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HomeMy WebLinkAbout2017 12 11 City Commission Regular Meeting Agenda  CITY OF WINTER SPRINGS, FLORIDA     CITY COMMISSION   AGENDA   ÎÛÙËÔßÎ ÓÛÛÌ×ÒÙ  ÓÑÒÜßÇô ÜÛÝÛÓÞÛÎ ïïô îðïé ó ëæïë ÐòÓò   CITY HALL - COMMISSION CHAMBERS  1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA    Mayor Charles Lacey  Deputy Mayor Pam Carroll - Seat Three  Commissioner Jean Hovey - Seat One  Commissioner Kevin Cannon - Seat Two  Commissioner Cade Resnick - Seat Four  Commissioner Geoff Kendrick - Seat Five     Scan with your smart device to view electronically  PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING   CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 2 OF 20 CALL TO ORDER   Roll Call  Invocation  Pledge of Allegiance  Agenda Changes  AWARDS AND PRESENTATIONS   AWARDS AND PRESENTATIONS 100. Honor Flight Central Florida  REQUEST: Honor Flight Central Florida Chairman Ed Riordan accompanied by Ms. Nancy Riordan and Mr. Don Menzel, Marketing Director requests the Mayor and City Commission receive a presentation on behalf of the Honor Flight Central Florida organization.    INFORMATIONAL AGENDA   INFORMATIONAL 200. Community Development Department     Scan with your smart device to view electronically  REQUEST:  The Community Development Department is advising the City Commission of the status of current development projects within the City.  FISCAL IMPACT:  There is no fiscal impact associated with this agenda item.  COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, es on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 3 OF 20 RECOMMENDATION:  Staff recommends the City Commission receive and review the information provided.    INFORMATIONAL 201. Parks and Recreation Department     Scan with your smart device to view electronically  REQUEST:  The Parks and Recreation Department wishes to provide the City Commission with our 2018 Community Events Calendar.  FISCAL IMPACT:  Funds are budgeted in FY18 line code 72-7400-510140 for Public Safety costs. Event costs are budgeted in program promotional accounts and sponsorships/donations/vendor fees are collected to cover these costs.  COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  RECOMMENDATION:  Staff recommends the City Commission receive and review the information provided in this Agenda Item.         CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 4 OF 20 PUBLIC INPUT  (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi- judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.)    CONSENT AGENDA   CONSENT 300. Finance and Administrative Services Department     Scan with your smart device to view electronically  REQUEST:  Finance and Administrative Services Department requesting the Commission approve Resolution 2017-17 designating the City Manager, Finance Director and Community Development Director as authorized representatives to execute documentation required by 5/3rd Bank on behalf of the City of Winter Springs.  FISCAL IMPACT:  There is no financial impact related to this agenda item.  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 5 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  RECOMMENDATION:  Staff recommends that the Commission approve Resolution 2017-17, which designates the authorized representatives to execute documentation with 5/3rd Bank.     CONSENT 301. Office of the City Manager     Scan with your smart device to view electronically  REQUEST:  The City Manager requests that the City Commission approve Resolution Number 2017-15 recognizing Information Services Department Director Joanne Dalka upon her retirement.  FISCAL IMPACT:  There is no fiscal impact to Resolution 2017-15 being approved.  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 6 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  RECOMMENDATION:  Staff recommends that the City Commission approve Resolution Number 2017-15 in honor of Information Services Department Director Joanne Dalka.     CONSENT 302. Community Development Department     Scan with your smart device to view electronically  REQUEST:  The Community Development Department is requesting City Commission authorization to execute a purchase order with Fausnight Stripe & Line Inc. in the amount of $58,917.30, plus a 10% contingency, piggybacking off Seminole County Contract #IFB-601738/GMG, to install a thermoplastic City logo at the center of the Tuskawilla Road / Winter Springs Boulevard intersection.  FISCAL IMPACT:  The project cost is $58,917.30 plus a 10% contingency, for a total authorization of $64,809.03, funded by the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation).  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 7 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  RECOMMENDATION:  Staff recommends the City Commission authorize the execution of a purchase order with Fausnight Line & Stripe Inc. for the installation of the DecoMark City Logo at the intersection of Tuskawilla Road and Winter Springs Boulevard in the amount of $58,917.30 plus a 10% contingency, funded from the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation), and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents.     CONSENT 303. Community Development Department     Scan with your smart device to view electronically  REQUEST:  The Community Development Department requesting authorization to issue a purchase order to The Middlesex Corporation for Asphalt Resurfacing of Various City Streets, in the amount of $532,296.30 plus a 10% contingency, piggybacking off Seminole County Contract #IFB-602096-14/BJC.  FISCAL IMPACT:  The project cost is $532,296.30 plus a 10% contingency, for a total authorization of $585,525.93, funded in the amount of $200,000 by the Transportation Improvement Fund and $385,525.93 by the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation).  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 8 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  Staff will notify residents and businesses that may be impacted by the asphalt resurfacing, as needed, several days in advance of construction. Asphalt resurfacing of City streets is performed without road closures and each segment can be milled and resurfaced in 1-2 days.  RECOMMENDATION:  Staff recommends that the City Commission approve issuance of a purchase order to The Middlesex Corporation for Asphalt Resurfacing of Various City Streets, in the amount of $532,296.30 plus a 10% contingency, funded in the amount of $200,000 by the Transportation Improvement Fund and $385,525.93 by the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation)., and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents.     CONSENT 304. Parks and Recreation Department     Scan with your smart device to view electronically  REQUEST:  Staff recommends the City Commission authorize the City Manager to execute an agreement, as prepared by the City Attorney, between the City of Winter Springs and Lynx for Senior transportation to the Winter Springs Senior Center.  FISCAL IMPACT:  Budgeted $14,400 in FY 18 in general budget 7250-530341.  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 9 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  RECOMMENDATION:  Staff recommends the City Commission authorize the City Manager to execute the agreement, as prepared by the City Attorney, between the City of Winter Springs and Lynx for Senior transportation to the Winter Springs Senior Center     CONSENT 305. Office of the City Clerk     Scan with your smart device to view electronically  REQUEST:  The City Clerk is requesting the City Commission Review and Approve the Monday, November 13, 2017 City Commission Regular Meeting Minutes.  FISCAL IMPACT:  There is no fiscal impact related to this Agenda Item.  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 10 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  RECOMMENDATION:  Staff recommends the City Commission review and consider offering their Approval of the Monday, November 13, 2017 City Commission Regular Meeting Minutes.     CONSENT 306. Community Development Department     Scan with your smart device to view electronically  REQUEST:  The Community Development Department is requesting the City Commission: 1) approve Staff's recommendation of Wharton-Smith, Inc. as the top-ranked firm to provide Construction Manager at Risk (CMAR) services for the Winter Springs Fieldhouse at Torcaso Park under RFQ# 009-17-BS; 2) authorize the expenditure of $38,128 for Wharton-Smith's preconstruction services; and 3) authorize the City Manager and City Attorney to finalize the terms of the CMAR services agreement with Wharton-Smith.  FISCAL IMPACT:  Wharton-Smith's preconstruction services in the amount of $38,128 are funded by the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation). The authorization of the construction expenditure is not part of this agenda item and will be a separate approval at a future meeting after a Guaranteed Maximum Price has been proposed.  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 11 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  RECOMMENDATION:  Staff recommends the City Commission: 1) approve Staff's recommendation of Wharton-Smith, Inc. as the top-ranked firm to provide Construction Manager at Risk (CMAR) services for the Winter Springs Fieldhouse at Torcaso Park under RFQ# 009-17-BS; 2) authorize the expenditure of $38,128 for Wharton-Smith's preconstruction services; and 3) authorize the City Manager and City Attorney to prepare and execute any and all applicable documents.     CONSENT 307. Utility Department     Scan with your smart device to view electronically  REQUEST:  The Utility Department requesting approval to purchase shade structures for Water Treatment Plant #1, to protect the Ion Exchange (IEX) electrical panel equipment and chemicals from sunlight, from Dittmer Architectural Aluminum of Winter Springs in the amount of $41,500.00 plus a 10% contingency.  FISCAL IMPACT:  The cost of this project is $41,500.00 plus permit fees of approx. $800 and a 10% contingency and is funded by existing Utility Enterprise Fund Construction in Progress (CIP) line code.  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 12 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is ; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  RECOMMENDATION:  Staff recommends the City Commission authorize the purchase of shade structures for Water Treatment Plant #1 from Dittmer Architectural Aluminum of Winter Springs in the amount of $41,500.00 plus a 10% contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents.    CONSENT 308. Community Development Department  Scan with your smart device to view electronically REQUEST: The Community Development Department requesting City Commission approval of the First Amendment to the Florida Avenue Streetscape Agreement, extending the term of the Agreement by one year to September 2, 2018. FISCAL IMPACT: The Florida Avenue project is funded by the US 17-92 CRA in the amount of up to $451,786.00. The First Amendment is only for a time extension of one year and does not have a fiscal impact. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 13 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is t to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the First Amendment to the Florida Avenue Streetscape Agreement, extending the term of the Agreement by one year to September 2, 2018. PUBLIC HEARINGS AGENDA   PUBLIC HEARINGS 400. Community Development Department     Scan with your smart device to view electronically  REQUEST:  The Community Development Department requests the City Commission hold a Public Hearing to consider: 1) First Reading of Ordinance 2017-13 which proposes the Small-Scale Future Land Use Map Amendment of several parcels totaling approximately 3.4 acres, generally located north of State Road 419 near Layer Elementary School; and 2) A draft proposed Developer's Agreement between the City and 419 Metal & Auto Recycling Center, Inc.  FISCAL IMPACT:  Ordinance 2017-13 has no fiscal impact. The land exchange covered under the Developer's Agreement saves the City over $100,000 in potential land acquisition costs for the land being acquired at the amphitheater site.  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 14 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  The proposed Ordinance was advertised in the Orlando Sentinel on Sunday, December 3, 2017, and a standard yellow sign has been posted at the property.  RECOMMENDATION:  Staff recommends that the City Commission approve the first reading of Ordinance 2017-13 and provide input on the draft Developer's Agreement.     PUBLIC HEARINGS 401. Community Development Department     Scan with your smart device to view electronically  REQUEST:  The Community Development Department requests the City Commission hold a Public Hearing to consider first reading of Ordinance 2017-14, which proposes the rezoning of several parcels totaling approximately 3.4 acres, generally located north of State Road 419 near Layer Elementary School.  FISCAL IMPACT:  - "Undesignated" -immediate fiscal impact on the City.  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 15 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  The proposed Ordinance was advertised in the Orlando Sentinel on Sunday, December 3, 2017, and a standard yellow sign has been posted at the property.  RECOMMENDATION:  Staff recommends that the City Commission approve first reading of Ordinance 2017-14.    REGULAR AGENDA   REGULAR 500. Finance and Administrative Services Department     Scan with your smart device to view electronically  REQUEST:  Pursuant to Section 2-61.5 of the Code of Ordinances of the City of Winter Springs, Staff requests that N. Wedgewood Drive.  FISCAL IMPACT:  To be determined.  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 16 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  RECOMMENDATION:  Staff recommends that, in accordance with Section 2-61.5 of the City Code, the Commission consider     REGULAR 501. Office of the City Clerk     Scan with your smart device to view electronically  REQUEST:  The City Clerk requests that the City Commission consider nominating a Deputy Mayor as stipulated in the Charter of the City of Winter Springs.  FISCAL IMPACT:  There is no specific fiscal impact to this Appointment.  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 17 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is ; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  RECOMMENDATION:  Staff recommends that the City Commission Appoint a Member of the City Commission to serve as the next Deputy Mayor.     REGULAR 502. Office of the City Clerk     Scan with your smart device to view electronically  REQUEST:  The City Clerk is requesting the City Commission to consider the information in this Agenda Item relative to the City Commission holding a Board and Committee Appreciation Event for 2018 and to decide on a date for this proposed event.  FISCAL IMPACT:  Funding for this event has been budgeted in Line Code 1100-54800 at three thousand one hundred dollars ($3,100.00). If we have more than 100 attendees, then we may need to transfer some additional funds, which could easily be done. In the past, we have been advised by the Tuscawilla Country Club that on some dates, the prices for food and beverages may be higher; however, we have not been provided with that specific information yet, nor a firm price for possible menu selections; however, this is typically decided upon, depending on the date selected for the event, and the chosen theme for the event.  CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 18 OF 20 COMMUNICATION EFFORTS:  This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals.  RECOMMENDATION:  Staff recommends that the Mayor and City Commission select a date (and a back-up date) for the 2018 Board and Committee Appreciation Dinner event. (The latest available dates from Tuscawilla Country Club will be provided to the Mayor and City Commission under separate cover for their consideration.)                                CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 19 OF 20 REPORTS   REPORTS 600. Office of the City Attorney - Anthony A. Garganese, Esquire     REPORTS 601. Office of the City Manager - Kevin L. Smith     REPORTS 602. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC     REPORTS 603. Office of the Mayor - The Honorable Charles Lacey     REPORTS 604. Office of Commissioner Seat One - The Honorable Jean Hovey     REPORTS 605. Office of Commissioner Seat Two - The Honorable Kevin Cannon    REPORTS 606. Office of Commissioner Seat Three/Deputy Mayor - The Honorable Pam Carroll     REPORTS 607. Office of Commissioner Seat Four - The Honorable Cade Resnick     REPORTS 608. Office of Commissioner Seat Five - The Honorable Geoff Kendrick             CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING DECEMBER 11, 2017 PAGE 20 OF 20 PUBLIC INPUT  (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi-judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.)    ADJOURNMENT             [[1049,1759,1099,1811][11][B,I,][Times New Roman]] [[1060,1759,1110,1811][11][B,I,][Times New Roman]] [[1069,1759,1474,1811][11][B,I,][Z@RA173.tmp]]íèûñôúïîéôúø   This is a Public Meeting, and the public is invited to attend.   This Agenda is subject to change.  Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be  in attendance at this Meeting, and may participate in discussions.  Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission,  agency, or authority" - per Section 286.26 [[1008,2432,1357,2485][11][,I,][Times New Roman]]Florida Statutes.  "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[2035,2706,2227,2759][11][,I,][Times New Roman]]Florida  [[228,2759,423,2812][11][,I,][Times New Roman]]Statutes.