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HomeMy WebLinkAbout2018 04 09 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES REGULAR MEETING MONDAY, APRIL 9, 2018 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick - Seat Four Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Ken Greenberg - Seat Three Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 9, 2018 PAGE 2 OF 14 CALL TO ORDER The Regular Meeting of Monday, April 9, 2018 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Cade Resnick, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Ken Greenberg, present Commissioner Geoff Kendrick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Mayor Lacey asked, "May we adopt the Agenda without objection?" Deputy Mayor Cade Resnick said, "Please do." On a related note, Commissioner Kevin Cannon referenced Informational Agenda Item "201 ". AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 9, 2018 PAGE 3 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. No discussion. INFORMATIONAL 201. Office of the City Clerk REQUEST: Staff is requesting that the City Commission review the information in this Agenda Item related to a change to the official Regular Meeting day of the quarter for the Board of Trustees. FISCAL IMPACT: There is no direct fiscal impact related to the City Commission's consideration of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 9, 2018 PAGE 4 OF 14 All Members of the Board of Trustees, the City Consultant, and applicable City Staff have all been advised and all agreed to the new schedule noted in this Agenda Item. As many individuals are often interested in the actions of the Board of Trustees, this Office will post an official Notice as in past similar situations with the new meeting schedule on the outside bulletin board, and on the inside bulletin board for at least 4 months. Additionally, staff will also send the same Notice to the Mayor and City Commission and the Board of Trustees members and Advisor, as well as all Department Directors to share with their staff. Staff will also place the Notice on Facebook, on the City Website, and in the upcoming May 2018, June 2018, July 2018 and August 2018 City Newsletters, as well as anything else the City Commission may request. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. In terms of Informational Agenda Item "201 ", Commissioner Cannon inquired if the City Commission set the schedules of the City's Boards and Committees. City Manager Kevin L. Smith mentioned this request of the Board of Trustees had arisen from their Consultant and a scheduling conflict. Mayor Lacey asked City Attorney Anthony A. Garganese if he was aware of any requirements of the City Commission to set the schedule for Boards and Committees. Hearing no issues or objections, Mayor Lacey said, "We will consider it delegated to the Board until and unless Anthony (Garganese) tells us otherwise." PUBLIC INPUT Mayor Lacey opened "Public Input ". Ms. Colleen Murphy, 684 Fanning Drive, Winter Springs, Florida: suggested that when possible, could the City Commission consider upgrading recycle containers to the covered rolling cartsl, instead of the small open bins that were presently in use. Ms. Murphy said she thought that covered rolling carts would help prevent loose items from being strewn around. Mayor Lacey pointed out that this request was actually very timely as the City's waste contract will be up in the not too distant future. Mayor Lacey then noted how the recycling industry has changed over the years since the last contract was approved. Mr. Joe Roudi, 106 Shellflower Cove, Winter Springs, Florida: said he had heard about a proposed self - storage facilitity and inquired as to a possible location. Mayor Lacey explained that currently, the City Commission was not considering any self -storage projects. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 9, 2018 PAGE 5 OF 14 Furthermore, Mayor Lacey mentioned the City Commission had asked Staff for more information about self -storage facilities to include aesthetics, possible locations around the City, and that this subject would most likely be discussed at the next or an upcoming City Commission meeting. Mayor Lacey closed "Public Input". CONSENT AGENDA CONSENT 300.Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, March 26, 2018 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, March 26, 2018 City Commission Regular Meeting Minutes. No discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 9, 2018 PAGE 6 OF 14 CONSENT 301. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests Commission approval of the Pavilion Project at Trotwood Park to include purchase of the pavilion structure from Meadowlark Log Homes, associated installation, concrete sidewalks, electrical service, pine interior roof, metal exterior roof, pond overlook/landing, landscaping, and associated architectural and engineering costs in the total amount of $381,828. FISCAL IMPACT: Total project cost is $381,828 delineated in three parts: 1) Pavilion structure, installation, and related site work totaling $282,528, 2) Architectural and Engineering costs totaling $22,800, and 3) Adjacent pond improvements to include pond overlook/landing, jetty, etc. totaling $76,500. Project will be funded from the General Fund and Parks Impact Fees, accordingly. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends the Commission approve the purchase of a pavilion structure from Meadowlark Log Homes and associated project costs in the total amount of $381,828. There was no discussion on this Agenda Item. REGARDING THE APPROVAL OF THE CONSENT AGENDA, "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. MAYOR LACEY STATED, "SECONDED BY COMMISSIONER CANNON." DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 9, 2018 PAGE 7 OF 14 VOTE: COMMISSIONER CANNON: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR RESNICK: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Community Development Department REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing to consider the Aesthetic Review Plans for Northern Oaks, a proposed 35-lot single-family residential subdivision located just east of the intersection of State Road 434 and State Road 417. FISCAL IMPACT: Approval of the Final Aesthetic Review plans allows the subject property to be developed into a single-family residential subdivision. Development of the subject property is anticipated to provide an increase to the City's taxable value. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the Aesthetic Review Plans for Northern Oaks. Mr. Brian Fields, P.E., Director, Community Development Department introduced this Agenda Item and spoke of the proposed timeline, location, builder, and elevations. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 9, 2018 PAGE 8 OF 14 Commissioner Cannon noted that he thought the area where this project was planned for, looked to be very low and asked, "Are there going to be sufficient safeguards so we don't have flooding in the event of a hurricane?" Mr. Fields replied, "All homes will be elevated well above the 100 year floodplain elevation." With no further comments, Mayor Lacey said, "We are looking for a Motion to approve the Aesthetic Review." MOTION TO APPROVE. MAYOR LACEY STATED, "MOTION BY COMMISSIONER GREENBERG. SECONDED BY DEPUTY MAYOR RESNICK." DISCUSSION. Mayor Lacey opened "Public Input" on this Agenda Item. No one spoke Mayor Lacey closed "Public Input" on this Agenda Item. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER GREENBERG: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER KENDRICK: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 500. Office of the City Clerk REQUEST: The City Clerk is requesting that Commissioner Jean Hovey consider making an Appointment to the Tuscawilla Lighting and Beautification District Advisory Committee. FISCAL IMPACT: There is no noted Fiscal Impact related to the Appointment noted in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 9, 2018 PAGE 9 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Commissioner Hovey asked to have this Agenda Item provided so that she can make an Appointment to the Tuscawilla Lighting and Beautification District Advisory Committee RECOMMENDATION: Staff is recommending that the following Appointment be made: SEAT ONE APPOINTMENT: COMMISSIONER JEAN HOVEY Tuscawilla Lighting and Beautification District Advisory Committee Vacant Seat Term Expires: July 2018* *As an Appointment to fill the current Term would be essentially for two (2) Meetings, and as an Agenda Item would normally be forthcoming in May or June of 2018 to ask for an Appointment for a full four (4) year Term of Office, if so desired, Commissioner Hovey could make an Appointment to fill the current Term, and if acceptable to Commissioner Hovey, the individual appointed could then continue for a complete four (4) year Term of Office. OTHER MAYOR/COMMISSION APPOINTMENTS: Included in this Agenda Item is the ability for the Mayor and/or any City Commission Member to make any other Appointment(s) that are deemed pertinent. If any Appointment(s) are not made at this Meeting, subsequent Agenda Items can be brought forward on upcoming City Commission Meeting Agendas. REGARDING THE SEAT ONE OPENING ON THE TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE, COMMISSIONER HOVEY STATED, "I WOULD LIKE TO NOMINATE TERRI BIVONA FOR THAT POSITION." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 9, 2018 PAGE 10 OF 14 VOTE: DEPUTY MAYOR RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER KENDRICK: AYE MOTION CARRIED. Commissioner Ken Greenberg mentioned that there is only one (1) meeting of the Tuscawilla Lighting and Beautification District Advisory Committee before a possible Reappointment might be needed for this same Seat, to which Attorney Garganese said that this same individual could be Appointed for the unexpired Term, as well as for a new full four (4) year Term, if so desired. Mayor Lacey remarked, "I am going to say that the Vote we just had was for the remainder of the existing Term." IN TERMS OF MS. TERRI BIVONA WHO HAD JUST BEEN APPOINTED TO COMPLETE THE CURRENT SEAT ONE TERM (ENDING IN JULY 2018) ON THE TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE, COMMISSIONER HOVEY STATED, "I WILL MAKE A MOTION THAT SHE FILL THE NEXT TERM." MOTION BY COMMISSIONER HOVEY. MAYOR LACEY ADDED, "SECONDED BY COMMISSIONER GREENBERG TO APPOINT MS. BIVONA TO THE FULL FOUR (4) YEAR TERM THAT WOULD COMMENCE IN JULY OF THIS YEAR." DISCUSSION. VOTE: COMMISSIONER KENDRICK: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER GREENBERG: AYE MOTION CARRIED. REPORTS REPORTS 600. Office of the City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 601. Office of the City Manager — Kevin L. Smith No Report was given. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- APRIL9, 2018 PAGE 1 I OF 14 REPORTS 602. Office of the City Clerk — Andrea Lorenzo-Luaces, MMC No Report. REPORTS 603. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Jean Hovey remarked that she had seen photographs from the "Explore Outdoors" event and that it looked like a great occasion. Commissioner Hovey said she was not able to attend "Explore Outdoors" as she had a pre -planned trip to Minnesota and mentioned how very cold it was there. REPORTS 604. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon referenced Consent Agenda Item "301" which involved the approval of a Pavilion at Trotwood Park, and asked that a photograph of the pavilion be shown so the public in attendance could also see what the pavilion will look like. With further comments about this project, Manager Smith mentioned this new pavilion could accommodate approximately 150 people. Mr. Chris Caldwell, Director, Parks and Recreation Department spoke about the roof and some of the decorative aspects that would be added, and noted that the structure would provide access to the pond. Remarks followed on Trotwood Park, the demand for outdoor venues, and that the costs for this project are much lower than they might have been without what Staff would be providing. Next, Commissioner Cannon asked about getting a report on the status of reserves and self -insured limits as a result of the latest hurricanes. Manager Smith agreed, mentioned how long the process takes to close out hurricane paperwork, and said he would check on what information there was. Commissioner Cannon then asked Manager Smith, "Are you comfortable we have got enough reserves to go into the next Hurricane?" Manager Smith stated, "I am." Further remarks continued. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 9, 2018 PAGE 12 OF 14 REPORTS 605. Office of Commissioner Seat Three — The Honorable Commissioner Greenberg Commissioner Greenberg noted that he had met with all Departments and has been brought up to speed. Secondly, Commissioner Greenberg stated that "Explore Outdoors" was wonderful and commended Staff. Thirdly, a Kids House event was mentioned by Commissioner Greenberg who said Winter Springs was well represented. Lastly, Commissioner Greenberg offered his Congratulations to Ms. Terri Bivona on her Appointment to the Tuscawilla Lighting and Beautification District Advisory Committee. REPORTS 606. Office of Commissioner Seat Four/Deputy Mayor - The Honorable Cade Resnick Deputy Mayor Resnick echoed what everyone had said about "Explore Outdoors" and mentioned the snake exhibit. Next, Deputy Mayor Resnick offered his appreciation to the Tuscawilla Homeowners Association (THOA) for inviting him to their event and remarked that everyone seemed to have a great time. Deputy Mayor Resnick commented about Facebook posts, and said that just because something was posted to Facebook does not mean everything in the post was accurate, and suggested that people contact the City to check on the facts first. Furthermore, Deputy Mayor Resnick said that he and his fellow Elected Officials as well as the City Manager and City Staff were always available for questions and hoped people would not jump to conclusions after seeing something posted on Facebook. REPORTS 607. Office of Commissioner Seat Five - The Honorable Geoff Kendrick Commissioner Geoff Kendrick shared Easter wishes and said that "Explore Outdoors" was great, that his family loved the small animals, and also thought the chalk art was very impressive. Next, Commissioner Kendrick spoke of the Leadership Seminole program, that he and Commissioner Cannon were participating in the same Leadership Seminole class this year, and he commented favorably on it being a great experience, and encouraged others to also check into this organization. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 9, 2018 PAGE 13 OF 14 Next, Commissioner Kendrick mentioned that he would be attending a Tri-County League of Cities Board Meeting tomorrow and would report back on any items of interest. Concluding his Report, Commissioner Kendrick offered his Congratulations to Ms. Bivona on her Appointment to the Tuscawilla Lighting and Beautification District Advisory Committee. REPORTS 608. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey also congratulated Ms. Bivona on her Appointment to the Tuscawilla Lighting and Beautification District Advisory Committee and the importance of that Committee. Referencing "Explore Outdoors", Mayor Lacey said it "was excellent" and thanked Mr. Caldwell and his Staff for their assistance. PUBLIC INPUT Mayor Lacey opened "Public Input ". No one addressed the Mayor and City Commission. Mayor Lacey closed "Public Input". Manager Smith further spoke of "Explore Outdoors" and thanked A Budget Tree Service, Inc. for their sponsorship, as well as the other sponsors, and noted that no tax dollars were used to fund this event. Further comments followed on the recent hurricane season to which Mayor Lacey noted how much A Budget Tree Service, Inc. had assisted with the cleanup from the hurricanes last year, and that he was glad to hear that A Budget Tree Service, Inc. was getting more involved with the City. Commissioner Cannon thanked Chief of Police Kevin Brunelle, Police Department and his Staff for being present at the Tuscawilla Homeowners Association (THOA) event this past weekend, and asked that Chief Brunelle pass along his appreciation to his Staff. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 9, 2018 PAGE 14 OF 14 ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 5:41 p.m. RESPECTFULLY SUBMITTED: ANDR A LORENZO-LUACES, MMC CITY. CLERK APPROVED: � T � NOTE: These Minutes were approved at the April 23, 2018 City Commission Regular Meeting.