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HomeMy WebLinkAbout2018 02 12 Consent 300 Resolution 2018-02 and FDOT Landscape Maintenance Agreement for 1126 East SR 434COMMISSION AGENDA ITEM 300 REQUEST: Informational Consent X Public Hearings Regular February 12, 2018 KS BF Regular Meeting City Manager Department The Community Development Department requesting City Commission authorization to approve Resolution 2018 -02 and enter into a Landscape Construction and Maintenance Memorandum of Agreement with the Florida Department of Transportation for improvements in the State Road 434 FDOT right -of -way at 1126 East State Road 434. SYNOPSIS: The City Hall Turn Lane project includes the construction of a right turn lane, sidewalk and a decorative thermoplastic crosswalk in the SR 434 right -of -way. In order to install the decorative thermoplastic crosswalk, FDOT requires a Resolution and Maintenance Agreement between the City and FDOT. This agenda item is requesting City Commission approval of both the Resolution (2018 -02) and the Maintenance Agreement. CONSIDERATIONS: . This agenda item is requesting City Commission approval of two items: 1. Resolution # 2018 -02, which authorizes the City Manager to enter into a Landscape Construction and Maintenance Memorandum of Agreement with FDOT (see Attachment 1) 2. A Landscape Construction and Maintenance Memorandum of Agreement between the City and the Florida Department of Transportation (FDOT) for the decorative thermoplastic crosswalk associated with the City Hall Turn Lane project.(see Attachment 2) . The City Hall Turn Lane design is complete and the project includes a decorative Consent 300 PAGE 1 OF 2 - February 12, 2018 thermoplastic crosswalk in the FDOT right -of -way as an improvement. . Resolution 2018 -02 (see Attachment 1) and the associated Landscape Construction and Maintenance Memorandum of Agreement (Attachment 2) are required by FDOT to be executed by the governing jurisdiction (City of Winter Springs), prior to FDOT's issuance of the construction permit. FISCAL IMPACT: Resolution 2018 -02 and the Maintenance Agreement have no fiscal impact. The City Hall Turn Lane improvements, including the items within the FDOT right -of -way, are funded for construction through the Transportation Impact Fee Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve Resolution 2018 -02 and authorize the City Manager to enter into a Landscape Construction and Maintenance Memorandum of Agreement with the Florida Department of Transportation for improvements in the SR 434 FDOT right -of -way at 1126 East SR 434, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. Resolution 2018 -02 (1 page) 2. Landscape Construction and Maintenance Memorandum of Agreement (9 pages) Consent 300 PAGE 2 OF 2 - February 12, 2018 Attachment #1 RESOLUTION NO. 2018 -02 A RESOLUTION OF THE CITY COMMISSION OF WINTER SPRINGS, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO A HIGHWAY LANDSCAPE CONSTRUCTION AND MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION INVOLVING STATE ROAD 434 RIGHT OF -WAY AT 1126 EAST SR 434; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation (FDOT) has jurisdiction over and maintains State Road 434 as part of the State Highway System; and WHEREAS, the Florida Department of Transportation agrees under certain conditions and has requested the City to execute and deliver to the Florida Department of Transportation the HIGHWAY LANDSCAPE CONSTRUCTION AND MAINTENANCE MEMORANDUM OF AGREEMENT (includes exhibits as part thereof) for the aforesaid project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF WINTER SPRINGS, FLORIDA, AS FOLLOWS: SECTION I - The City Commission of the City of Winter Springs hereby authorizes the City Manager to enter into the HIGHWAY LANDSCAPE CONSTRUCTION AND MAINTENANCE MEMORANDUM OF AGREEMENT (includes exhibits as part thereof) between the Florida Department of Transportation and the City of Winter Springs. SECTION II - The City Clerk of the City of Winter Springs is hereby directed to send copies of this Resolution and the executed Memorandum of Agreement to FDOT and all other persons as directed by the Mayor and City Commission. SECTION III - This Resolution shall take effect immediately upon adoption by the City Commission. Passed and adopted this day of , 2018. CITY OF WINTER SPRINGS, FLORIDA CHARLES LACEY, MAYOR ATTEST: ANDREA LORENZO- LUACES, CITY CLERK Attachment #2 LANDSCAPE CONSTRUCTION REV. 07/07/17 AND MAINTENANCE MEMORANDUM OF AGREEMENT THIS AGREEMENT, made and entered into this day of 20 , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, a component agency of the State of Florida, hereinafter called the "DEPARTMENT" and the City of Winter Springs, a municipal corporation duly enacted under the laws of the State of Florida, hereinafter called the "LOCAL GOVERNMENT." WITNESSETH WHEREAS, the DEPARTMENT has jurisdiction over and maintains State Road 434 as part of the State Highway System; and WHEREAS, the LOCAL GOVERNMENT seeks to install and maintain certain landscaping within the right of way of State Road 434; and WHEREAS, the LOCAL GOVERNMENT, as part of said landscaping, seeks to remove or has removed sidewalk from a portion of said right of way and to replace existing sidewalk or connect the remaining sidewalk to a LOCAL GOVERNMENT sidewalk located off of said right of way; and WHEREAS, the DEPARTMENT agrees to allow the landscaping only under certain conditions necessary to protect the traveling public using said right of way; and WHEREAS, Rule 14- 40.003, Florida Administrative Code, requires the parties to enter into an Agreement designating and setting forth the responsibilities of each party; and WHEREAS, the LOCAL GOVERNMENT, by Resolution No. , dated , 20 , and attached hereto as Exhibit "A," has accepted said grant and authorized its officers to execute this AGREEMENT on its behalf. NOW THEREFORE, for and in consideration of the mutual benefits to flow each to the other, the parties covenant and agree as follows: The LOCAL GOVERNMENT hereby agrees to install or cause to be installed landscaping as specified in the Landscape Plan(s) included as Exhibit `B." Such installation shall be in conformance with Florida Administrative Code Rule 14- 40.003, as it may be amended from time to time, and the Florida Highway Landscape Guide, which is incorporated into Rule 14- 40.003 by reference. The LOCAL GOVERNMENT shall not change or deviate from said plans(s) without written approval of the DEPARTMENT. 2. The LOCAL GOVERNMENT agrees to maintain the landscaping in accordance with the Landscape Maintenance Plan(s) included as Exhibit "C." Additionally, the LOCAL Page 1 of 6 GOVERNMENT agrees to maintain existing sidewalk which remains within DEPARTMENT right of way, if any, within the area between the boundary line on either side of the abutting property extending forward to the back of curb, or if no curb then to the edge of travel lane, and within the area connecting with sidewalk as shown on Exhibit "B ", as well as any newly constructed pedestrian facilities depicted on Exhibit "B ". Said maintenance will be in accordance with Florida Administrative Code Rule 14- 40.003 and the Florida Highway Landscape Guide, as they may be amended from time to time. The LOCAL GOVERNMENT's responsibility for maintenance shall be consistent with the requirements of Florida Administrative Code Rule 14- 40.003. The LOCAL GOVERNMENT also agrees to maintain the LOCAL GOVERNMENT sidewalk in conformance with generally accepted standards of sidewalk maintenance. The above named functions to be performed by the LOCAL GOVERNMENT shall be subject to periodic inspections by the DEPARTMENT. The LOCAL GOVERNMENT shall not change or deviate from said plan(s) without written approval of the DEPARTMENT. 3. All landscape installation and all maintenance activities undertaken by the LOCAL GOVERNMENT shall be in accordance with the Maintenance of Traffic Plans(s) included as Exhibit "D" and Florida Administrative Code Rule 14- 40.003. 4. If at any time after the LOCAL GOVERNMENT has assumed the landscaping installation or the maintenance responsibility above - mentioned, it shall come to the attention of the DEPARTMENT that the limits or a part thereof is not properly installed or maintained pursuant to the terms of this AGREEMENT, the District Secretary or his designee may issue a written notice that a deficiency or deficiencies exist(s), by sending a certified letter to the LOCAL GOVERNMENT to place said LOCAL GOVERNMENT on notice thereof. The certified letter shall be sent to City of Winter Springs, Attn: City Manager, 1126 East S.R. 434, Winter Springs, FL 32708. Thereafter the LOCAL GOVERNMENT shall have a period of thirty (30) calendar days within which to correct the cited deficiencies. If said deficiencies are not corrected within this time period, the DEPARTMENT may at its option, proceed as follows: (a) If installation is not completed in accordance with the plans in paragraph 1, the DEPARTMENT may complete the installation, with DEPARTMENT or Contractor's personnel, and invoice the LOCAL GOVERNMENT for expenses incurred. (b) If installation has been properly completed or if the DEPARTMENT elects not to complete the installation under (a) above, and maintenance by the LOCAL GOVERNMENT is not in compliance with paragraphs 2 or 3, the DEPARTMENT may take action to maintain the landscaping or existing sidewalk or a part thereof, with DEPARTMENT or Contractor's personnel and invoice the LOCAL GOVERNMENT for expenses incurred, or (c) The DEPARTMENT may terminate the AGREEMENT, in which case the LOCAL GOVERNMENT shall at its own expense and within sixty (60) days after written notice by the DEPARTMENT, remove all of the landscaping that the DEPARTMENT directs be removed and return the right -of -way to its original condition. The LOCAL Page 2 of 6 GOVERNMENT will own such materials as it removes and the DEPARTMENT shall own any materials remaining. The DEPARTMENT may, in its discretion, remove, relocate or adjust the landscaping materials, with the LOCAL GOVERNMENT being responsible for the cost of any removal. Upon DEPARTMENT action under one of the above options and upon direction of the DEPARTMENT, the LOCAL GOVERNMENT shall cease installation and maintenance activities under this AGREEMENT. 5. It is understood between the parties hereto that the landscaping covered by this AGREEMENT may be removed, relocated or adjusted by the DEPARTMENT at any time in the future as determined to be necessary by the DEPARTMENT in order that the state road be widened, altered or otherwise changed. The LOCAL GOVERNMENT shall be given sixty (60) calendar days notice to remove said landscaping /hardscape after which time the DEPARTMENT may remove the same, with the LOCAL GOVERNMENT being responsible for the cost of removal. 6. The LOCAL GOVERNMENT may utilize its employees or third parties to accomplish its obligations under paragraphs 1, 2 or 3; however, the LOCAL GOVERNMENT remains responsible for proper performance under this AGREEMENT and shall take all steps necessary to ensure that its employees or third parties perform as required under this AGREEMENT. 7. The LOCAL GOVERNMENT agrees to include the following indemnification in all contracts with contractors, subcontractors, consultants, and subconsultants, who perform work in connection with this Agreement: "The contractor/sub contractor/consultant/sub consultant shall indemnify, defend, save and hold harmless the State of Florida, Department of Transportation and all of its officers, agents or employees from all suits, actions, claims, demands, liability of any nature whatsoever arising out of, because of, or due to any negligent act or occurrence of omission or commission of the contractor/sub contractor/consultant/sub consultant, its officers, agents or employees." 8. The term of this AGREEMENT commences upon execution. The LOCAL GOVERNMENT shall notify or cause the Department's Orlando Maintenance Engineer or his designee to be notified a minimum of 48 hours, excluding Saturday, Sunday, and legal holidays, prior to starting work in the right -of -way, unless said Engineer or his designee waives this period in writing. When the Department through said Engineer or his designee issues a Notice to Proceed, the LOCAL GOVERNMENT may proceed with the project. 9. LEGAL REQUIREMENTS. This Agreement is executed and entered into in the State of Florida and will be construed, performed, and enforced in all respects in strict conformity with local, state, and federal laws, rules, and regulations. Page 3 of 6 (a) If any term or provision of the Agreement is found to be illegal or unenforceable, the remainder of the Agreement will remain in full force and effect and such term or provision will be deemed stricken. (b) The LOCAL GOVERNMENT shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the LOCAL GOVERNMENT in conjunction with this Agreement. Failure by the LOCAL GOVERNMENT to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the DEPARTMENT. (c) The LOCAL GOVERNMENT and the DEPARTMENT agree that the LOCAL GOVERNMENT, its employees, contractors, subcontractors, consultants, and sub consultants are not agents of the DEPARTMENT as a result of this Agreement. (d) The LOCAL GOVERNMENT shall not cause any liens or encumbrances to attach to any portion of the DEPARTMENT right -of -way. (e) Nothing herein shall be construed as a waiver of either party's sovereign immunity. (f) LOCAL GOVERNMENT: i. shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the LOCAL GOVERNMENT during the term of the contract; and ii. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. 10. This writing embodies the entire AGREEMENT and understanding between the parties hereto and there are no other AGREEMENTS and understanding, oral or written, with reference to the subj ect matter hereof that are not merged herein and superseded hereby. 11. This AGREEMENT may not be assigned or transferred by the LOCAL GOVERNMENT in whole or part without the consent of the DEPARTMENT. 12. This AGREEMENT shall be governed by and construed in accordance with the laws of the State of Florida. In the event of a conflict between any portion of the AGREEMENT and Florida law, the laws of Florida shall prevail. 13. Public Entity Crime - A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the Page 4 of 6 convicted vendor list. 14. Anti - Discri mination - An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 15. The Parties agree to comply with s.20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with s.20.055(5), Florida Statutes. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day and year first above written. (LOCAL GOVERNMENT) By: Charles Lacey Mayor Attest: (SEAL) Andrea Lorenzo - Luaces Clerk Legal Approval STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: Alan E. Hyman Director of Transportation Operations Attest: Norma Mejias Executive Secretary (SEAL) Page 5 of 6 Legal Approval Page 6 of 6 1 *0:u:11r_1 RESOLUTION NO. 2018 -02 A RESOLUTION OF THE CITY COMMISSION OF WINTER SPRINGS, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO A HIGHWAY LANDSCAPE CONSTRUCTION AND MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION INVOLVING STATE ROAD 434 RIGHT OF -WAY AT 1126 EAST SR 434; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation (FDOT) has jurisdiction over and maintains State Road 434 as part of the State Highway System; and WHEREAS, the Florida Department of Transportation agrees under certain conditions and has requested the City to execute and deliver to the Florida Department of Transportation the HIGHWAY LANDSCAPE CONSTRUCTION AND MAINTENANCE MEMORANDUM OF AGREEMENT (includes exhibits as part thereof) for the aforesaid project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF WINTER SPRINGS, FLORIDA, AS FOLLOWS: SECTION I - The City Commission of the City of Winter Springs hereby authorizes the City Manager to enter into the HIGHWAY LANDSCAPE CONSTRUCTION AND MAINTENANCE MEMORANDUM OF AGREEMENT (includes exhibits as part thereof) between the Florida Department of Transportation and the City of Winter Springs. SECTION II - The City Clerk of the City of Winter Springs is hereby directed to send copies of this Resolution and the executed Memorandum of Agreement to FDOT and all other persons as directed by the Mayor and City Commission. SECTION III - This Resolution shall take effect immediately upon adoption by the City Commission. Passed and adopted this day of , 2018. CITY OF WINTER SPRINGS, FLORIDA CHARLES LACEY, MAYOR ATTEST: ANDREA LORENZO- LUACES, CITY CLERK EXHIBIT B WINTER SPRINGS CITY HALL �� �� 5z (TO REMAIN) 0 5 20 9 \ Feet �� cE ' DIRECTIONAL— 4RROWS(TYP) \ +62 vii (TO REMAIN) I MA a i yZ211 tl \ 97 LT 6" WHITE W /BI- DIRECTIONAL WHITE /RED RPPV'S w 20' O.C. O t nil 6" VV RITE— 52 6'' WHITE VV /BI- DIRECTIONAL WHITE /RED RPM'S CI 20' O.C. MA �❑ JL E' DOUBLE YE LLUIIV VUBI- DIRECTIONAL 11 ti�4 PI VELLGVV /V ELLOVV RPIN'S 20 O.C. PROPOSED R/W LINE PREFORMED 24" WHITE— 6'' WHITE BIKE MESSAGE & ARROW (TYP.) 6" V /MITE T 5' ---7 -LT APPARENT R/W LINE _/C-- ° °e APPARENT R/W LINE — 12" V /MITE +24 R DECORATIVE THERMOPLASTIC ° — —— BEGIN S &PM 6 "WHITE— CROSSV /ILK p 0 e STA. 301 +92.16 + 0 B/L CONST. SR 434 Q MATCH EXISTING W z — M Q 301 JI M B/L CONST SR 434 \� (TO REMPrn) - - - -- — REVISION 5 ENGINEER OF RECORD: FuRSAN s.MUN ✓ED,P.E. PROFESSIONAL ENGINEER CERTIFICATE NO. 51446 CITY OF WINTER FLORIDA SPRINGS SR 434 AND CITY HALL DRIVE SHEET TE BY DESCRIPTION LL PEGASY/S ENGINEERING9 LLC Pegasus INTERSECTION IMPROVEMENTS ROAD NO. PROJECT NO. 301 WEST STATE ROAD 434,SUITE 309 WINTER SPRINGS,FLORIOA 3D`08 CERTIFICATE OF AUTHORIZATION NO. 2770 EN6 1NEENIN6 /��/ S&I lVI - ^ ^ � SHEET L L l / l Lhil�l SHEET SR 4.34 WSC -16010 EXHIBIT C LANDSCAPE MAINTENANCE PLAN A. The City of Winter Springs, using City Staff and /or qualified maintenance contractors, will maintain decorative crosswalks in the FDOT right -of -way. B. City Staff will periodically inspect the area and will schedule work orders for routine maintenance items and any items needing repair. C. The improvements in the FDOT right -of -way have been designed to minimize the maintenance effort required.