HomeMy WebLinkAboutBBS Concessions, LLC - Concession Stands Operation Agreement -2018 08 07 CITY OF WINTER SPRINGS CONCESSION STANDS
OPERATION AGREEMENT 2018-2023
THIS CONCESSION STAND OPERATION AGREEMENT ("Agreement"), is
entered into this 77-1 day of JlqUS , 2018 by and between the City of Winter Springs,
a Florida municipal corporation, hose address is 1126 East State Road 434, Winter Springs,
Florida, 32708 ("City"), and BBS Concessions,LLC, a Florida limited liability company,whose
address is 1821 Long Iron Drive 403,Viera, Florida, 32955 ("Contractor").
RECITALS:
WHEREAS,the City currently owns two (2)concession stands at Central Winds Park for
the purpose of providing food and beverages to individuals attending organized sporting events
occurring at Central Winds Park; and
WHEREAS, Contractor and City have previously entered into agreements for the
Contractor to operate the City's two (2) concession stands located at Central Winds Park for the
purpose of providing food and beverages to individuals attending organized sporting events
occurring at Central Winds Park; and
WHEREAS, the Contractor desires to continue to operate the City's Concession Stands
("Services") as agreed in this Agreement; and
WHEREAS,the City desires to allow the Contractor to continue to operate the Concession
Stands as agreed in this Agreement; and
WHEREAS, the City and the Contractor desire to again enter into a mutually beneficial
arrangement whereby the Contractor shall operate the City's concession stands at Central Winds
Park and the City shall retain a percentage of the profits derived from the concession stand sales;
and
WHEREAS,the parties hereto desire to set forth their mutual understanding regarding the
Contractor's operation of the City's concession stand pursuant to the terms and conditions set forth
in this Agreement.
IN CONSIDERATION of the mutual covenants and provisions, and other good, diverse,
and valuable considerations, the receipt and sufficiency all or which is acknowledged, the parties
desiring to be legally bound agree:
1.0 Recitals. The foregoing recitals are deemed true and correct and are hereby incorporated
herein by this reference as a material part of this Agreement.
2.0 Term. The term of this Agreement shall commence on September 1, 2018 and terminate
at midnight on August 31, 2023.
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3.0 Lease of Concession Stands and Equipment. In exchange for the compensation
arrangement set forth in Section 5.0 herein, the City hereby agrees to lease its two (2)concession
stands(the"Baseball/Softball Concession Stand" and the"Soccer Concession Stand,"both located
within Central Winds Park) (collectively referred to herein as the "Concession Stands") and all
concession-related equipment contained therein, identified on the Concession Stands Inventory
attached hereto as Exhibit"A," and fully incorporated herein by this reference("the Equipment"),
to the Contractor, subject to the terms and conditions set forth in this Agreement.
4.0 Engagement: Operation of Concession Stands. The City hereby engages the Contractor
and the Contractor hereby agrees to staff, operate and maintain the Concession Stands for the
compensation arrangement and pursuant to the terms and conditions set forth in this Agreement.
No prior or present agreements or representations shall be binding upon the parties hereto unless
expressly incorporated into this Agreement. The parties agree to the following:
4.1 (a) General Operation of Concession Stands. The Contractor, at its sole
discretion, shall be responsible for the purchase of sufficient inventory of food, beverage,
paper products, utensils and any other items reasonably necessary in furtherance of the
operation of the Concession Stands. The Contractor shall be responsible for the
management and staffing of the Concession Stands during set up, operation, and cleanup;
collection and deposit of cash revenue; and, set up,break down and cleanup of Concession
Stands. The responsibilities set forth in this subsection 4.1 shall not represent an exhaustive
list of the Contractor's responsibilities under the terms of this Agreement and the
Contractor shall undertake any reasonable action in furtherance of the efficient operation
of the Concession Stands not inconsistent with any provision of this Agreement.
(b) Exclusivity. Contractor shall have exclusivity for concession sales within
Central Winds Park during the term of this Agreement, not to exclude any sports
partnerships with the City of Winter Springs or their league functions and/or special events.
Such events will be communicated in advance to the Contractor in writing as soon as
practicable and Contractor and City will thereafter work together to determine the
appropriate concessions for the particular event. In the case of any disagreement or
inability to reach an agreement, the final determination shall be made by the City.
4.2 Maintenance, Repair or Replacement of Concession Stands and Equipment. The
Contractor shall be responsible for the maintenance, repair and replacement of the
Equipment not to exceed One Thousand Dollars($1,000.00)for any one(1)item of repair,
replacement or maintenance. All other repairs, replacements and maintenance of the
Equipment in excess of this threshold shall be the responsibility of the City. The Contractor
shall confer with the City regarding the maintenance,repair or replacement of any damaged
Equipment and any such maintenance, repair or replacement shall be mutually agreed to
by both parties hereto. Any expense of the Contractor or the City directly related to
maintenance, repair or replacement of the Equipment shall be recorded in detail as an
expenditure in the concession accounting records. The City shall remain responsible for
any exterior maintenance and repair to the Concession Stands and surrounding areas not
necessitated by the operation of the Concession Stands, and for any necessary maintenance
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and repairs to the restroom facilities and air conditioning unit(s).
4.3 Hours of Operation.
4.3.1 The Contractor shall operate the Baseball/Softball Concession Stand:
4.3.1.1 Anytime two (2) or more baseball/softball fields are scheduled for
three (3) or more continuous hours of play or anytime one (1)
baseball/softball field is scheduled for six (6) or more continuous hours of
play. The time periods set forth in this subsection 4.3.1.1 shall not include
the time between the end of one game and the beginning of the next game.
The City shall provide the Contractor with at least 14 days' notice of games
scheduled for play which would invoke the Contractor's obligation under
this subsection 4.3.1.1 to operate the Baseball/Softball Concession Stand.
4.3.1.2 Anytime the Contractor receives notice from the City that a City-
sanctioned special event is scheduled to take place at Central Winds Park
that is at least three (3)hours long and is anticipated to generate attendance
in excess of 200 people. The City shall provide the Contractor with at least
14 days' notice of any such event.
4.3.1.3 Such other times as may be determined by the Contractor. The
Contractor shall provide at least seven (7) days prior, written notice to the
City of its intent to operate the Baseball/Softball Concession Stand under
this subsection.
4.3.2 The Contractor shall operate the Soccer Concession Stand:
4.3.2.1 Anytime two (2) or more soccer fields are scheduled for three(3)or
more continuous hours of play or anytime one (1) soccer field is scheduled
for six (6) or more continuous hours of play. The time periods set forth in
this subsection 4.3.2.1 shall not include the time between the end of one
game and the beginning of the next game. The City shall provide the
Contractor with at least 14 days'notice of any non-League games scheduled
for play which would invoke the Contractor's obligation under this
subsection 4.3.2.1 to operate the Soccer Concession Stand.
4.3.2.2 Such other times as may be determined by the Contractor. The
Contractor shall provide at least seven (7) days prior, written notice to the
City of its intent to operate the Soccer Concession Stand under this
subsection.
4.4 Licenses and Certification. The Contractor shall obtain permanent food service
licenses from the Florida Department of Business and Professional Regulation,Division of
Hotels and Restaurants("the Division"). The Contractor shall be responsible for all annual
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renewal costs of these licenses. Further, at least one(1) Contractor representative shall be
trained and certified by the Division as a certified food protection manager. The Contractor
shall ensure that at least one (1) certified food protection manager is present anytime four
(4) or more Contractor volunteers/representatives are engaged in the storage, preparation
or serving of food in the Concession Stands. The Contractor shall be responsible for
complying with any applicable state laws and regulations related to operating a public food
service establishment.
4.5 Keys to Concession Stand. The City shall provide the Contractor with the requisite
key(s) to the Concession Stands. The Parks & Recreation Department Director shall
maintain a copy of the Concession Stand key(s) and shall be permitted to maintain all
reasonable access to the Concession Stands. The Contractor shall not produce, or allow to
be produced, duplicate copies of the provided key(s)to the Concession Stands.
4.6 Utility Bill. The Contractor shall be responsible for paying the City's electric bill
for the Concession Stands. Electric service for the Concession Stands is maintained on a
separate meter apart from other City buildings. Upon receipt of the electric bills for the
Concession Stands,the City shall immediately forward same to the Contractor for payment.
The Contractor shall remit payment directly to the electric utility provider and shall be
responsible for any fees that may be assessed for late payment of the electric bill.
4.7 Air Conditioning Maintenance, Repair and Replacement. The City shall be
responsible for the maintenance and repair of the air conditioning units servicing the
Concession Stands and shall replace the air conditioning filters for same as needed. In the
event the air conditioning unit requires replacement during the term of this Agreement or
any extension hereto, the City, at its sole discretion, shall be responsible for the selection
and purchase of a replacement air conditioning unit.
4.8 Pest Control. The Contractor shall be responsible for ensuring that monthly pest
control services and maintenance are performed on the Concession Stand.
4.9 Sales Tax. The Contractor shall be responsible for the payment of any applicable
sales tax required by law.
5.0 Compensation: Accounting& Reporting. The City and the Contractor hereby agree as
follows:
5.1 The City shall receive Ten Percent (10%) and the Contractor shall receive Ninety
Percent (90%) of the net revenues generated from the Contractor's operation, at all times,
inclusive of operations during any tournament play, of the Concession Stands. For
purposes of this subsection 5.1,"net revenue"shall be the difference between gross revenue
and total expenditures directly related to the Contractor's operation of the Concession
Stands and consistent with the terms of this Agreement.
5.2 During each year of this Agreement, the Contractor shall submit payment to the
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City semiannually, on February 15 and September 15. The February 15 payment shall
include the City's share of net revenue generated from the operation of the Concession
Stands between the previous September 1 and January 31. The September 15 payment
shall include the City's share of net revenue generated from the operation of the Concession
Stands between February 1 and August 31.
5.3 The Contractor shall be responsible for maintaining detailed and accurate
accounting records related to its operation of the Concession Stands. The Contractor shall
utilize generally accepted accounting practices during all times relevant to this Agreement
and shall submit monthly reports to the City's Parks and Recreation Director detailing the
Contractor's gross revenue and expenditures, as well as any records related to state
licensing and/or inspections related to the Concession Stands.
5.4 At the written request of the City,the Contractor agrees that the City shall have the
right to audit the Contractor's books to get a full accounting of all revenue generated and
expenses incurred with respect its performance under this Agreement. The Contractor
agrees that all of its records with respect to any matter covered by this Agreement shall be
made available to the City, at any time during normal business hours, as often as the City
deems necessary, to audit, examine, and make excerpts or transcripts of the Contractor's
books and accounting records. Failure to comply with the requirements of this
subparagraph shall constitute a material breach of this Agreement and irreparable harm to
the City, entitling the City for legal and equitable relief including, but not limited to,
specific performance and injunctive relief. This subparagraph shall survive termination of
this Agreement.
6.0 Termination. Either party may terminate this Agreement upon 60 days' written notice to
the other party. Within ten (10) days of termination, the Contractor shall forward to the City a
final accounting of the Concession Stands operations, along with a final payment of the City's
share of net revenues. The Contractor shall remain responsible for a pro-rata share of the electric
bill for the Concession Stands through the date of termination. The Contractor shall remove any
equipment which is not the property of the City from the Concession Stand within ten(10) days
of termination. Further, upon termination of this Agreement, the Contractor shall immediately
return all Concession Stands keys to the Parks & Recreation Department Director. If all
Concession Stands keys provided to the Contractor are not returned upon termination of this
Agreement, at the City's discretion, the City may have the Concessions Stands' locks re-keyed,
and the Contractor shall reimburse the City for the costs thereof within fourteen (14) days of
presentation to the Contractor of a related invoice.
7.0 General Liability Insurance. For the Services performed under this Agreement, the
Contractor shall purchase and maintain, at its own expense, such general liability insurance to
cover claims for damages because of bodily injury or death of any person or property damage
arising in any way out of the Services performed by the Contractor under this Agreement. The
insurance shall have minimum limits of coverage of $1,000,000.00 per occurrence combined
single limit for bodily injury liability and property damage liability. All insurance coverage shall
be with insurer(s) approved by the City and licensed by the State of Florida to engage in the
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business of writing of insurance. The City shall be named on the foregoing insurance policies as
"additional insured." The Contractor shall cause its insurance carriers to furnish insurance
certificates and endorsements specifying the types and amounts of coverage in effect pursuant
hereto,the expiration dates of such policies, and a statement that no insurance under such policies
will be canceled without thirty(30)days prior written notice to the City in compliance with other
provisions of this Agreement. If the City has any objection to the coverage afforded by or other
provision of the insurance required to be purchased and maintained by the Contractor in
accordance with this paragraph on the basis of its not complying with the Agreement, the City
shall notify the Contractor in writing thereof within thirty(30)days of the date of delivery of such
certificates and endorsements to the City. The Contractor shall continuously maintain such
insurance in the amounts,type, and quality as required by this paragraph.
8.0 Indemnification and Hold Harmless. For all Services performed under or relating to this
Agreement, the Contractor agrees to the fullest extent permitted by law, to indemnify and hold
harmless the City and its employees, officers, and attorneys against all claims, losses, damages,
personal injuries (including but not limited to death), or liability (including reasonable attorney's
fees), directly or indirectly arising from the negligent acts, errors, omissions, intentional or
otherwise, arising out of or resulting from the Contractor's performance of any Services provided
under this Agreement.
The indemnification provided above shall obligate the Contractor to defend at its own expense or
to provide for such defense, at the option of City of all claims of liability and all suits and actions
of every name and description that may be brought against City or its employees, officers, and
attorneys which may result from the Services under this Agreement whether the Services are
performed by the Contractor or anyone directly or indirectly employed by the Contractor. In all
events the City shall be permitted to choose legal counsel of its sole choice, the fees for which
shall be reasonable and subject to and included with this indemnification. This paragraph 8.0 shall
survive termination of this Agreement.
9.0 Severability. If a word, sentence, or paragraph is declared illegal, unenforceable, or
unconstitutional, the word, sentence, or paragraph will be severed from this Contract, and this
Contract will be read as if the illegal, unenforceable, or unconstitutional word, sentence, or
paragraph did not exist.
10.0 Assignment and Subcontracting. Unless otherwise specifically required by this
Agreement, Contractor shall not assign, sublet, or transfer any rights or Services under or interest
in(including, but without limitations, moneys that may become due) this Agreement without the
written consent of City, except if any assignment, sublet, or transfer is mandated by law or the
effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any
written consent to any assignment, no assignment will release or discharge the assignor from any
duty or responsibility under this Agreement. Further,Contractor shall not subcontract any portion
of the Services without the written consent of City. Nothing under this Agreement shall be
construed to give any rights or benefits in this Agreement to anyone other than City and Contractor,
and all duties and responsibilities under this Agreement will be for the sole and exclusive benefit
of City and Contractor and not for the benefit of any other party.
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11.0 Modification. Any modifications to the terns of the Agreement shall be evidenced in
writing and executed by both parties hereto with the same formalities as this Agreement.
12.0 Third Party Rights. This Agreement is not a third party beneficiary contract and shall
not in any respect whatsoever create any rights on behalf of any third parties.
13.0 Sovereign Immunity. The City intends to avail itself of the benefits of Section 768.28,
Florida Statutes and any other statutes and common law governing sovereign immunity to the
fullest extent possible. Neither this provision nor any other provision of this Agreement shall be
construed as a waiver of the City's right to sovereign immunity under Section 768.28, Florida
Statutes, or other limitations imposed on the City's potential liability under state or federal
law. Contractor agrees that City shall not be liable under this Agreement for punitive damages or
interest for the period before judgment. Further,City shall not be liable for any claim or judgment,
or portion thereof,to any one person for over two hundred thousand dollars($200,000.00),or any
claim or judgment, or portion thereof,which,when totaled with all other claims or judgments paid
by the State or its agencies and subdivisions arising out of the same incident or occurrence,exceeds
three hundred thousand dollars ($300,000.00). Nothing in this Agreement is intended to inure to
the benefit of any third parry for the purpose of allowing any claim which would otherwise be
barred under the doctrine of sovereign immunity or by operation of law. This paragraph 13.0 shall
survive termination of this Agreement.
14.0 Public Record. Pursuant to Section 119.070 1,Florida Statutes and other applicable public
records laws, the Contractor agrees that any records, documents, transactions, writings, papers,
letters, computerized information and programs, maps, books, audio or video tapes, films,
photographs, data processing software, writings or other material(s), regardless of the physical
form, characteristics, or means of transmission, of the Contractor related, directly or indirectly,to
the services provided to the City under this Agreement and made or received pursuant to law or
ordinance or in connection with the transaction of official business by the City,may be deemed to
be a public record,whether in the possession or control of the City or the Contractor. Said records,
documents, transactions, writings,papers, letters, computerized information and programs, maps,
books, audio or video tapes, films, photographs, data processing software, writings or other
material(s), regardless of the physical form, characteristics, or means of transmission of the
Contractor are subject to the provisions of Chapter 119,Florida Statutes,and may not be destroyed
without the specific written approval of the City's designated custodian of public records.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS, THE CITY CLERK, AT (407) 327-59559
_CITYCLERKDEPARTMENT(cWINTERSPRINGSFL.ORG, 1126 EAST
STATE ROAD 434, FLORIDA 32708.
The Contractor is required to and agrees to comply with public records laws. The Contractor shall
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keep and maintain all public records required by the City to perform the services as agreed to
herein. The Contractor shall provide the City, upon request from the City Clerk, copies of the
requested records or allow the records to be inspected or copied within a reasonable time at a cost
that does not exceed the cost provided by law. The Contractor shall ensure that public records that
are exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the Agreement term. Upon completion
of the Agreement, the Contractor shall transfer to the City, at no cost, all public records in
possession of the Contractor,provided the transfer is requested in writing by the City Clerk. Upon
such transfer, the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. However, if the City Clerk
does not request that the public records be transferred, the Contractor shall continue to keep and
maintain the public records upon completion of the Agreement and shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided to
the City, upon request from the City Clerk, in a format that is compatible with the information
technology systems of the City. Should the City not possess public records relating to this
Agreement which are requested to be inspected or copied by the City or any other person,the City
shall immediately notify the Contractor of the request and the Contractor shall then provide such
records to the City or allow the records to be inspected or copied within a reasonable time. If the
Contractor does not comply with a public records request,the City may enforce this Section to the
extent permitted by law. The Contractor acknowledges that if the Contractor does not provide the
public records to the City within a reasonable time, the Contractor may be subject to penalties
under Section 119.10, Florida Statutes. The Contractor acknowledges that if a civil action is filed
against the Contractor to compel production of public records relating to this Agreement,the court
may assess and award against the Contractor the reasonable costs of enforcement, including
reasonable attorney fees. All public records in connection with this Agreement shall, at any and
all reasonable times during the normal business hours of the Contractor, be open and freely
exhibited to the City for the purpose of examination,audit,or otherwise. Failure by the Contractor
to grant such public access and comply with public records laws and/or requests shall be grounds
for immediate unilateral cancellation of this Agreement by the City upon delivery of a written
notice of cancellation. If the Contractor fails to comply with this Section, and the City must
enforce this Section, or the City suffers a third party award of attorney's fees and/or damages for
violating Chapter 119,Florida Statutes,due to the Contractor's failure to comply with this Section,
the City shall collect from the Contractor prevailing party attorney's fees and costs, and any
damages incurred by the City,for enforcing this Section against the Contractor. And,if applicable,
the City shall also be entitled to reimbursement of all attorneys' fees and damages which the City
had to pay a third party because of the Contractor's failure to comply with this Section. The terms
and conditions set forth in this Section shall survive the termination of this Agreement.
15.0 Governing Law and Venue. This Agreement shall be construed and enforced in
accordance with the laws of the State of Florida. The parties further agree that in any dispute
between them relating to this Agreement, exclusive jurisdiction shall be in the courts located in
Seminole County, Florida for any state court action and Orlando, Florida for any federal court
action, any objections as to jurisdiction or venue in such courts being expressly waived.
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16.0 Notices. Any notice, request, instruction, or other document to be given as part of this
Agreement shall be in writing and shall be deemed given under the following circumstances:when
delivered in person; or three (3) business days after being deposited in the United States Mail,
postage prepaid, certified or registered; or the next business day after being deposited with a
recognized overnight mail or courier delivery service;or when transmitted by facsimile or telecopy
transmission, with receipt acknowledged upon transmission; and addressed as follows (or to such
other person or at such other address, of which any party hereto shall have given written notice as
provided herein):
TO THE CITY: TO CONTRACTOR:
Chris Caldwell, Parks&Recreation Director BBS Concessions LLC
City of Winter Springs Attn: Brian Susa
1126 E. State Road 434 1821 Long Iron Drive 403
Winter Springs, Florida 32708 Viera, Florida 32955
(407) 327-6590 (407)484-6128 or(407) 702-4401
bbsconcessions@gmail.com
17.0 Interpretation. The parties have participated in the drafting of all parts of this Agreement,
and have each had an opportunity to review this Agreement with legal counsel. As a result, it is
the intent of the parties that no portion of this Agreement shall be interpreted more harshly against
either of the parties as the drafter.
18.0 Independent Contractor. Regarding all Services performed, it is specifically understood
and agreed between the parties that the contractual relationship between the City and the
Contractor is such that the Contractor is an independent contractor and not an agent or employee
of City. Nothing in this Agreement shall be interpreted to establish any relationship, other than
that of an independent contractor,between the City and the Contractor, during or after performing
the Services.
19.0 Attorney's Fees. In the event any litigation or controversy arises out of or in connection
with the parties hereto, each party shall bear their own costs and attorney's fees.
20.0 Further Assurances. From and after the execution of this Agreement, the Contractor
shall fully cooperate with the City and perform any further act(s) and execute and deliver any
further documents which may be necessary or desirable in order to carry out the purposes and
intentions of this Agreement.
21.0 Standard of Care. In performing its Services, the Contractor will use that degree of care
and skill ordinarily exercised,under similar circumstances by reputable members of its profession
practicing in the same or similar locality.
22.0 Waiver. Failure of the City to insist upon performance within any time period or upon a
proper level or quality of performance of the Contractor's Services shall not act as a waiver of the
City's right to later claim a failure to perform by the Contractor.
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23.0 Entire Agreement. This Agreement represents the entire and integrated Agreement
between the parties and supersedes all prior negotiations, representations, or Agreements, either
oral or written, and all such matters shall be deemed merged into this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and year first written above.
THE CONTRACTOR: THE CITY:
BBS Concessions LLC, City of Winter Springs,
a Florida limited liability company. a Florida municipal corporation.
Brian Susa,Managing Member Kevin
Smith, i anager
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Exhibit A
2018 CITY OF WINTER SPRINGS
CONCESSION STANDS INVENTORY
EQUIPMENT INVENTORY CONCESSION BASEBALL/SOFTBALL CONCESSION SOCCER
Pepsi Refrigerator glass front doors (Pepsi) X
Cash Register X
Large Manitowoc Ice Machine X
Refrigerator regular large(Asset#4884/Tag#301129) X
Food Heating Lamp X
One Information Board X
Pepsi Refrigerator glass front doors(Pepsi) X
Hot Dog Machine&Bun Warner (Asset#5768) X
Coffee Maker X
One Information Board X
Toasters(3) X
Cash Registers(2) X
AC Air Handler X
Tankless Hot Water Heater X
Mop Bucket X
Food Heating Lamp X
Can Opener,Heavy Duty X
Refrigerator Large(Asset#5765 J Tag#301135) X
Manitowoc Ice Machine(Asser#862/Tag#301307) X
Maytag Upright Freezer X
One Crock Pot X
updated 6/26/2018