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HomeMy WebLinkAbout2018 06 11 Consent 309 Unapproved Minutes from the May 14, 2018 Regular MeetingCOMMISSION AGENDA ITEM 309 June 11, 2018 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, May 14, 2018 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and/or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Unapproved Minutes from the Monday, May 14, 2018 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk for Approval by the City Commission. Consent 309 PAGE 1 OF 2 - June 11, 2018 FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, May 14, 2018 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, May 14, 2018 City Commission Regular Meeting Minutes (18 pages) Consent 309 PAGE 2 OF 2 - June 11, 2018 Attachment -A" CITY OF WINTER SPRINGS, FLORIDA S z^ V ♦� Incorporated • I959 •coo wE-VVzo CITY COMMISSION MINUTES HEGULAH 31EETING MONDAY, MAV 14. 2018 - 5:15 P.M. CITY OF WINTER SPRINGS — SENIOR CENTER 400 NORTH EDGENION AVENUE, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick - Seat Four Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Ken Greenberg - Seat Three Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 14, 2018 PAGE 2 OF 18 CALL TO ORDER The Regular Meeting of Monday, May 14, 2018 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. at the Winter Springs Senior Center (400 North Edgemon Avenue, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Cade Resnick, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Ken Greenberg, present Commissioner Geoff Kendrick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the adoption of the Agenda, and hearing no objections, Mayor Lacey commented that the Agenda was adopted. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the City Manager The City Manager is requesting the Mayor and City Commission receive a presentation from Ms. Elisha Gonzalez, Community and Government Relations Manager, Duke Energy regarding Duke Energy's 2018 Hurricane Preparedness Efforts. Ms. Elisha Gonzalez, Community and Government Relations Manager, Duke Energv: addressed the Mayor and City Commission on the number of clients they service, their service area, and noted that Hurricane Irma proved to be the most "devasting hurricane in Duke Energy Florida's history". Ms. Gonzdlez also mentioned that it seemed like many customers were frustrated with the technical issues related to Duke Energy's "Outage Management System" (OMS) which resulted in many customers being unable to reach Duke Energy during this storm event. Continuing, Ms. Gonzdlez explained, "Our lessons learned, what we're going to do is we've identified the bug issue on '*OMS" (Outage Management System), we've made repairs and done extensive testing on the system recreating the same volume and worst case storm conditions, and we continue to test our systems for readiness." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 14, 2018 PAGE 3 OF 18 Ms. Gonzalez further commented on social media and communication improvements Duke Energy had made, setting more realistic time frames, educating the public and governments, emergency plans, that outage prevention and restoration is year-round work, tree trimming efforts, that they have a good relationship with Emergency Operations Center staff and Elected Officials. Referring to a slide image, Ms. Gonzdlez referenced various aspects of their service operation, and then spoke of how they were investing in their systems to include wood pole inspections, vegetative management, tree mitigation programs, plans for modernizing their system and related technology and transmission upgrades, as well as underground utilities. '"9 Mayor Lacey inquired about past contacts with another Duke Energy representative during Hurricane Irma and asked how outages should be reported for any future storm events. Ms. Gonzdlez noted that the person affiliated with a telephone line reporting an outage, needs to be the individual making a report. Deputy Mayor Cade Resnick suggested that Duke Energy might want to consider "SMS" (Short Message Service) to which Ms. Gonzalez commented that she would share that feedback. Next, Deputy Mayor Resnick asked if power lines would be installed underground for new development projects. Ms. Gonzalez noted that such would be up to a Developer. Mr. Brian Fields, P.E., Director, Community Development Department pointed out that in Winter Springs, all utilities are required to be underground for all new development. Deputy Mayor Resnick asked about the assessing of Winter Springs to which Ms. Gonzalez remarked, "Our team is still accessing Florida." Commissioner Kevin Cannon mentioned storm events and suggested that Duke Energy check if there was a way to improve communications with Staff at EOC's (Emergency Operations Centers) so that any City Staff who are out in the field, and might see issues that may be of a high priority can get such information to Duke Energy staff at EOC's (Emergency Operations Centers). Further comments followed and Commissioner Cannon mentioned that he supported Deputy Mayor Resnick's "SMS" (Short Message Service) suggestion. Commissioner Geoff Kendrick asked if there was technology available to show which underground utilities were experiencing problems. Ms. Gonzalez said she would need to check on that. Next, Commissioner Kendrick spoke of trees that may need to be trimmed and inquired if Duke Energy has a procedure that should a resident not want Duke Energy to trim their tree, could Duke Energy bring such a situation to the City for resolution. Ms. Gonzalez said she understood these types of circumstances, commented on communications, and said if they could do better, they would like to. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAN' 14, 2018 PAGE 4 OF 18 Commissioner Cannon asked about the power restoration process and inquired if it was correct that often, power is restored first to areas with more development in order to assist more people at one time, than rather to areas with fewer houses. Ms. Gonzalez elaborated on this and mentioned different situations and they were assessing those types of matters. Next, Commissioner Ken Greenberg spoke of complaints the City had received from residents with easements on their property, and who were upset by trees that had been trimmed and fences that had EA been removed. Regarding how Duke Energy could educate and communicate better with citizens on such matters, Ms, Gonzalez said, "I will take that back." PP1 INFORMATIONAL AGENDA t t=i INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (G) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. No discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -MAY 14, 2018 PAGE 5 OF 18 PUBLIC INPUT Mayor Lacey opened "Public Input ". Mr. Michael Schub, 14320 Sky Flower Lane, Tampa, Florida: speaking for the Barclay Group, Mr. Schuh referred to a slide depicting a self -storage facility and noted that the Barclay Group contracted to purchase property with the hopes of building a self -storage facility similar to the image shown on the slide. V Commissioner Kendrick asked about the size of the facility they were considering. �Z Rio Mr. Schuh stated, "It'd be a three (3) story facility and as you can see on the rendering, there's actually retail on the bottom. so, we're trying to take the industrial look away from the self -storage and give the opportunity for local businesses to add to the component. This particular facility has no access outside, it's all drive-through," Continuing, Mr. Schuh stated, "As you can see on the right hand side, the drive- � through, where at ten o'clock at night, that goes down and there's no access to the building from that point forward." Mr. Schuh added that access would be from six a.m. to ten p.m., with access by elevators and driving up, that the company he represents has a contract on the property, and they are a national operator who only build this type of project. Commissioner Greenberg inquired about the size of the project shown. Mr. Schuh remarked, "It all depends on the number of floors — this would be about 300,000 feet." As to the number of acres, Mr. Schuh responded, "Two -three (2-3) acres." Discussion followed that very little would go in the outdoor footprint, there would be two (2) elevators for this project, that boats and recreational vehicles would not be housed with this project, and the retail component could be comprised of about 8-10,000 square feet, housing four to five (4-5) local businesses. Commissioner Kendrick asked why they selected this location to which Mr. Schuh said they thought that east of State Road 417 would be more acceptable to the City; and as to how long it might take to get to capacity, Mr. Schuh said, "Three (3) years." Commissioner Cannon asked if there was a contract on the property? Mr. Schuh stated, "Yes." Next, Commissioner Cannon mentioned this was his Commission District and spoke of resident's concerns, new residential projects in the area, and the impact of such a high building next to single family homes. Mr. Schuh pointed out, "We have five (5) acres under contract - we would have no problem with some sort of agreement on setbacks." Mr. Schuh noted they could possibly center their building and were interested in making area residents happy. CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 14, 2018 PAGE 6 OF 18 Mayor Lacey mentioned to the City Commission that this was still "Public Input" and this matter was not listed on the Agenda. Further addressing the footprint of the suggested building, Commissioner Greenberg asked if this project could work as a two (2) story building. Mr. Schuh said that could probably work. Mayor Lacey closed "Public Input ". CONSENT AGENDA �d CONSENT 300. Finance and Administrative Services Department REQUEST: Finance and Administrative Services Department requests Commission authorization to dispose of surplus assets according to the attached disposition sheet. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. No discussion. CI [ Y OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 14, 2018 PAGE 7 OF IH CONSENT 301. Community Development Department REQUEST: The Community Development Department requesting authorization to increase the contingency amount from 10% to 18% on The Middlesex Corporation's current purchase order for Asphalt Resurfacing of Various City Streets, in order to complete asphalt repairs on Seneca Boulevard from damages sustained during Hurricane Irma. FISCAL IMPACT: The current purchase order is for $532,296.30 plus a 10% contingency. The increase of the contingency from 10% to 18% will increase the total authorization to for a total authorization of $628,109.63, with the additional 8% contingency to be funded by the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff will notify residents in Chelsea Woods that may be impacted by the asphalt resurfacing on Seneca Boulevard, as needed, several days in advance of construction. RECOMMENDATION: Staff recommends that the City Commission authorize an increase to the contingency amount from 10% to 18% on The Middlesex Corporation's purchase order for Asphalt Resurfacing of Various City Streets, in order to complete asphalt repairs on Seneca Boulevard from damages sustained during Hurricane Irma, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MAY 14, 201 S PAGE 8 OF 18 CONSENT 302. Community Development Department REQUEST: The Community Development Department requests City Commission approval of Resolution 2018-08 for a proposed lot split at 220 East Tradewinds Road. FISCAL IMPACT: The lot split creates one new single-family residential lot, which is buildable for a new single- family home and subsequent payment of the associated fees and taxes. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve Resolution 2018-08 for a proposed lot split at 220 East Tradewinds Road. No discussion. CONSENT 303. Community Development Department REQUEST: The Community Development Department requesting City Commission authorization to approve Resolution 2018-09 and enter into a Community Development Block Grant (CDBG) Cooperation Agreement with Seminole County. FISCAL IMPACT: Resolution 2018-09 and the City's execution of the CDBG Agreement have no fiscal impact. Any funding requested through the CDBG program for particular projects, and any associated fiscal impacts, would be submitted separately for City Commission approval. CITY OF WINTER SPRINGS, FLORIDA MINl'TES CITY COMMISSION REGULAR MEETING - MAY 14, 2018 PAGE 9 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve Resolution 2018-09 and authorize the City to enter into a Community Development Block Grant (CDBG) Cooperation Agreement with Seminole County, and authorize the City Manager and City, Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CONSENT 304. Community Development Department REQUEST: The Community Development Department requesting the City Commission: 1) validate the Staff recommendation finding the Integra 360 Phase 2 sitework to be built in substantial accordance with the Final Engineering plans, subject to the enclosed punchlist; and 2) accept the public infrastructure improvements for ownership and maintenance. FISCAL IMPACT: There is no fiscal impact associated with this site acceptance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA . MINUTLS ('11 Y COMMISSION REGULAR MEETING - MAY 14, 2018 PAGE 10 OF IS RECOMMENDATION: Staff recommends that the City Commission: 1) validate the Staff recommendation finding the Integra 360 Phase 2 sitework to be built in substantial accordance with the Final Engineering plans, subject to the attached punchlist; and 2) accept the public infrastructure improvements for ownership and maintenance. No discussion. CONSENT 305. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Nlonday, April 23, 2018 City Commission Regular Meeting Minutes.. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, April 23, 2018 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. MOTION TO APPROVE THE CONSENT AGENDA. MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER KENDRICK. DISCUSSION. c rl 1' O) - �k IN fl[R .WRI OS. H.OkIDA MINUTES CITY COMMISSION REGULAR MEETING- MAY 14, 2018 PAGE 11 OF 18 VOTE: DEPUTY MAYOR RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVFEY: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER KENDRICK: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA PUBLIC 111-.aR1NG'S 400. Not used REGULAR AGENDA REGI LAR 500. Finance and Administrative Services Department REQUEST: The Finance and Administrative Services Department requests the Mayor and City Commission review the information in this Agenda Item regarding City Attorney/Legal Services and provide staff with further direction as deemed appropriate. FISCAL IMPACT: The 2018 budget for legal services is $235,000. The fiscal impact will be determined by the City Commission's decision and direction relative to this RFP. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MAY 14, 2018 PAGE 12 OF 18 RECOMMENDATION: Staff recommends the Commission receive this information and provide any direction that it deems appropriate. Mayor Lacey began the discussion on this Agenda Item, noted that the City Manager had no role in this issue as it was a Commission matter, and asked for any input from the City Commission. E4 Commissioner Kendrick inquired if any of the firms who submitted a proposal for this Request for Proposal (RFP) were present at this meeting. Ms. Nancy Ann Stuparich representing the Vose Law Finn stated that she was present and Mayor Lacey noted it for the Record. Deputy Mayor Resnick mentioned that as a result of what had been submitted, the financials were all about the same, that there was not a specific guide in our City Charter for such matters, referenced the two (2) proposals and thought what they offered is what we should be getting from our City Attorney and he would entertain a continued discussion on provided services and this topic. Following up on Deputy Mayor Resnick's remarks. Commissioner Cannon mentioned that his legal practice was different than what was being addressed. Mayor Lacey stated, "I have no other requests from Commissioners to address the topic so in the absence of that, I assume that the Commissioner or at least two (2) members is all it takes, are interested in keeping the status quo — if I am wrong, someone can correct me." Further regarding this Agenda Item, City Manager Kevin L. Smith asked if there was any further direction for him. Mayor Lacey said that he thought Manager Smith had been put in an awkward situation but "Perfonned extremely well under those circumstances; and unless there is objection from the Commission and they want to express it now, I think that we can say this closes out your mission for us.!' REGULAR 501. Office of the City Clerk REQUEST: Office of the City Clerk is requesting the Mayor and City Commission review the information in this Agenda. Item regarding possible Board and Committee openings, specifically on the Bicycle and Pedestrian Advisory Committee, the Code Enforcement Board, the Oak Forest Wall and Beautification District Advisory Committee, the Planning and Zoning Board/Local Planning Agency, and the Tuscawilla Lighting and Beautification District, and make any Appointments/Reappointments as applicable. FISCAL IMPACT: There is no noted Fiscal Impact related to any of these Appointments/Reappointments referenced in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MAY 14. 2018 PAGE I3 OF l8 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (G) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Mayor and City Commission will be informed under separate cover about the openings/vacancies noted in this Agenda Item. The (Advisory) Board and Committee Members noted in this Agenda Item have all been notified, and those interested in Reappointment, and have submitted an updated Board/Committee Application will be added to Dropboxes. Additionally, the Mayor and City Commission will be informed about the Board/Committee Applications and related information on file and in dropboxes. RECOMMENDATIONS: Staff recommends that the following Appointments/Reappointments be made Nvith an individual Motion for each Nomination please: SEAT ONE APPOINTMENT: COMMISSIONER JEAN HOVEY Oak Forest Wall and Beautification District Advisory Committee Vacant Seat Term Expires: August 2019 SEAT TWO APPOINTMENTS: COMMISSIONER KEVIN CANNON Oak Forest Wall and Beautification District Advisory Committee Mr. William Hogaboom - Would like to be Reappointed Term Expires: August 2018 Planning and Zoning Board/Local Planning Agency Mr. Bart Phillips - Would like to be Reappointed Term Expires: July 2018 CITY OF WI\"FFR SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MAY 14, 2018 PAGE 14 OF IS SEAT THREE APPOINTMENT: COMMISSIONER KEN GREENBERG Code Enforcement Board Ms. Carole Giltz - Would like to be Reappointed Term Expires: July 2018 Tuscawilla Lighting and Beautification District Advisory Committee Ms. Ellen Paul - Would like to be Reappointed Term Expires: July 2018 SEAT FOUR APPOINTIV'IENTS: DEPUTY MAYOR CADE RESNICK Oak Forest Wall and Beautification District Advisory Committee Mr. Robert Carril - Would like to be Reappointed Term Expires: August 2018 Planning and Zoning Board/Local Planning Agency Ms. Sarah Miller — DOES NOT want to be Reappointed Term Expires: July 2018 SEAT FIVE APPOINTMENTS: COMMISSIONER GEOFF KENDRICK Bicycle and Pedestrian Advisory Committee Vacant Seat (Partial) Term Expires: February 1, 2021 Oak Forest Wall and Beautification District Advisory Committee Vacant Seat Term Expires: August 2019 Tuseawilla Lighting and Beautification District Advisory Committee Mr. Kevin McCann — Would like to be Reappointed Term Expires: July 2018 AT LARGE APPOINTMENT: THE MAYOR OR ANY COMMISSIONER Code Enforcement Board Mr. Dennis Robinson - Would like to be Reappointed Term Expires: July 2018 CI I Y OF `\ I\'1 FR SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 14, 2018 PAGE 15 OF 18 OTHER MAYOR/COMMISSION APPOINTMENTS: Included in this Agenda Item is the ability for the Mayor and/or any Cite Commission Member to make any other Appointment(s) that are deemed pertinent. If any Appointment(s) are not made at this Meeting, subsequent Agenda Items can be brought forward on upcoming City Commission Meeting Agendas. Commissioner Hovey mentioned the Oak Forest Wall and Beautification District Advisory Committee, and that she would wait until the next City Commission meeting. MOTION TO REAPPOINT CAROLE GILTZ TO THE SEAT THREE POSITION ON THE CODE ENFORCEMENT BOARD. MOTION BY COMMISSIONER GREENBERG. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER KENDRICK: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGARDING THE SEAT THREE POSITION ON THE TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEEE, MOTION TO REAPPOINT ELLEN PAUL. MOTION BY COMMISSIONER GREENBERG. SECONDED BY DEPUTY MAYOR RESNICK. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. FOR THE AT LARGE POSITION ON THE CODE ENFORCEMENT BOARD, MOTION TO REAPPOINT DENNIS ROBINSON. MOTION BY COMMISSIONER GREENBERG. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. MAYOR LACEY MENTIONED THAT THIS AT LARGE APPOINTMENT WAS NOT A SEAT THREE APPOINTMENT AND COULD BE MADE BY ANYONE. NO FURTHER COMMENTS WERE OFFERED. CITY OF WINTER SPR IN GS. I LORIDA %1IN('FES CITY COMM ISS ION REGULAR MEETING - MAY 14,2018 PAGE 16 OF 18 VOTE: COMMISSIONER CANNON: AYE COMMISSIONER GREENBERG: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR RESNICK: AYE MOTION CARRIED. On a related note, Commissioner Greenberg remarked about the recent opening on the Board of Trustees to which Mayor Lacey said that the City Clerk could include it on the next City Commission Agenda for consideration. REPORTS REPORTS 600. Office of the City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 601. Office of the City Manager — Kevin L. Smith No Report was given. REPORTS 602. Office of the City Clerk — Andrea Lorenzo-Luaces, MMC No Report. REPORTS 603. Office of Commissioner Seat Three — The Honorable Commissioner Greenberg No Report was given. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 14, 2018 PAGE 170F 18 REPORTS 604. Office of Commissioner Seat Four/Deputy Mayor - The Honorable Cade Resnick Deputy Mayor Resnick referenced the earlier comments under "Public Input'' and said that in teens of any possible self -storage projects, this matter was at the Staff level. Mayor Lacey added that Staff is not actively working on this, as Staff would need guidance from the City Commission. REPORTS 605. Office of Commissioner Seat Five - The Honorable Geoff Kendrick Commissioner Kendrick thanked Mr. Schuh for sharing his comments with the City Commission, and mentioned the importance of listening to those interested in investing in our City as well as our residents. Next, Commissioner Kendrick offered a belated. Happy Mother's Day. Continuing his Report, Commissioner Kendrick remarked about a recent Leadership Seminole class, what had transpired, and that the Leadership Seminole "Community Leadership Celebration" luncheon would be held on Friday, May 18"', 2018. REPORTS 606. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey commented on Mr. Schuh's remarks during "Public 111pLlt" about self -storage and said that the photo that had been shown was helpful. Secondly, Mayor Charles Lacey mentioned that the Tri -County League of Cities was offering an Ethics class for Elected Officials this week if anyone wanted to sign up to attend. REPORTS 607. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Jean Hovey noted she was attending the upcoming Ethics session. Next, Commissioner Hovey addressed the Constitutional Amendments approved by the Congressional Review Commission which will be on this year's ballot, and suggested that everyone be educated on the proposed Amendments before voting, because once any Amendments are approved, they will not be able to be changed for twenty (20) years. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — MAY 14, 2018 PAGE 18 OF 18 REPORTS 608. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon also commented on the Constitutional Amendments and reminded everyone that the devil was in the details. Eq Secondly, Commissioner Cannon said he and some members of the Lake Monroe Amateur Radio Society (LMARS) spent some time with students at Indian Trails Middle School teaching some STEM (Science, Technology, Engineering, and Math) activities and that the students were interested in what �3 was being offered. PUBLIC INPUT Mayor Lacey opened "Public Input No one spoke. Mayor- Lacey closed "Public Input ". ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:14 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the .2018 City Commission Regular Meeting.