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HomeMy WebLinkAbout2017 09 18 City Commission Special Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA ��NTER S 0 Z G1 Incorporated y \ • 1959 • / '14�1&0 wE CITY COMMISSION MINUTES SPECIAL MEETING MONDAY, SEPTEMBER 18, 2017 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Pam Carroll - Seat Three Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Cade Resnick - Seat Four Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -SEPTEMBER 18, 2017 PAGE 2 OF 30 CALL TO ORDER The Special Meeting of Monday, September 18, 2017 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Pam Carroll, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Cade Resnick, present Commissioner Geoff Kendrick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo - Luaces, present A moment of silence was held. The Pledge of Allegiance followed. On the matter of any possible Agenda Changes, Mayor Lacey asked, "May we adopt the Agenda as is ?" Commissioner Jean Hovey said "Yes." Other Members of the City Commission also stated, "Yes." Mayor Lacey summarized, "Hearing no objections, it then stands Adopted." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 3 OF 30 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided. There was no discussion on this Agenda Item. PUBLIC INPUT Mayor Lacey opened "Public Input". Mr. Maurice Kaprow, Post Office Box 195233, Winter Springs, Florida: thanked the City Commission and Department Directors for the excellent job that was done after Hurricane Irma came through the area and especially complimented the Public Works Department as well as the Police Department. Mr. Avri Livingstone, 1578 Wescott Loop, Winter Springs, Florida: as a resident of Barrington Estates, Mr. Livingstone commented on excessive flooding in his community from the Southern Oaks project, and asked the City Attorney about the approval of plans. Mr. Dan Burke, 1594 Wrentham Court, Winter Springs, Florida: also a resident of Barrington Estates, Mr. Burke spoke of flooding on his property and in his home during Hurricane Irma, that he had spoken with the City's Engineer about this issue, asked what could be done in future, pointed out that the Southern Oaks project was situated on higher ground, and expressed his concerns. Ms. Christine Henriques, 367 Streamview Way, Winter Springs, Florida: representing the Creeks Run subdivision, Ms. Henriques thanked Commissioner Kevin Cannon and City Staff, commented on a tree that fell during the Hurricane Irma storm event, related power problems, that numerous residents had contacted her about lift station issues, that she thought the City should send information out about lift stations to residents, thought their community has been ignored with the Integra 360 project, that some residents wanted to know more about a broken pipe, concerns with increased traffic near their community with the Integra 360 project going in, asked for a deceleration lane into their community, and also requested a traffic light at their community entrance when the Integra 360 project was completed. Further, Ms. Henriques noted that the Creeks Run entrance had been ripped up when the Integra 360 project went in and asked that the Creeks Run entrance be restored to its original state. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 4 OF 30 Ms. Wendy Shiner, 843 Leopard Trail, Winter Springs, Florida: provided a map and photographs to the Mayor and City Commission which showed a landscaped barrier to an Easement which had been blocked by a neighbor, commented on issues she had with Duke Energy Corporation, and asked that the shrubbery at the Easement she referenced be removed. Mr. Mark Duplantis, 1590 Wrentham Court, Winter Springs, Florida: as a resident of Barrington Estates, Mr. Duplantis showed some video footage of flooding on his property and in his home from Hurricane Irma and the Southern Oaks project, thought that the Southern Oaks development seems to be a couple of feet above his property, and suggested a fence might help as a dam for future flooding issues. Ms. Lyn Conrad, 1518 Wescott Loop, Winter Springs, Florida: representing Barrington Estates, Ms. Conrad said issues like what was just shown did not happen until the Southern Oaks project went in, suggested a brick wall be built along the property, that they found out that a drain had been plugged which may have caused some of the flooding, that three (3) families are now displaced due to what happened, and encouraged the builder to do something to help the affected homeowners. Mr. Kevin Boland, 1570 Wescott Loop, Winter Springs, Florida: also a resident of Barrington Estates, Mr. Boland thanked Commissioner Cannon for coming through their neighborhood, noted that his residence was located behind the cell tower and cul -de -sac, commented on the water intrusion in his community and that he has French drains in his yard, but they could not handle all of the water from the Hurricane Irma storm event. Mr. Boland added that he had spoken to City Staff about issues, he and some residents had tried to divert the water during the storm, that first thing on the Tuesday after Hurricane Irma, someone whom he thought was from Southern Oaks, came by and picked up some of the debris in his back yard, and mentioned that as their properties were lower than the Southern Oaks development, there had been problems after rainstorms. Mayor Lacey recognized former Commissioner Robert S. Miller. Mr. Robert S. Miller, 679 Silvercreek Drive, Winter Springs, Florida: commented on debris removal and pointed out what happened during previous years and how the City had responded, mentioned that a lot of people were upset over debris removal issues, thought there should have been more public advisories about what residents could expect in terms of debris collection, and that not everyone uses cell phones. Mr. Miller further referenced a loss of power in the area, and thought flyers addressing potable water and what the City was doing could have been sent out. Mr. Miller mentioned he would look into the debris removal plan. Ms. Shannon Armstrong, 684 Benitawood Court, Winter Springs, Florida: spoke of communications and thought that approximately 10,000 people are members of local Facebook pages and who were anxious for information, suggested that Social Media be included in our communications, that the City Commission could be introduced to Facebook members, thanked the City Commission for what they did, and commented on the time that City Commission meetings are held. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -SEPTEMBER 18, 2017 PAGE 5 OF 30 Mr. Andrew Warmer, 1606 Wrentham Court, Winter Springs, Florida: as a resident of Barrington Estates for almost fourteen (14) years, Mr. Warmer remarked that he had never seen the amount of water in his neighborhood as he did with this hurricane, that Engle Homes had included some very large drains in their project, that he sent access to some photographs to Commissioner Cannon and Mr. Smith, and that he had communicated with Mr. Bryant Smith, P.E., Senior Civil Engineer, Community Development Department who "was great ". Mr. Warmer thanked Commissioner Cannon for coming out to their community, noted that he did not think the drainage in the Southern Oaks community would be adequate for future storms, and thought the City should hold Taylor Morrison, Inc. accountable. Commissioner Cannon inquired about the drains that Mr. Warmer referenced. Deputy Mayor Pam Carroll asked if the photographs Mr. Warmer sent to Commissioner Cannon could be viewed by the rest of the Commission. Commissioner Cannon said the information he received could be forwarded by the City Clerk, and also suggested including such documents in the Record. Mr. Warmer responded that he could send access to his photographs to the City Commission. Mayor Lacey suggested that the City Clerk could forward the information. Dr. Ted Johnson, 1107 Pheasant Circle, Winter Springs, Florida: representing his Homeowner's Association said that the City's communications needed improving, eAlerts were adequate, suggested the City's website could be improved to include less paragraphs, quicker access to key information and should be updated more often (especially during a storm), and could also include quick links to important information such as access to Duke Energy Corporation. Dr. Johnson also thought one (1) or two (2) Staff members should be the points of contact, complimented the Public Works Department and the Police Department, and suggested that Duke Energy Corporation needed to improve. Further comments ensued on Hurricane Irma and related news articles. Ms. Whitney Walters, 1085 Apache Trail, Winter Springs, Florida: representing the Tuskawilla Trails Homeowner's Association, Ms. Walters asked who their Commissioner was, commented that during the Hurricane Irma storm event, a tree fell on a wire and when they called Duke Energy Corporation, they were told that a Permit was needed to cut the tree down. Ms. Walters noted that Duke Energy Corporation had come out yesterday and fixed the issues, that their neighborhood has many special needs residents, and hoped the City could do something to further help with the Duke Energy Corporation issue. Mr. David Baten, 1574 Wescott Loop, Winter Springs, Florida: as a resident of Barrington Estates, spoke of the flooding and that he did not think the flooding was due to the hurricane, as most of the flooding happened before Hurricane Irma actually came through the area. Mr. Baten commented on communications, that they had called to find out if there were any boil water notices and thought the front page of our City website should have easier access to key links which might be needed. Deputy Mayor Carroll spoke of the City's official Facebook page, how the City could best communicate, that City water bills often have helpful information noted, however, not everyone may see the information, and thought the City could better market our Facebook page. Mr. Stephen Gildea, 346 Twelve Oaks Drive, Winter Springs, Florida: spoke of frustrations with communication problems with Duke Energy Corporation, commented on local premier cities, that the City of Oviedo offered very timely information, and further commented on Duke Energy Corporation and lack of power to his home. Mr. Gildea added that during the recent storm event, he and some other homes had their windows open due to no power, and as a result, suggested that people who do get their power back, that they be considerate of those who do not have power. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 6 OF 30 Commissioner Cade Resnick spoke of other Facebook pages, how we try to communicate as quickly as possible, hoped that citizens could help streamline information, and commented on citizens helping with improving communications. Deputy Mayor Carroll referenced eAlerts and notices from Seminole County that were disseminated during the Hurricane Irma storm event and hoped Seminole County could add to future communications that residents should check with their municipalities first. On a related note, Mayor Lacey mentioned a notice from Seminole County about debris collection and pointed out that Seminole County's timeline was different from the City of Winter Springs. Commissioner Cannon suggested City Staff look into using portable signs to communicate and consider an agreement with radio stations for the sending of information and text messages to Winter Springs residents. Ms. Christine Henriques, 367 Streamview Way, Winter Springs, Florida: mentioned that weather radios were often battery operated and could be used. Ms. Jackie Bradfield, 727 Galloway Drive, Winter Springs, Florida: spoke of issues with Duke Energy Corporation, that she personally prepared and took many precautions in anticipation of Hurricane Irma as they have a special needs child who requires special medications, and that with loss of power on day four (4) of the Hurricane Irma storm event, they lost over two hundred thousand dollars ($200,000.00) worth of medicines - even though they prepared. Ms. Bradfield inquired as to why Duke Energy Corporation did not prepare by having any extra needed equipment that might be needed, so as to alleviate any issues that might come up, asked that someone get with Duke Energy Corporation on these issues, and thanked Commissioner Resnick for his personal assistance and information. Commissioner Hovey said she would find out who at Duke Energy Corporation Ms. Bradfield could write to, and suggested they all do the same, that she would post it on Facebook, and that if everyone in the City and the State of Florida could write to Duke Energy Corporation about the poor customer service, they might see a difference. Mr. Michael DiBlanda, 1582 Wescott Loop, Winter Springs, Florida: as a resident of Barrington Estates, Mr. DiBlanda spoke of future hurricanes coming to Florida, asked what the City was going to do to mitigate issues with flooding in his community, and offered his thanks to Commissioner Cannon. Mr. Jason Bradfield, 727 Galloway Drive, Winter Springs, Florida: noted they got power back in the Highlands community on day eight (8) of Hurricane Irma, that ten percent (10 %) of Seminole County lives in the Highlands and were without power and that should constitute a priority, that he has had no previous contact with City Officials as there was no need, and suggested the City select one (1) standard of communication and stay with that, and then let the community know. Mr. Kevin Shaw, 1460 Wescott Loop, Winter Springs, Florida: as a resident of Barrington Estates, Mr. Shaw commented on issues in his community, improving things going forward, getting residents together, said that the flooding issue would not go away and asked the City to get involved and to have the Developer solve the issues related to drainage, etc. Mayor Lacey closed "Public Input". Mayor Lacey asked the City Manager what would happen going forward. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -SEPTEMBER 18, 2017 PAGE 7 OF 30 City Manager Kevin L. Smith said, "We will fix these problems." Furthermore, Manager Smith said, "There were some issues identified and — in my opinion, and I believe Brian's (Fields) opinion, the ball was dropped by the Developer. We intend to do everything within our power to hold that Developer accountable." Mr. Brian Fields, P.E., Director, Community Development Department spoke of an infrastructure failure and added, "I can assure the Barrington (Estates) residents that we will stand by them to see that this does not happen again." Mr. Fields spoke further on the issues and what could be done to prevent such problems in the future. Discussion followed on a possible new storm, the amount of rainfall that the City experienced during the Hurricane Irma storm event and how it was actually two (2) kinds of storms, that Mr. Fields could not be more specific right now about possible temporary and permanent solutions, that there are some wall and grading modifications they are looking into which might help, and that the City would make sure options were in place. Commissioner Cannon asked if the development along the corner of State Road 434 near this area, as well as the work that has been done on State Road 434, might be causing some problems, and hoped that Mr. Fields would look into this area as well as also checking into sock drains. Mayor Lacey thanked the residents for advising the City Commission about what they had gone through this past week. Manager Smith said they would be meeting in the morning on the Barrington Estates problems and noted that if a Homeowner's Association representative wanted to contact Staff for updates to share with the rest of their community, that that would be fine. It was noted that Mr. Shaw would be the contact for Barrington Estates. Manager Smith asked Mr. Shaw, "Is that acceptable to you ?" No objection was voiced. Commissioner Resnick noted that contact information for City Officials is always available, storm or no storm, and to please keep in contact with the Mayor and City Commission. Commissioner Resnick added that he hoped residents would keep avenues of communication open. CONSENT AGENDA CONSENT 300. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 8 OF 30 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the disposition of the attached list of surplus assets. This Agenda Item was not discussed. CONSENT 301. Information Services Department REQUEST: The Information Services Department requests Commission to approve the renewal and payment of the annual Cisco Smartnet maintenance agreement through Veytec, Inc., in the amount of $28,967.26, utilizing State of Florida Contract # 43220000 - WSCA -I4 -ACS, and to authorize the City Manager and City Attorney to prepare and execute all necessary documents. FISCAL IMPACT: The fiscal impact is $28,967.26. This is a budgeted and recurring item and will be paid from Information Services maintenance budget. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -SEPTEMBER 18, 2017 PAGE 9 OF 30 RECOMMENDATION: Information Services recommends Commission to authorize renewal and payment of the annual Cisco Smartnet maintenance agreement through Veytec, Inc., in the amount of $28,967.26 utilizing the State of Florida Contract # 43220000- WSCA -I4 -ACS and for the City Manager and City Attorney to prepare and execute all necessary documents. No discussion. CONSENT 302. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests authorization to piggyback off of Florida Motor Vehicles Contract 25100000 -16 -1 to purchase two trucks; (1) 2017 F -150 Supercab truck at $27,053.20 and (1) 2017 F -250 Supercab truck at $28,175.64. FISCAL IMPACT: Funding for the purchase of the two trucks from General Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends the City Commission authorize the purchase of two Parks and Recreation trucks from State Contract in the amount of $55,228.84 to be funded from a supplemental appropriation from the General Fund. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 10 OF 30 CONSENT 303. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Oviedo - Winter Springs Chamber of Commerce for the 10th Annual Winter Springs Festival of the Arts. FISCAL IMPACT: City Parks and Recreation and Public Works services estimated at $1,600. City Public Safety Services not to exceed $5,500. Blumberg Blvd. rental revenue received by the City is $800 per the agreement. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Oviedo - Winter Springs Chamber of Commerce for the 10th Annual Winter Springs Festival of the Arts. No discussion. CONSENT 304. Office of the City Manager REQUEST: The City Manager requests that the City Commission confirm and extend the Declaration of Emergency approved by Deputy Mayor Carroll on September 8, 2017 due to Hurricane Irma. FISCAL IMPACT: There is no direct fiscal impact related to the City Commission's adoption of Resolution No. 2017- 11. However, additional expenditures of City funds will continue and be authorized by the City Commission and City Manager to deal with the aftermath of Hurricane Irma. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 11 OF 30 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve Resolution No. 2017 -11 confirming and extending the Declaration of Civil Emergency initiated by Deputy Mayor Carroll on September 8, 2017 due to Hurricane Irma. This Agenda Item was not discussed. MOTION TO APPROVE THE CONSENT AGENDA. MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: DEPUTY MAYOR CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Finance and Administrative Services Department REQUEST: The City Manager is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution 2017 -06, which establishes the Tentative Operating Millage Rate for Fiscal Year 2017 -2018 for the City of Winter Springs at 2.4300 mills which is 6.15% more than the rolled -back rate of 2.2893 mills and the Tentative Voted Debt Service Millage Rate for Fiscal Year 2017 -2018 for the City of Winter Springs at 0.0600 mills. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 12 OF 30 FISCAL IMPACT: The decision to levy an operating millage rate of 2.4300 mills as opposed to the rolled -back rate of 2.2893 mills will result in additional ad valorem General Fund revenue of approximately $291,000 (net of statutory discount). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. In August, each property owner was notified of this public hearing via the TRIM (Truth in Millage) notice as distributed by the Seminole County Property Appraiser. Upon approval and adoption of Resolution 2017 -06, the appropriate advertising will run in the Orlando Sentinel on September 21, 2017 which will reflect the tentative millage rates for Fiscal Year 2017 -2018 and announce the final Public Hearing for September 25, 2017 at 5:15 p.m. RECOMMENDATION: Staff recommends that the Commission adopt Resolution 2017 -06 establishing the tentative operating millage rate at 2.4300 mills and tentative voted debt service millage rate at 0.0600 mills for fiscal year 2017 -2018 and authorizing the City to advertise in a newspaper of general circulation the City's intent to hold public hearings to adopt final millage rates and final budget in compliance with Florida Statute 200.065. Sample Motion: I move to approve Resolution 2017 -06 establishing the tentative fiscal year 2017 -2018 operating millage rate for the City of Winter Springs at 2.4300 mills and the voted debt service millage rate at 0.0600 mills; and announcing that the operating millage rate of 2.4300 mills is 6.15% greater than the rolled -back rate of 2.2893 mills and authorizing advertisement of the City's intent to hold public hearings to adopt the final millage rates and budget. Ms. Kelly Balagia, Budget Analyst, Finance and Administrative Services Department presented this Agenda Item for consideration and remarked, "The Voted Debt Millage is being reduced ". Mayor Lacey opened "Public Input" on this Agenda Item. No one spoke. Mayor Lacey closed "Public Input" on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 13 OF 30 "I MOVE TO APPROVE RESOLUTION 2017 -06 ESTABLISHING THE TENTATIVE FISCAL YEAR 2017 -2018 OPERATING MILLAGE RATE FOR THE CITY OF WINTER SPRINGS AT 2.4300 MILLS AND THE VOTED DEBT SERVICE MILLAGE RATE AT 0.0600 MILLS; AND ANNOUNCING THAT THE OPERATING MILLAGE RATE OF 2.4300 MILLS IS 6.15% GREATER THAN THE ROLLED -BACK RATE OF 2.2893 MILLS AND AUTHORIZING ADVERTISEMENT OF THE CITY'S INTENT TO HOLD PUBLIC HEARINGS TO ADOPT THE FINAL MILLAGE RATES AND BUDGET." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. PUBLIC HEARINGS 401. Finance and Administrative Services Department REQUEST: The City Manager is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution 2017 -07, establishing the Tentative Budget for Fiscal Year 2017 -2018. FISCAL IMPACT: The tentative city -wide budgets by fund type currently reflect the following appropriations to (from) fund balance and remain unchanged from the Proposed Budget (July 1st transmission) General Fund — $2,953 Governmental Funds (exclusive of General Fund) — ($5,129,424) Enterprise Funds — ($258,851) COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -SEPTEMBER 18, 2017 PAGE 14 OF 30 In August, each property owner was notified of this public hearing via the TRIM (Truth in Millage) notice as distributed by the Seminole County Property Appraiser. Additionally, the Tentative Budget has been published on the City's website and electronic sign. Upon approval and adoption of Resolution 2017 -07, a budget summary advertisement will be placed in the Orlando Sentinel on September 21, 2017 reflecting the Tentative Budget for Fiscal Year 2017- 2018 and announce the final Public Hearing for September 25, 2017 at 5:15 p.m. RECOMMENDATION: • Staff recommends that the Commission approve the tentative budget for fiscal year 2017- 2018 or amend it as it deems necessary. • It is recommended that the Commission adopt Resolution 2017 -07 establishing the tentative budget for Fiscal Year 2017 -2018 as approved by the Commission; and authorize the City to advertise its intent to hold public hearings to adopt final millage rates and final budget and to include a budget summary in a newspaper of general circulation in compliance with Florida Statute. Sample Motion: I move to approve Resolution 2017 -07 establishing the Tentative Budget for the City of Winter Springs for fiscal year 2017 -2018 and authorizing advertisement of the City's intent to hold public hearings to adopt the final millage rates and budget. This Agenda Item was introduced for discussion by Ms. Balagia Commissioner Cannon asked Manager Smith, "In light of the recent events and what may need to be some infrastructure modifications and so forth, are we tying our hands by adopting this Budget at this time ?" Manager Smith responded, "No." Brief comments. Mayor Lacey opened "Public Input" on this Agenda Item. No one addressed the Mayor and City Commission. Mayor Lacey closed "Public Input" on this Agenda Item. "I MOVE TO APPROVE RESOLUTION 2017 -07 ESTABLISHING THE TENTATIVE BUDGET FOR THE CITY OF WINTER SPRINGS FOR FISCAL YEAR 2017 -2018 AND AUTHORIZING ADVERTISEMENT OF THE CITY'S INTENT TO HOLD PUBLIC HEARINGS TO ADOPT THE FINAL MILLAGE RATES AND BUDGET." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -SEPTEMBER 18, 2017 PAGE 15 OF 30 PUBLIC HEARINGS 402. Community Development Department REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing to consider the First Reading of Ordinance 2017 -15 for the proposed Five -Year Capital Improvements Program for FY 2017/2018 through FY 2021/2022. FISCAL IMPACT: The Capital Improvements Program (CIP) is a schedule of major projects planned over the next five years in order to maintain levels -of- service in transportation, stormwater, water, sewer, parks, and solid waste. There is no fiscal impact directly associated with this agenda item, as the CIP is a planning document that does not appropriate funding or authorize projects. The projects listed in the first year of the CIP (FY 2017/18) are included in the FY 2018 budget. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The proposed Ordinance 2017 -15 was advertised in the Orlando Sentinel on September 3, 2017 as depicted in Attachment B. RECOMMENDATION: Staff recommends the City Commission approve the First Reading of Ordinance 2017 -15 for the proposed Five -Year Capital Improvements Program for FY 2017/2018 through FY 2021/2022. RELATED TO THE FIRST READING OF ORDINANCE 2017 -15, "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. City Attorney Anthony A. Garganese read Ordinance 2017 -15 by "Title" only. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -SEPTEMBER 18, 2017 PAGE 16 OF 30 Commissioner Cannon inquired, "Again, in light of the recent storm event, if we for example did not have in this five (5) year Plan, a need to acquire auxiliary generators or retrofit certain lift stations and so forth, are we going to be in any way tying our hands by taking this up at this point rather than deferring until after we do our post Hurricane assessment ?" Manager Smith responded, "No." Mayor Lacey added, "The Commission can work its will, if need be." Mayor Lacey opened "Public Input" on this Agenda Item. No one spoke. Mayor Lacey closed "Public Input" on this Agenda Item. RELATED TO THE ORDINANCE 2017 -15, "MOTION TO MOVE TO SECOND READING." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR CARROLL: AYE MOTION CARRIED. ❖ ❖ AGENDA NOTE: THE FOLLOWING TWO (2) PUBLIC HEARINGS AGENDA ITEMS ( "403" AND "404 ") WERE ADDRESSED TOGETHER, AS DOCUMENTED. ❖ ❖ PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 403. Community Development Department REQUEST: The Community Development Department requests the City Commission hold a Public Hearing to consider Second Reading and adoption of Ordinance 2017 -17, and a corresponding Annexation Agreement, for the proposed annexation of one parcel of land comprising approximately 2.92 acres, located at 300 West S.R. 434 and currently owned by Metro Church of Christ, Inc. FISCAL IMPACT: Based on the size and assessed value of the existing property, the annual tax revenue to the City is estimated to be $4,500. Future improvements to the property, in conjunction with Hobbs & Associates' use of the land as a professional office, will likely increase the future annual tax revenue to the City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 17 OF 30 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Ordinance 2017 -17 was advertised in the Orlando Sentinel on August 20 and 27, 2017 (see Exhibit C). RECOMMENDATION: Staff recommends that the City Commission approve the Second Reading of Ordinance 2017 -17 and the Annexation Agreement. PUBLIC HEARINGS 404. Community Development Department REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing to consider Second Reading of Ordinances 2017 -18 and 2017 -19 for the Small -Scale Future Land Use Map Amendment and Rezoning for the 2.92 -acre Metro Church property located at 300 West S.R. 434. FISCAL IMPACT: Based on the size and assessed value of the existing property, the annual tax revenue to the City is estimated to be $4,500. Subsequent improvements to the property, in conjunction with Hobbs & Associates' use of the land for a professional office, will likely increase the future annual tax revenue to the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 18, 2017 PAGE 18 OF 30 Ordinances 2017 -18 and 2017 -19 were advertised in the Orlando Sentinel on August 20 and 27, 2017 (see Exhibit D). RECOMMENDATION: Staff recommends that the City Commission approve the Second Readings for adoption of Ordinances 2017 -18 and 2017 -19. Attorney Garganese read Ordinance 2017 -17 by "Title" only. Next, Attorney Garganese read Ordinance 2017 -18 by "Title" only. Attorney Garganese read Ordinance 2017 -19 by "Title" only and referenced the associated Annexation Agreement. Mayor Lacey opened "Public Input" on both Agenda Items, including Ordinance 2017 -17, Ordinance 2017 -18, and Ordinance 2017 -19. Ms. Lyn Conrad, 1518 Wescott Loop, Winter Springs, Florida: noted that her residence backs up to the property and spoke of concerns with the land, noise, dumpsters, and hoped that the trees there now would not be cut down which could affect the buffer and may also affect drainage. Mr. Fields commented on the sale of the property and the proposed annexation, and said that should anyone have any questions, he could be contacted. Further remarks followed by Commissioner Cannon, Mr. Fields, Manager Smith, and Ms. Conrad on the annexation process, the condition of the property, that the new business coming in should be a typical type of business with no extensive increase in traffic, and that the proposed re- design of State Road 434 should help. Mayor Lacey closed "Public Input" on both Agenda Items, including Ordinance 2017 -17, Ordinance 2017 -18, and Ordinance 2017 -19. Related to Ordinance 2017 -17 and the related Annexation Agreement, Mayor Lacey suggested, "The Motion I am looking for is Adoption on Second Reading of Ordinance 2017 -17 and Approval of a corresponding Annexation Agreement." "SO MOVED." MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -SEPTEMBER 18, 2017 PAGE 19 OF 30 Next, Mayor Lacey asked, "Is there a Motion to approve Ordinance 2017 -18 on Second Reading ?" "SO MOVED." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. Mayor Lacey then inquired, "Is there a Motion to approve Ordinance 2017 -19 on Second Reading ?" "SO MOVED." MOTION BY DEPUTY MAYOR CARROLL. SECONDED BY COMMISSIONER KENDRICK. DISCUSSION. VOTE: COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. 43 ❖ AGENDA NOTE: THE REMAINING PUBLIC HEARINGS AGENDA ITEMS WERE HEARD AS DOCUMENTED. ❖ ❖ PUBLIC HEARINGS 405. Community Development Department REQUEST: The Community Development Department requests that the City Commission hold a Public Hearing to consider a Conditional Use for a proposed accessory dwelling unit (ADU) located at 340 Shore Road. FISCAL IMPACT: The proposed single - family residence and ADU will increase the taxable value of the property. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 18, 2017 PAGE 20 OF 30 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Adjacent property owners within 150 -feet of the subject property have been notified by US mail. RECOMMENDATION: Staff recommends the City Commission approve the proposed conditional use for an accessory dwelling unit (ADU) at 340 Shore Road. Mr. Fields introduced this Agenda Item for discussion. Mayor Lacey opened "Public Input" on this Agenda Item. No one addressed the Mayor and City Commission. Mayor Lacey closed "Public Input" on this Agenda Item. REGARDING THE PROPOSED CONDITIONAL USE FOR AN ACCESSORY DWELLING UNIT (ADU) AT 340 SHORE ROAD, "MOTION TO APPROVE." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. PUBLIC HEARINGS 406. Community Development Department REQUEST: The Community Development Department requests the City Commission conduct a Public Hearing for consideration of First Reading of Ordinance No. 2017 -16 updating the City's Police, Fire, and Parks and Recreation Impact Fees. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 18, 2017 PAGE 21 OF 30 FISCAL IMPACT: The new impact fee rate schedule reduces Police and Fire Impact Fees for all residential and commercial land uses, which are offset by corresponding reductions in both the number and cost of future expenses planned to be funded by Police and Fire Impact Fees. The Parks and Recreation Impact Fee slightly increases, based on the need for additional funding to complete the planned improvements to the Parks and Recreation system. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the First Reading of Ordinance No. 2017 -16 updating the City's Impact Fee Ordinance for Police, Fire, and Parks and Recreation. Mayor Lacey commented on this Agenda Item. RELATED TO THE FIRST READING OF ORDINANCE 2017 -16, "MOTION TO READ BY `TITLE' ONLY." MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Garganese read Ordinance 2017 -16 by "Title" only. Mr. Fields introduced this Agenda Item for discussion. Mr. Tony Hairston, Senior Manager, Raftelis Financial Consultants, Inc., 950 South Winter Park Drive, Suite 240, Casselberry, Florida: gave a brief overview of the governance of Impact Fees, and considerations such as the Dual Rational Nexus Test. With further remarks, Manager Smith extended his thanks to Seminole County; and Mayor Lacey noted his appreciation to Attorney Garganese, Mr. Fields, and Mr. Hairston. Discussion followed on why this study considered Assisted Living Facilities as "Single Family Residential" rather than "Commercial ". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -SEPTEMBER 18, 2017 PAGE 22 OF 30 Mayor Lacey opened "Public Input " on this Agenda Item. Mr. Matthew Benton, 414 Cedarwood Court, Winter Springs, Florida: commented on Nursing Home services affiliated with Assisted Living Facilities that accept Medicaid and Medicare funds and thought this might be a concern. Ms. Sheila Benton, 414 Cedarwood Court, Winter Springs, Florida: referred to the Agenda Item and the reference that this went before the Planning and Zoning Board /Local Planning Agency, and noted she did not think this was accurate. Ms. Benton also commented on nursing care and Assisted Living Facilities. Mr. James Evans, 217 Almaden Court, Winter Springs, Florida: asked whether a decrease in Police Impact Fees would affect services. Mayor Lacey pointed out that services would not be affected. Further comments. Mr. Fields mentioned that the reference to this Ordinance going before the Planning and Zoning Board /Local Planning Agency was incorrect. Mayor Lacey closed "Public Input" on this Agenda Item. REGARDING THE APPROVAL OF THE FIRST READING OF ORDINANCE 2017 -16, "MOTION TO APPROVE." MOTION BY COMMISSIONER CANNON. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: DEPUTY MAYOR CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 500. Not Used REPORTS REPORTS 600. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report was given. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 23 OF 30 REPORTS 601. Office Of The City Manager — Kevin L. Smith Manager Smith commented on debris removal and stated, "Our emergency contractor is Waste Pro of Florida and our City Public Works have been picking up debris since last Thursday." Manager Smith pointed out that a huge amount of debris had been picked up and added, "It is extremely important to the City to get this debris picked up in an efficient, timely manner, especially in light of the fact that there may be another storm." Mayor Lacey added, "I just want to underscore what you said that before the storm came in you had other contractors ready to go and they were on the street." Manager Smith added that the City has had a "Debris Management Program in place for years." Next, Manager Smith spoke of communication efforts and how the City pushed information out. Secondly, Manager Smith introduced the new Public Works and Utilities Department Director. Ms. Lena Rivera, P.E., D.WRE, Director, Public Works and Utilities Departments briefly addressed the Mayor and City Commission. Lastly, Manager Smith noted that the City has had 200,000 cubic feet of debris collected. REPORTS 602. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC No Report. REPORTS 603. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Hovey first spoke about some Facebook comments related to residents who said they could not get in touch with City Officials; however, Commissioner Hovey said that she personally had provided information on how to reach Winter Springs' Commissioners as well as other contact information. Commissioner Hovey noted that some people had in fact communicated with her during the recent Hurricane Irma storm event. Next, Commissioner Hovey thanked Manager Smith for responding to her many inquiries during the recent hurricane, and mentioned that she had shared information that she received with residents and suggested that citizens sign up for eAlerts from the City. Commissioner Hovey asked the Police Chief how many Officers worked last Sunday and Monday during the Hurricane Irma storm event. Chief of Police Kevin Brunelle, Police Department explained that forty -six (46) Officers worked both days during Hurricane Irma and noted that a normal shift would usually have five to ten (5 -10) Officers working. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 24 OF 30 Commissioner Hovey stated, "Our Officers were all out there working away from their families." Continuing, Commissioner Hovey added, "Please thank them on my behalf and I am sure the other Commissioners, and the residents also." Next, Commissioner Hovey asked Chief Brunelle how many miles of streets /roadways are in the City. Chief Brunelle said there were 100 miles public, and thirty (30) miles private. Commissioner Hovey continued, "130 approximately, so on that, does that mean we have 130 miles of storm debris that needs to be picked up in our City ?" Manager Smith said, "Potentially." Commissioner Hovey added, "So, it is all not going to get done in a couple days." Manager Smith agreed that this was correct. Further on the matter of storm debris, Commissioner Hovey referenced the 200,000 cubic feet of debris that has already been picked up in Winter Springs, and commented on the amount of storm debris in unincorporated Seminole County. Additionally, Commissioner Hovey noted, "So, the storm debris is being handled, you just said that. It is being handled by Waste Pro [of Florida], by City Public Works, and then we have other people that are assisting us too ?" Manager Smith stated, "We have emergency debris contractors, those are the big large trucks that you'll see coming around town with the big claws picking up the debris." Commissioner Hovey asked for clarification, "Waste Pro [of Florida] will continue to pick up yard debris that is in bags and cans ?" Manager Smith explained, "Yes. They will pick up yard debris per their normal schedule - they've added additional days. This weekend, they will be picking up Saturday and Sunday. They ask that everybody bag, bundle, and containerize. And the reason for that Commissioners - it expedites the process so it can serve more people faster, but if there's a pile on the ground, they're going to do their best to get it up; it all depends on volume. They want to touch as many people as possible; so, they may have to come back, but if everyone is understanding and patient, they will touch everyone and it will get picked up." Next, Commissioner Hovey inquired as to who was responsible if a tree falls on a power line and it needs to be cut down? Manager Smith responded by saying, "It is Duke's [Energy Corporation] responsibility, but if I may add, if they were ever to need the City's assistance, we would be there. We'd offer our assistance, but they are a turnkey operation and for a variety of reasons that I understand, they do the whole thing themselves." Further remarks followed on potential liability issues. Next, Commissioner Hovey asked how many Public Works Department employees staffed the lift stations. Manager Smith stated, "As everyone knows, we had some lift stations as everyone did throughout the state, running on portable generators. If you are asking how many crews it took to do that at its peak, twelve (12) employees were out there plus - Staff inside the building monitoring it. So, twelve (12)." Manager Smith agreed and explained that six (6), two (2) person crews, worked twelve (12) hour shifts, twenty -four (24) hours a day. Commissioner Hovey mentioned that these workers were away from their families also and said, "Thank them for us too." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 25 OF 30 Furthermore, Commissioner Hovey inquired as to how many eAlerts were sent out during the Hurricane Irma storm event. Manager Smith commented, "As of this afternoon 105 - from the first correspondence we sent out related to Hurricane Irma, to today, is 105, and all those were posted on Facebook simultaneously as well." With additional remarks about eAlerts and Facebook communications, Commissioner Hovey pointed out that, "Captain (Chris) Deisler, (Police Department) was always good about re- posting them on several of the other Facebook pages." Chief Brunelle then spoke of their efforts to disseminate information and thought that the efforts by Staff probably reached around 20,000 individuals. Commissioner Hovey also asked about residents who had not signed up to receive all of the eAlerts. Further comments. Ms. Joanne Dalka, Director, Information Services Department explained the different options available when signing up for eAlerts, to which Commissioner Hovey said she would send Ms. Dalka contact information for someone that she hoped Ms. Dalka could assist in terms of signing up for applicable eAlerts. Commissioner Hovey then asked if increased spraying for mosquitos would be done with all of the standing water around. Related to mosquito control efforts after Hurricane Irma, Mr. Fields commented, "We will coordinate with the County based on the counts and monitor those and respond as needed." Furthermore, Commissioner Hovey referenced people going door -to -door offering their services, and pointed out that Permits are still needed. Manager Smith suggested residents let the Police Department know if they see anything of concern. Lastly, Commissioner Hovey mentioned she would have some Appointments ready for the next City Commission Meeting and asked the City Clerk to add this to the next City Commission Agenda. REPORTS 604. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon offered his thanks to the residents that attended tonight's meeting. Next, Commissioner Cannon stated, "Kudos to the Winter Springs Police Department and the EOC (Emergency Operations Center). Again, Captain (Matt) Tracht, Police Department and Chief (Brunelle), well run machine and with all of the support staff there. We had Paul (Morrison), our Superintendent of Public Works and Brian (Fields) literally out in fifty (50) mile an hour winds looking at sewer lift stations; very, very dedicated Staff. I don't think that the people realize the degree to which our Staff were willing, and the Officers that were escorting them, to go into harm's way to keep sewer lift stations up and so forth; and that is just one of many examples. The Officers were there, they were sleeping on twelve (12) hour shifts, and they all have families, just like ours." Next, Commissioner Cannon said, "And Kevin (Smith), and all of our City Staff, and to Brian (Fields) — Bryant (Smith) — just outstanding. I really feel like we should commend, especially those men and women, and the crews that were out during the middle of the storm." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -SEPTEMBER 18, 2017 PAGE 26 OF 30 Continuing, Commissioner Cannon said he would like to see City Staff check trees throughout the City during the January to March timeframe in preparation for the next Hurricane season, and to also get with Duke Energy Corporation regarding any trees that need to be trimmed. Commissioner Cannon then mentioned he had some post -storm suggestions for City Staff and he would pass that information on. Commissioner Cannon then pointed out that it seemed that Seminole County was going to use the south end of Jetta Point for their storm debris collection and recommended City Staff work with the Fire Marshall to make sure no fires occur. Next, Commissioner Cannon suggested that that Mr. Fields call him in the morning before his meeting on the Barrington Estates issue as Commissioner Cannon could not attend the meeting and hoped to share some thoughts that he had. Commissioner Cannon noted that communications can always be improved upon and he would share some ideas he had with Staff, said he was glad we did not have any looting, and mentioned that residents have good ideas and thought a dialogue or Workshop with residents would be helpful so we could hear their thoughts and ideas. Further comments continued. REPORTS 605. Office of Commissioner Seat Three/Deputy Mayor - The Honorable Pam Carroll Deputy Mayor Carroll spoke of getting in touch with Manager Smith often during Hurricane Irma on various matters, referenced some downed trees in her neighborhood, and commented on how quickly Public Works Staff worked to clear the area, as well as the County Bridge on Dyson Drive. Further, Deputy Mayor Carroll mentioned the Public Works Staff that tended to the lift stations and remarked, "I am proud of our City but part of that credit goes to these unseen, unsung Public Works fellows who were out there working hard." Deputy Mayor Carroll then addressed underground utilities, power grids, lack of power, and suggested that it might help when people would report outages to Duke Energy Corporation, that residents include the closest address. Deputy Mayor Carroll further remarked about how Duke Energy Corporation technicians handle outages which may not make sense to residents, and perhaps the City could share related information with our citizens. Next, Deputy Mayor Carroll added, "I have to give kudos to Kevin Smith, and Brian Fields especially, all of our Directors, but the two (2) of them I think were on the hot seat throughout the whole storm." Concluding her Report, Deputy Mayor Carroll commented on communications and thought that one (1) standard kind of communication would probably not work, referenced what former Commissioner Robert S. Miller had suggested about a flyer, and said that perhaps a mailer or flyer would help, but Deputy Mayor Carroll did not think we had a database of every resident, thus, we would need more than one (1) way to communicate in events like the Hurricane Irma storm event. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -SEPTEMBER 18, 2017 PAGE 27 OF 30 REPORTS 606. Office of Commissioner Seat Four - The Honorable Cade Resnick Commissioner Resnick mentioned speaking with some Duke Energy Corporation workers about how the process worked which related to supply and demand, and thought that Duke Energy Corporation's public information team needed to rethink their processes. Continuing, Commissioner Resnick noted the many ways City officials were communicating and suggested that perhaps too much information was disseminated, and that the City might want to look into setting up a professional system for future events. Furthermore, Commissioner Resnick commented briefly on how the City of Oviedo and other Seminole County cities were affected by Hurricane Irma and said he would try to educate our citizens more, as a result of recent events. Commissioner Resnick then stated, "I echo what everybody else has said. Our Staff I think were amazing and they stepped up, the Chief's Department, Kevin (Smith) - Parks and Rec[reation], and the Public Works [/Utilities Departments], everybody." Lastly, Commissioner Resnick spoke to the citizens about education, that he was happy to speak with people on any ideas they have, and thanked the citizens for working with the City. REPORTS 607. Office of Commissioner Seat Five - The Honorable Geoff Kendrick Commissioner Kendrick thanked everyone for coming to tonight's City Commission meeting. Next, Commissioner Kendrick asked if a mandatory evacuation had been ordered for the Tuskawilla Trails community during the Hurricane Irma storm event, and whether a mandatory evacuation would have prevented Duke Energy Corporation from going into that community. Chief Brunelle said there was a mandatory evacuation ordered for Tuskawilla Trails and commented on the efforts he and his Staff took to help their residents. Commissioner Kendrick stated, "Mayor (Lacey), Manager (Smith), Chief (Brunelle), Brian (Fields), Shawn (Boyle), every one of you did an outstanding job!" Commissioner Kendrick remarked about all of the communications that went out during Hurricane Irma and thought communications between Duke Energy Corporation and the City did need to improve. Furthermore, Commissioner Kendrick spoke to the residents of Barrington Estates and said the City would work through their issue. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -SEPTEMBER 18, 2017 PAGE 28 OF 30 REPORTS 608. Office of the Mayor - The Honorable Charles Lacey Beginning his Report, Mayor Lacey stated, "We have heard a lot of tributes to the Staff and I think it is all warranted, and the public may be somewhat jaundiced about that because we have the privilege of seeing some of those things that the Staff does, that go completely unnoticed by people outside of here; so, I think that there has been yeoman's service provided by a number of our people, that is maybe just short of heroic but touching on heroic at times. And we need to acknowledge that and let the public know that their perceptions were not wrong but we have a little bit of a different perspective, where we have been able to see some of those things whereas they mostly see the failures. Rightly so, when someone has been in their house seven (7), eight (8) days without power, it is pretty hard to convince them that good things are happening elsewhere, but it really has been the case. I think an example that I would highlight in my short time here were the lift stations. Everyone knows that we kept the lift stations running. And I will note of the other six (6) cities and County, there were four (4) jurisdictions, by Public Notices I saw, where they had massive amounts of pollution that entered - out of their system into the public waterways. We had none. And in keeping the lift stations going, we have thrown some statistics out about that, but those lift stations didn't just go because they were on their own, they went because we had dedicated City of Winter Springs' people staying up 24/7, moving generators, station after station, keeping them going; and I think it was the behind the scenes effort that made that happen." Continuing, Mayor Lacey noted that "Public safety is job one (1). Chief (Brunelle), you did a great job there. Keeping the water flowing and the sewer system, I count as job two (2) for a City like ours, and on that score, we did well." Mayor Lacey added that he thought the City could make some other improvements elsewhere, to include our working relationship with the Duke Energy Corporation. Next, Mayor Lacey said that the City needs to work on the Barrington Estates matter promptly. Lastly, Mayor Lacey offered his appreciation to Deputy Mayor Pam Carroll, as well as Mr. Boyle. Manager Smith asked that the City Commission receive an update on the status of the City's Parks. Mr. Chris Caldwell, Director, Parks and Recreation Department give an overview of the latest re- openings of some of the parks in the City. Deputy Mayor Carroll mentioned that the Friday before Hurricane Irma, she and Mr. Boyle had stopped by the sandbagging operation. Deputy Mayor Carroll complimented Ms. Tina Kimball, Turf Specialist, Parks and Recreation for her hard work there bagging sand, and was impressed how Ms. Kimball took fifty (50) pound bags of sand to residents' cars. Deputy Mayor Carroll added, "She worked tirelessly!" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- SEPTEMBER 18, 2017 PAGE 29 OF 30 Mr. Caldwell pointed out that Staff worked for two (2) full days on the City's sandbagging operation for Hurricane Irma and thanked Public Works Staff for their assistance with this. Deputy Mayor Carroll added, "Captain (Kevin) Presley, (Police Department) and (Sergeant Thomas) Padgett, (Police Department) were there helping with sandbags too." Deputy Mayor Carroll also acknowledged that Mr. Boyle assisted with this effort. It was then mentioned that City Staff distributed more than 300 tons of sand and 13,500 sandbags during this sandbagging operation. PUBLIC INPUT Mayor Lacey opened "Public Input". Dr. Ted Johnson, 1107 Pheasant Circle, Winter Springs, Florida: spoke further on issues related to the Hurricane Irma storm event, suggested the City gather baseline data from Duke Energy Corporation which could assist with future storms, be more proactive in the future, and mentioned that the City could work during the winter months, perhaps with the Duke Energy Corporation and identify problem areas. Dr. Johnson also said he regretted that he had not checked an Easement corridor that began on Tuskawilla Road and went into his neighborhood; however, Dr. Johnson noted that he did send photographs of this area to Mayor Lacey, Deputy Mayor Carroll, and Commissioner Cannon. Dr. Johnson also thought the City should have agreements with tree service contractors for storms, that the City could have a water and ice distribution area for future weather - related events, and thought the City should look into back -up generators at the most vulnerable lift stations, as well as having portable generators available. Dr. Johnson thanked Mayor Lacey, Deputy Mayor Carroll, and Commissioner Cannon for listening and assisting him; and thought most of the issues mentioned this evening were related to Duke Energy Corporation issues. Mayor Lacey commented that some of our generators do have permanent generators, however, Mayor Lacey recommended that permanent generators should be considered for all lift stations. Mr. Jason Bradfield, 727 Galloway Drive, Winter Springs, Florida: commented further on communications issues, thought there might be a better process, and said that he was not aware of some City related information that had been brought up. Commissioner Resnick mentioned that related to the Hurricane Irma storm event, people seemed to find who they needed, however, he thought there was a need for improved communications. Commissioner Hovey noted that the City Commission can be contacted any time. Mayor Lacey closed "Public Input ". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING —SEPTEMBER 18, 2017 PAGE 30 OF 30 Commissioner Cannon remarked about his preference that information shown at tonight's meeting be included in the Record. Mayor Lacey confirmed with the City Clerk that she had the referenced items. ADJOURNMENT Mayor Lacey adjourned the Special Meeting at 8:12 p.m. RESPECTFULLY SUBMITTED: ANDRE LORENZG LUACES, MMC CITY CLERK APPROVED: NOTE: These Minutes were approved at the October 9, 2017 City Commission Regular Meeting.