HomeMy WebLinkAbout2018 10 08 Consent 301 Asphalt Resurfacing of City Hall Parking LotCOMMISSION AGENDA
ITEM 301
REQUEST:
Informational
Consent
X
Public Hearings
Regular
October 08, 2018 KS BF
Regular Meeting City Manager Department
The Community Development Department requesting the City Commission's authorization
to issue a purchase order to The Middlesex Corporation for the asphalt resurfacing of the
City Hall parking lot in the amount of $87,235.00 plus a 10% contingency, piggybacking
off Seminole County Contract #IFB-602096-14BJC.
SYNOPSIS:
This item provides for the milling and resurfacing of the entire City Hall parking lot.
CONSIDERATIONS:
. The City Hall parking lot was recently evaluated for signs of pavement deterioration,
age, and drainage. Based on Staff s evaluation of the parking lot, along with the
additional construction work around City Hall that have recently damaged the asphalt,
Staff recommends resurfacing of the asphalt parking lot.
The asphalt resurfacing project will include milling and resurfacing of the paved
parking areas and installation of a new asphalt drive-thru lane for the utility payment
kiosk, which is currently under construction. The City Hall main entrance
driveway from SR 434 will be resurfaced during the upcoming construction of the SR
434 westbound turn lane at City Hall. Striping will be completed under a separate
purchase order.
Work is expected to take place in late October. The work will be performed in phases
such that areas of the City Hall parking lot will remain open at all times for customer
and employee parking.
Consent 301 PAGE 1 OF 2 - October 08, 2018
FISCAL IMPACT:
The project cost is $87,235.00 plus a 10% contingency, for a total authorization of
$95,958.50, funded by the Infrastructure Surtax Fund (3rd Generation Sales Tax).
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends that the City Commission authorize the issuance of a purchase order to
The Middlesex Corporation for the asphalt resurfacing of the City Hall parking lot in the
amount of $87,235.00 plus a 10% contingency, piggybacking off Seminole County Contract
#IFB-602096-14BJC, funded by the Infrastructure Surtax Fund.
ATTACHMENTS:
Exhibit A - Middlesex Bid Form (1 page)
Consent 301 PAGE 2 OF 2 - October 08, 2018
Exhibit A
ASPHALT RESURFACING OF CITY HALL PARKING LOT
PRICING FORM
ITEM
NUMBER
DESCRIPTION
UNIT
QUANTITY
UNIT.PRI:CE
TOTAL
1
MOBILIZATION
LS
2
MAINTENANCE OF TRAFFIC
LS
1
�, C:>0
�"' S C) U ' OCD
3
EROSION PROTECTION
LS
1
3 C) c>
ld 300 . 0
4
MILLING OF EXISTING ASPHALT 11" AVG DEPTH)
SY
5,900
1 S�
G�
!� 1AIS. 0o
5
ISUPERPAVE ASPHALTIC CONCRETE SP -9.5 (TRAFFIC C)
TN
345
6
CITY HALL KIOSK AREA
LS
1
2 Ove
2-6, UC>0 - 0<3
TOTAL PRICE (SUM OF ITEMS 91 THROUGH #7):
PAY ITEM NOTES:
2
Includes the cost of all items needed for traffic control, f barricades, flagmen, temporary variable message signs, etc.) in accordance with FDOT standards
4
Quantity based on 110 lbs per square yard per 1 -inch lift
5
Unit price includes all equipment, labor, and materials including bituminous material (plant mixes, prime coats, and tack coats) and all other incidental costs to complete the
work.
6
The lump sum item for the City Hall Kiosk Area includes all preparation costs for the installation of a new vehicle drive thru area. The estimated square yardage for this area is
151 SY. The lump sum item includes mobilization, maintenance of traffic, re -grading, compaction, and rolling of the new asphalt millings plus any miscellaneous work needed
for a complete installation, restoration, and cleanup. The asphalt quantity of this lump sum item is included within Bid Item #6.