Conditional Use for a proposed accessory dwelling unit (ADU) located at 270 East Bahama Road. FISCAL IMPACT: The proposed conversion of the existing garage into an ADU may increase the taxable value of the property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES (TI Y COMMISSION RE'GULAR MEE FIND - NOVEMBER 19,2018 PAC& 12 OF 22 RECOMMENDATION: Staff recommends that the City Commission forward a recommendation of approval for the conditional use request for the 798 square foot accessory dwelling unit located at 270 East Bahama Road. Mr. Fields gave an overview of Accessory Dwelling Units (ADU's), Discussion ensued that Accessory Dwelling Units (AD(.,J"s) must be used for residential needs, and could be converted to a rental property. Further con-irnents. Mu.),,or Lace.1, ol)ened "I'uhlic Input - on this Agen(ki Item Mr. DonaldMC117el, 270 East Bahaina lVinter Sjn-ings, Florida: commented that lie was the owner of the property being discussed and it was not the name listed in the Agenda Itern. .11(t.Yor Lace.1) closed "Public Input " on this ,4gendu Item. VOTE: DEPUTY MAYOR KENDRICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER HALE: AYE COMINI ISS ION ER JOHNSON: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. PUBLIC: HEARINGS 401. Community Development Department REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing to consider a Conditional Use for a proposed accessory dwelling unit (ADU) located at 120 East Panama Road. FISCAL IMPACT: The proposed conversion of the existing garage into an ADU may increase the taxable value of the property. CITY OF' WIN I ER SPRINGS, [ [-ORIDA WNUTTS CITY COMMISSION REGULAR MEETING-- NOVEMBER 19, 2018 PAGE 13 OF22 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiclic, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the conditional use request for the 768 square foot accessory dwelling unit located at 120 East Panama Road. This Agenda Item was briefly addressed by Mr. Fields who said that the owner of this property was Mr. Michael Kahl. Nla.Vor Laco, ol)ened "Public InInd " on this horn. No one spoke. 11a.vor Laccay closed "Public InInit - on this Agenda Item. "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR KENDRICK. DISCUSSION. VOTE: COMMISSIONER JOHNSON: AYE COMMISSIONER HALE: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KENDRICK: AYE MOTION CARRIED. PUBLICHEARINGS 402. Office of the City Manager REQUEST: The City Attorney and City Manager recommend that the City Commission consider, at its discretion, adopting proposed Ordinance No. 2018-07 on Second and Final Reading amending the start time for regular City Commission meetings to 6:00 p.m. CITY OFWINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR METTING NOVEMBER 19, 2018 PA6 F 14 OF 22 FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Ordinance other than staff and attorney time to prepare the Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the Greneral Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission consider, at its discretion, adopting Ordinance No. 2018-07 on Second and Final Reading amending the start time for regular City Commission meetings to 6:00 p.m. effective on January 1, 2019. ------- - Attorney William E. Reischinann read Ordinance 2018-07 by 'Title" only. Commissioner Cannon said lie would like to modify the start time of City Commission meetings to 6:30 p.m. Much discussion followed on this new variation, an effective (late, past decisions, what residents wanted, trying the 6:00 p.m. start time at least for six (6) months and then if the City Commission did not think that was working out, to then try a 6:30 p.m. Commission meeting start time, that a new Ordinance would be needed if' the City Commission agreed to go with a 6:30 p.m. start time, how different age groups have different obligations and needs, transparency, various locations where people work in the area and then traveling to our Cornmissioti meetings, that it was a bad precedent to change the time after the Commission had agreed to this, and to just go forward. 111a or 1.ace.11, opened "Publie Input " on ihis,4genda Item. Ms. Loretta 41nes, 150 3`1 Street, lVinterSprings, Florida: spoke of commuting, traffic, and thought a 6:30 p.m. Commission meeting start time would be more reasonable for people to attend after work. AMs. Vicki Anderson, 672 Lainoka Court, Winter Springs, T7orida: mentioned that a 6:30 p.m. meeting start time would not work for her family or for other families; and suggested the City Commission try the 6:00 p.m. meeting start time, and if that does not work then reconsider other options. Mr. Skip Arok, 1104 Pheasant Circle, Winter Springs, Morida: referenced local traffic, that lie works in Lake Mary, and thought a 6:30 pan. meeting start time would be best. ciFN, oi- WINTFR SPRINGS, FLORIDA NI I N L JTE S CITY COMM ISSION REG I FAR M FE I ING - NOVEMBER 11), 2018 PAGE 15 OF 22 Mr. 1`17il K(11)1-014" Equire, 1005 lIntelol,)e 7rail, 147intcr Sj)rings, kloridtv commented oii leaving downtown Orlando to attend irieetings, that it would be better to attend a meeting right after work and then be home with one's fiamily, that his rule was when he goes home, lie was home for the evening; and suggested that the City Commission should try 6:00 p.m. for six (6) months and that with the Ordinance, also mandate that a head count be taken at each meeting. Ali-. Alourice K(ij)row, Post Office Box 195233, Winler Sj,,n-ings, Flori&i: remarked about meetings of the Code Enforcenicrit Board, the Planning and Zoning Board/Local Planning Agency and thought that if the City Commission moves the City Commission meeting start time, that the Ordinance should stipulate a standardized meeting time to require all City Boards/Committees meet at the same time, so everyone has an opportunity to attend all City Commission and/or Board/Connnittee meetings. MqVor Leice.), closeo' "Public hilnil - on this A gaendu Item. With further comments at)OLIt Boards and Committees, and whether their meeting start times should be included in the Ordinance, City Manager Kevin I.- Smith suggested that -We could also handle the Boards administratively." Comments ensued. Deputy Mayor Geoff Kendrick mentioned lie had recently appointed a Board Member who most likely would not be able to serve if the Board meeting time was changed. Discussion. "I WOULD LIKE TO MAKE A MOTION THATWE DIRECT STAFF TO BRING BACK THE ORDINANCE CHANGING [Sec.] 2-27. (k), THE MEETING TIME, RATHER THAN 6:00 P.M. TO 6:30 P.M., WITH TWO (2) ADVERTISEMENTS." MOTION BY COMMISSIONER CANNON. FURTHERMORE, COMMISSIONER CANNON STATED, "I CAN MODIFY THE MOTION TO MODIFY SECTION 2-27. (k) OF THE CODE, FOR A START TIME AT6:30 P.M. WITH TWO (2) ADVERTISEMENTS OF A NEWLY TO BE DRAFTED ORDINANCE...9' COMMISSIONER CANNON ADDED THAT REGARDING THE CURRENT SECOND READING OF 2018-07, "...TO OPPOSE IT." SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MAYOR LACEY SUMMARIZED THE MOTION WAS TO TO MODIFY [Sec.] 2-27. (k) TO 6:30 P.M. AND TO ASSERTIVELY OPPOSE THE SECOND READING OF ORDINANCE 2018-07.11 COMMENTS FOLLOWED THAT ANY CHANGES TO BOARDS AND COMMITTEES WOULD BE HANDLED ADMINISTRATIVELY. C11 Y 01"WIN] FR SPRINGS, I'L.ORIGA MINUTES CITY COMMISSION RF(31 TAR MFE'T'ING - NOVEMBER 19,2018 PAGE 16 OF 22 FURTHERMORE, MAYOR LACEY POINTED OUT, "A 'YES' VOTE MEANS THAT THE ORDINANCE BEFORE US GOES AWAY WITHOUT ANY ACTION AND THE NEW ORDINANCE WILL BE BROUGHT BACK IN DECEMBER. — SPECIFYING 6:30 P.M. FOR FIRST READING." VOTE: COMMISSIONER CANNON: AYE COMMISSIONER JOHNSON: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER HOVEY: NAY COMMISSIONER MALE: AYE MOTION CARRIED. PUBLIC HEARINGS 403. Community Development Department REQUEST: The Community Development Department requests the City Commission hold a Public Hearing to consider a special exception request to the Town Center District Code to permit a freestanding monument sign along S.R. 434 serving the new Starbucks and a future adjacent retail building. FISCAL IMPACT: The special exception has no direct or immediate fiscal impact; however, it does enhance the ability for Starbucks and future tenants of the retail building to be successful at this location. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Websitc, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the requested special exception to permit a freestanding monument sign along S.R. 434 serving the new Starbucks and a future adjacent retail building. This Agenda Iterri was presented by Mr. Fields who spoke of signage styles and images were shown of the proposed signage. CITY or WIN FER SPRINGS, FLORIDA MINJJ CITY COMMISSION REGULAR MEETIN6 - NOVEMBER 19, 2018 PAGE 17 OF 22 Discussion ensued on the signage planned for the new Star -bucks building, signage dimensions, extra potential signs, and other local businesses. Deputy Mayor Kendrick inquired about the ownership of the signage and who would be responsible for maintenance, to which Mr. Fields noted, "The sign itself will be on the retail building property. I would imagine they Would have an agreement between the two (2) if they're sharing the signs off of one property." Furthermore, Deputy Mayor Kendrick asked. "And the retail building is purely fee simple`?" Mr. Fields responded, `Fo be determined. Right now, it is owned by JBDS, Ll-C that owns the four (4) parcels out there. I don't know how they're going to move forward with that." Deputy Mayor Kendrick then said, "Would that come before the Commission if they wanted to divide it?" Mr. Fields stated, "Yes." Next, Deputy Mayor Kendrick inquired. "Will Starbucks be paying a rental fee for that 111011LU-nent sign or is it all part of the Developer's Agreement'?" Mr. Fields remarked. -They pay a lease. I don't know if that includes a separate fee to be on the sign - this owner bought the land from Catalyst and with that they had an agreement to put in one (1) sign." With further remarks, Deputy Mayor Kendrick said lie would like more information on this, and the logistics of fee simple or not fee simple as well as how it might be divided. Additionally, Mr. Fields remarked, -That will be in front of the Commission when the retail building is brought forward with Final Engineering and Aesthetic Review; and in fact, I would suggest, to protect the space on the sign, it could be a condition of approval." Deputy Mayor Kendrick thought everyone would want to see the sign maintained. Commissioner Cannon suggested perhaps two (2) monument signs could be considered and perhaps more infori-nation could be requested of the Developer. Further remarks continued, Ma.,Vor Lacey ojwnetl "Public InInji "can 117is Agen&i 11ein. Ms. Kathlecti Uallace, 254 Morton Lane, Winter Springi5, Porida: said that she did not want our City to look like U.S. Highway 17/92, commented on growth in the City, thought the sign would only be seen going west on State Road 434, referenced the Town Center Code and wondered if this would set a precedent for other businesses in the area, Xlco,or Lace.1, close(l ''Public Inj)ut " on this Agencla 11ein. CITY OF WIN FER SPRINGS, FLORIDA MINUTE:S CITY COMMISSION REGULAR MEETING - NOVEMBf-HR 19,2018 PAGE 18 OF' 22 VOTE: COMMISSIONER HALE: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER CANNON: AYE COMMISSIONERJ OHN SON: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR 500. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission consider nominating a Deputy Mayor as stipulated in the Charter of the City of Winter Springs. FISCAL IMPACT: With a new Appointment, new name badges and business cards may need to be ordered, (and could run to approximately $300.00). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission Appoint a Member of the City Commission to serve as Deputy Mayor. Mayor Lacey began the discussion on this Agenda Itern and then opened Nominations. Corninissiotier Hovey stated. "I wotfld like to tioiniFiate DepLity Mayor Kendrick." Connnissionei- Johnsoi-i remarked. ``I \NoLjld like to iioniMate Kevin ('aiiiion.- CITY OFWIN rER SPRINGS, FLORIDA MINL)TES CITY COMMISSION REGULAR MI.."El"ING -- NOVEMBER 19,2018 PAGE it) Of- 22 VOTE: DEPUTY MAYOR KENDRICK: "DEPUTY MAYOR KENDRICK" COMMISSIONER CANNON: "COMMISSIONER CANNON" COMMtSSIONER HOVEY: "COMMISSIONER KENDRICK" COMMISSIONER HALE: "COMMISSIONER CANNON" COMMISSIONER JOHNSON: "COMMISSIONER CANNON" MOTION CARRIED FOR DEPUTY MAYOR KEVIN CANNON. REPORTS 600. Office of the City Attorney — Anthony A. Garganese, Esquire Attorney Reiscliniami had no Report. REPORTS 601. Office of the City Manager — Kevin L. Smith Manager Smith mentioned the upcoming Winter Wonderland event. REPORTS 602. Office of the City Clerk — Andrea Lorenzo-Luaces, MMC City Clerk Andrea Lorenzo-Luaces presented a Certificate of Election to all fOLIE (4) newly sworn in Elected Officials. REPORTS 603. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Geoff Kendrick Commissioner Kendrick thought the recent Hometown Harvest event was excellent and the attendance seemed to be the best yet. Next, Commissioner Kendrick congratulated those recently Elected and Re -Elected. Commissioner Kendrick spoke highly of the great Veterans' Day event and also thought it was well attended; and also mentioned he was looking f-brward to the upcoming Winter Wonderland event. CIFY OF WINTER SPRINGS. F1 ORIDA MIN U FES CITYCOMMISSION REGULAR MEFA-ING-- NOVEMBER 19,2018 PAGE 20 OF 22 Regarding the Florida League of ( ' 'ities' "'Fransportation and Intergovernmental Relations" Policy Committee that Commissioner Kendrick serves on, Commissioner Kendrick spoke of the issues his Committee is working on which will deal with transportation funding and affordable housing. REPORTS 604. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey mentioned the lionietown Harvest, that the weather was great and complimented Mr. Chris Caldwell, Director, Parks and Recreation Department on that; and also noted that the Veterans' Day event went well, and lie was looking forward to the upcoming Winter Wonderland event. REPORTS 605. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Hovey also spoke highly of the Hometown Harvest and the Veteran's Day events, commended Mr. Caldwell on the weather, and hoped there would be snow or bubbles for the City's Winter Wonderland event. Next, Commissioner Hovey mentioned that the upcoming Christmas Eve day and New Year's Eve will be on a Monday and suggested the Commission follow past examples and give extra days off. "I WOULD LIKE TO MAKE A MOTION THAT WE GIVE TWO (2) ADDITIONAL HOLIDAYS THIS YEAR TO OUR STAFF IN APPRECIATION FOR ALL THEY HAVE DONE FOR US." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. W Ka lmlolilylkgd� INXIlef"giall RI X131VILIXymn ONE-01511ASWIiIallm HER Allqyor Lac e.V oj)enecl "Public Inpla ". No one spoke. AM.Yor Lucc.v closel "Public InIna ". VOTE: C-8*twfvyl"�L �Xl `�-N-a&qc DEPUTY MAYOR CANNON: AYE COMMISSIONER HALE: AYE' COMMISSIONER HOVEY: AYE COMM ISSI ONE RJO HN SON: AY MOTION CARRIED. Mayor Lacey added., "Thank you to the employees, Thank you Commissioner Hovey for bringing it up. ('11 Y 01'WINJER SPRINGS. FLORIDA NIINU FES CITY COMMISSION REGULAR MEETING -- NOVEMBER 19,2018 PAGE 21 OF 22 REPORTS 606. Off -ice of Commissioner Seat Two - The Honorable Kevin Cannon Deputy Mayor Cannon mentioned that lie recently attended a "Cycle for Life" event in Volusia County which was a great success. Next, Deputy Mayor Cannon brought up the Veterans" Day event and thought the crowd was larger than past events. Regarding the Florida League of Cities' Utilities, Natural Resources & Public Works" Policy Committee that Deputy Mayor Cannon serves on, Deputy Mayor Cannon said his Committee was F(--)cused on solar power, and improving water quality, to include potable water. REPORTS 607. Office of Commissioner Seat Three — The Honorable Ted Johnson Commissioner Ted Johnson thanked Manager Smith and Staff for their assistance with information and insights for his new role. Continuing, Commissioner Johnson mentioned meeting with Chief of Police Kevin Brunelle and Corporal Tracy Fugate, Police Department on details related to the UPCOIning Shop with a Cop event and was looking forward to attending this event in mid -December. REPORTS 608. Office of Commissioner Seat Four — The Honorable TiAnna Hale Commissioner TiAnna Hale thanked Staff for their time and for the work they do. Secondly, Commissioner Hale commented on the recent Florida League of Cities Legislative Conference which she thought was very interesting, Alt}yor Lace.1, (,,)I)ene(I "Public Input - No one addressed the Mayor and City Commission. Ilq.vor Lace,,i, c/osed "Public Input ". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- NOVEMBER 19,2018 PAGE 22 OF 22 Mayor Lacey adjourned the Regular Meeting at 6:39 p.m. RESPECITULL Y SUBMITTPD: D A UORENZO-LUACES, MMC CITY CLERK. APPR 0 VED: � \�`\%� � � : MAYOR CHXR11S LAC""' NOTE: These Minutes were approved at the December 10, 2018 City Commission Regular Meeting.