HomeMy WebLinkAbout2018 10 08 City Commission Regular Meeting Agenda
CITY OF WINTER SPRINGS, FLORIDA
CITY COMMISSION
AGENDA
REGULAR MEETING
MONDAY, OCTOBER 8, 2018 - 5:15 P.M.
CITY HALL - COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
Mayor Charles Lacey
Commissioner/Deputy Mayor Geoff Kendrick - Seat Five
Commissioner Jean Hovey - Seat One
Commissioner Kevin Cannon - Seat Two
Commissioner Ken Greenberg - Seat Three
Commissioner Jack Hays - Seat Four
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PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 8, 2018 PAGE 2 OF 12
CALL TO ORDER
Roll Call
Invocation
Pledge of Allegiance
Agenda Changes
AWARDS AND PRESENTATIONS
AWARDS AND PRESENTATIONS
100. Not Used
INFORMATIONAL AGENDA
INFORMATIONAL
200. Community Development Department
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REQUEST:
The Community Development Department is advising the City Commission of the status of current
development projects within the City.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable
City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information,
Homeowner’s Associations/Representatives on file with the City, and all individuals who have
requested such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at six (6) different
locations around the City. Furthermore, this information is also available to any individual requestors.
City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 8, 2018 PAGE 3 OF 12
RECOMMENDATION:
Staff recommends the City Commission receive and review the information provided.
PUBLIC INPUT
(Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to
fill out a “Public Input” form. The City Commission will set aside up to thirty minutes for any City
residents or taxpayers to address any items of public interest that do not appear on the agenda and for
any members of the public to address any items that are listed on the agenda for final official action
by the City Commission excluding public hearing items which are heard at the public hearing portion
of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-
judicial or emergency items. Individuals will limit their comments to three (3) minutes, and
representatives of groups or homeowners' associations shall limit their comments to five (5) minutes,
unless otherwise determined by the City Commission. The City Commission will not take any action
under the "Public Input" section of the agenda. The City Commission may schedule items not on the
agenda as regular items and act upon them in the future.)
CONSENT AGENDA
CONSENT
300. Finance and Administrative Services Department
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REQUEST:
Finance and Administrative Services Department requests Commission authorization to dispose of
surplus assets according to the attached disposition sheet(s).
FISCAL IMPACT:
There is no cost to dispose of these surplus assets. The City receives revenue generated from items
sold at auction.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 8, 2018 PAGE 4 OF 12
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable
City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information,
Homeowner’s Associations/Representatives on file with the City, and all individuals who have
requested such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at six (6) different
locations around the City. Furthermore, this information is also available to any individual requestors.
City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends that the City Commission approve the disposition of the attached list of surplus
assets.
CONSENT
301. Community Development Department
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REQUEST:
The Community Development Department requesting the City Commission's authorization to issue a
purchase order to The Middlesex Corporation for the asphalt resurfacing of the City Hall parking lot
in the amount of $87,235.00 plus a 10% contingency, piggybacking off Seminole County Contract
#IFB-602096-14/BJC.
FISCAL IMPACT:
The project cost is $87,235.00 plus a 10% contingency, for a total authorization of $95,958.50, funded
by the Infrastructure Surtax Fund (3rd Generation Sales Tax).
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 8, 2018 PAGE 5 OF 12
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable
City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information,
Homeowner’s Associations/Representatives on file with the City, and all individuals who have
requested such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at six (6) different
locations around the City. Furthermore, this information is also available to any individual requestors.
City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends that the City Commission authorize the issuance of a purchase order to The
Middlesex Corporation for the asphalt resurfacing of the City Hall parking lot in the amount of
$87,235.00 plus a 10% contingency, piggybacking off Seminole County Contract #IFB-602096-
14/BJC, funded by the Infrastructure Surtax Fund.
CONSENT
302. Community Development Department
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REQUEST:
The Community Development Department is requesting City Commission authorization for Universal
Engineering Sciences' performance of Professional Building Department Services, under their current
contract, in the amount of $250,000.
FISCAL IMPACT:
The requested authorization in the amount of $250,000 is funded by the Development Services
Enterprise Fund.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 8, 2018 PAGE 6 OF 12
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable
City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information,
Homeowner’s Associations/Representatives on file with the City, and all individuals who have
requested such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at six (6) different
locations around the City. Furthermore, this information is also available to any individual requestors.
City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends City Commission authorization of $250,000 for Universal Engineering
Sciences' performance of Professional Building Department Services, and authorize the City Manager
and the City Attorney to prepare and execute any and all applicable documents.
CONSENT
303. Office of the City Clerk
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REQUEST:
The City Clerk is requesting the City Commission Review and Approve the Monday, September 24,
2018 City Commission Regular Meeting Minutes.
FISCAL IMPACT:
There is no fiscal impact related to this Agenda Item.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 8, 2018 PAGE 7 OF 12
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable
City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information,
Homeowner’s Associations/Representatives on file with the City, and all individuals who have
requested such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at six (6) different
locations around the City. Furthermore, this information is also available to any individual requestors.
City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends the City Commission review and consider offering their Approval of the
Monday, September 24, 2018 City Commission Regular Meeting Minutes.
PUBLIC HEARINGS AGENDA
PUBLIC HEARINGS
400. Finance and Administrative Services Department
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REQUEST:
Finance and Administrative Services Department requesting the City Commission approve second
and final reading of Ordinance No. 2018-06 updating the City's Purchasing Policies.
FISCAL IMPACT:
This update will result in a material reduction in procurement costs without affecting the integrity,
intent, or competitiveness of said procurement.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 8, 2018 PAGE 8 OF 12
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable
City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information,
Homeowner’s Associations/Representatives on file with the City, and all individuals who have
requested such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at six (6) different
locations around the City. Furthermore, this information is also available to any individual requestors.
City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
Advertised in the Thursday, September 27, 2018 Orlando Sentinel.
RECOMMENDATION:
Staff recommends the Commission approve second and final reading of Ordinance No. 2018-06 to
update the City's Purchasing Policy to bring them in line with economic conditions and current
practices.
REGULAR AGENDA
REGULAR
500. Community Development Department
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REQUEST:
The Community Development Department is requesting the City Commission's review and input on
an Arbor Master Plan and potential Arbor Code updates.
FISCAL IMPACT:
There is no fiscal impact at this time for the City Commission's review of the conceptual Arbor Master
Plan and the suggested considerations for a future update of the Arbor Ordinance.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 8, 2018 PAGE 9 OF 12
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable
City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information,
Homeowner’s Associations/Representatives on file with the City, and all individuals who have
requested such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at six (6) different
locations around the City. Furthermore, this information is also available to any individual requestors.
City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends the City Commission review and provide input on an Arbor Master Plan and
potential Arbor Code update.
REGULAR
501. Office of the City Manager
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REQUEST:
The City Commission has requested to continue its review and discussion of the current City
Commission meeting start time. If the City Commission desires to modify the meeting start time, the
City Attorney will have to prepare an Ordinance for the City Commission’s final consideration at a
subsequent meeting.
FISCAL IMPACT:
Any cost increase resulting from an appreciable change in the City Commission meeting times will
depend upon the following relevant factors: 1) the selected start and end times of the Commission
meeting; 2) the quantity of non-salaried employees required to attend the particular
Commission meeting; 3) the associated compensation of those employees; and 4) a supervisor's
ability (or inability) to flex the participating employee's time of attendance (due to individual and
overall work-load/need). Every effort will be made to flex the time of attendance for those
employees. Thus, it is anticipated that in most cases, these efforts will cause any additional costs to
be nominal or nil.
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 8, 2018 PAGE 10 OF 12
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City
Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s
Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting
Agenda which has also been electronically forwarded to the individuals noted above, and which is
also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable
City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information,
Homeowner’s Associations/Representatives on file with the City, and all individuals who have
requested such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at six (6) different
locations around the City. Furthermore, this information is also available to any individual requestors.
City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
The City Commission establishes its own meeting times at its discretion. The City Commission has
requested to review and discuss the current City Commission meeting times which currently
commence at 5:15 p.m. pursuant to Ordinance 2016-09. If the City Commission desires to modify
the meeting time(s), the City Commission should direct the City Attorney to prepare an Ordinance for
the City Commission’s final consideration at a subsequent meeting.
REPORTS
REPORTS
600. Office of the City Attorney - Anthony A. Garganese, Esquire
REPORTS
601. Office of the City Manager - Kevin L. Smith
REPORTS
602. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC
REPORTS
603. Office of Commissioner Seat Three - The Honorable Ken Greenberg
REPORTS
604. Office of Commissioner Seat Four - The Honorable Jack Hays
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 8, 2018 PAGE 11 OF 12
REPORTS
605. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Geoff Kendrick
REPORTS
606. Office of the Mayor - The Honorable Charles Lacey
REPORTS
607. Office of Commissioner Seat One - The Honorable Jean Hovey
REPORTS
608. Office of Commissioner Seat Two - The Honorable Kevin Cannon
CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – OCTOBER 8, 2018 PAGE 12 OF 12
PUBLIC INPUT
(Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to
fill out a “Public Input” form. In its discretion, the City Commission may set aside up to thirty
additional minutes at the end of each City Commission meeting for additional public input by
any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress
quasi-judicial and public hearing items previously addressed by the City Commission at the same
meeting, nor to advance arguments or repetitious questions concerning matters which the City
Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and
representatives of groups or homeowners' associations shall limit their comments to five (5) minutes,
unless otherwise determined by the City Commission.)
ADJOURNMENT
[[1049,1827,1060,1879][11][B,I,][Times New Roman]] [[1060,1827,1072,1879][11][B,I,][Times New Roman]] [[1069,1827,1436,1879][11][B,I,][Times New Roman]]PUBLIC NOTICE
This is a Public Meeting, and the public is invited to attend.
This Agenda is subject to change.
Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be
in attendance at this Meeting, and may participate in discussions.
Persons with disabilities needing assistance to participate in any of these proceedings should contact the City
of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically
handicapped person to attend the meeting, directed to the chairperson or director of such board, commission,
agency, or authority" - per Section 286.26 [[1008,2502,1317,2555][11][,I,][Times New Roman]]Florida Statutes.
"If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter
considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose,
he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[1803,2776,2112,2829][11][,I,][Times New Roman]]Florida Statutes.