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HomeMy WebLinkAbout2018 07 09 Regular 502 Board and Committee AppointmentsCOMMISSION AGENDA ITEM 502 Informational Consent Public Hearings Regular X July 09, 2018 KS ALLL Regular Meeting City Manager Department REQUEST: Office of the City Clerk is requesting the Mayor and City Commission review the information in this Agenda Item regarding possible Board and Committee Appointments/Reappointments, specifically on the Bicycle and Pedestrian Advisory Committee, the Board of Trustees, the Oak Forest Wall and Beautification District Advisory Committee, and the Tuscawilla Lighting and Beautification District, and make any Appointments/Reappointments as applicable. SYNOPSIS: This Agenda Item is being provided to the City Commission related to some Board/Committee Appointment/Reappointment opportunities — one (1) on the Bicycle and Pedestrian Advisory Committee, one (1) on the Board of Trustees, two (2) on the Oak Forest Wall and Beautification District Advisory Committee, and one (1) on the Tuscawilla Lighting and Beautification District. There is an Appointment opportunity related to the Bicycle and Pedestrian Advisory Committee for a Seat Five Appointment. The Board of Trustees currently has a vacancy which would be a Seat Three Appointment. There is a Reappointment/Appointment opportunity related to the Oak Forest Wall and District Advisory Committee for Seat Four, as well as a Seat Five vacancy. The Tuscawilla Lighting and Beautification District Advisory Committee offers an Appointment opportunity for Seat Five. Regular 502 PAGE 1 OF 9 - July 09, 2018 CONSIDERATIONS: Current Board and Committee Members up for possible Reappointment and referenced in this Agenda Item have been notified. The following is an excerpt from the City of Winter Springs' Code of Ordinances, specifically: "Section 2-41. - Appointments of boards and committees. (a) Purpose. The purpose of this section is to enhance the public's respect and confidence in the municipal services delegated to, and performed by, city boards and committees and to ensure that decisions of boards and committees are in the best interests of the city. The purpose of this section is also to establish uniform and consistent procedures and requirements for establishing and/or abolishing boards and committees, and appointing and removing members thereof, and for conducting board and committee business. To the extent the provisions of this section conflict with other provisions of this Code, it is the intent of the city commission that the provisions of this section shall prevail. (b) Definitions. As used in this section, the terms or phrases listed in this subsection shall have the following meaning: "Resident" shall mean any person living within the city limits at all times while serving on said board or committee, and at least six (6) months prior to being nominated, elected or appointed to the board or committee. (c) Requirements of board and committee members. Any person nominated, elected or appointed to serve on a board or committee of the city shall satisfy the following requirements, except as otherwise provided by state or federal law: (1) Complete a board or committee application as prescribed by the city commission; (2) Consent to a standard criminal background check; (3) Be duly registered to vote in Seminole County; (4) Be a resident as defined in this section; and (5) Has never been convicted or found guilty, regardless of adjudication, of a felony in any jurisdiction, any plea of nolo contendere shall be considered a conviction for purposes of this paragraph. (d) Appointment of members. Unless otherwise required by state or federal law, or specifically provided otherwise in the Code, each city board and committee shall be comprised of at least five seats numbered one, two, three, four and five, and appointments shall be as follows: (1) Each city commissioner shall appoint one member to the seat on each city board or committee that corresponds to the city commissioner's seat. Appointments shall be made within thirty (30) days of the expiration of the prior term for that seat. If an appointment is not made within such thirty -day time period, the appointment shall be made by a majority vote of the commission. The city commission may accept appointments made by any commissioner or the mayor regardless of seat number. (2) For any seat not corresponding to a commission seat number, the city commission may accept appointments made by any commissioner or the mayor regardless of seat number. (3) All appointments to a city board or committee are not effective until the Regular 502 PAGE 2 OF 9 - July 09, 2018 appointment is ratified by majority vote of the city commission. (4) A board or committee appointment shall not be construed as creating or conferring, upon a person, any right or interest in serving on a board or committee including, but not limited to a contract, liberty, property or vested right. (e) Removal of members. Board and committee members shall serve at the pleasure of the city commission and may be summarily removed at any time with or without cause. If a member is removed, or vacates their appointment for any reason, including death, excessive absences, or resignation, prior to the expiration of their term, such vacancies in the board shall be filled by the city commission member whose seat number corresponds with the vacant board seat subject to commission ratification, for the unexpired term of such vacancy. If any commissioner fails to appoint a member within thirty (30) days after a vacancy occurs or a term expires, that seat shall be filled by a majority vote of the commission. (f) Term. Unless otherwise provided by state or federal law, all board and committee members shall be appointed to serve four-year terms and may be reappointed for subsequent four-year terms. All board and committee members shall be limited to three (3) consecutive full terms of office on any one board or committee. (g) Absences. Unless otherwise provided by state or federal law, any board or committee member incurring three (3) consecutive absences from any regularly scheduled meeting of the board or committee, or seven (7) absences from any meeting of the board or committee within a twelve-month period (starting with the last absence and counting backward), shall be deemed automatically removed from the respective board or committee on which the absences have occurred. However, for boards and committees that regularly meet on a quarterly or less frequent basis, the number of absences which shall cause automatic removal shall be two (2) consecutive absences from any regularly scheduled meeting of the board or committee, or two (2) absences from any meeting within a twelve-month period. Any meeting which is cancelled, other than for lack of a quorum, shall not be counted for purposes of determining absenteeism. Absences which occurred prior to the date of reappointment of any board or committee member shall not be counted toward automatic removal. BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE: The Bicycle and Pedestrian Advisory Committee is a five (5) Member Advisory Committee. Regular Meetings are scheduled quarterly, for the third Wednesday in March, June, September, and December, at 5:30 p.m. The Term of Service for this Advisory Committee is normally four (4) years, however, the current opening on this Advisory Committee would be for a partial Term of Office as noted below. The following are excerpts from the City's Code of Ordinances: "Sec. 2-43. - Bicycle and pedestrian advisory committee—Creation; composition; appointment of members. Regular 502 PAGE 3 OF 9 - July 09, 2018 (a) Pursuant to Transportation Element Policy 1.5.18 of the city's comprehensive plan, the city hereby establishes a trails advisory committee which shall be known as the "Bicycle and Pedestrian Advisory Committee." (b) The committee shall have five (5) members and membership on the committee shall be in accordance with the terms of section 2-42 of this code except as expressly provided in this section. Effective April 27, 2015, the term of each committee member assigned by seat number shall be retroactively staggered to run concurrently with the same corresponding city commissioner seat, except that the committee member term shall expire on February 1 immediately following the expiration of the term of the corresponding city commissioner seat. Thereafter, all appointments shall remain staggered and shall be made for a term of four years. The committee may additionally include ex officio members, who may or may not be residents of the city, who can provide technical support or expertise in any aspect of the committee's work. Such ex officio members will have no voting power and cannot be used for the purpose of establishing a quorum for meetings. Any commissioner or the mayor may appoint an ex officio member but such appointment is not effective until ratified by majority vote of the city commission. (c) Appointees to the committee shall have knowledge and experience or interest in the planning and implementation of a city interconnected trail and bicycle system network, as determined by application. No person shall be appointed with private or personal interests likely to conflict with the general public interest. (d) The committee shall conduct four (4) quarterly regular meetings each year and may conduct additional special meetings as may be necessary to properly perform its duties and functions. (e) The committee shall establish rules and or bylaws to govern the manner in which its meetings and affairs are conducted, provided that such rules and procedures are not inconsistent with federal and state law, the city code or direction of the city commission. (f) The committee shall be subject to the Florida Public Records Act and the Sunshine Law. Sec. 2-44. - Purpose and duties. (a) The purpose of the committee is to promote trail, pedestrian and bicycle circulation systems and encourage increased use of non -motorized transportation in the city. The committee shall perform the following duties: (1) Serve as an advocate for the adoption of a Trail and Bicycle System Master Plan for the city. (2) Promote pedestrian and bicycle travel as a viable transportation choice to connect neighborhoods with parks, schools, commercial areas, and other destinations in the city and surrounding area. (3) Assist with identifying funding sources and implementation strategies which further the development of an interconnected network of trails, sidewalks and bikeways within the city. (4) Recommend to the city commission establishment, development, planning, funding and maintenance of specific trail, sidewalk and bicycle proj ects. (5) Consider all matters submitted to it by the city commission or staff and shall offer suggestions or recommendations on its own initiative. It shall receive petitions and suggestions from the citizens of the city, and shall cooperate with civic groups, governmental agencies, and other organizations Regular 502 PAGE 4 OF 9 - July 09, 2018 regarding trail, sidewalk and bicycle system planning and implementation." Pending Bicycle and Pedestrian Advisory Committee Opening: The following would be an Appointment to a Partial Term of Office: Bicycle and Pedestrian Advisory Committee Vacancy: Seat Five Appointment - Commissioner Geoff Kendrick Vacant Seat (Partial) Term Expires: February 1, 2021 BOARD OF TRUSTEES. The Board of Trustees is a five (5) Member Board A Regular Meeting is usually held quarterly, on the fourth Thursday of February, May, August, and November beginning at 5:30 p.m. The Term of Service for this Advisory Board is normally four (4) years, however, the current opening on this Advisory Board would be for a partial Term of Office as noted below (and is needed to fill the Seat recently held by Ms. Cindy Sosa who resigned in May). The following is an excerpt from the City's Code of Ordinances: "Sec. 14-52. - Board of trustees. (a) There is hereby created and established a board of trustees consisting of five (5) members who shall be appointed and removed as set forth in section 2-41. (b) The board of trustees shall meet no less than quarterly to review the performance of the pension plan and conduct such other business as the board deems appropriate and necessary. (c) The board of trustees shall administer the city's pension plans pursuant to the provisions contained therein as adopted by the city commission. (d) Staggering of terms. Beginning in January, 2012, seats two (2) and four (4) shall be appointed to four (4) year terms expiring in January 2016, and seats one (1), three (3) and five (5) shall be appointed to two (2) year terms expiring in January, 2014. Thereafter all appointments shall remain staggered and shall be made for a term of four years." Pending Board of Trustees Opening: The following would be an Appointment to a Partial Term of Office: Board of Trustees Vacancy: Seat Three Appointment - Commissioner Ken Greenberg Vacant Seat (Partial) Term Expires: January 1, 2022 OAK FOREST WALL AND BEA UTIFICATION DISTRICT ADVISORY COMMITTEE: Regular 502 PAGE 5 OF 9 - July 09, 2018 The Oak Forest Wall and District Advisory Committee is a five (5) Member Advisory Committee. A Regular Meeting is usually held annually, on the first Thursday in April, at 5:30 p.m. The Term of Service for this Advisory Committee is normally four (4) years, however, some of the current openings on this Advisory Committee would be for a partial Term of Office as noted in this Agenda Item. The following is an excerpt from the City's Code of Ordinances: "Sec. 18-55. - Creation of advisory committees. (a) The city commission may establish by resolution, an advisory committee for any assessment area within which assessments are imposed. (b) Each advisory committee shall consist of at least five (5) members appointed by the city commission. Members of the advisory committee may be residents or persons with a vocational or investment interest in the assessed area. All members of any advisory committee shall serve at the pleasure of the city commission. (c) Each advisory committee, for its respective assessed area, and in conjunction with city staff personnel, shall timely provide input and recommendations to city staff or city consulting professionals assigned the task of providing technical assistance in the following activities: (1) Development of a budget for the desired local improvement or related services; (2) Imposition of assessments to fund the local improvement or related services; (3) Issuance of the obligations when required; and (4) Maintenance of the local improvement or the provision of related services. The advisory committee shall review and discuss issues related to the foregoing and other directly related matters of interest to the owners of property within the respective Assessed Areas and make such recommendations thereon as the advisory committee deems appropriate." The Oak Forest Wall and Beautification District Advisory Committee will review and discuss issues related to the foregoing and other directly related matters of interest to the owners of property within the Oak Forest community. To serve on this Advisory Committee, a citizen needs to reside within the Oak Forest Wall and Beautification Assessment District. Pending Oak Forest Wall and Beautification District Advisory Committee Opening: Seat Four Appointment/Reappointment: Mr. Robert Carril Current Term Expires: August 2018 [Four (4) year Term] Mr. Carril has noted his interest in being Reappointed Additionally, the following would be an Appointment to a Partial Term of Office: Oak Forest Wall and Beautification District Advisory Committee Vacancy: Regular 502 PAGE 6 OF 9 - July 09, 2018 Seat Five Appointment - Commissioner Geoff Kendrick Vacant Seat (Partial) Term Expires: August 2019 TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE: The Tuscawilla Lighting and Beautification District Advisory Committee is a five (5) Member Advisory Committee. Regular Meetings are usually held quarterly, on the third Wednesday of January, April, July, and October, at 5:15 p.m. The Term of Service for this Advisory Committee is normally four (4) years. The following is an excerpt from the City's Code of Ordinances: "Sec. 18-55. - Creation of advisory committees. (a) The city commission may establish by resolution, an advisory committee for any assessment area within which assessments are imposed. (b) Each advisory committee shall consist of at least five (5) members appointed by the city commission. Members of the advisory committee may be residents or persons with a vocational or investment interest in the assessed area. All members of any advisory committee shall serve at the pleasure of the city commission. (c) Each advisory committee, for its respective assessed area, and in conjunction with city staff personnel, shall timely provide input and recommendations to city staff or city consulting professionals assigned the task of providing technical assistance in the following activities: (1) Development of a budget for the desired local improvement or related services; (2) Imposition of assessments to fund the local improvement or related services; (3) Issuance of the obligations when required; and (4) Maintenance of the local improvement or the provision of related services. The advisory committee shall review and discuss issues related to the foregoing and other directly related matters of interest to the owners of property within the respective Assessed Areas and make such recommendations thereon as the advisory committee deems appropriate." The Tuscawilla Lighting and Beautification District Advisory Committee will review and discuss issues related to the foregoing and other directly related matters of interest to the owners of property within the Tuscawilla Lighting and Beautification Assessment District. To serve on this Advisory Committee, a citizen needs to reside within the Tuscawilla Lighting and Beautification Assessment District. Pending Tuscawilla Lighting and Beautification District Advisory Committee Opening: Regular 502 PAGE 7 OF 9 - July 09, 2018 Seat Five Appointment - Commissioner Geoff Kendrick: Vacant Seat Current Term Expires: July 2018 [Four (4) year Term] This is a new opening as a result of Mr. Kevin McCann being Appointed on June 11, 2018 by Commissioner Kevin Cannon to serve on the Planning and Zoning Board/Local Planning Agency FISCAL IMPACT: There is no noted Fiscal Impact related to any of these Appointments/Reappointments referenced in this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Mayor and City Commission will be further informed under separate cover about the openings/vacancies noted in this Agenda Item. The (Advisory) Committee Member noted in this Agenda Item has been notified regarding any interest in being Reappointed and has submitted an updated Board/Committee Application which has been added to Dropboxes. Additionally, the Mayor and City Commission will be informed about the Board/Committee Applications and related information on file and in Dropboxes. RECOMMENDATION: Staff recommends that the following Appointments/Reappointments be made with an individual Motion for each Nomination please: SEAT THREE APPOINTMENT: COMMISSIONER KEN GREENBERG Board of Trustees Vacant Seat Term Expires: January 1, 2022 SEAT FOUR APPOINTMENT: Oak Forest Wall and Beautification District Advisory Committee Regular 502 PAGE 8 OF 9 - July 09, 2018 Mr. Robert Carril - Would like to be Reappointed Term Expires: August 2018 [Appointment would be for a new four (4) year Term expiring August 2022] SEAT FIVE APPOINTMENTS: COMMISSIONER GEOFF KENDRICK Bicycle and Pedestrian Advisory Committee Vacant Seat (Partial) Term Expires: February 1, 2021 Oak Forest Wall and Beautification District Advisory Committee Vacant Seat (Partial) Term Expires: August 2019 Tuscawilla Lighting and Beautification District Advisory Committee New Vacant Seat Term Expires: July 2018 [Appointment would be for a new four (4) year Term expiring July 2022] OTHER MAYOR/COMMISSION APPOINTMENTS: Included in this Agenda Item is the ability for the Mayor and/or any City Commission Member to make any other Appointment(s) that are deemed pertinent. If any Appointment(s) are not made at this Meeting, subsequent Agenda Items can be brought forward on upcoming City Commission Meeting Agendas. ATTACHMENTS: None. Regular 502 PAGE 9 OF 9 - July 09, 2018