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HomeMy WebLinkAbout2018 05 17 Tuscawilla Lighting and Beautification District Advisory Committee Special Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING MAY 17, 2018 CALL TO ORDER The Special Meeting of Thursday, May 17, 2018 of the Tuscawilla Lighting and Beautification District Advisory Committee was called to Order by Chairperson Tom Vagnini at 5:15 p.m. in the East Training Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Tom Vagnini, present Vice -Chairperson Elaine Johnson, present Committee Member Terri Bivona, present Committee Member Kevin McCann, present Committee Member Ellen Paul, present Assistant to the City Clerk Antonia DeJesus, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING -MAY 17, 2018 PAGE 2 OF 5 PUBLIC INPUT Chairperson TVagnini opened "Public Input". No one spoke. Chairperson Vagnini closed "Public Input ". CONSENT CONSENT 300. Not Used PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Not Used REGULAR AGENDA REGULAR 500. Finance And Administrative Services Department The Community Development Department — Urban Beautification Division Requests That The Tuscawilla Lighting And Beautification District Advisory Committee Receive And Discuss Information Regarding Landscaping And Irrigation At The Area South Of The South Entrance Fountain. Mr. Brian Fields, Director, Community Development Department, commented briefly on the Chambers' renovation and introduced the Agenda Item. Ms. Jennifer Hitchcock, City Arborist and Beautification Coordinator, Community Development Department, reviewed previous discussions regarding the South Fountain area landscaping project. Ms. Hitchcock referenced a diagram of the area, spoke further on plan details, and noted, "So, the main — take home from this is that we're going to reduce the scope of work entirely. We don't need to be landscaping the entire seven hundred fifty feet (750'); I just really proposed, as we mentioned before, the installation of trees - keeping watered, upgrading the system to support what we have currently, including the sixteen (16) additional trees." Discussion followed along with additional diagrams and photographs shown. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING -MAY 17, 2018 PAGE 3 OF 5 Ms. Hitchcock continued her presentation regarding the landscaping project. Then, Committee Member Kevin McCann commented on a storm grate followed by brief comments from Staff. Further, comments ensued on sod and tree types. Regarding BrightView's proposal, Ms. Hitchcock shared her concern with the provided costs and reviewed the proposal details. Ms. Hitchcock continued, "I still thought it was too high, and I went outside our contractor, and I got another national company that I'm familiar with and asked them for a quote. And we walked the property — and they gave me a total of ten thousand five hundred [dollars] ($10,500.00)." Chairperson Vagnini asked if BrightView would maintain plant material installed by another vendor. Ms. Hitchcock indicated the other vendor would guarantee the trees and that there was little maintenance beyond their installation so it would not be an issue. Much discussion followed on irrigation and tree installation. Comments followed on project proposals, various tree options, and plant material warranties. Related, Committee Member Terri Bivona indicated that she had researched some plant material and shared her findings. Discussion. "I MOVE THAT WE ACCEPT THE SECOND PRICING THAT YOU RESEARCHED." MOTION BY COMMITTEE MEMBER McCANN. MS. HITCHCOCK CONFIRMED, "OKAY." SECONDED BY VICE -CHAIRPERSON JOHNSON. COMMITTEE MEMBER BIVONA COMMENTED BRIEFLY ON PRICE. VICE - CHAIRPERSON JOHNSON NOTED A DIFFERENCE IN PRICE MAY YIELD A DIFFERENCE IN QUALITY. BRIEF COMMENTS. COMMITTEE MEMBER McCANN COMMENDED MS. HITCHCOCK FOR HER WORK REGARDING THE PROPOSALS FOR THE PROJECT. FURTHER REMARKS. VOTE: VICE -CHAIRPERSON JOHNSON: AYE COMMITTEE MEMBER MCCANN: AYE COMMITTEE MEMBER BIVONA: AYE CHAIRPERSON VAGNINI: AYE COMMITTEE MEMBER PAUL: AYE MOTION CARRIED. Discussion followed on the landscape surrounding the city lines between Winter Springs and Oviedo. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING - MAY 17, 2018 PAGE 4 OF 5 REGULAR 501. Community Development Department — Urban Beautification Division The Community Development Department — Urban Beautification Division Requests That The Tuscawilla Lighting And Beautification District Advisory Committee Receive And Discuss Information Regarding The Current Status Of The Pumps, Motors, And Associated Backup Facilities At The North And South Fountains. Mr. Fields presented the Agenda Item and gave a summary of the fountains and their features including pumps and motors for the waterfalls and geysers. Continuing, Mr. Fields explained the fiberglass pump boxes such as their locations and associated issues and plans for an improved concrete pump enclosure. Chairperson Vagnini commented on his experience with boats, water leakage, and expressed his support for a concrete enclosure. Much discussion followed on the enclosure, associated issues, and possible solutions. On another note, Mr. Fields pointed out a deteriorating concrete lip in each fountain and noted staff was actively researching solutions. Further discussion ensued. It was noted the next Regular Meeting was scheduled for Wednesday, July 18, 2018. PUBLIC INPUT Chairperson Vagnini opened "Public Input". Commissioner Ken Greenberg, 1635 White Dove Drive, Winter Springs, Florida: commented on the history of the fountain pumps and motors, the Homestead Tax Exemption, and the Tuscawilla Lighting and Beautification District funds. Mr. Ted Johnson, 1107 Pheasant Circle, Winter Springs, Florida: referred to conversations he had with the late Mr. Donald Gilmore regarding the fountains. Chairperson Vagnini closed "Public Input". CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING —MAY 17, 2018 PAGE 5 OF 5 ADJOURNMENT Chairperson Vagnini adjourned the Regular Meeting at 6:14 p.m. RESPECTFULLY SUBMITTED: _ f ANT A liEJESUS ASSISTANT TO PE CITY CLERK NOTE: These Minutes were approved at the July 18, 2018 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting.