HomeMy WebLinkAbout2018 01 22 Consent 301 One Year Extension for Engineering ServicesCOMMISSION AGENDA
ITEM 301
Informational
Consent
X
Public Hearings
Regular
January 22, 2018 KS BF
Regular Meeting City Manager Department
REQUEST:
The Community Development Department requesting City Commission approval to extend
the existing continuing services agreements for civil engineering services with Pegasus
Engineering, CPH, and CDM Smith by one year to February 2019.
SYNOPSIS:
The City's current agreements with Pegasus Engineering, CPH, and CDM Smith for civil
engineering continuing services expire in February 2018. All three firms have provided
satisfactory service to date, and Staff is requesting extending all three agreements by one
year to February 2019.
CONSIDERATIONS:
. At the December 8, 2014 City Commission meeting, the Commission authorized
entering into continuing services contracts with Pegasus Engineering LLC, CPH
Corp., and CDM Smith, Inc. for general civil engineering services. These three firms
were recommended by Staff and approved by the City Commission after a
qualifications -based selection process was performed under Request for
Qualifications #01 /15BF. All three contracts were signed in February 2015 and had
an initial three -year term that expires in February 2018.
. Civil engineering continuing services contracts are intended for project assignments
where the estimated construction cost is not to exceed $2.0 million and for
professional studies where the total fee is not to exceed $200,000, in compliance with
the Consultants Competitive Negotiation Act (CCNA), Florida Statute 287.055. The
Consent 301 PAGE 1 OF 2 - January 22, 2018
City utilizes its continuing services engineering consultants for the majority of project
assignments, including engineering work on stormwater, transportation, site design,
and utility projects.
The current agreements provide the option to extend the term for an additional three
(3) years based on satisfactory performance. All three firms have provided
satisfactory performance on various civil engineering and related project
assignments.
. Projects will continue to be assigned based on a "best fit" approach that best matches
the needs of a particular project with the expertise of the consulting firm, rather than
applying a fixed rotation approach.
The extensions will be documented using the City's standard one -page amendment
form.
FISCAL IMPACT:
No funding is required to execute the continuing services agreement extensions with the
three consultants. Funding for project assignments performed under these agreements will
follow the City's normal budgeting and approval process.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends the City Commission approve extending the continuing services
agreements for civil engineering services with Pegasus Engineering, CPH, and CDM Smith
by one year to February 2019.
ATTACHMENTS:
None
Consent 301 PAGE 2 OF 2 - January 22, 2018