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Home My WebLink About2018 06 11 Consent 304 Utility Payment Kiosk for City HallCOMMISSION AGENDA ITEM 304 REQUEST: Informational Consent X Public Hearings Regular June 11, 2018 KS BF Regular Meeting City Manager Department The Community Development Department and Finance and Administrative Services Department requesting City Commission authorization for construction of a utility payment kiosk at City Hall, in the amount of $89,962.44 plus a 10% contingency. SYNOPSIS: The proposed utility payment kiosk is a customer service enhancement at City Hall that will facilitate our ability to receive after hours utility payments by cash, check, or credit card. The kiosk will be located at the east end of the front City Hall parking lot. The total cost of the kiosk is $89,962.44, which includes the City's purchase of the kiosk machine and the installation and construction of surrounding site improvements by Morton Construction Company. CONSIDERATIONS: The proposed utility payment kiosk is an outdoor freestanding machine, similar to an ATM, that will be available to receive payments by cash, check, or credit card. The kiosk will be located at the east end of the City Hall front parking lot. Site improvements surrounding the kiosk will include a canopy structure, short block walls for screening and security, protective bollards, lighting, landscaping, power/data infrastructure, and parking lot modifications. Please refer to the attached kiosk drawings for detailed information. . The total cost to purchase and install the kiosk and all required sitework and supporting facilities is $89,962.44, which consists of $25,853.90 for the City's Consent 304 PAGE 1 OF 2 - June 11, 2018 purchase of the kiosk machine, plus $64,108.54 for kiosk installation and construction of all sitework. The kiosk installation and sitework will be performed by Morton Construction Company, who is the contractor currently completing the renovations to the City Hall Commission Chambers and Community Service front counter. . The required asphalt paving work will be performed under a separate contract, which is expected to include the resurfacing of the City Hall parking lot. The asphalt paving work is planned to be completed at approximately the same time as the kiosk completion. . Construction of the kiosk and surrounding facilities is expected to begin in July with completion in September. FISCAL IMPACT: The project cost is $89,962.44 plus a 10% contingency, funded from the #305 Capital Project Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize construction of a utility payment kiosk at City Hall, in the amount of $89,962.44 plus a 10% contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. City Hall Payment Kiosk - Drawings (8 pages) 2. Quote from Adcomp Systems, Inc. (2 pages) 3. Morton Construction Proposal (1 page) Consent 304 PAGE 2 OF 2 - June 11, 2018 CITY OF WINTER SPRINGS CITY HALL AFTER-HOURS PAYMENT KIOSK 1126 EAST STATE ROAD 434, WINTER SPRINGS, FL 32708 DESIGN DOCUMENTS - NOT FOR CONSTRUCTION REVISION HISTORY DESIGN LOADS: ADDRESS EE 111E 12 STRUCTURE: .ElL 1111E 11 1AP111 ADD AGlPl GE—ID. WALL BUILDING CODES - INDEX OF DRAWINGS SHEET REVISION LOG NUMBER SHEET NAME REV# DATE GENERAL CSSGAERSHEET 1 14L0-18 GN GENERAL wFGRMATIGN ARCHITECTURAL MAIII�IA E PLANN LARA EG DRIVE-0PPAVMENT GSK PLANS 1 04-0G18 G SK ELEVATIGNS 1 04-0G18 ELECTRICAL Euro STEPLAN ENLARGED DRIVE UPPAVMEJT KIGSK-ELECTRICAL E101 PAYMENT KIGSK-E—TRICALPLANS w.cphcorp.co wA Full Servie A&E Firme GOVERNING J URIsoICTION. SEMINOLE COUNTY, FLORIDA I,E ED TIT ADDITIGNAL o1G HE ElITIGN. E_G A PIaEPaEVENUIN m HE Sn1T IH EDITION Q Y 2 EINNAEDInGN. O NEPA1 zol�srI EDITION U Y F r OWNER: LLl U. z CITY OF WINTER SPRINGS '0 _ 2 �of DESIGNER OF RECORD: O LL > ¢ I ARCHITECT. 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E. wC imCONTRACTOR FOR RE'PON' AN' 'C"EUL NOSAFE LLNOT FE ALTO_ KEY NOTES: OF N FILE OLD CA L(DRCURRENT A E1 CO ON 0 PE0,CONOOROVENA PCH-1CONIERIRo NI PTOEUP C APOIEIRAIE P —1 TRANPinON TO RIOR ;PULP MENCONCEPT E POPTP 11TH IALFANiFEEO ONPTROT HORiTIONTALAP NET ANI PIOTOCELL LOCATION OF RACC ENALL FE EOPPORTP FOR PANEL O PLACEL 0° CROIDOATiCOTO aoPA PUL—IRE TO TELECOM MONiaTiONP ROOM. PEE 1 E 11 FORACUTiONAL ONTO ON SVMBOL DESCRIPTION 0 2X2 LED IT OFF FIXTURE CEILING MOUNTED 42 LED DOLLARD FIXTURE CHAD MOUN T�PTACLE ARALLOUTLET POPE 20 AMP DUPLEX REC 111 1111 UUNIIIIN 11 " —PCE MOUNTED 12000F1 PANEL Co NDU T So LET UP CAT E PUT CoMMo R CUP ANDR CONTROLLED COMMON TCH EACH IT ACONDUIT TOACHE JRAYE T REE PHASE CONDUCTORS (A B ANRNC PHASE) — \OR OCT - CON TR N Co '-CIRCUIT HOMERUN �1jCONDUIT STUB o UT CAP AS NOTED Sheet No. E100 I 1 SITE PLAN - ELECTRICAL GENERAL NOTES:ww.olmoor "I" WA Full Service ALLPROPOPEO A 8& E Firm 1111 NOTE' FRI IR A- ITITEFFICIAEFAULT CURRENT cooaoT'ATENEAU DO ENT FI IP (PCCR) wires POiUiNo iOE AIAI—LE FAULT WEREOF'AFCA A�TPROPOEEE EAU DDO ENT POOR FOR ENI NEER APPRO"ALP IER F1 ALL EA SOR INOPCAPEAFFECTiNO LINT FiITOREP I T" N THE RARF 'ALL FE PRUNE' TOFT iRMME1FT AN,1PENN'E..NNE'OUT PERO_EREANOPCAPE PTANOAROP. E. wC imCONTRACTOR FOR RE'PON' AN' 'C"EUL NOSAFE LLNOT FE ALTO_ KEY NOTES: OF N FILE OLD CA L(DRCURRENT A E1 CO ON 0 PE0,CONOOROVENA PCH-1CONIERIRo NI PTOEUP C APOIEIRAIE P —1 TRANPinON TO RIOR ;PULP MENCONCEPT E POPTP 11TH IALFANiFEEO ONPTROT HORiTIONTALAP NET ANI PIOTOCELL LOCATION OF RACC ENALL FE EOPPORTP FOR PANEL O PLACEL 0° CROIDOATiCOTO aoPA PUL—IRE TO TELECOM MONiaTiONP ROOM. PEE 1 E 11 FORACUTiONAL ONTO ON SVMBOL DESCRIPTION 0 2X2 LED IT OFF FIXTURE CEILING MOUNTED 42 LED DOLLARD FIXTURE CHAD MOUN T�PTACLE ARALLOUTLET POPE 20 AMP DUPLEX REC 111 1111 UUNIIIIN 11 " —PCE MOUNTED 12000F1 PANEL Co NDU T So LET UP CAT E PUT CoMMo R CUP ANDR CONTROLLED COMMON TCH EACH IT ACONDUIT TOACHE JRAYE T REE PHASE CONDUCTORS (A B ANRNC PHASE) — \OR OCT - CON TR N Co '-CIRCUIT HOMERUN �1jCONDUIT STUB o UT CAP AS NOTED Sheet No. E100 (D 0 E --- * ENLARGED DRIVE -UP PAYMENT KIOSK- POWER PLAN E ENLARGED PAYMENT/KIOSK PLAN -LIGHTING PLAN 1/2 - 1_0 KEY NOTES: (A)I" I_T, 11ITI'T_I —„�L'I'llALI I—L EA�LVA�..IEE.cEEoa I I —A ME11-12---V2I �jA I.1 II—ITI—A-Al LIIIIIITI'III IIIAL IIIIAITII TI IAI” El A oaoP 1, 1 'E' 'I ...... T ITII 11 — IIII—T III ETI—IT TA IE. ... VIE E A" " T"L IA ' IETIT"AITIIII"IIALT.EILIII II—I ",I, E 1111. — RACK 'I mo III_ 'A, . _T mo 1AI—AIE T11 ITIIITIIE —E TI —ATIAI 1-1— TI IE MIAI TIII1.1 —AILI-11ITI IELL _T"L " I I'T lII A IE ....IT .IT EVE.. .. A I PE ALTA '.A" IIIIIITALA�1,1�. ITI .. ETEITILAI ".. TA1'1'.2'TT IIA , A TI IIAALAIIII" 1EAT"Al All IAIIAI AIIIIIIIII IIEITIAIIIIIITIEIEITIIITIIE �EI.ITII"TTIE'"T"ALL'IAA'1'1wAET,.AT" aaoomoimo IT .. T"I —EA—IIIIETI ITIIIII 11 AT A. , I. — I E1�11EA ='ETW IV I 1 1 1'1,1,A "ZIATE" V ... �'EA LI A IlI =T I'1'E �l LIGHT FIXTURE SCHEDULE Branch Panel: BP1 -11 21V I I 1 11", 1. — A �'E`AAII 1 2 1 A 21 A L1.1— 2 1 A III VA I VA IIVA 2 1 =VA! 21 A L.11— —111 1 21 A— 1 OVA 2, A I 1 1 1 VA VA 1 12 A Conn.— lo. �7 P-1 Tol.l. VA III VA 111 111 VA 121 211 VA TOT.1' VA T A Toll 11, 1-1 A —cph—M.— I I Sheet No. E101 ARCO P sysTTaas, INC 534 S Edmonds Ln., Suite 103 Lewisville TX 75067 NAME/ADDRESS City of Winter Springs Mike Maximenko 1126 East State Road 434 Winter Springs, FL 32708 Proforma Invoice DATE Proforma Invoice No. 2/2/2017 1595 Ship To City of Winter Springs Mike Maximenko 1126 East State Road 434 Winter Springs, FL 32708 CUSTOMER'S SIGNATURE* Page 1 P.O. NO. TERMS REP PROJECT 100% ADVANCE DF DESCRIPTION QTY U/M UNIT PRICE TOTAL Special Order Outdoor free Standing Kiosk Outdoor free standing Bill payment kiosk, includes c/c 8,953.00 8,953.00T reader, receipt printer, powder coated metal cabinet with locks Bill Acceptor (US) 1 900.00 900.00T Check Imager/reader IN 2,390.00 2,390.00T Bill Dispenser (LG) 2 Denom 1 2,800.00 2,800.00T Camera System IN 1,143.00 1,143.00T Barcode 1 785.00 785.00T Base payment software to accept cash, credit cards and�� 4,500.00 4,500.00T checks Advanced Software Bill Pay Kiosk to update payments 1 2,500.00 2,500.00T in real time Setup, configuration & training (upto 2 days).Does not 1,200.00 1,200.00T include travel. Can be onsite or remote. Outdoor Enclosure 1 3,000.00 3,000.00T Discount -2,817.10 -2,817.10 TAX (0.00) TOTAL CUSTOMER'S SIGNATURE* Page 1 ARCO P sysTTaas, INC 534 S Edmonds Ln., Suite 103 Lewisville TX 75067 NAME/ADDRESS City of Winter Springs Mike Maximenko 1126 East State Road 434 Winter Springs, FL 32708 Proforma Invoice DATE Proforma Invoice No. 2/2/2017 1595 Ship To City of Winter Springs Mike Maximenko 1126 East State Road 434 Winter Springs, FL 32708 2. Returns are subject to /-:)-/o restocking fee and will not be accepted without authorization, original invoice and packaging. 3. No returns of cables, connectors, softwares and special orders. No refunds only credit for future purchases. No cash refunds. 4. Deposits are non-refundable. 5.Warranty on all items limited to those provided by the manufacturer. 6. Service charges are non-refundable. Your SIGNATURE* confirms your agreement to the terms and prices listed in this Proforma Invoice. For Billing Inquiries Call (972) 436 3900 Page 2 CUSTOMER'S SIGNATURE* P.O. NO. TERMS REP PROJECT 100% ADVANCE DF DESCRIPTION QTYU/M UNIT PRICE TOTAL PAYMENT TERMS: 100% advance with order placement. 07, On site installation not included. Deivery schedule - 6-8 weeks shipping and handling, price dos not include shipping Note: Annual Support and Reporting will be billed separately and will be effective from the date the kiosk commences live transactions. Annual remote Support / Reporting / Alerts / Monitoring charges (20% of cost of kiosk hardware and software.) Wire Instructions: Company name: Adcomp Systems Inc Company Address: 534 S Edmonds Ln., Suite 103 Lewisville, TX 75067 Bank Name: JP Morgan Chase Bank Bank Address: 2301 Valley View Lane Farmers Branch, TX 75234 Account # : 846005384365 ABA# 111000614 TERMS AND CONDITIONS: LInterest will be charged at 2% per month on past due invoices. Returned checks are subject to Tl �0.00� $0.00 $30.00 fee. Customer will be responsible for all collection costs and attorney fees, whether suit is filed or not. Shipping and Taxes are extra, if not included. Items & services not included above will be charged extra. TOTAL $25,353.90 2. Returns are subject to /-:)-/o restocking fee and will not be accepted without authorization, original invoice and packaging. 3. No returns of cables, connectors, softwares and special orders. No refunds only credit for future purchases. No cash refunds. 4. Deposits are non-refundable. 5.Warranty on all items limited to those provided by the manufacturer. 6. Service charges are non-refundable. Your SIGNATURE* confirms your agreement to the terms and prices listed in this Proforma Invoice. For Billing Inquiries Call (972) 436 3900 Page 2 CUSTOMER'S SIGNATURE* 5/16/18 ESTIMATE MORTON J�! COI'ISTRUCTION CO. Commercial • Residential - Industrial PROJECT: CITY OF WINTER SPRINGS/PAYMENT KIOSK 1126 East SR 434 Winter Springs ,FL. 32708 QTY EA @ MAT LAB SUB TOTAL GENERAL CONDITIONS $ 6,529.00 PROJECT MANAGER 0 WK 1500 0 0 JOB SUPERVISOR 0 WK 1350 0 0 CELLULAR PHONE 0 WK 35 0 0 VEHICLE ALLOWANCE 0 WK 125 0 0 TEMP TOILET 0 MO 85 0 0 TEMP WATER 0 MO 30 0 0 SAFETY 1 LS 250 250 250 STORAGE TRAILER 0 MO 350 0 0 HAND TOOLS/EQUIP. 1 LS 150 150 150 DUMPSTER FEES 1 PULLS 475 475 475 FINAL CLEAN 1 LS 350 350 350 PUNCH-OUT/WARRANTY 1 LS 250 250 250 PROGRESS PHOTOS 0 LS 250 0 0 CONTI NOUS CLEAN 1 MO 250 250 250 PERMIT FEE 1 LS 500 500 500 QTY EA @ MAT LAB SUB TOTAL SITEWORK $ 3,954.00 MOBILIZATION 1 LS 350 350 350 DEMOLITION 1 LS 750 750 750 CLEAR&GRUB 1 LS 250 250 250 SURVEY/LAY-OUT 1 LS 500 500 500 SILT FENCE 100 LF 2 200 200 MOT 1 LS 550 550 550 EARTHWORK/CUT/EXPORT 36 CY 14 504 504 ROUGH GRADING/FINE GRADING 1 LS 450 450 450 BUILDING PAD 1 LS 250 250 250 RELOCATE UTILITY POLE 0 LS 0 0 IRRIGATION SLEEVES 1 LS 150 150 150 SITE LIGHTING 0 LS 0 0 STABILIZED SUBBASE 0 SY 350 0 0 LIMEROCK BASE 6" 0 SY 0 0 ASPHALT PAVEMENT 11/2" 0 SY 25 0 0 By Owner STRIPPING AND SIGNAGE 0 LS 0 0 By Owner LANDSCAPE 0 LS 0 0 By Owner QTY EA @ MAT LAB SUB TOTAL BUILDING $ 46,100.00 CONCRETE SLAB 1 LS 1750 1750 1750 EXCAVATE FOUNDATIONS 1 LS 650 650 650 CONCRETE @ FOUNDATIONS 1 LS 1500 1500 1500 CONCRETE RETAINING WALLS 1 LS 2800 2800 2800 MASONRY 1 LS 4200 4200 4200 MISC.STEEL 1 LS 450 450 450 BOLLARDS 2 EA 1650 3300 3300 KIOSK SHELTER 1 LS 8350 8350 8350 KIOSK LIGHTING 1 LS 4800 4800 4800 KIOSK SHELTER INSTALLATION 1 LS 2800 2800 2800 KIOSK SHELTER ENGINEERING 1 LS 2500 2500 2500 ELECTRICAL 1 LS 13000 13000 13000 COST SUBTOTAL $ 56,583.00 OVERHEAD & PROFIT 10% $ 5,658.30 BOND 3% $ 1,867.24 COST TOTAL $ 64,108.54 5/16/18