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HomeMy WebLinkAbout2018 04 09 City Commission Regular Meeting AgendaCITY OF WINTER SPRINGS, FLORIDA O4. S � Vol U !q Incorporated • 1959 ' GOD we TR CITY COMMISSION AGENDA REGULAR MEETING MONDAY, APRIL 9, 2018 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick - Seat Four Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Ken Greenberg - Seat Three Commissioner Geoff Kendrick - Seat Five 0 i0 y •x Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING -APRIL 9, 2018 PAGE 2 OF 10 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department Da • 0 0 Scan with your smart device to view electronically REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING -APRIL 9, 2018 PAGE 3 OF 10 INFORMATIONAL 201. Office of the City Clerk Scan with your smart device to view electronically REQUEST: Staff is requesting that the City Commission review the information in this Agenda Item related to a change to the official Regular Meeting day of the quarter for the Board of Trustees. FISCAL IMPACT: There is no direct fiscal impact related to the City Commission's consideration of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. All Members of the Board of Trustees, the City Consultant, and applicable City Staff have all been advised and all agreed to the new schedule noted in this Agenda Item. As many individuals are often interested in the actions of the Board of Trustees, this Office will post an official Notice as in past similar situations with the new meeting schedule on the outside bulletin board, and on the inside bulletin board for at least 4 months. Additionally, staff will also send the same Notice to the Mayor and City Commission and the Board of Trustees members and Advisor, as well as all Department Directors to share with their staff. Staff will also place the Notice on Facebook, on the City Website, and in the upcoming May 2018, June 2018, July 2018 and August 2018 City Newsletters, as well as anything else the City Commission may request. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING -APRIL 9, 2018 PAGE 4 OF 10 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi- judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CONSENT AGENDA CONSENT 300. Office of the City Clerk 0 ~0 { 0� Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, March 26, 2018 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING -APRIL 9, 2018 PAGE 5 OF 10 RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, March 26, 2018 City Commission Regular Meeting Minutes. CONSENT 301. Parks and Recreation Department 0 0 0 2 Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department requests Commission approval of the Pavilion Project at Trotwood Park to include purchase of the pavilion structure from Meadowlark Log Homes, associated installation, concrete sidewalks, electrical service, pine interior roof, metal exterior roof, pond overlook/landing, landscaping, and associated architectural and engineering costs in the total amount of $381,828. FISCAL IMPACT: Total project cost is $381,828 delineated in three parts: 1) Pavilion structure, installation, and related site work totaling $282,528, 2) Architectural and Engineering costs totaling $22,800, and 3) Adjacent pond improvements to include pond overlook/landing, jetty, etc. totaling $76,500. Project will be funded from the General Fund and Parks Impact Fees, accordingly. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends the Commission approve the purchase of a pavilion structure from Meadowlark Log Homes and associated project costs in the total amount of $381,828. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING -APRIL 9, 2018 PAGE 6 OF 10 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Community Development Department 0� 0 ❑ y. ■ Scan with your smart device to view electronically REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing to consider the Aesthetic Review Plans for Northern Oaks, a proposed 3 5 -lot single-family residential subdivision located just east of the intersection of State Road 434 and State Road 417. FISCAL IMPACT: Approval of the Final Aesthetic Review plans allows the subject property to be developed into a single-family residential subdivision. Development of the subject property is anticipated to provide an increase to the City's taxable value. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the Aesthetic Review Plans for Northern Oaks. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING -APRIL 9, 2018 PAGE 7 OF 10 REGULAR AGENDA REGULAR 500. Office of the City Clerk 0 0 Scan with your smart device to view electronically REQUEST: The City Clerk is requesting that Commissioner Jean Hovey consider making an Appointment to the Tuscawilla Lighting and Beautification District Advisory Committee. FISCAL IMPACT: There is no noted Fiscal Impact related to the Appointment noted in this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Commissioner Hovey asked to have this Agenda Item provided so that she can make an Appointment to the Tuscawilla Lighting and Beautification District Advisory Committee CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING -APRIL 9, 2018 PAGE 8 OF 10 RECOMMENDATION: Staff is recommending that the following Appointment be made: SEAT ONE APPOINTMENT: COMMISSIONER JEAN HOVEY Tuscawilla Lighting and Beautification District Advisory Committee Vacant Seat Term Expires: July 2018* *As an Appointment to fill the current Term would be essentially for two (2) Meetings, and as an Agenda Item would normally be forthcoming in May or June of 2018 to ask for an Appointment for a full four (4) year Term of Office, if so desired, Commissioner Hovey could make an Appointment to fill the current Term, and if acceptable to Commissioner Hovey, the individual appointed could then continue for a complete four (4) year Term of Office. OTHER MAYOR/COMMISSION APPOINTMENTS: Included in this Agenda Item is the ability for the Mayor and/or any City Commission Member to make any other Appointment(s) that are deemed pertinent. If any Appointment(s) are not made at this Meeting, subsequent Agenda Items can be brought forward on upcoming City Commission Meeting Agendas. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING -APRIL 9, 2018 PAGE 9 OF 10 REPORTS REPORTS 600. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 601. Office of the City Manager - Kevin L. Smith REPORTS 602. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC REPORTS 603. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 604. Office of Commissioner Seat Two - The Honorable Kevin Cannon REPORTS 605. Office of Commissioner Seat Three - The Honorable Ken Greenberg REPORTS 606. Office of Commissioner Seat Four/Deputy Mayor - The Honorable Cade Resnick REPORTS 607. Office of Commissioner Seat Five - The Honorable Geoff Kendrick REPORTS 608. Office of the Mayor - The Honorable Charles Lacey CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING -APRIL 9, 2018 PAGE 10 OF 10 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi-judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.