Loading...
HomeMy WebLinkAbout2019 01 14 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA ÎÛÙËÔßÎ ÓÛÛÌ×ÒÙ ÓÑÒÜßÇô ÖßÒËßÎÇ ïìô îðïç ó ëæïë ÐòÓò CITY HALL -COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Commissioner/Deputy MayorKevin Cannon -Seat Two Commissioner Jean Hovey-Seat One CommissionerTed Johnson-Seat Three CommissionerTiAnna Hale-Seat Four CommissionerGeoff Kendrick-Seat Five Scan with your smart device to view electronically PLEASE SILENCEELECTRONIC DEVICESDURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –JANUARY 14, 2019 PAGE 2OF 12 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100.Not Used INFORMATIONAL AGENDA INFORMATIONAL 200.Community Development Department Scan with your smart device to view electronically REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatimon the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –JANUARY 14, 2019 PAGE 3OF 12 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of themeeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi- judicial or emergency items.Individuals willlimit their comments to three (3) minutes,and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items andact upon them in the future.) CONSENT AGENDA CONSENT 300.Finance and Administrative Services Department Scan with your smart device to view electronically REQUEST: Finance and Administrative Services Department requests Commission authorization to dispose of surplus assets according to the attached disposition sheet(s). FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has alsobeen electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –JANUARY 14, 2019 PAGE 4OF 12 RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CONSENT 301.Parks and Recreation Department Scan with your smart device to view electronically REQUEST: TheParksandRecreationDepartmentrequestingCommissionconsiderawardingRFP012-18-SBfor thereplacementofparksplaygroundequipmenttoBlissProductsandServices,Inc.fortheCentral WindsParkproject,andtoLegacyConstructionServicesGroupfortheTrotwoodParkandTorcaso Parkprojects.Additionally,authorizingtheCityManagerandCityAttorneytonegotiate,prepare andexecuteanyandallapplicablecontractdocuments. FISCAL IMPACT: Project cost is $990,132.00, plus a 15% contingency ($148,519.80),which will be funded fromthe Park's Dept.FY19Capital Budget. COMMUNICATION EFFORTS: This Agenda Itemhas been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission AwardRFP 012-18-SB for the replacement of parks playground equipment to Bliss Products and Services, Inc. for the Central Winds Park project and Legacy Construction Services Group forthe Trotwood Park and Torcaso Park projects. Additionally, authorizing the City Manager and City Attorney to negotiate, prepare andexecute any and all applicable contract documents consistent with this agenda item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –JANUARY 14, 2019 PAGE 5OF 12 CONSENT 302.Office of the City Clerk Scan with your smart device to view electronically REQUEST: TheCityClerkisrequestingtheCityCommissionReviewandApprovetheMonday,December10, 2018CityCommissionRegularMeetingMinutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: StaffrecommendstheCityCommissionreviewandconsiderofferingtheirApprovalofthe Monday,December10,2018CityCommissionRegularMeetingMinutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –JANUARY 14, 2019 PAGE 6OF 12 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400.Office of the City Manager Scan with your smart device to view electronically REQUEST: The City Attorney and City Manager recommend that the City Commission conduct a public hearing and consider, at its discretion, adopting Ordinance No. 2018-08 on Second and Final Reading amending the start time for regular City Commission meetings to 6:30 p.m. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Ordinance other than staff and attorney time to prepare the Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission conduct a public hearing and consider, at its discretion, adopting Ordinance No. 2018-08 on Second and Final Reading amending the start time for regular City Commission meetings to 6:30 p.m. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –JANUARY 14, 2019 PAGE 7OF 12 PUBLIC HEARINGS 401.Office of the City Manager Scan with your smart device to view electronically REQUEST: At the previous direction of the City Commission, the City Attorney and City Manager recommend that the City Commission consider Ordinance No. 2019-01 on First Reading amending the City Commission Rules and Procedures (Sec. 2-27, City Code)regardingagenda items and reports; specifically expressly permitting the mayor and any city commissioner to place a matter on a City Commission agenda for timely consideration and action. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Ordinance other than staff and attorney time to prepare the Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission conduct a public hearing and consider, at its discretion, passing Ordinance No. 2019-01 on First Reading amending the City Commission Rules and Procedures (Sec. 2-27, City Code) regardingagenda items and reports; specifically expressly permitting the mayor and any city commissioner to place a matter on a City Commission agenda for timely consideration and action. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –JANUARY 14, 2019 PAGE 8OF 12 REGULAR AGENDA REGULAR 500.Office of the City Clerk Scan with your smart device to view electronically REQUEST: Office of the City Clerk is requesting that the City Commission make the remaining appointments to the seven member 2019 Districting Commission,pursuant to Section 4.02 of the Charter of the City of Winter Springs. FISCAL IMPACT: This agenda item isfor makingremaining appointments to the 2019 Winter Springs Districting Commission and it has no fiscal impact. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission appoint the remainingmembers which will comprise the 2019Districting Commission, as set forth in the provisions of Section 4.02 of the City Charter. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –JANUARY 14, 2019 PAGE 9OF 12 REGULAR 501.Office of the City Clerk Scan with your smart device to view electronically REQUEST: TheCityClerkisrequestingtheMayorandCityCommissionreviewtheinformationinthisAgenda ItemregardingpossibleAdvisoryCommitteeopenings,specificallyontheBicycleandPedestrian AdvisoryCommittee,andtheParksandRecreationAdvisoryCommitteeandmakeany Appointments/Reappointmentsasapplicable. FISCAL IMPACT: There is no noted Fiscal Impact related to any of these Appointments/Reappointments referencedinthisAgenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/PressRepresentatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Mayor and City Commission will be informed under separate cover about the opening/vacancies noted in this Agenda Item. The (Advisory) Board and Committee Members noted in this Agenda Item have all been notified, and those interested in Reappointment, and if applicable, any submitted Board/Committee Applications will be added to Dropboxes. Additionally, the Mayor and CityCommission will be informed about the Board/Committee Applications and related information on file and in Dropboxes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –JANUARY 14, 2019 PAGE 10OF 12 RECOMMENDATION: Staff recommendsthat the following Appointments/Reappointments be made withanindividual MotionforeachNominationplease: SEAT TWO APPOINTMENTS:DEPUTY MAYOR/COMMISSIONER KEVIN CANNON [[240,608,1191,665][12][B,I,][Times New Roman]]Bicycle and Pedestrian Advisory Committee: Mr. Michael Ferrante -Has informed Staff that he would like to be Reappointed Term would be a new full four (4) year Term of Office Term Expires:February 1, 2019 [[240,891,1166,948][12][B,I,][Times New Roman]]Parks and Recreation Advisory Committee: Mr. Arthur Gallo –Has submitted a new Application for Reappointment Term would be a new full four (4) year Term of Office Term Expires:February 1, 2019 SEAT FOUR APPOINTMENTS:COMMISSIONER TiANNA HALE [[240,1336,1191,1393][12][B,I,][Times New Roman]]Bicycle and Pedestrian Advisory Committee: Ms. Jennifer Cardenas –Has not responded to Staff Term would be a new full four (4) year Term of Office Term Expires:February 1, 2019 [[240,1619,1166,1676][12][B,I,][Times New Roman]]Parks and Recreation Advisory Committee: Mr. Rick Lecky -Has submitted a new Application for Reappointment Term would be a new full four (4) year Term of Office Term Expires:February 1, 2019 SEAT FIVE APPOINTMENT:COMMISSIONER GEOFF KENDRICK [[240,2064,1207,2121][12][B,I,][Times New Roman]]Bicycle and Pedestrian Advisory Committee: Vacant Seat Term would be a partial Term of Office (Partial) Term Expires:February 1, 2021 OTHER MAYOR/COMMISSION APPOINTMENTS: Included inthis Agenda Item is the ability forthe Mayor and/or any City Commission Member tomake any other Appointment(s) that aredeemed pertinent. If any requested Appointment(s) are not made at this Meeting, subsequent Agenda Item(s)can be brought forward on upcoming City Commission MeetingAgendas. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –JANUARY 14, 2019 PAGE 11OF 12 REPORTS REPORTS 600.Office of the City Attorney -Anthony A. Garganese, Esquire REPORTS 601.Office of the City Manager -Kevin L. Smith REPORTS 602.Office of the City Clerk -Andrea Lorenzo-Luaces, MMC REPORTS 603.Office of Commissioner Seat One -The Honorable JeanHovey REPORTS 604. Office of Commissioner Seat Two/Deputy Mayor -The Honorable Kevin Cannon REPORTS 605.Office of Commissioner Seat Three -The Honorable Ted Johnson REPORTS 606.Office of Commissioner Seat Four -The Honorable TiAnna Hale REPORTS 607.Office of Commissioner Seat Five -The Honorable Geoff Kendrick REPORTS 608.Office of the Mayor -The Honorable Charles Lacey CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING –JANUARY 14, 2019 PAGE 12OF 12 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. In its discretion, the City Commissionmay set aside up to thirty additionalminutes at the end of each City Commission meeting for additional public input by anyresident or taxpayer of theCityabout items ofpublic interest. It is not appropriate to readdress quasi-judicial andpublic hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals willlimit their comments to three (3) minutes,and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT [[1069,1822,1474,1874][11][B,I,][Times New Roman]]PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency,or authority" -per Section 286.26 [[1007,2495,1356,2548][11][,I,][Times New Roman]]Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 [[1803,2769,2152,2822][11][,I,][Times New Roman]]Florida Statutes.