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Home My WebLink About2017 12 11 Consent 307 Water Treatment Plant #1 Shade StructuresCOMMISSION AGENDA ITEM 307 Informational Consent X Public Hearings Regular December 11, 2017 KS LR Regular Meeting City Manager Department REQUEST: The Utility Department requesting approval to purchase shade structures for Water Treatment Plant #1, to protect the Ion Exchange (IEX) electrical panel equipment and chemicals from sunlight, from Dittmer Architectural Aluminum of Winter Springs in the amount of $41,500.00 plus a 10% contingency. SYNOPSIS: This project consists of installing a Ditt -Deck Extruded Aluminum Walkway Cover and Screen System approximately 64 square feet (and approximately 344 square feet of vertical Z -blade louvers) using Stretch 60 deck, 4 "x6" and 6 "x6" beams; 4 "x4 ", 4 "x6 ", and 6 "x6" columns, column base plates and F -6 fascia with an A -31 clear anodized finish on all aluminum components. The 8'- 0 "x8' -0" (approximately 64 total square feet) of walkway cover system is to protect the electronic monitoring panel. CONSIDERATIONS: This project is needed to provide shade for the Water Treatment Plant #1 Ion Exchange (IEX) electronic equipment and chemicals in the northeast and southwest corners, respectively. The shade will protect the liquid chlorine and corrosion control inhibitor from sunlight, preventing accelerated deterioration and helping to maintain effective strength of the chemicals. The shade covering the electrical panel equipment has a touch - screen Operator interface that is not designed to be in direct sunlight. This shade structure will protect the screen from sunlight, and maintain the intended service life of the equipment. CPH assisted with the scope of services and the selection of contractors. This is a design- Consent 307 PAGE 1 OF 2 - December 11, 2017 build job engineered to meet required wind loads and consists of 100% structural aluminum. Quotes were solicited from three vendors. Dittmer Architectural Aluminum was the low bidder at $41,500.00. Estimated City building permit fees are approximately $800. FISCAL IMPACT: The cost of this project is $41,500.00 plus permit fees of approx. $800 and a 10% contingency and is funded by existing Utility Enterprise Fund Construction in Progress (CIP) line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize the purchase of shade structures for Water Treatment Plant #1 from Dittmer Architectural Aluminum of Winter Springs in the amount of $41,500.00 plus a 10% contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. Dittmer Architectural Aluminum Proposal (2 pages) Consent 307 PAGE 2 OF 2 - December 11, 2017 UL dittmur PROPOSAL ARCkITCCTURAL ALUMINUM REVISED — 2 To: Mr. Waylon Locklear Proposal No.: 1703 -50R2 City of Winter Springs November 21, 2017 Project: Winter Springs Water Treatment Plant #1 Winter Springs, FL We propose to furnish the following materials and/or services for: FORTY -ONE THOUSAND FIVE HUNDRED AND N01100 DOLLARS * *$41,500.00 ** This proposal includes: All material and labor to furnish and install a Ditt -Deck Extruded Aluminum Walkway Cover & Screen System — approximately 64 square feet (& approximately 344 square feet of vertical Z -blade louvers) using Stretch 60 deck, 4 "4" & 6 "x6" beams; 4 "x4 ", 4 "x6" & 6 "x6" columns, column base plates & F -6 fascia with an A -31 clear anodized finish on all aluminum components. No specifications were provided or acknowledged. The 8'- 0 "x8' -0" (approximately 64 total square feet) of walkway cover system is to protect the electronic monitoring panel. No Addenda, Clarifications or RFIs were provided or acknowledged. • Complete Installation Included • One (1) Mobilization • One (1) Year Standard Manufacturers' Warranty • Florida Use Tax (in lieu of Sales Tax as directed by the Florida Department of Revenue) • Signed and Sealed Calculations by Dittmer's Professional Engineer This is a site - specific, custom designed structure, not subject to Florida or Miami -Dade County manufactured product control approval. Local Product Approval is not available or included. Miami -Dade NOA is not available or included. Our Florida Licensed Professional Engineer will provide signed and sealed calculations verifying the structural compliance with the Florida Building Code. Although Walt Dittmer & Sons, Inc. is submitting this proposallbid form, we reserve the right to fully review and annotate, it necessary, the complete contractual requirements provided at the issuance of a Purchase Order or Subcontract. We are classified as a dual operator, as a manufacturer we pay Use Tax on the fabricated cost of our materials. As our contracts include our product and installation, we are also considered a real property contractor and tax exemption certificates do not apply. Our Professional Liability Insurance limit is $1,000,000.00, if required and is a "claims made" policy. Pollution Insurance coverage is not required for our scope and is not provided or included in our proposal. Riggers Insurance coverage is not required for our scope of work and is not provided or included in our proposal. Insurance ISO Forms GC2010 & 2037 will be provided in the most current ISO version (07 -04) as issued by our Insurance Company. Our Surety is excluded from participation in any warranty, including finish, exceeding One (1) Year. Performance & Payment Bonds Permits Any & All Steel City of Winter Springs Accepted by & Date do This proposal DOES NOT include: Concrete & Electrical Work Conduit & Conduit Covers Lights & Light Fixtures Walt Dittmer & Sons, Inc. dba Dittmer Architectural Aluminum Davi K. Ouellette, Estimator This proposal is good for thirty days from date of issue. Subject to attached Terms and Conditions. Florida Specialty Structure Contractors License #SCC056716 ioo6 StIEPARD ROAD \\,(/INTQR SPR NGS. FLORIDA 32708 -2018 P�10N� 407.6gq.1755 • ILA.X 407.6g5.4430 WWWJ&JeCLC0M TOLL 800.822.1755 TERMS AND CONDITIONS Addendum to Terms and Conditions Furnish Only Sales All sales as a supplier or furnish only projects are required to pay 25% of project proposal amount as a project deposit. Deposit is nonrefundable. Progress payments will be invoiced based upon each project's Schedule of Values as determined by WDS, Inc. All outstanding invoices must be paid prior to project shipping unless other arrangements have been made. General Terms and Conditions for Furnish and Install Projects ACCEPTANCE: This proposal will cancel and supersede all previous verbal or written proposals. It is rendered for prompt acceptance and is subject to change without notice. Should other purchase order or contract forms be used, this proposal is to be referred to and made an integral part thereof. TERMS: Materials -net 30 from date of shipment. Installation payments to be made by the 10' of each month covering 901* of that portion of the work performed during the previous month with final payment to be made within 30 days after completion of the work covered by this contract. CREDIT: This proposal is made subject to satisfactory credit standing. Reasonable doubt of the buyer's financial responsibility during the course of the contract shall entitle us to stop operations, decline shipment or stop any materials in transit, without liability, until the buyer shall have paid for the materials or have satisfied us of his financial responsibility. PAYMENT: Payment is.to be made to DITTMER ARCHTTECTURAL.ALUMINUM in Winter Springs, FL, should council be called to collect, buyer shall pay reasonable legal fees and costs, same litigation to take place in the state of Florida under Florida law; and buyer shall pay interest on the unpaid balance, accumulating at the "going rate" or a minimum of 5% per annum, or a fraction thereof. DELIVERY: We reserve the right to ship all materials as and when fabricated. Free storage space to be provided by purchaser at the jobsite. PERFORMANCE: We do not accept responsibility for delayed shipments and deliveries occasioned by strikes, fires, accidents, delays of common carriers or other causes beyond our control, including delays in receiving materials or parts obtained from other sources, FIELD WORK: On contracts requiring field work, our proposal is based upon continuous performance, unless otherwise noted on reverse side. We are to be given written notice from customer two weeks in advance of date work is to begin. If the condition of the premises delays us in starting or completing our work when our men are sent in pursuance of your notification, you agree to reimburse us for the loss of their time, board, traveling expenses and any other expense which may be caused by such a delay, and you again are to send us notice as above. When installation forms no part of our contract, attendance at the site by our workmen for adjustment or correction of installation either during or after installation by others, is not included in this proposal and if requested by the purchaser, it will be considered by us as an extra order, and charged for in the amount of our disbursements for wages and expenses incurred. PROTECTION OF WORK:. We shall not be responsible for damages to our work resulting from carelessness or mistreatment on the part of anyone not in our employ. When our work is turned over to you as "finished" you shall thereafter assume the duty of protecting and caring for same, and any protection required for our work after it is finished by us shall be provided by you. WORKING HOURS: All work done under this contract is to be done during regular working hours unless otherwise provided herein. BACKCHARGES: Any charges against us for labor or materials supplied by you will not be paid by us unless some have been ordered in writing by ourselves and the amount of charges for some approved by our foreman on the job at the time such materials, services or labor were supplied. BOND: If a surety band is required in connection with this contract, the amount of premium must be added to the contract price. GUARANTEE: befective materials covered by our guarantee shall be repaired or replaced, but this guarantee shall not form the subject of a claim for labor or other expenditures incurred by the purchaser or any other party in consequence of such defect_ A standard one (1) year guarantee is included. Rev. 090115