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HomeMy WebLinkAbout2017 09 25 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA O� S � G1 • Incorp 19 d i11--Zoo WE CITY COMMISSION MINUTES REGULAR MEETING MONDAY, SEPTEMBER 25, 2017 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Pam Carroll - Seat Three Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Cade Resnick - Seat Four Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 2 OF 18 CALL TO ORDER The Regular Meeting of Monday, September 25, 2017 of the City Commission was called to Order by Mayor Charles Lacey at 5:18 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Pam Carroll, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Cade Resnick, present Commissioner Geoff Kendrick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo - Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda and any possible Agenda Changes, Mayor Lacey said, "Commissioners, do you have any changes to the Agenda ?" Mayor Lacey stated, "Hearing none, it stands Adopted with no objection." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used PUBLIC INPUT Mayor Lacey opened "Public Input ". No one addressed the Mayor and City Commission. Mayor Lacey closed "Public Input". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 3 OF 18 CONSENT AGENDA CONSENT 300. Information Services Department REQUEST: Information Services Department requests Commission approve extending the agreement with EOLA Technology Partners, LLC for the period of 10/1/17 thru 09/30/18 for technical support services in the amount of $36,000; approve additional services for general City -wide technical support as needed for same time period not to exceed $9,000; and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. FISCAL IMPACT: The fiscal impact is $36,000 for the base agreement and an additional amount not to exceed $9,000 for additional services if and as needed for a total not to exceed $45,000. This amount is budgeted in Information Services budget for fiscal year 2018. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends Commission approve extending the agreement with EOLA Technology Partners, LLC for the period of 10/1/17 thru 09/30/18 for technical support services in the amount of $36,000; approve additional services for general City -wide technical support as needed for same time period not to exceed $9,000; and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 4 OF 18 CONSENT 301. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, August 14, 2017 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission review and consider offering their Approval of the Monday, August 14, 2017 City Commission Regular Meeting Minutes. No discussion. CONSENT 302. Office of the City Manager and Office of the City Attorney REQUEST: The City Manager and City Attorney request that the City Commission adopt Resolution No. 2017 -12 declaring paramount public purpose for the provision of disaster relief services by the City within gated communities due to Hurricane Irma. FISCAL IMPACT: There is no direct fiscal impact related to the City Commission's adoption of Resolution No. 2017- 12. However, additional expenditures of City funds will continue and be authorized by the City Commission and City Manager to deal with the aftermath of Hurricane Irma. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 5 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve Resolution No. 2017 -12 declaring that the expenditure of City funds for the removal of vegetative and tree debris within gated communities by the City serves a paramount public purpose due to Hurricane Irma. There was no discussion on this Agenda Item. "MOTION TO APPROVE" CONSENT AGENDA. MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Finance and Administrative Services Department REQUEST: The City Manager is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution 2017 -08, which establishes the Final Operating Millage Rate and the Final Voted Debt Service Millage Rate for Fiscal Year 2017 -2018 for the City of Winter Springs. FISCAL IMPACT: The decision to levy an operating millage rate of 2.4300 mills as opposed to the rolled -back rate of 2.2893 mills results in additional ad valorem General Fund revenues of approximately $290,000 (net of statutory discount). CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 25, 2017 PAGE 6 OF 18 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Property Appraiser mailed each property owner a TRIM notice prior to the first Public Hearing. Additionally, the budget calendar has been on the City's website since its approval in March and notice of the final public hearing was advertised on the City Hall electronic sign. Lastly, the statutorily required advertisements ran in the Orlando Sentinel on September 23, 2017. Upon approval and adoption of Resolution 2017 -08, the final millage rates for fiscal year 2017 -2018 will be communicated to the Seminole County Property Appraiser and the Seminole County Tax Collector as the millage rates to be levied by the City of Winter Springs for the 2017 tax year (Fiscal Year 2017 - 2018). RECOMMENDATION: Staff recommends that the Commission adopt Resolution 2017 -08 establishing the final operating millage rate at whatever rate the Commission deems appropriate for fiscal year 2017 -2018 (not to exceed 2.4300 mills), the final voted debt service millage rate at 0.0600 mills for fiscal year 2017- 2018 and publicly announce the percentage by which the final operating millage rate is more than the rolled -back rate. A `sample' motion follows which includes the necessary elements for statutory compliance: I make the motion that the City of Winter Springs adopt Resolution 2017 -08 establishing the final operating millage rate at 2.4300 mills, establishing the voted debt service millage rate at 0.0600 mills and publicly announce that the final operating millage rate is 6.15% more than the computed rolled -back rate of 2.2893 mills. Mayor Lacey opened "Public Input" on this Agenda Item. No one spoke. Mayor Lacey closed "Public Input" on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 7 OF 18 "I MAKE THE MOTION THAT THE CITY OF WINTER SPRINGS ADOPT RESOLUTION 2017 -08 ESTABLISHING THE FINAL OPERATING MILLAGE RATE AT 2.4300 MILLS, ESTABLISHING THE VOTED DEBT SERVICE MILLAGE RATE AT 0.0600 MILLS AND PUBLICLY ANNOUNCE THAT THE FINAL OPERATING MILLAGE RATE IS 6.15% MORE THAN THE COMPUTED ROLLED -BACK RATE OF 2.2893 MILLS." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER KENDRICK. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. Mayor Lacey spoke for the Record and stated, "Because of the way the State calculates taxes, we are required to advertise this as a tax increase. Mayor Lacey added that there were some misunderstandings about this on social media and noted, "This is actually a rate reduction from last year to the City and in the last seven (7) years, this is the fourth time there has been a rate reduction with no rate increases." PUBLIC HEARINGS 401. Finance and Administrative Services Department REQUEST: The City Manager requests that the City Commission hold a Public Hearing to consider the approval of Resolution 2017 -09, establishing the Final Budget for Fiscal Year 2017 -2018. FISCAL IMPACT: The proposed final city -wide budgets by fund type currently reflect the following appropriations to (from) fund balance: General Fund — $2,953 Governmental Funds (exclusive of General Fund) — ($5,129,424) Enterprise Funds — ($258,851) COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 8 OF 18 The Property Appraiser mailed each property owner a TRIM notice prior to the first Public Hearing; notice of the final public hearing was advertised on the City Hall electronic sign, and the statutorily required advertisements ran in the Orlando Sentinel on September 23, 2017. The Tentative Budget has been posted on the City's website and within two weeks of adoption the Final Budget (unchanged from the Tentative) will likewise be published. RECOMMENDATION: Staff recommends that the Commission approve the final budget for fiscal year 2017 -2018 or amend it as deemed necessary; and adopt Resolution 2017 -09 establishing the final budget for Fiscal Year 2017 -2018 A `sample' motion follows: I make the motion that the City of Winter Springs adopt Resolution 2017 -09 establishing the final budget for the fiscal year commencing on October 1, 2017 and ending on September 30, 2018. Mayor Lacey opened "Public Input" on this Agenda Item. No one addressed the Mayor and City Commission. Mayor Lacey closed "Public Input" on this Agenda Item. "I MOVE THAT THE CITY OF WINTER SPRINGS ADOPT RESOLUTION 2017 -09 ESTABLISHING THE FINAL BUDGET FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2017 AND ENDING ON SEPTEMBER 30. 2018." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: DEPUTY MAYOR CARROLL: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. PUBLIC HEARINGS 402. Community Development Department REQUEST: The Community Development Department requests the City Commission conduct a Public Hearing for consideration of Second Reading of Ordinance No. 2017 -16 updating the City's Police, Fire, and Parks and Recreation Impact Fees. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 9 OF 18 FISCAL IMPACT: The new impact fee rate schedule reduces Police and Fire Impact Fees for all residential and commercial land uses, which are offset by corresponding reductions in both the number and cost of future expenses planned to be funded by Police and Fire Impact Fees. The Parks and Recreation Impact Fee slightly increases, based on the need for additional funding to complete the planned improvements to the Parks and Recreation system. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the Second Reading of Ordinance No. 2017 -16 updating the City's Impact Fee Ordinance for Police, Fire, and Parks and Recreation. City Attorney Anthony A. Garganese read Ordinance 2017 -16 by "Title" only and stated there were no changes from the First Reading. Mayor Lacey opened "Public Input" on this Agenda Item. No one spoke. Mayor Lacey closed "Public Input" on this Agenda Item. "MOTION TO APPROVE ORDINANCE 2017 -16." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: COMMISSIONER KENDRICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR CARROLL: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 10 OF 18 PUBLIC HEARINGS 403. Community Development Department REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing to consider the Second Reading of Ordinance 2017 -15 for the proposed Five -Year Capital Improvements Program for FY 2017/2018 through FY 2021/2022. FISCAL IMPACT: The Capital Improvements Program (CIP) is a schedule of major projects planned over the next five years in order to maintain levels -of- service in transportation, stormwater, water, sewer, parks, and solid waste. There is no fiscal impact directly associated with this agenda item, as the CIP is a planning document that does not appropriate funding or authorize projects. The projects listed in the first year of the CIP (FY 2017/18) are included in the FY 2018 budget. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The proposed Ordinance 2017 -15 was advertised in the Orlando Sentinel on September 3, 2017 as depicted in Exhibit B. RECOMMENDATION: Staff recommends the City Commission approve the Second Reading of Ordinance 2017 -15 for the proposed Five -Year Capital Improvements Program for FY 2017/2018 through FY 2021/2022. Attorney Garganese read Ordinance 2017 -15 by "Title" only and mentioned that this Ordinance also had no changes from First Reading. Mayor Lacey commented briefly for the Record on Mr. Brian Fields P.E., Director, Community Development Department not being in attendance tonight. Mayor Lacey opened "Public Input" on this Agenda Item. No one addressed the Mayor and City Commission. Mayor Lacey closed "Public Input " on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 25, 2017 PAGE 11 OF 18 RELATED TO THE SECOND AND FINAL HEARING AND ADOPTION OF ORDINANCE 2017 -15, "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER RESNICK." DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 500. Office of the Mayor REQUEST: The City Clerk is advising the City Commission specifically about pending Reappointment/Appointment opportunities on the Parks and Recreation Advisory Committee. Additionally, other possible Board/Committee Appointments as outlined in this Agenda Item can also be made during this City Commission Meeting, if so desired. FISCAL IMPACT: There is no noted Fiscal Impact related to any of the Appointments /Reappointments noted in this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Mayor and City Commission have been informed about the Reappointment(s) /Appointment(s) noted in this Agenda Item. Information about applicable Seats referenced in this Agenda Item have been provided to the applicable Board and Committee Members. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 12 OF 18 Additionally, the Mayor and City Commission have been informed about the Board/Committee Applications that are on file. RECOMMENDATION: Staff is recommending that the following Appointments be made, with an individual Motion for each Nomination please. AT LARGE APPOINTMENT/REAPPOINTMENT: (ANY ELECTED OFFICIAL MAY PUT FORTH A NOMINATION TO FILL THESE AT LARGE SEATS) Parks and Recreation Advisory Committee At Large Seat - Current Appointment/Reappointment Needed: Seat currently held by Mr. Arsenio Calle Current Term Expires: November 1, 2017 [Four (4) year Term] Mr. Arsenio Calle has noted his interest in being Reappointed (and has submitted a Board/Committee Application for Reappointment) AND Parks and Recreation Advisory Committee At Large Seat - Current Appointment/Reappointment Needed: Seat currently held by Ms. JoAnne Wing Current Term Expires: November 1, 2017 [Four (4) year Term] Ms. JoAnne Wing has provided her resignation effective October 1, 2017 as she is moving out of the City limits Additional possible Board /Committee Appointments: SEAT ONE APPOINTMENT(S): COMMISSIONER JEAN HOVEY Board of Trustees Vacant Seat Term Expires: January 1, 2018 Oak Forest Wall and Beautification District Advisory Committee Vacant Seat Term Expires: August 2019 OTHER MAYOR/COMMISSION APPOINTMENTS: Included in this Agenda Item is the ability for the Mayor and/or any City Commission Member to make any other Appointment(s) that are deemed pertinent. If any Appointment(s) are not made at this Meeting, subsequent Agenda Items can be brought forward on upcoming City Commission Meeting Agendas. MOTION TO APPOINT BARBARA WATKINS TO THE BOARD OF TRUSTEES. MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- SEPTEMBER 25, 2017 PAGE 13 OF 18 VOTE: COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. MOTION TO REAPPOINT ARSENIO CALLE TO AN AT LARGE POSITION ON THE PARKS AND RECREATION ADVISORY COMMITTEE. MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. MOTION TO APPOINT JAMES KENNEDY TO THE PARKS AND RECREATION ADVISORY COMMITTEE, FOR AN AT LARGE POSITION (BEING VACATED BY CURRENT MEMBER MS. JoANNE WING). MOTION BY DEPUTY MAYOR CARROLL. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CARROLL: AYE MOTION CARRIED. REPORTS REPORTS 600. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 14 OF 18 REPORTS 601. Office Of The City Manager — Kevin L. Smith City Manager Kevin L. Smith reviewed some information that Mr. Fields had recently sent out related to an update on the Barrington Estates issues and asked if the City Commission would like him to go over this information. Continuing, Manager Smith pointed out that after last Monday's City Commission meeting, Mr. Fields and he met with a representative of Taylor Morrison, Inc. Additionally, over the next couple of days, Mr. Fields met with other representatives of Taylor Morrison, Inc. who then provided City Staff with an "Initial Action Plan" from Taylor Morrison, Inc. Manager Smith noted that City Staff was in agreement with this plan, and the information had also been provided to the Barrington Estates contact, Mr. Kevin Shaw. Manager Smith then noted that Taylor Morrison, Inc. should be providing a more permanent solution, perhaps this week, and then that will be reviewed by City Staff, as well as the City's Stormwater Engineer and Consultant. Manager Smith offered to further communicate with the City on a weekly or as needed basis. Mayor Lacey suggested updates be sent out as warranted. Deputy Mayor Pam Carroll commented on the many excellent attributes of Mr. Fields and added, "He just exceeds expectations." Next, Deputy Mayor Carroll complimented Manager Smith. Furthermore, Manager Smith mentioned some events leading up to the St. Johns River Water Management District asking to hold one of their meetings in Seminole County, and specifically in Winter Springs on October Wh, 2017. Manager Smith explained that normal protocol would include a letter from St. Johns River Water Management District being sent through City Staff to the Mayor and City Commission. However, the St. Johns River Water Management District preferred to send their information through their own channels thus Manager Smith wanted the Mayor and City Commission to know about this upcoming event from him, in advance. Attorney Garganese was asked if two (2) or more of our Elected Officials wanted to attend this meeting on October 10a', 2017, would that be a problem. Attorney Garganese stated, "No problem." REPORTS 602. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC No Report was given. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 15 OF 18 REPORTS 603. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Kevin Cannon thanked Manager Smith for going out to Barrington Estates and also commended him for the fast action related to corrective changes at the entrance to the Creeks Run subdivision. Next, Commissioner Cannon reported that Seminole County Commissioner Bob Dallari had mentioned to Commissioner Cannon that a resident had approached him to say that they appreciated everything that the Winter Springs City Commission had been doing regarding Hurricane Irma. Commissioner Cannon then suggested a Motion that Staff provide the City Commission with a future Agenda Item evaluating lift stations, and whether lift stations should have auxiliary generators. Commissioner Cannon also referenced design criteria for lift stations, that the Code of Ordinances was silent regarding auxiliary generators, and should a Policy be adopted that going forward, would auxiliary generators be required in certain locations. Commissioner Geoff Kendrick mentioned considerations of potential costs for auxiliary generators, to which Commissioner Cannon said his request was to consider this "Going forward with new development, before we accept that infrastructure as a City." Deputy Mayor Carroll referenced the proposed Motion, and commented that Mr. Fields had said he was already going to explore this, that we had some projects in different stages of review and approval, and that this was already in the works. Mayor Lacey mentioned a video available on the web, and addressed City Staff's actions during the Hurricane Irma storm event and noted that there were no actual failure of services. Mayor Lacey said, "Kevin (Smith) and Brian (Fields) and Lena (Rivera) managed it all behind the scenes." Mayor Lacey suggested the City Commission wait to see Staff's report at a future date. Commissioner Cannon further commented on tweaking the related Ordinance. Commissioner Cade Resnick mentioned his recollection that Staff would be debriefing and then would bring a Staff Report to the City Commission. Remarks continued on a possible Agenda Item, the potential of future storms or power failures, retroactive or prospective options in terms of auxiliary generators, and what Staff was considering related to equipment. Commissioner Jean Hovey asked Manager Smith if the City Commission would be receiving a Staff Report on everything that recently occurred, such as costs incurred for staffing and other items. Manager Smith said they would do that if the City Commission asked for such, however, if Staff needed to purchase more generators, then that matter would be brought before the City Commission. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 16 OF 18 Discussion followed on lift stations, that Staff has been reviewing numerous matters related to the recent storm event, and Manager Smith noted that some matters would come back to the City Commission at some point in time. Commissioner Cannon asked Manager Smith, "Is Staff, in their review processes that they are going forward with, and are going to report to us at some point, reasonably, in the future - are they also going to look at whether we need to tweak our Code of Ordinances on the design of future lift stations? Manager Smith stated, "Yes." Further comments. REPORTS 604. Office of Commissioner Seat Three /Deputy Mayor - The Honorable Pam Carroll Deputy Mayor Carroll added that she was not in favor of Motions being made during Reports. Next, Deputy Mayor Carroll spoke of generators and potential costs for replacement or new generators, previous Hurricanes, that Staff did a super job, and that perhaps Staff could consider the potential costs for acquiring back -up generators. Deputy Mayor Carroll commented that debris removal was moving forward, spoke of some debris locations, and referenced debris removal trucks. REPORTS 605. Office of Commissioner Seat Four - The Honorable Cade Resnick Commissioner Resnick asked about debris removal on the west side of the City. Regarding Florida Avenue, Commissioner Resnick inquired about an expected timeline. Mr. Bryant Smith, P.E., Senior Civil Engineer, Community Development Department mentioned they had submitted comments and were waiting on the final design. Commissioner Resnick then spoke of the original proposed plans and asked if the project would include sidewalks. Mr. (Bryant) Smith stated, "Yes." Concluding his Report, Commissioner Resnick inquired about excessive vegetation, mowing, and cutting behind a local car dealership. Mr. (Bryant) Smith pointed out, "We've tried to make contact with them on that and I believe right now we are now pursuing that. I will see what they can do about that." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 25, 2017 PAGE 17 OF 18 REPORTS 606. Office of Commissioner Seat Five - The Honorable Geoff Kendrick Commissioner Kendrick mentioned debris field areas in the City and Manager Smith said we had agreements with some landowners so that debris could be staged there for the time being. Next, Commissioner Kendrick asked for an update on a recent water main break on Trotwood Boulevard. Ms. Lena Rivera, P.E., D.WRE, Director, Public Works and Utilities Departments gave a brief overview on what transpired. REPORTS 607. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey briefly mentioned a video he had been involved with. REPORTS 608. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Hovey spoke of the huge amount of debris from the recent storm event and said that efforts to pick up debris would be ongoing for a while, and noted that individuals were welcome to take their debris to the transfer station. Next, Commissioner Hovey asked for an the latest on City parks. Mr. Caldwell reviewed the status of several City Parks as well as noting that the Dog Park was open. Commissioner Hovey also thanked Captain Chris Deisler, Police Department for re- posting City information to other Facebook pages. Lastly, Commissioner Hovey noted that she would be participating later this week in "Girls in Government Day" at South Seminole Middle School, with the League of Women Voters. PUBLIC INPUT Mayor Lacey opened "Public Input". No one spoke. Mayor Lacey closed "Public Input". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING— SEPTEMBER 25, 2017 PAGE 18 OF 18 ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:03 p.m. RESPECTFULLY SUBMITTED: ANDM�ATTORENZO-LUACES, MMC CITY CLERK APPROVL'D: NOTE: These Minutes were approved at the October 9, 2017 City Commission Regular Meeting.