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HomeMy WebLinkAbout2018 10 08 Consent 303 Unapproved Minutes from the September 24, 2018 Regular MeetingCOMMISSION AGENDA ITEM 303 October 08, 2018 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, September 24, 2018 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Unapproved Minutes from the Monday, September 24, 2018 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk for Approval by the City Commission. Consent 303 PAGE 1 OF 2 - October 08, 2018 FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, September 24, 2018 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, September 24, 2018 City Commission Regular Meeting Minutes (16 pages) Consent 303 PAGE 2 OF 2 - October 08, 2018 N Allachmetit "A" MINUTES BEGULAII MEETING MONDAV, SEPTEMBER 24, 2018 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Geoff Kendrick - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Ken Greenberg - Seat Three Commissioner Jack Hays - Seat Four TCwuonmm 0mm rr Incorporated 1959 WF 10 MINUTES BEGULAII MEETING MONDAV, SEPTEMBER 24, 2018 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Geoff Kendrick - Seat Five Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Ken Greenberg - Seat Three Commissioner Jack Hays - Seat Four CFIOF WINTER SPRINGS, FLORIDA MINUTES CITYCOMMISSION REGULAR MEE']']N(.'j - SEPTEMBER 24, 2018 PAGE 2 OF 16 The Regular Meeting of Monday, September 24, 2018 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). FRIUMM Mayor Charles Lacey, present C=-! Deputy Mayor Geoff Kendrick, present Conimissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Ken Greenberg, present Commissioner Jack Hays, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda, Mayor Lacey asked the City Commission, "May we adopt the Agenda`" Commissioner Kevin Cannon stated, "No obJection Thorn me." Hearing no disagreement, Mayor Charles Lacey then said, "With no objection, the Agenda stands as Adopted." AWARDS AND PRESENTATIONS 100. Office of the City Manager REQUEST: Presentation of Resolution Number 2018-17 recognizing Mr. Geoff Marbes for his years of dedicated service as an Employee of the City of Winter Springs and expressing our Appreciation on behalf of the Mayor and City Commission, City Manager, City Staff, and Citizens of the City of Winter Springs. Mr. Geoff Marbes, Public Works Department was presented with Resolution 2018-17 by Mayor Lacey in honor of his dedicated service and contributions to the City of Winter Springs. INFORMATIONAL 200. Not Used CITY OF' WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 24, 2018 PAGE 3 OF 10 j4ayor Lacey, ojmned "Public hymi " A15, Sheila Benton, 414 Cedarwood Court, Winter Springs, 17orida: suggested that the City Commission change the start time of City Commission meetings, and said that it was not about how many people attend, but thought it gave the public the ability to voice their concerns, 1fityor Lace�) closed "Public Input11 CONSENT 300. Community Development Department REQUEST: The Community Development Department requests the City Commission authorize entering into an agreement with Sorko Services in the amount of $36,516.00 plus a 10% contingency for aquatic weed control and maintenance services of City -maintained ponds. FISCAL IMPACT: The contract amount is S36,516.00 plus a 10% contingency, for a total authorization of $40,167.60, funded by the Stormwater Utility Fund. This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requesters, City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff recommends the City Commission authorize entering into an agreement with Sorko Services in the amount of $36,516-00 plus a 10% contingency for aquatic weed Control and maintenance services of City -maintained ponds, funded by the Stormwater Utility Fund, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no diSCUSSj.0D on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINULES CITY COMMISSION REGULAR MFETING -- SEPTEMBER 24, 2018 PAGE 4 OF 16 CONSENT 301. Public Works Department REQUEST: Public Works Department requests Commission authorization to enter into a contract with USA Services of Florida, Inc. in the amount of $34,811.94 for citywide bi-monthly street sweeping services for one year, piggybacking off City of Jacksonville contract #CS -0003-16. FISCAL IMPACT: The total cost of street sweeping for one year is $34,811.94, funded by the Stormwater Utility Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's As sociations/Represen tat ives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. I tli X419313 10 1 0113)XV11,11 1130 Staff recommends the City Commission approve a contract with USA Services of Florida, Inc. in the amount of 53,4,811.94 for citywide bi-monthly street sweeping services for one year, piggybacking off City of Jacksonville contract #CS -0003-16. No discussion. CONSENT 302. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, September 10�, 2018 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. C ITT OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGLJ_AR MEETING . SEPTEMBER 24, 2018 PAGE 5 OF 16 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LascrFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals (,--4 who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, September 10, 2018 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. Mayor Lacey asked for a Motion to approve the Consent Agenda. VOTE: COMMISSIONER HAYS: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. PUBLIC HEARINGS 400. Finance and Administrative Services Department REQUEST: The City Manager is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution 2018-20, which establishes the Final Operating Millage Rate and the Final Voted Debt Service Millage Rate for Fiscal Year 2018-2019 for the City of Winter Springs. FISCAL IMPACT: The decision to levy an operating millage rate of 2.4300 mills as opposed to the rolled -back rate of 2.2120 mills results in additional ad valorem General Fund revenues of approximately $481,556 (net of statutory discount). CITYOF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 24, 2018 PAGE 6 OF 16 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, Cit- y Attorney/Staff, and is available on the City's Website, LaserFiche, and the City"s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Serier; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendm/Agenda Item information, Homeowner's Associations/Representatives on file with the Ci",, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Property Appraiser mailed each property owner a 'TRIM notice prior to the first Public Hearing. Additionally, the budget calendar has been on the City's website since its approval in March and notice of the final public hearing was advertised on the City Hall electronic sign. Lastly, the statutorily required advertisements ran in the Orlando Sentinel on September 20, 2018.1Upon approval and adoption of Resolution 2018-20, the final millage rates for fiscal year 2018-2019 will be communicated to the Seminole County Property Appraiser and the Seminole County Tax Collector as the millage rates to be levied by the City of Winter Springs for the 2018 tax year (Fiscal Year 2018-2019). RECOMMENDATION: Staff recommends that the Commission adopt Resolution 2018-20 establishing the final operating millage rate at whatever rate the Commission deems appropriate for fiscal year 2018-2019 (not to exceed 2.4300 mills), the final voted debt service millage rate at 0.0500 mills for fiscal year 2018- 2019 and publicly announce the percentage by which the final operating millage rate is more than the rolled -back rate. A 'sample' motion which includes the necessary elements for statutory compliance follows: I move to approve Resolution 2018-20 establishing the final operating millage rate at 2.4300 mills, establishing the voted debt service millage rate at 0.0500 mills and publicly announce that the final operating millage rate is 9.86% more than the computed rolled -back rate of 2.2120 mills. Ms. Kelly Balagia, Budget Analyst, Finance and Administrative Services Department presented this Agenda Item and added, "There have been no changes since the Tentative - which was just two (2) weeks ago." Xhyor Lacey oj)ened ""Public lea " on this Agenda Item. No one addressed the Mayor and City Commission. iUcilvr Lacey closed ''Public In rats " on lhis,Agenda Item. CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEFFING, - SFP"I"FMBER 24, 2018 PAGE 7 OF 16 "I MOVE TO APPROVE RESOLUTION 2018-20 ESTABLISHING THE FINAL OPERATING MILLAGE RATE AT. 2.4300 MILLS, ESTABLISHING THE VOTED DEBT SERVICE MILLAGE RATE AT 0.0500 MILLS AND PUBLICLY ANNOUNCE THAT THE FINAL OPERATING MILLAGE RATE IS 9.86% MORE THAN THE COMPUTED ROLLED -BACK RATE OF 2.2120 MILLS.11 MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER GREENBERG. DISCUSSION. all I COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER HAYS: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER GREENBERG: AYE MOTION CARRIED. PUBLICHEARINGS 401. Finance and Administrative Services Department REQUEST: The City Manager requests that the City Commission hold a Public Hearing to consider the approval of Resolution 2018-21, establishing the Final Budget for Fiscal Year 2018-2019. FISCAL IMPACT: The proposed final city-wide budgets by fund type currently reflect the following appropriations to (from) fund balance: General Fund — $1,499 Governmental Funds (exclusive of General Fund) — ($5,528,822) Enterprise Funds — $117,431 This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City, Attorney/Staff, and is available on the, City's Website, LaserFicbe, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Property Appraiser mailed each property owner a TRIM notice prior to the first Public Hearing; notice of the final public hearing was advertised on the City Hall electronic sign, and the statutorily required advertisements ran in the Orlando Sentinel on September 20, 2018. The Tentative Budget has been posted on the City's website and within two weeks of adoption the Final Budget (unchanged from the Tentative) will also be published. C-0-4 CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -- SEPTEMBER 24, 2018 PAGE 8 OF 10 RECOMMENDATION: Staff recommends that the Commission approve the final budget for fiscal year 2018-2019 or amend it as deemed necessary and adopt Resolution 2018-21 establishing the final budget for Fiscal Year 2018-2019 A 'sample' motion follows: I move to approve Resolution 2018-21 establishing the final budget for the fiscal year commencing on October 1, 2018 and ending on September 30, 2019. ............... Ms. Balagia introduced this Agenda Item and remarked, "Again, there are no changes since the Tentative." Commissioner Jack Hays noted, "I think it is extrernely commendable that the five (5) of the last eight !Xj (8) years we have had a reduction in the Millage Rate --- tremendous budgetary control and I want to C:> W1=1 compliment all ofyou involved in that.. Ga t= Mqyor Lacey opened "Public 111put " on /his Agenda.11ein. No one spoke. ,114ovor Lace,Y closed "Public hipul " on this Agendaftetn. "I MOVE TO APPROVE RESOLUTION 2018-21 ESTABLISHING THE FINAL BUDGET FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2018 AND ENDING ON SEPTEMBER 30, 2019." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER GREENBERG: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER HAYS: AYE MOTION CARRIED. PL)BLIC. HEARINGS 402. Finance and Administrative Services Department REQUEST: Finance and Administrative Services Department requesting the City Commission approve first reading of Ordinance No. 2018-06 updating the City's Purchasing Policies. FISCAL IMPACT: This update will result in a material reduction in procurement costs without affecting the integrity, intent, or competitiveness of said procurement. CITY OF'WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION RFGLJLAR MEETING SEPTEMBER 24,2018 PAGE 9 OF 16 K#j ki hi twa r".1 This Agenda Item has been electronically forwarded to the Mayor and City Commission, City I Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed ped verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals, who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve first reading of Ordinance No. 2018-06 to update the City's Purchasing Policy to bring them in line with economic conditions and current practices. COMMISSIONER HOVEY COMMENTED, "DO YOU NEED A MOTION TO READ BY `TITLE' ONLY — SO MOVED." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. City Attorney Anthony A. Garganese read the Ordinance by "Title" only. Mr. Shawn Boyle, Director, Finance and Administrative Services, Department addressed the City Commission on aspects related to the Agenda Item. Discussion followed on fiduciary control, other local municipalities, if the requested arnount was enough, emergency situations, big ticket emergency items, and possible emergency Commission Meetings, Regarding the suggested monetary increase and options, Commissioner Cannon recommended, "In the event of critical city infrastructure that needs immediate action, that we would give you a higher limit." Mayor Lacey added, "I think I have seen elsewhere language that says 'in a bona fide emergency; that would certainly be less than a declared emergency but an over the weekend kind of problem." City Manager Kevin L. Smith said, "Out- goal was to make this as simple as possible, to simply increase the threshold for those put -poses which will accomplish most of what we need to do as a staff, but if yourself or the Commission were of the mindset to include that in a Motion, we'd certainly affect that change by Second Reading." Commissioner Cannon noted, "That would be my inclination." Commissioner Jean Hovey remarked, "Yes CI rY OF WINTER SPRINGS, FLORIDA MINUTES C']I'Y('OM�MISSIONREGL6LARMEE'I'ING SEPT EMBER24,2018 PAGE 10 OF 16 With further comments including possible dollar amounts, Mayor Lacey noted, -I think we can approve it on First Reading as is, but I would just look for a Consensus frorn the Conan-rission that we direct a Second Reading to come back with a 'to be determined number' that we will settle at the next meeting that addresses bona fide emergencies less a declared emergency." Manager Smith pointed out., "The First Reading would include directive to add that language with the number to be added at Second Reading." Attorney Garganese stated, That would be fine the way you are you are couching it Kevin - Motion to A p or the bona fide emergency with a 'to be determined number', that the prove with adding language f Manager will come back and propose." Mfil Ala.yor Lace)) olmnecl Jublic Inj)ut " on rhis,4gen(lu Item. No one addressed the Mayor and City Commission at this time. Mqyor Lacq elo,svcl "Public InInn - on this Agenda Ilem, Further brief comments. "I MAKE A MOTION THAT WE APPROVE THE FIFTY THOUSAND DOLLAR ($50,000.00) ADDITION TO THE STAFF'S SPENDING AUTHORITY WITH THE AGREEMENT OF AN AMENDMENT OF A SPECIFIC EMERGENCY AMOUNT TO BE DETERMINED AT THE SECOND MEETING." MOTION BY DEPUTY MAYOR KENDRICK, SECONDED, DISCUSSION. MANAGER SMITH ADDED, "THAT IS A MOTION TO APPROVE THE FIRST READING OF THE ORDINANCE AS WELL`?" DEPUTY MAYOR KENDRICK ADDED, "YES.." MAYOR LACEY POINTED OUT, "YES, THE, MOTION IS TO APPROVE FIRST READING OF ORDINANCE 2018-06 WITH DIRECTION TO BRING BACK BONA FIDE EMERGENCY LANGUAGE WITH A NUMBER TO BE SETTLED AT THE MEETING; AND I HEARD, A SECOND FROM COMMISSIONER CANNON." VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER CANNON: AYE COMMISSIONER HAYS: AYE DEPUTY MAYOR KENDRICK: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITYCOMMISSION REGULAR MEETING SEVTEMBER24,2018 PAGE I I OF 16 REGULAR 500. Office of the City Manager REQUEST: The City Commission has requested to review and discuss the current City Commission meeting times which currently commence at 5:15 p.m. pursuant to the City Commission Rules of Procedure (memorialized in Ordinance 2016-09). If the City Commission desires to modify the meeting times, the City Attorney will have to prepare an Ordinance for the City Commission's final consideration at a subsequent meeting. FISCAL ]IMPACT: Any cost increase resulting from an appreciable change in the City Commission meeting times will depend upon the following relevant factors: 1) the selected start and end times of the Commission meeting; 2) the quantity of non -salaried employees required to attend the particular Commission meeting; 3) the associated compensation of those employees; and 4) a supervisor's ability (or inability) to flex the participating employee's time of attendance (due to individual and overall work-load/need). Every effort will be made to flex the time of attendance for those employees. Thus, it is anticipated that in most cases, these efforts will cause any additional costs to be non -dual or nil. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this, Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission establishes its own meeting times at its discretion. The City Commission has requested to review and discuss the current City Commission meeting times which currently commence at 5:15 p.m. pursuant to Ordinance 2016-09. If the City Commission desires to modify the meeting times, the City Commission should direct the City Attorney to prepare a Ordinance for the City Commission's final consideration at a subsequent meeting. Commissioner Cannon offered his thanks to the City Commission for considering this matter and mentioned the merits of the suggested change and his Support. C1'1YO1WIN'I'ERSI-)RINGS,FC,O]ZIE)A MINUITS CITY COMMISSION REGULAR MEMING - SETTEMBER 2=4, 2018 PAGF 12 OF 16 Much discussion followed regarding: that there was not a rush to decide a new start time, costs involved with a later Commission Meeting commencement time, City Staff productivity, that there seemed to be a preferred time for younger families and a different time for other citizens to attend City Commission meetings, potential travel times around the Orlando area to get to Winter Springs meetings, that personal and work schedules of citizens differ greatly, and there was interest by the City Commission to decide on the "right" time for City Commission meetings to begin. Also addressed was that a sunset provision would be helpful, City Staff flex time and productivity, how 4r� the, current end time ofCornmission Meetings might need to be re -considered if the commencement time was changed, and would a flexed schedule be possible. An example of a "flexed" schedule was that the first City Commission meeting each month could begin at one time. and if a second City Commission meeting was held, then that Commission meeting would commence at a different time. Further discussion followed on transparency, that Members of the City Commission were not opposed to a change,, however, they wanted any change that was made, to be the best time, Remarks continued on the different times when other Seminole County cities and Seminole County tQ= meetings commenced, when City Commission meetings have been held in the past, and that Commissioner Cannon would prefer 6:30 p.m. for Commission Meetings to begin. Next, Commissioner Cannon asked Manager Smith if he needed to further consider any possible revisions to the Fiscal Impact affiliated with a possible time change. Remarks followed and Mayor Lacey suggested that subparagraph [Section 2-27.1 (1) not be revised. Comments ensued on previous City Commission Meetings that ran very long with extensive and modified City Commission Agendas, that there did not seem to be a disagreement with changing the start time, as it was just a question of what was the best time for all involved, transparency, and that this matter could be brought back at the next City Commission Regular Meeting for additional discussion. "I WILL MAKE A MOTION THAT WE AMEND ORDINANCE 2016-09 AND SPECIFICALLY SECTION 2-27. (k) TO STRIKE OUI I THE COMMENCEMENT TIME OF 5:15 FOR THE MEETING AND REPLACE IT WITH 6:30 P.M. AS THE COMMENCEMENT TIME FOR THE COMMISSION MEETINGS." MOTION BY COMMISSIONER CANNON. MOTION DIED FOR LACK OF A SECOND. Discussion followed on recent discussions, there was interest from City Commissioners regarding a change in cornmencement time, and the concern with what was the best time for City Commission meetings to begin., that start times could either be 6:00 p.m., 6:15 p.m., 6:30 p.m., 7:00 pm. etc., and previous City Commission meetings times. Next, Commissioner Hovey said, "Can we give the City Manager direction to, come back with six o'clock, 6:15, 6:30." Regarding more details, Commissioner Hovey suggested, "A range of times." Remarks continued as to what would the best time for a change in meeting time, that this was a resident issue and not related to staff availability, and that potential City Commission Regular Meeting start times could be either 6 p.m., 6:15 p.m., 6:30 p.m., 7.00 p.m., or other times. CITY Of" WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 24, 2018 PAGE 13 OF 16 Further discussiori ensued on the City Cornrilission considering other related data if available. Commissioner Cannon said, -I arn just going to urge that we please put it on the next Corninission Agenda and with any further Input that Our City Manager feels would be beneficial for us." Mayor Lacey asked if there was Consensus "That we ask for the Agenda for two (2) weeks hence, October 8"' if I recall, to include this itein for review and there :seems to be sentiment fi-orn everyone that a change is needed; and we anticipate making a final decision at the ineeting in two (2) weeks, so we will bring this back, pretty much the same Agenda Itern with any further comments that the City Manager feels, based on this conversation to give but not necessarily requiring any further comment ITorn the City Manager. Do I have Consensus for that?" Deputy Mayor Geoff Kendrick said. '*Agreed." Commissioner Ken Greenberg and Cornnm 1 ssi oiler <=) Hovey nodded in favor. No objections were voiced. M-2 t" =V REPORTS 600. Office of the City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 601. Office of the City Manager — Kevin L. Smith No Report was given. REPORTS 602. Office of the City Clerk — Andrea Lorenzo-Luaces, MMC No Report. REPORTS 603. Office of Commissioner Seat Two - The Honorable Kevin Cannon No Report was given. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER v4, 2018 PAGE 14 OF 16 REPORTS 604. Office of Commissioner Seat Three — The Honorable Ken Greenberg Commissioner Greenberg congratulated Staff, specifically Mr. Boyle, Ms. Balagia and the Finance and Administrative Services Staff, and added, '*Great job!"' Secondly, Commissioner Greenberg noted that lie and other City representatives attended the Ovation Awards, hosted by the Oviedo -Winter Springs Regional Chamber of Commerce and referenced a couple C ofawards, and also commended the Parks .and Recreation Department. lb.,. REPORTS Rui 605. Office of Commissioner Seat Four — The Honorable Jack Hays Commissioner Hays also mentioned the same Ovation Awards, and referenced several Winter Springs businesses who received recognition, and suggested people spread the word about patronizing, businesses in Winter Springs. Next, Commissioner Hays commented that a State Road 434 Corridor Planning Study meeting will be held at 6:00 p.m. at the Foundry Church in Winter Springs on Thursday,. October 4"', 2018 and that lie planned to attend to garner support for our community and any affected roads. REPORTS 606. Office of Commissioner Seat Five/Deputy Mayor - The Honorable Geoff Kendrick Deputy Mayor Kendrick also spoke of the State Road 434 Corridor Planning Study meeting and said that Winter Springs residents were encouraged to participate. Continuing, Deputy Mayor Kendrick recognized his daughter and another -in-law who were attending this City Commission Meeting, Deputy Mayor Kendrick referenced a previous suggestion by Commissioner Hovey that any Commissioners who serve on any of the Florida League of Cities' Policy Committees keep the other Elected Officials informed. To that point, Deputy Mayor Kendrick mentioned that he currently serves on the -Transportation & Intergovernmental Relations" Policy Committee and at a recent meeting, they discussed transportation funding. Deputy Mayor Kendrick added that upcoming pending discussions would address autonomous vehicles, electronic scooters, bicycle sharing, as well as affordable housing. Next, Deputy Mayor Kendrick noted that another Florida League of Cities Workshop would be held on the 12"', and then the Florida League of Cities Legislative Conference was scheduled for mid- November. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 24,2018 PAGE 15 OF 16 Continuing his Report, Deputy Mayor Kendrick thanked Brian for his quick response regarding some bricks that had fallen down, and suggested that if any residents see something that might be broken or a possible problem, to contact the City. Lastly, Deputy Mayor Kendrick said that he wanted to make an Appointment at this meeting. MOTION TO NOMINATE MR. JAMES EVANS TO THE PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY FOR THE SEAT FIVE POSITION. MOTION BY DEPUTY MAYOR KENDRICK. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. 11(yor Lacey ol)enetl "Public Inj)ut - on this Agenda Item - No one spoke Xfiryor Lace.y closetl "Public, InInit "carr 1his Age"(14i Ilam. VOTE: DEPUTY MAYOR KENDRICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER HAYS: AYE MOTION CARRIED. Mayor Lacey offered Congratulations to Mr. Evans. Deputy Mayor Kendrick spoke in support of Mr. Evans, who then briefly addressed the City Commission and offered his appreciation. REPORTS 607. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey also spoke of the recent Ovation Awards which was held by the Oviedo -Winter Springs Regional Chamber of Commerce and said how impressive it was that sorne Winter Springs businesses won, and that it was very important that Winter Springs businesses be supported. Manager Smith mentioned that all new businesses are noted each month in the City's Newsletter, Commissioner Cannon said that on the same night that the Ovation Awards were field, Commissioner Cannon attended the first Seminole County Sheriff s Foundation fundraiser, and suggested we consider looking into one for our Police Department, and possibly for all City employees. Commissioner Hovey noted that setting up a Foundation involved a lot of work, CITYOF WINTER SPRINGS, FLORIDA MINUTES CITY CONINCSSION REGULAR MEETINC.'r -- SEPTEMBIER 24, 2018 PAGE 16 OF 16 REPORTS 608. Office of Commissioner Seat One - The Honorable Jean. Hovey Next, Commissioner Hovey also referenced the Policy Committees mentioned this evening and said that she had been Appointed to the "Municipal Administration" Policy Committee for the Florida League of Cities. Furthermore, Commissioner Hovey asked if the Clerk could register her (and anyone else interested) for the nilid-November Florida League of Cities Legislative Conference which was being held in the Orlando area. Commissioner Cannon said lie was interested in being registered also. Regarding other Florida League of Cities' Policy Committees, Commissioner Greenberg said he had been Appointed to the "Land Use & Economic Development" Policy Committee, and Mayor Lacey had been Appointed to the "Finance, Taxation & Personnel" Policy Committee. Commissioner Cannon said he serves on the "Utilities, Natural Resources & Public Works" Policy Committee. laullpDa "das I-1 Mqyor Lace), olmned "Public InI.)ut " No one spoke at this time. Ilqjor Lacej,, closed "Public InIml ", Mayor Lacey adjourned the Regular Meeting at 6:32 p.m. RESPECTF, LILLY SUBMITTF,,D.- ANDREA LORENZO-LUACES, MMC CIJ'Y CLERK APPROVED.- MAYOR CHARLES LACEY No,rE: These Minutes �vere approved at the 2018 City Cotrnvission Regular Meeting.