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HomeMy WebLinkAbout2019 01 28 Consent 303 Unapproved Minutes from the January 14, 2019 Regular MeetingCOMMISSION AGENDA ITEM 303 January 28, 2019 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, January 14, 2019 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Unapproved Minutes from the Monday, January 14, 2019 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk for Approval by the City Commission. Consent 303 PAGE 1 OF 2 - January 28, 2019 FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, January 14, 2019 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, January 14, 2019 City Commission Regular Meeting Minutes (19 pages) Consent 303 PAGE 2 OF 2 - January 28, 2019 Attachment '*A" U Ll'i R1,111111,11 mjlff��� [4101 MINUTES REGULAR MEETING M , JANUAHV 14,2019 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Conimissioner/Deputy Mayor Kevin Cannon - Seat Two Commissioner Jean Hovey - Seat Orle Commissioner Ted Johnson - Seat Three Commissioner TiAnna Hale - Seat Four Commissioner Geoff Kendrick - Seat Five t Incorporated 1959 i4,,0'00WF- -T Al mjlff��� [4101 MINUTES REGULAR MEETING M , JANUAHV 14,2019 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Conimissioner/Deputy Mayor Kevin Cannon - Seat Two Commissioner Jean Hovey - Seat Orle Commissioner Ted Johnson - Seat Three Commissioner TiAnna Hale - Seat Four Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING JANUARY 14, 2019 PAGE 2 OF 19 The Regular Meeting of Monday, January 14, 2019 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Kevin Cannon, present Commissioner Jean Hovey, present Commissioner Ted Johnson, present Commissioner TiAnna Hale, present Commissioner Geoff Kendrick, present City Manager Kevin L. Smith, present R --d City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, present A rnoinent of silence was held, followed by the Pledge of Allegiance. On the matter of any possible Agenda Changes, Mayor Lacey inquired, "Is there ally objection to adopting the Agenda as presented?" Deputy Mayor Kevin Cannon said, "No objection." No one voiced any opposition. Mayor Lacey continued, "Hearing none, it will stand adopted." FAM110 IR 131F.3611 U W IN WIMM, - AWARDS AND PRESENTATIONS 104.11 of Used INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this, agenda item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 14, 2019 PAGE 3 OF 19 This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LascrFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. This Agenda Item was not discussed. Mqvor Lacey opened "Public 1a7pul " No one addressed the Mayor and City Commission, Mqyor Lacey elosed "Public hymi ". CONSENT 300. Finance and Administrative Services Department REQUEST: Finance and Administrative Services Department requests Commission authorization to dispose of surplus assets according to the attached disposition sheet(s). FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. t"I CITY OF WINTER SPRIN(3S, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- JANUARY 14, 2019 PAGE 4 OF 19 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. This Agenda Item was not discussed. CONSENT 301. Parks and Recreation Department REQUEST: The Parks and Recreation Department requesting Commission consider awarding RFP 012 -18 - SB for the replacement of parks playground equipment to Bliss Products and Services, Inc. for the Central Winds Park project, and to Legacy Construction Services Group for the Trotwood Park and Toreaso Park projects. Additionally, authorizing the City Manager and City Attorney to negotiate, prepare and execute any and all applicable contract documents. FISCAL IMPACT: Project cost is $990,132.00, plus a 15% contingency ($1.48,519.80), which will be funded from the Park's Dept. FY19 Capital Budget. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on rile with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING JANUARY I4, 2019 PAGE 5 OF 19 RECOMMENDATION: Staff recommends the City Commission Award RFP 012 -18 -SB for the replacement of parks playground equipment to Bliss Products and Services, Inc. for the Central Winds Park project and Legacy Construction Services Group for the Trotwood Park and Toreaso Park projects. Additionally, authorizing the City Manager and City Attorney to negotiate, prepare and execute any and all applicable contract documents consistent with this agenda item. No discussion. CONSENT q 302. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, December 10, 2018 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff recommends the City Commission review and consider offering their Approval of the Monday, December 10, 2018 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. REGARDING THE APPROVAL OF THE CONSENT AGENDA, "MO'T'ION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER KENDRICK. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING --JANUARY 14, 2019 PAGE 6 OF 19 VOTE: Wmamajimalouffm pla PUBLIC' HEARINGS 400. Office of the City Manager REQUEST: The City Attorney and City Manager recommend that the City Commission conduct a public hearing and consider, at its discretion, adopting Ordinance No. 2018-08 on Second and Final Reading amending the start time for regular City Commission meetings to 6:30 p.m. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Ordinance other than staff and attorney time to prepare the Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFicbe, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff recommends that the City Commission conduct a public hearing and consider, at its discretion, adopting Ordinance No. 2018-08 on Second and Final Reading amending the start time for regular City Commission meetings to 6:30 p.m. City Attorney Anthony A. Garganese read Ordinance 2018-08 by "Title" only. 111 CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGOLAR MEETING - JANUARY 14, 2019 PAGE 7 OF N Mayor.Lace,y, opened "Public InIml "on this Agenda Item No one spoke. Mayor Lacey closed "Public hipul " on this Agenda Iletn', "MOTION TO APPROVE ON SECOND READING, ORDINANCE NUMBER 2018-08." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER JOHNSON. IU LW* VOTE: COMMISSIONER JOHNSON: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER HOVEY: NAY COMMISSIONER HALE: AYE DEPUTY MAYOR CANNON: AYE MOTION CARRIED. PUBLICHEARINGS 401. Office of the City Manager REQUEST: At the previous direction of the City Commission, the City Attorney and City Manager recommend that the City Commission consider Ordinance No. 2019-01 on First Reading amending the City Commission Rules and Procedures (Sec. 2-27, City Code) regarding agenda items and reports; specifically expressly permitting the mayor and any city commissioner to place a matter on a City Commission agenda for timely consideration and action. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Ordinance other than staff and attorney time to prepare the Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's ,Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OFWINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 14, 2019 PAGE 8 OF 19 RECOMMENDATION: Staff recommends that the City Commission conduct a public hearing and consider, at its discretion, passing Ordinance No. 2019-01 on First Reading amending the City Commission Rules and Procedures (Sec. 2-27, City Code) regarding agenda items and reports; specifically expressly permitting the mayor and any city commissioner to place a matter on a City Commission agenda for timely consideration and action. REGARDING THE FIRST READING OF ORDINANCE 2019-01, "MOTION TO READ BY F11r,0 `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CANNON, DISCUSSION. D-rrJi MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2019-01 by "Title- only. Discussion followed on whether Elected Officials would need to request an Agenda Item in advance to go on a City Commission Agenda or just any time an idea carne up, and that perhaps ideas for Agenda Items should first be brought up at a City Commission rneeting for full transparency. Coiriments followed that previous discussions implied that any matter that an Elected Official wanted to have on an Agenda Item would face the same time deadlines that Staff complied with, and requests for Agenda Iterns would all go through the City Manager. Deputy Mayor Cannon noted that he thought there was an error and that the "Regular" Agenda should be stipulated. Continuing, Deputy Mayor Cannon added, "It is paragraph (b) under the draft Ordinance; Sec. 2-27. (b) - the second or third line should say, have the right to have a matter placed on the Regular Agenda for tii-nely..con.si.deration'..." Further remarks continued on transparency and logistics. Mayor Lacey asked the City Manager, "Practically speaking, when does a Commissioner need to get an Agenda Item to you in order for it to go through your process? Keep in mind, we are talking about a Regular Agenda Item." City Manager Kevin L. Smith stated, "I would need it in time for me to prepare an Agenda Item which again, should be relatively quick." Further, Manager Smith added, "Depending on the amount of time that it would take me to research, to prepare that Agenda Item, I would need to have the Agenda Item by 5 o'clock on that Friday." Discussion continued. Manager Smith then briefly addressed the Agenda process and timelines to which he said, "I would ask that there be a clear understanding that if something is brought to me, that it may not make it on the subsequent Agenda. Again, we've discussed that before and I - think everybody was very agreeable to that.'* With further remarks, Deputy Mayor Cannon added, "I think 'timely' covers it." Mctyor Lacey, olmned "Public hipul " on this Agenda Itein. No one spoke. Mayor Lacel,, closed "Public InImt " on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 14, 2019 PAGE 9 OF 19 "I MAKE A MOTION THAT WE APPROVE ON FIRST READING ORDINANCE 2019-01 WITH THE FOLLOWING INSERTED WORD IN PARAGRAPH 2-27. (b) AS IN 'BOY' OF SAID ORDINANCE; INSERT THE WORD 'REGULAR' IN FRONT OF 'AGENDA' IN THE THIRD LINE OF THAT PARAGRAPH." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER HALE. DISCUSSION. COMMISSIONER KENDRICK: NAY COMMISSIONER HALE: AYE COMMISSIONER JOHNSON: AYE lv DEPUTY MAYOR CANNON: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. Mayor Lacey remarked, "The First Reading of OrdinarIce 2019-01 has passed. It will come back at our next meeting." 111111*0111W.1 0-y"No, REGULAR 500. Office of the City Clerk REQUEST: Office of the City Clerk is requesting that the City Commission make the remaining appointments to the seven member 2019 Districting Commission, pursuant to Section 4.02 of the Charter, of the City of Winter Springs. FISCAL IMPACT: This agenda item is for making remaining appointments to the 2019 Winter Springs Districting Commission and it has no fiscal impact. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINFER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- JANUARY 14, 2619 PAGE 10 OF 19 RECOMMENDATION: Staff' recommends the City Commission appoint the remaining members which will comprise the 2019 Districting Commission, as set forth in the provisions of Section 4.02 of the City Charter. In presenting this Agenda Item, Mayor Lacey noted that he had two (2) Mayoral Appointments for the Districting Commission and he would like Mr. James Evans to be one of his Appointments. REGARDING A MOTION TO APPOINT MR. JAMES EVANS AS A MAYORAL APPOINTMENT TO THE DISTRICTING COMMISSION, "SO, MOVED." MOTION BY COMMISSIONER HOVEY. MAYOR LACEY ADDED, "SECONDED BY DEPUTY MAYOR CANNON." DISCUSSION. VOTE: COMMISSIONER HOVEY: AVE DEPUTY MAYOR CANNON: AYE COMMISSIONER HALE: AYE COMMISSIONER KENDRICK: AVE COMMISSIONER JOHNSON: AVE MOTION CARRIED On a related note, Mayor Lacey explained that as the Districting Commission was considered an Ad Hoe Committee, members of other City Advisory Boards and Committees were allowed to serve on a City Advisory Board or Advisory Committee as well as the Districting Commission, should such be the case. Mayor Lacey commented that also for the Districting Commission, he would like Mr. Maurice Kaprow to be his other Appointment. IN TERMS OF A MOTION TO APPOINT MR. MAURICE KAPROW AS A MAYORAL APPOINTMENT TOTHE DISTRICTING COMMISSION, "I WILL MAKE A MOTION TO - APPOINT." MAYOR LACEY POINTED OUT, "MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CANNON." DISCUSSION. VOTE: COMMISSIONER KENDRICK: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR CANNON: AYE COMMISSIONER JOHNSON: AYE COMMISSIONER HALE: AYE MOTION CARRIED. Mr. James Evans and Mr. Maurice Kaprow were ratified as the two (2) Mayoral Appointments to the Districting Commission. CfTY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- JANUARY 14, 201.9 PAGE I I OF 19 FOR THE SEAT TWO POSITION ON THE DISTRICTING COMMISSION, MOTION TO APPOINT MS. COLLEEN MURPHY. MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. COMMISSIONER HALE: AYE COMMISSIONER JOHNSON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CANNON: AYE MOTION CARRIED MOTION TO APPOINT MR. BOB HENDERSON TO THE SEAT FOUR POSITION ON THE DISTRICTJNG COMMISSION. MOTION BY COMMISSIONER HALE. SECONDED 31WC1313110 IRMI14112111 ta 15, [oil U&M Ia 141011=11110 VOTE: DEPUTY MAYOR CANNON: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER HALE: AYE COMMISSIONER HOVEY: AYE COMMISSIONER JOHNSON: AYE MOTION CARRIED REGARDING THE SEAT FIVE POSITION ON THE DISTRICTING COMMISSION. MOTION TO APPOINT MS. JOANNE M. KREBS. MOTION BY COMMISSIONER KENDRICK. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER HALE: AYE COMMISSIONER JOHNSON: AYE DEPUTY MAYOR CANNON: AYE COMMISSIONER KENDRICK: AYE MOTION CARRIED REGULAR 501. Office of the City Clerk REQUEST: The City Clerk is requesting the Mayor and City Commission review the information in this Agenda Item regarding possible Advisory Committee openings, specifically on the Bicycle and Pedestrian Advisory Committee, and the Parks and Recreation Advisory Committee and make any Appointments/Reappointments as applicable. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- JANUARY 14, X01.9 PAGE 12 OF 19 FISCAL IMPACT: There is no noted Fiscal Impact related to any of these Appointments/Reappointments referenced in this Agenda Item. This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This, information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this, information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Mayor and City Commission will be informed under separate cover about the opening/vacancies noted in this Agenda Item. The (Advisory) Board and Committee Members noted in this Agenda Item have all been notified, and those interested in Reappointment, and if applicable, any submitted Board/Committee Applications will be added to Dropboxes. Additionally, the Mayor and City Commission will be informed about the Board/Committee Applications and related information on file and in Dropboxes. RECOMMENDATION: Staff recommends that the following Appointments/Reappointments be made with an individual Motion for each Nomination please: Bicycle and Pedestrian Advisory Committee: Mr. Michael Ferrante - Has informed Staff that he would like to be Reappointed Term would be a new full four (4) year, Term of Office Term Expires: February 1, 2019 Parks and Recreation Advisory Committee: Mr. Arthur Gallo — Has submitted a new Application for Reappointment Term would be a new full four (4) year Term of Office Term Expires: February 1, 2419 CITY OF WINTER SPRINGS, FLORIDA MINkjTES CITY COMMISSION REGULAR MEETING - JANUARY 14, 2019 PAGL: 13 OF P) SEAT FOUR APPOINTMENTS: COMMISSIONER TiANNA HALE Bicycle and Pedestrian Advisory Committee: Ms. Jennifer Cardenas — Has not responded to Staff Term would be a new full four (4) year Term of Office Term Expires: February 1, 2019 Parks and Recreation Advisory Committee: Mr. Rick Lecky - Has submitted a new Application for Reappointment Term would be a new full four (4) year Term of Office Term Expires: February 1, 2019 SEAT FIVE APPOINTMENT: COMMISSIONER GEOFF KENDRICK Bicycle and Pedestrian Advisory Committee: Vacant Seat Term would be a partial Term of Office (Partial) Term Expires: February 1, 2021 OTHER MAYOR/COMMISSION APPOINTMENTS: Included in this Agenda Item is the ability for the Mayor and/or any City Commission Member to make any other Appointment(s) that are deemed pertinent. If any requested Appointment(s) are not made at this Meeting, subsequent Agenda Item(s) can be brought forward on upcoming City Commission Meeting Agendas. VOTE: DEPUTY MAYOR CANNON: AYE COMMISSIONER HALE: AYE COMMISSIONER HOVEY: AYE COMMISSIONER JOHNSON: AYE COMMISSIONER KENDRICK: AYE MOTION CARRIED RELATED TO THE SEAT TWO POSITION ON THE PARKS AND RECREATION ADVISORY COMMITTEE, MOTION TO REAPPOINT MR. ART GALLO. MOTION BY DEPUTY MAYOR CANNON, SECONDED BY COMMISSIONER KENDRICK. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 14,2019 PAGE 1401, 19 VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER JOHNSON: AYE COMMISSIONER HALE: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CANNON: AYE MOTION CARRIED 9f G I-10 REPORTS REPORTS 01101 i;g 600. Office of the City Attorney — Anthony A. Garganese, Esquire t=j Beginning his Report, Attorney Garganese mentioned the Temporary Moratorium Ordinance would be heard before the Planning and Zoning Board/Local Planning Agency tomorrow, the 15" of January 2019. Next, Attorney Garganese mentioned that the Cross Seminole Trail exchange was set for an official closing this week. With further comments, Mayor Lacey mentioned that an Ordinance to memorialize this conveyance might be needed; to which Attorney Garganese said that such could be: done to memorialize once conveyed. Comments ensued on Fee Simple Title. REPORTS 601. Office of the City Manager — Kevin L. Smith No Report. REPORTS 602. Office of the City Clerk — Andrea L orenzo-Lu aces, MMC No Report was given. REPORTS 603. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Jean Hovey noted that she was looking forward to the Scottish Highland Garnes this weekend. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION RF.GIJLAR MEETING -JANUARY 14, 2019 PAGE 15 OF 19 Regarding the progress of the Cross Seminole Trail exchange that Attorney Garganese brought up, Commissioner Hovey suggested celebrating this long awaited success. Concluding her Report, Commissioner Hovey referenced the baseball and softball opening event which would be held in a few weeks. REPORTS 604. Office of Commissioner Seat Two/ (Deputy Mayor - The Honorable Kevin Cannon Deputy Mayor Cannon commented that he also was ready for the upcoming Scottish Highland Games and offered his thanks for the Proclamation. Next, Deputy Mayor Cannon said he had attended an event at the VFW (Veterans of Foreign Wars of the United States) where a high school student and middle school students were recognized for their essays on citizenship and suggested they be invited to a future City Commission meeting., Deputy Mayor Cannon mentioned he thought it was time to recognize former Commissioner Pain Carroll and her many contributions as it would soon be one (I) year after her death, and mentioned that Trotwood Park could be renamed in recognition of her service to Winter Springs. Mayor Lacey suggested this be placed on a future Agenda., and that the City Manager could bring forth various possible recommendations for the City Commission to consider. Commissioner Ted Johnson said he was in agreement. Commissioner Hovey pointed out that former Commissioner Joanne M. Krebs also contributed much over many years in various capacities, as well as other individuals, Board and Committee Members, and City Staff, and that in the past, the City Commission had discussed how to honor such individuals. Continuing the discussion, Commissioner Geoff Kendrick agreed with Mayor Lacey's suggestion that the City Manager look into this and bring back some ideas for the City Commission to consider. Commissioner TiAnna Hale concurred and noted that people had also approached her. Mayor Lacey inquired, "Is there any disagreement to having this come back as an Agenda Item?" Deputy Mayor Cannon stated, "No." There were no dissenting comments. Furthermore, Mayor Lacey remarked, "I think we need to be clear as to whether we specifically want to lobk only at Trotwood or look at a wider variety of options." Furthermore, Mayor Lacey inquired, "Is there any objection to us asking for the Agenda Item to come back with a range of options and discussion of past procedures in this regard?" Commissioner Cannon commented, "I am fine with a range of options. I think that is what I heard up here, was that we don't want to necessarily limit it to one (1) thing." Commissioner Hovey stated, "Right." Manager Smith added that Staff had been working on ideas for recognizing former Commissioners as well as former employees and briefly commented on them. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 14,2019 PAGE 16 OF 19 Mayor Lacey proposed that a discussion could be held regarding what Staffhad been considering and then receive input fi-orn the City Commission, which might result in more specific options that the City Commission could request. Additionally, Mayor Lacey suggested, -rake any recommendations out of it and let us just call it a discussion, on an Agenda Item." Manager Smith asked that the City Commission consider what Staff had been working on and Offer their input. Mayor Lacey noted, "I don't hear any disagreement." Deputy Mayor Cannon added, "Different options that we can consider," Manager Smith then said, "As far as bringing it back timely - I know generally what the next Agenda looks like Mayor, so if I get the chance to as always, to program it in on the appropriate Agenda with the caveat that the thought we had for Pam (Carroll) is somewhat time sensitive - and so I'd want to get that back in the next Agenda or two (2)." Mayor Lacey stated, "Standard rules apply unless the Commission says otherwise." Next, Deputy Mayor Cannon asked when Workshops regarding the Temporary Moratorium could be held. Manager Sn-iith mentioned the current timeline related to the proposed Ordinance related to a Temporary Moratorium and suggested that Workshops could be considered for the off Mondays (as applicable) after the Second Reading in February 2019. Mayor Lacey suggested Monday, February I S'h, 2019 could tentatively be the first date for a Workshop. .Furthermore, Deputy Mayor Cannon mentioned that he would like to know how other authorities deal with similar things. REPORTS 605. Office of Commissioner Seat Three — The Honorable Ted Johnson Commissioner Johnson noted that he had met with the Winter Springs High School JROTC (Junior Reserve Officers' Training Corps) and that they provided him with an article for the Tuscawilla Homeowners Association (THOA) newsletter about participating in the Pearl Harbor Mernorial. Parade. Commissioner Johnson also spoke of the money they raised to be able to attend this event, and that the students were also appreciative of the local VFW (Veterans of Foreign Wars of the United States) for their financial support. Next, Commissioner Johnson commended Ms. Lena Rivera, P.E., D.WRE, Director, Public Works and Utilities Departments, Mr. Bryant Smith, 111, P.E., CFM, City Engineer, Community Development Department, Mr. Len Hartman, Public Works Supervisor, Public Works Department, and Mr. Kevin Monser, Construction Inspector, Community Development Department for the informative meeting they had with him on sediment build-up in waterways. Continuing his Report, Commissioner Johnson noted that some residents had spoken to him about water quality and he thought there seemed to be soiree misconceptions. Commissioner Johnson suggested that the City Manager could reach out to Homeowners Associations or other groups and provide information, or hold Workshops to clarify any misunderstandings. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- JANUARY 14.2W9 PAGE 17 OF N Mayor Lacey suggested that specific direction be given to the City Manager. Commissioner Johnson referenced past Tuscawilla Homeowners Association (THOA) meetings that City Staff had attended. Couirnissioner Cannon offered his thariks to Staff on the City's revamped website, and thought something could be added to the website, utility bills, and also perhaps a short video could be made available. Further regarding interactions, Manager Smith noted that a dual approach was best and that face-to-face communication seemed to work well. REPORTS 606. Office of Commissioner Seat Four — The Honorable TiAnna Hale Commissioner Hale also referenced the VFW (Veterans of Foreign Wars of the United States), recognition of Mr. Joseph Pavone, Winter Springs High School as their Teacher of the Year. Additionally, Commissioner Hale said that the VFW's Voice of Democracy essay program's I st Place award went to Thomas Roesner, a 9"' grade student at Winter Springs I ligh School, For their Patriot's Pen youth essay contest, 2`1 Place was awarded to Ava Barhorst an 8"' grade student at "I'Llskawilla Middle School and 3`1 Place was won by Noel Keller, also an 8'I' grade student at 'Tuska\villa Middle School. Next, Commissioner Hale mentioned a former City Commission directive given to Staff regarding self= storage and asked what would be the best way to have Staff stop working on this. Brief discussion. Mayor Lacey suggested that what would be most appropriate would be to "Ask for an Agenda Item that comes back that specifically addresses that itern." Mayor Lacey then inquired, "Is there Consensus of the Commission to direct Staff to bring back an Agenda Item to basically change the previous direction regarding self -storage." With further comments, Mayor Lacey suggested, "I think we are just talking about a Regular Agenda Item that is short and simple to rescind the previous action." Commissioner Kendrick and Deputy Mayor Cannon noted their agreement. Manager Smith remarked, "Understood." With no disagreement voiced, Mayor Lacey added, "I think, you have unanimous consent for that." Lastly, Con-irnissioner Hale asked if City Commission meetings could be livestreamed/videoed and could this be discussed. Remarks followed on costs, ADA (Americans with Disabilities Act) requirements, and the current audio of our City Commission meetings, Manager Smith added, "Mayor, Commissioners, if you'd like me to bring back an Agenda Item for discussion on this topic — is that what I'm hearing?" Deputy Mayor Cannon noted, "Yes." Commissioner Hale remarked, "Just discussion." Deputy Mayor Cannon added, "Just to see what the costs would be." Commissioner Hale then said, "I am just asking if we could just discuss - what it would look like, and what the costs would be." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MFETING JANUARY 14, 2019 PAGE 18 OF 19 Mayor Lacey then inquired, "'Do I hear Consensus?" Commissioner Kendrick cominented, "Sure." Commissioner Johnson, Commissioner Hale, and Deputy Mayor Cannon nodded in agreement. There was no dissent noted. Manager Smith asked, "Would this be something I could work in on the normal schedule?" Commissioner Hale pointed out that this was not time sensitive. C=1NSM m 14 mmi Mayor Lacey remarked, "Commissioner Hale just said it was not timely; so, I would say, in your normal working schedule, but de -prioritize to other things.'" Further comments ensued. rom 1;'Xi C=) dcfi REPORTS F -A 607. Office of Commissioner Seat Five - The Honorable Geoff Kendrick t= Commissioner Kendrick asked about access to a park in the Winding Hollow community via Alton Road. Mr. Chris Caldwell, Director, Parks and Recreation Department gave a brief overview of an Easement, preventing vehicular access, and providing safe pedestrian access. Secondly, Commissioner Kendrick also said lie was looking forward to the Scottish -Highland Games. Mr. Tim McClendon, the incoming new Corninunity Development Department Director was welcomed by Commissioner Kendrick. Commissioner Kendrick then asked if the former Community Development Department Director, Mr. Brian Fields could be formally recognized. Deputy Mayor Cannon stated, I am supportive of that.*" With additional remarks, Commissioner Kendrick said he hoped that Staff could suggest some kind of recognition which could be done at the next or subsequent meeting. Mayor Lacey asked, "Any objection from the Comi-nission?" No objections were voiced. Mayor Lacey asked Manager Smith, -Would you work something out?" Manager. Smith responded, "Certainly, Mayor." REPORTS 608. Office of the Mayor - The Honorable Charles Lacey I a =0 Cf"FY OF WIN I'ER SPRINGJS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- JANUARY 14, 2019 PAGE 190F19 FURBIrrel"01-11M A1q,voi- Lavey olvned "Public byntt " No one addressed the Mayor and City Commission at this time, A4qj)or Lwey closetl "Public InIml ". Mayor Lacey adj0UMed the Regular Meeting at 6:17 p.m. RL,'SPF,,CTFULLY SUBAII'TTED., ANDREA LORENZO-LUACES, MMC CITY CLERK A PPR 0 VED: MAYOR CHARLES LACEY NOTE These Minutes were approved at the 20119 City Commission Regular Meeting.