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HomeMy WebLinkAbout2018 07 09 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA Xt4 T Z 100 Incorporated • I959 • Coo wE'V Jyc CITY COMMISSION MINUTES REGULAR 31-EETENG 31ONDAV, .11T N A. 2018 - 5:15 P.M. CITY OF WINTER SPRINGS — SENIOR CENTER 400 NORTH EDGEMON AVENUE, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Ken Greenberg - Seat Three Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 2 OF 24 CALL TO ORDER The Regular Meeting of Monday, July 9, 2018 of the City Commission was called to Order by Mayor Charles Lacey at 5:16 p.m. at the Winter Springs Senior Center (400 North Edgemon Avenue, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Ken Greenberg, present Commissioner Geoff Kendrick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda, Mayor Lacey asked if there were any changes to_the Agenda and if the Agenda could be adopted. Commissioner Kevin Cannon asked to have a citation added to Consent Agenda Item "304" and Mayor Lacey said that could be done when they get to the Consent Agenda. Mayor Lacey then mentioned that the Developer associated with Public Hearings "400" asked that the Agenda Item not be heard this evening, and Mayor Lacey explained that as this was a quasi-judicial matter, the City Commission could not hear public input specifically related to Public Hearings "400". AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100.Office of the City Manager REQUEST: Presentation of Resolution Number 2018-10 recognizing Mr. Bruce Schneider for his years of dedicated service as an Employee of the City of Winter Springs and expressing our Appreciation on behalf of the Mayor and City Commission, City Manager, City Staff, and Citizens of the City of Winter Springs. Mr. Bruce Schneider, Public Works Department was presented with Resolution 2018-10 in honor of his dedicated service and contributions to the City of Winter Springs. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 3 OF 24 INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. No discussion. PUBLIC INPUT Mayor Lacey opened "Public Input". Mr. Maurice Kaprow, Post Office Box 195223, Winter Springs, Florida: commended Mr. Chris Caldwell, Director, Parks and Recreation Department and his staff for the wonderful 4th of July event; and also praised the City Manager and City Staff on the Millage, the Budget, and fiscal responsibility. Mr. Rich Zarda, 204 Torcaso Court, Winter Springs, Florida: said he was disappointed in the Town Center, suggested that a movie theater might bring more people here, inquired about the planned amphitheater; and asked if there would be a grassy area near McDonald's. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 4 OF 24 Ms. Gina Novella -Shafer, 457 Buckhorn Drive, Winter Springs, Florida: spoke of traffic and concerns with access to Michael Blake Boulevard, thought a traffic study would be done, mentioned the road near Winter Springs High School was not a City road, but is used as a cut -through, and asked the City Commission not to change things from those who moved here and knew about the original Town Center concept. Mayor Lacey closed "Public Input ❖ ❖ AGENDA NOTE: COMMENTS RELATED TO SEVERAL CONSENT AGENDA ITEMS ARE SHOWN JUST BEFORE THE VOTE ON THE CONSENT AGENDA, AS DOCUMENTED. ❖ ❖ CONSENT AGENDA CONSENT 300. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests the City Commission authorize entering into an agreement with Playworx Playsets, LLC in the amount of $709,302 plus a 10% contingency, for playground replacement projects at Central Winds Park, Torcaso Park, and Trotwood Park (RFP# 005/18/MR). FISCAL IMPACT: The total project cost for all three playgrounds is $709,302, plus a 10% contingency, funded by the Parks Impact Fees & General Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into an agreement with Playworx Playsets, LLC in the amount of $709,302 plus a 10% contingency, for playground replacement projects at Central Winds Park, Torcaso Park, and Trotwood Park (RFP# 005/18/MR), and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 5 OF 24 CONSENT 301. Community Development Department REQUEST: The Community Development Department requests that the City Commission authorize entering into a Project Agreement with the Natural Resources Conservation Service (MRCS) for federal and local match funding of four critical Emergency Watershed Protection projects as a result of damages from Hurricane Irma, in the total amount of $1,569,491.67. FISCAL IMPACT: The total cost to the City, post reimbursement, is up to $39,427.50 and is funded by the Stormwater Utility Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LascrFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into a Project Agreement with the Natural Resources Conservation Service (MRCS) for federal and local match funding of four critical Emergency Watershed Protection projects as a result of damages from Hurricane Irma, in the total amount of $1,569,491.67, and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. The applicable documents include the Project Agreement, design services agreements, construction contracts, permit applications, purchase orders, and related documents as applicable. CONSENT 302. Community Development Department REQUEST: The Community Development Department requesting City Commission approval to execute a purchase order with Layne Inliner in the amount of $45,240 plus a 5% contingency for relining of a stormwater outfall pipe between 682 and 684 Tuscora Drive. FISCAL IMPACT: The project cost is $45,240 plus a 5% contingency, funded by the Stormwater Utility Fund. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 6 OF 24 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve executing a purchase order with Layne Inliner in the amount of $45,240 plus a 5% contingency for relining of a stormwater outfall pipe between 682 and 684 Tuscora Drive. CONSENT 303. Community Development Department REQUEST: The Community Development Department requests the City Commission's adoption of the Gee Creek Flood Study. FISCAL IMPACT: The City Commission's adoption of the Gee Creek Flood Study has no direct fiscal impact. The various projects and stormwater management activities to be implemented, based on the Study's recommendations, will go through the City's normal budgeting and approval process. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission adopt the Gee Creek Flood Study. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 7 OF 24 CONSENT 304.Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, June 11, 2018 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, June 11, 2018 City Commission Regular Meeting Minutes. CONSENT 305. Community Development Department REQUEST: The Community Development Department requesting the City Commission validate the Staff recommendation finding the PetSuites sitework to be built in substantial accordance with the Final Engineering plans, subject to the enclosed punchlist. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 8 OF 24 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission validate the Staff recommendation finding the PetSuites sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open punchlist items. CONSENT 306. Public Works Department REQUEST: The Public Works Department requesting authorization to enter into a contract with D&J Enterprises Inc. (Primary Provider) and A Budget Tree Service Inc. (Alternate Provider) for Hurricane/Disaster Debris Removal, Reduction, and Disposal Services (RFP #007-18-SB). FISCAL IMPACT: The contract to be awarded for Hurricane/Disaster Debris Removal, Reduction, and Disposal services will be on a contingency basis and activated only during an emergency. As such, no compensation will accrue to the Contractor(s) until the contract is activated either in anticipation of a natural disaster or immediately after such disaster. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 9 OF 24 RECOMMENDATION: Staff recommends the City Commission enter into a contract with D&J Enterprises Inc. (Primary Provider) and A Budget Tree Service Inc. (Alternate Provider) for Hurricane/Disaster Debris Removal, Reduction, and Disposal services, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 307. Utility Department REQUEST: The Utility Department requesting City Commission approval to award a contract to Regal Painting of Central Florida in the amount of $37,535.00 plus a 5% contingency for painting two water storage tanks. FISCAL IMPACT: The project cost of $37,535.00 plus a 5% contingency will be funded by the FY 18 Utility Enterprise Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission award a contract to Regal Painting of Central Florida in the amount of $37,535.00 plus a 5% contingency to paint the reclaimed water ground storage tanks at the East and West Wastewater Treatment Facilities, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 308. Office of the City Manager REQUEST: Office of the City Manager is requesting that the City Commission confirm Mayor Charles Lacey as the City's Voting Delegate and the City's Deputy Mayor as the Alternate Voting Delegate (if needed) for the upcoming August 2018 Florida League of Cities Annual Conference. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 10 OF 24 FISCAL IMPACT: There is no fiscal impact associated with this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested- Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve Mayor Charles Lacey as the City of Winter Springs' Voting Delegate for the August 2018 Florida League of Cities Annual Conference, representing the City of Winter Springs, and that the City's Deputy Mayor also be approved to serve as Alternate Voting Delegate. Upon approval of this Agenda Item, the attached required documentation would be completed and submitted to the Florida League of Cities. CONSENT 309. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests Commission authorize to enter into a contractual agreement with REP Services, Inc. for purchase of playground equipment for Winding Hollow Park in the amount of $89,100.26, plus a 10% contingency, piggybacking off of Clay County Board of County Commissioners RFP #13/14-8. FISCAL IMPACT: Project cost is $89,100.26, plus a 10% contingency, which will be funded from the Park Impact Fee Fund and the General Fund. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 11 OF 24 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize to enter into a contractual agreement with REP Services Inc. for purchase of playground equipment for Winding Hollow Park in the amount of $89,100.26 plus a 10% contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 310. Community Development Department REQUEST: The Community Development Department requesting the City Commission validate the Staff recommendation finding The Blake Apartments (Catalyst Apartments) sitework to be built in substantial accordance with the Final Engineering plans, subject to the enclosed punchlist. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 12 OF 24 RECOMMENDATION: Staff recommends that the City Commission validate the Staff recommendation finding The Blake Apartments sitework to be built in substantial accordance with the Final Engineering plans, subject to satisfactory completion of the remaining open punchlist items. Regarding Consent Agenda Item "301", Mayor Lacey mentioned a change to what was shown in the Agenda Item and stated, "The amount that is one million five hundred sixty-nine thousand four hundred ninety-one dollars and sixty-seven cents ($1,569,491.67) should be amended to read one million nine hundred sixty-four thousand five hundred seventy-eight dollars and ninety-two cents ($1,964,578.92) and the City's share of that will be eighty-one thousand four hundred sixty-six dollars and twenty-five cents ($81,466.25). It is actually a greater amount of funds that are coming into the City from the State." Mayor Lacey then remarked, "I would ask that any Motion to approve the Consent Agenda include that change to item `301'." In terms of Consent Agenda Item "304", Commissioner Cannon commented, "I would like the Minutes to include that the basis I pointed out that we are required to have a minimum of seven (7) days between the P&Z Hearing and the Commission Meeting, and I would just ask that the Clerk interlineate pursuant to section 20-321. (c) (2) b. of the Town Center Code." Next, Commissioner Kendrick referenced playground equipment and mentioned some comments that others were taking credit for this and wanted the record clarified as to who was responsible. Mayor Lacey said, "As long as the person taking credit for Winding Hollow park is the HOA (Homeowner's Association) President James Rodic, then he is entitled to that." Mayor Lacey added that "The entire credit goes to Mr. Caldwell and James Rodic of the HOA (Homeowner's Association) for injecting Winding Hollow into the Master Plan for Parks and putting it on the Agenda for tonight." City Manager Kevin L. Smith asked that Mr. Shawn Boyle, Director, Finance and Administrative Services Department and his team be given credit also for their fiscal management. Mayor Lacey remarked further about the fiscal management by Manager Smith and Mr. Boyle for the entire Parks Master Plan. Additionally regarding Consent Agenda Item "301 ", Manager Smith mentioned that the revised numbers were not an oversight but additional information provided to the City. "I MAKE A MOTION TO APPROVE THE CONSENT AGENDA WITH THE REVISION TO ITEM `304' AND ALSO WITH THE REVISION TO ITEM `301' FOR A TOTAL AMOUNT FOR THE HURRICANE IRMA NATIONAL RESOURCES CONSERVATION PROJECT OF ONE MILLION NINE HUNDRED SIXTY-FOUR THOUSAND FIVE HUNDRED SEVENTY- EIGHT DOLLARS AND NINETY-TWO CENTS ($1,964,578.92) AND THE CITY'S SHARE OF THAT WILL BE EIGHTY-ONE THOUSAND FOUR HUNDRED SIXTY-SIX DOLLARS AND TWENTY-FIVE CENTS ($81,466.25) — THOSE REVISIONS.." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER GREENBERG. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 13 OF 24 VOTE: COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER KENDRICK: AYE MOTION CARRIED. Mayor Lacey spoke of what should be included in Minutes and suggested that when the City Commission's Rules and Procedures are discussed next, that this be looked into. With further remarks, Mayor Lacey noted that typically Minutes should just reflect action items — what is done. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Community Development Department REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing for consideration of a Special Exception Request to facilitate the construction of a Senior Retirement Community in the T4 Transect of the Town Center, on a 6.5-acre property north of Blumberg Blvd and west of Tuskawilla Road. The applicant is requesting postponement of the City Commission's consideration of this item to the August 13, 2018 City Commission meeting. FISCAL IMPACT: If the special exception is approved, and the project is developed as an age restricted (55+) fee - simple owned senior condominium project with 108 units, then the project will provide an increase to the City's taxable value. The potential tax revenue of the proposed project is still to be determined. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 14 OF 24 RECOMMENDATION: Staff recommends that the City Commission conduct a public hearing and postpone consideration of this special exception request to August 13, 2018. Brief remarks. MOTION TO POSTPONE THIS AGENDA ITEM TO AUGUST 13, 2018. MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER KENDRICK: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 500.Office of the City Attorney REQUEST: The City Commission is requested to approve Resolution No. 2018-11 officially acknowledging and deeming City Commission District 4 Seat vacant; Take whatever action the City Commission deems legally necessary to fill the District 4 Seat vacancy on the City Commission pursuant to Section 4.08(c) of the City Charter. FISCAL IMPACT: There is no direct fiscal impact related to the City Commission's consideration of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies. available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 15 OF 24 RECOMMENDATION: Staff recommends the City Commission approve Resolution No. 2018-11 officially acknowledging and deeming a vacancy in the City Commission District 4 seat; Take whatever action the City Commission deems legally necessary to fill the District 4 Seat vacancy on the City Commission pursuant to Section 4.08(c) of the City Charter. Brief comments. MOTION TO APPROVE RESOLUTION 2018-11. MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER GREENBERG: AYE MOTION CARRIED. Mayor Lacey noted that the City Commission needs to fill this vacancy within two (2) meetings and that there are five (5) weeks between this City Commission meeting and the next City Commission Regular Meeting, suggested that Applications be requested with a deadline of a couple of weeks, which would give the City Commission a few weeks to review any submitted Applications and to then possibly make a selection at the August 13, 2018 City Commission meeting if they wanted to, or postpone a decision until the September City Commission Regular Meeting. Comments then followed on precedent and how much time the City Clerk needed to review any submitted Applications. Mayor Lacey added, "I would say - if there any bumps in the road when we get to August and we are just not ready then we don't do it and we wait until September..." "I WOULD CONSIDER TWO (2) WEEKS, NOT THREE (3) WEEKS TO VET EVERYTHING, AND TO SHARE ALL THE INFORMATION AND ALLOW US TO COMMUNICATE ACCORDINGLY AND ANYTIME BE READY TO SEAT SOMEBODY AUGUST 13TH - IT IS A MOTION." MOTION BY COMMISSIONER GREENBERG. SECONDED BY COMMISSIONER CANNON. DISCUSSION. MAYOR LACEY REITERATED, "OPEN IT UP FOR APPLICATIONS WITH A DEADLINE OF TWO (2) WEEKS FROM TONIGHT AND THEN PUT IT ON THE AGENDA FOR A POSSIBLE SELECTION AT THE AUGUST 13TH MEETING." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 16 OF 24 CITY CLERK ANDREA LORENZO-LUACES ASKED TO CLARIFY THAT THE DATE WAS TO BE MONDAY JULY 23PD AND INQUIRED IF THERE WAS A TIME DEADLINE PREFERENCE, TO WHICH COMMISSIONER GREENBERG NOTED FOR HIS MOTION, "JULY 23" - NOON." MAYOR LACEY ASKED THE COMMISSION IF THEY WERE IN AGREEMENT WITH THE MODIFICATION. COMMISSIONER CANNON STATED, "I AM FINE WITH THAT." NO OBJECTIONS WERE VOICED. VOTE: ` COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER KENDRICK: AYE MOTION CARRIED. Mayor Lacey stated that for anyone interested in the Interim Seat Four Commission Seat, "We would appreciate your interest. Please contact the Clerk, probably give her twenty-four (24), forty-eight (48) hours to get the paperwork ready and then she will provide you with what you need to begin the process." City Clerk Lorenzo-Luaces referenced the last similar situation from a few months ago and noted the Application and possible Resume/CV (Curriculum Vitae) that was mentioned and asked if the City Commission wanted it to be done the same way. Mayor Lacey noted, "The Motion was to do it the same as we did." With further brief discussion, Mayor Lacey said, "I think we will put it on the Agenda to say you have the opportunity to make a selection so it is properly agendaized and the public knows, but it won't be required." REGULAR 501.Office of the City Clerk REQUEST: The City Clerk requests that the City Commission consider nominating a Deputy Mayor to complete the term that Deputy Mayor Cade Resnick held before he resigned. FISCAL IMPACT: Associated fiscal impact would be minor, and may include new name badges, business cards, etc. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 17 OF 24 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Mayor Lacey and the City Commission are aware of this vacancy. RECOMMENDATION: Staff recommends that the City Commission Appoint a Member of the City Commission to serve as the next Deputy Mayor until November/December 2018. "I WOULD LIKE TO NOMINATE COMMISSIONER KENDRICK AS OUR NEW DEPUTY MAYOR." NOMINATION BY COMMISSIONER GREENBERG. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. MAYOR LACEY ASKED IF THERE WERE ANY FURTHER NOMINATIONS. HEARING NONE, MAYOR LACEY SAID THAT AS THAT WAS THE ONLY NOMINATION, HE WOULD CONVERT THAT TO A "MOTION TO NAME COMMISSIONER KENDRICK AS DEPUTY MAYOR AND THAT WAS IMPLICITLY MADE BY COMMISSIONER GREENBERG, SECONDED BY COMMISSIONER HOVEY." VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. Mayor Lacey stated, "Congratulations Deputy Mayor Kendrick." REGULAR 502. Office of the City Clerk REQUEST: Office of the City Clerk is requesting the Mayor and City Commission review the information in this Agenda Item regarding possible Board and Committee Appointments/Reappointments, specifically on the Bicycle and Pedestrian Advisory Committee, the Board of Trustees, the Oak Forest Wall and Beautification District Advisory Committee, and the Tuscawilla Lighting and Beautification District, and make any Appointments/Reappointments as applicable. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 18 OF 24 FISCAL IMPACT: There is no noted Fiscal Impact related to any of these Appointments/Reappointments referenced in this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Mayor and City Commission will be further informed under separate cover about the openings/vacancies noted in this Agenda Item. The (Advisory) Committee Member noted in this Agenda Item has been notified regarding any interest in being Reappointed and has submitted an updated Board/Committee Application which has been added to Dropboxes. Additionally, the Mayor and City Commission will be informed about the Board/Committee Applications and related information on file and in Dropboxes. RECOMMENDATIONS: Staff recommends that the following Appointments/Reappointments be made with an individual Motion for each Nomination please: SEAT THREE APPOINTMENT: COMMISSIONER KEN GREENBERG Board of Trustees Vacant Seat Term Expires: January 1, 2022 SEAT FOUR APPOINTMENT: Oak Forest Wall and Beautification District Advisory Committee Mr. Robert Carril - Would like to be Reappointed Term Expires: August 2018 [Appointment would be for a new four (4) year Term expiring August 20221 CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 19 OF 24 SEAT FIVE APPOINTMENTS: COMMISSIONER GEOFF KENDRICK Bicycle and Pedestrian Advisory Committee Vacant Seat (Partial) Term Expires: February 1, 2021 Oak Forest Wall and Beautification District Advisory Committee Vacant Seat (Partial) Term Expires: August 2019 Tuscawilla Lighting and Beautification District Advisory Committee New Vacant Seat Term Expires: July 2018 [Appointment would be for a new four (4) year Term expiring July 20221 OTHER MAYOR/COMMISSION APPOINTMENTS: Included in this Agenda Item is the ability for the Mayor and/or any City Commission Member to make any other Appointment(s) that are deemed pertinent. If any Appointment(s) are not made at this Meeting, subsequent Agenda Items can be brought forward on upcoming City Commission Meeting Agendas. MOTION TO APPOINT JESSIE PHILLIPS TO THE TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE. MOTION BY DEPUTY MAYOR KENDRICK. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER GREENBERG: AYE DEPUTY MAYOR KENDRICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. REGULAR 503. Finance and Administrative Services Department REQUEST: The City Manager requests that the City Commission receive a Fiscal Year 2019 Budget Presentation, and consider approval of Resolution 2018-12 computing the Proposed Operating Millage Rate for Fiscal Year 2018-2019 at 2.4300 mills and voted debt service millage rate at 0.0500 mills, establishing the rolled -back rate, and setting the date, time and place of a public hearing to consider the proposed millage rate and tentative budget for Fiscal Year 2018-2019. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 20 OF 24 FISCAL IMPACT: The Fiscal Year 2019 Budget as proposed, totals $42,019,544 (excluding transfers/appropriations to fund balance) and represents a $1,561,249 or 3.9% increase from the prior fiscal year's budget of $40,458,295. Total proposed General Fund spending of $18,282,252 represents a $713,089 increase over the prior fiscal year. The proposed operating millage rate of 2.43 mills remains unchanged from the prior fiscal year and the proposed voted debt service millage rate of 0.05 mills is 0.01 mills lower than the prior fiscal year. The millage rates which have been programmed into the FY 2019 Proposed Budget are sufficient to fund the proposed budget as transmitted by the City Manager on July 1, 2018 barring any unforeseen endogenous or exogenous economic impacts. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The budget calendar has been on the City's website since its approval in March and the FY 2019 Proposed Budget has been published on the City's website. Notice of the 2019 budget workshop was advertised in the July newsletter. The Property Appraiser will mail each property owner a TRIM notice prior to the first Public Hearing (Sept loth) and the final Public Hearing will be advertised in the Orlando Sentinel in compliance with and according to Florida statutes. RECOMMENDATION: Staff recommends that the Commission take the following actions: • Receive and consider the information presented in the FY 2019 Proposed Budget. • Adopt Resolution 2018-12 setting the proposed operating millage rate at 2.4300 mills, establishing the rolled -back rate at 2.2120 mills, and setting the proposed voted debt service millage rate at 0.0500 mills for a total proposed millage rate of 2.4800 mills; and establishing the date, time and place for a public hearing regarding the proposed millage rate and the tentative budget as September 10, 2018 at 5:15 P.M. at 1126 East State Road 434, Winter Springs, Florida (Commission Chambers). Manager Smith introduced this Agenda Item and spoke on the efforts of City Staff and the numerous accomplishments related to budget matters over the last ten (10) years. Mayor Lacey asked if the twenty-five thousand dollars ($25,000.00) Homestead Exemption passes in November, when might this be addressed by the City. Manager Smith said, "2020 CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 21 OF 24 Commissioner Jean Hovey commented about funding for the planned amphitheater. Manager Smith mentioned the delay was actually with the State, and was in the works. Commissioner Cannon then further referenced the proposed twenty-five thousand dollars ($25,000.00) Homestead Exemption and any impact on the Budget. "I WILL MAKE THE MOTION AND THE MOTION IS TO ADOPT RESOLUTION 2018-12 SETTING THE PROPOSED OPERATING MILLAGE RATE AT 2.4300 MILLS, ESTABLISHING THE ROLLED -BACK RATE AT 2.2120 MILLS, AND SETTING THE PROPOSED VOTED DEBT SERVICE MILLAGE RATE AT 0.0500 MILLS FOR A TOTAL PROPOSED MILLAGE RATE OF 2.4800 MILLS; AND ESTABLISHING THE DATE, TIME AND PLACE FOR A PUBLIC HEARING REGARDING THE PROPOSED MILLAGE RATE AND THE TENTATIVE BUDGET AS SEPTEMBER 10, 2018 AT 5:15 P.M. AT 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA IN OUR NEW COMMISSION CHAMBERS." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER GREENBERG: AYE DEPUTY MAYOR KENDRICK: AYE MOTION CARRIED. Manager Smith further addressed community events and the great job that Staff does, and specifically thanked Ms. Melissa Sileo, Program Coordinator, Parks and Recreation Department, and Mr. Caldwell. Comments followed on solid waste funds, Impact Fees, Assessment Rates for Oak Forest Wall and Beautification District, and the Tuscawilla Lighting and Beautification District. Expenditures, Police Department staffing and the City's low crime rates, Pension, Health Insurance, and the Community Redevelopment Agency were addressed next. Manager Smith then spoke of Information Technology and changes to the City's website which should be completed within thirty (30) days. Travel and related costs for the Mayor and City Commission were reviewed next. Commissioner Cannon commended Manager Smith and stated, "Your team has done an incredible job of refinancing all the debt of this City the last few year's that could be financed while interest rates have been low; and I know that has save the City significant amounts of interest." Regarding law enforcement, Commissioner Cannon asked Manager Smith if he was satisfied with wages that we offer and comments followed on staffing and salaries. Commissioner Hovey mentioned recent staffing needs in Volusia County. Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 22 OF 24 REPORTS REPORTS 600. Office of the City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 601. Office of the City Manager — Kevin L. Smith No Report. REPORTS 602. Office of the City Clerk — Andrea Lorenzo-Luaces, MMC In terms of any other possible Appointments, City Clerk Lorenzo-Luaces asked if it was agreeable that she wait until notified that a Commissioner was ready to make an Appointment. This was agreed to however, Commissioner Greenberg mentioned that he would have an Appointment for the next meeting. REPORTS 603. Office of Commissioner Seat Five - The Honorable Geoff Kendrick Deputy Mayor Geoff Kendrick spoke of the upcoming Board/Committee Appreciation Dinner. Next, Deputy Mayor Kendrick thanked members of the Parks and Recreation Department for their efforts with the 4ffi of July event and commented on how traffic was handled after the event. Deputy Mayor Kendrick commended former Commissioner Cade Resnick for his service and wished him well. REPORTS 604. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey agreed with what Deputy Mayor Kendrick said about the 4t' of July event. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JULY 9, 2018 PAGE 23 OF 24 REPORTS 605. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Hovey also addressed the 0' of July event and Mr. Caldwell's handling of the weather. Secondly, Commissioner Hovey mentioned the upcoming Primary Election on August 28, 2018 and said that if anyone needed to update their Voter Registration status, that the deadline was very soon. REPORTS 606. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon asked when Michael Blake Boulevard was to be re -opened. Mr. Fields said it was expected to be re -opened by the end of the month. Commissioner Cannon mentioned he would like to see a future Agenda Item related to adding handicapped accessible playground equipment to our parks. Mr. Caldwell noted that such was being considered. REPORTS 607. Office of Commissioner Seat Three — The Honorable Commissioner Greenberg Commissioner Ken Greenberg congratulated Deputy Mayor Kendrick on being the new Deputy Mayor. Next, Commissioner Greenberg thanked former Commissioner Cade Resnick for his service and wished him the best. Commissioner Greenberg then mentioned the great 4 h of July event our City held and said that a City of Oviedo Council Member had noted that they subsidize their events and are losing money. Commissioner Greenberg thanked Mr. Caldwell and his staff for their incredible efforts in holding such a great 4`h of July event. Furthermore, Commissioner Greenberg complimented the great job with the Budget over the past decade. Commissioner Greenberg also congratulated our Police Department for their excellent assistance with the 4' of July event. REPORTS 608. Office of Commissioner Seat Four CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — JULY 9, 2018 PAGE 24 OF 24 PUBLIC INPUT Mayor Lacey opened "Public Input". Dr. Ted Johnson, 1107 Pheasant Circle, Winter Springs, Florida: noted he was pleased that Mr. Caldwell had mentioned they were considering other equipment for City Parks. Commissioner Hovey mentioned how much more accessible travel is in this country rather than in Europe. Mayor Lacey closed "Public Input ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:39 p.m. RESPECIFULLY SUBMITTED ANI DItC l-'OREN?ZO-LUACES, MMC CITY CLERK APPROVED: ,fit L MAl1W CH.�lLES, f CEY NOTE: These Minutes were approved at the August 13, 2018 City Commission Regular Meeting.