The URL can be used to link to this page

Home My WebLink About2017 12 11 Consent 306 Winter Springs Fieldhouse CMAR Contract AwardCOMMISSION AGENDA ITEM 306 December 11, 2017 Regular Meeting REQUEST: Informational Consent X Public Hearings Regular KS City Manager is Department The Community Development Department is requesting the City Commission: 1) approve Staff s recommendation of Wharton- Smith, Inc. as the top- ranked firm to provide Construction Manager at Risk (CMAR) services for the Winter Springs Fieldhouse at Torcaso Park under RFQ# 009- 17 -BS; 2) authorize the expenditure of $38,128 for Wharton - Smith's preconstruction services; and 3) authorize the City Manager and City Attorney to finalize the terms of the CMAR services agreement with Wharton- Smith. SYNOPSIS: The Winter Springs Fieldhouse is a proposed 22,600 square foot multi - purpose gymnasium located at Torcaso Park adjacent to the Winter Springs Police Department on Moss Road. This agenda item is for the selection of Wharton -Smith to serve as the City's Construction Manager for the project. CONSIDERATIONS: PROJECT BACKGROUND: The Winter Springs Fieldhouse is a proposed multi - purpose gymnasium building to be located in Torcaso Park on the field immediately south of the Police Station on North Moss Road. The Fieldhouse building will be used for a variety of recreation activities including basketball, volleyball, camps, clinics, exercise classes, and other programs. The facility will be used for sports league play, tournaments, and daily recreational and community activities. Consent 306 PAGE 1 OF 4 - December 11, 2017 At the October 24, 2016 City Commission meeting, the Commission approved a design services agreement with Borrelli + Partners to complete the architectural design services including preliminary design, final construction documents, permitting, and building support services. The preliminary design is in progress and Staff has been working with the architect on various options for the site plan, building floor plan, and the architectural and engineering style for the building. The proposed Fieldhouse building is tentatively planned to be approximately 22,600 square feet in size and consists of a main gymnasium space, multi - purpose rooms, restrooms, a lobby area, storage space, hallways, and utility rooms. The main gymnasium floor space is approximately 14,700 square feet and has been sized and configured to accommodate two regulation -sized basketball courts or two volleyball courts. The gymnasium floor plan (Exhibit A) also includes space for spectator seating, walking aisles, and team benches. The gymnasium and seating areas can be configured as one main court (basketball or volleyball), or as two regulation -sized courts separated by a retractable curtain. CONSTRUCTION MANAGER AT RISK SERVICES: • Construction Manager at Risk (CMAR) is a project delivery method which entails hiring a Construction Management firm, under contract with the City, to deliver the project within a Guaranteed Maximum Price (GMP). For the Winter Springs Fieldhouse, using a CMAR is recommended due to the volatility in the construction cost market, the specialized nature of the construction, and the need to establish a fixed price for the project. • During the design process, the Construction Manager At Risk (CMAR) works directly and collaboratively with the City and the Architect to determine the final design parameters and construction costs. The result of this process is a Guaranteed Maximum Price (GMP), based on the final construction documents and specifications plus any reasonably inferred items or tasks. The CMAR provides professional services and acts as a consultant to the owner in the design development and construction phases. In addition to acting in the owner's interest, the CMAR must manage and control construction costs to not exceed the GMP because contractually any costs exceeding the GMP that are not change orders are the financial liability of the CMAR. By giving the Owner the GMP prior to bids, the CMAR assumes the risk of bids coming in higher as the CMAR is contractually bound to deliver the project per the plans and specifications and any additional allowances as defined in the GMP. • In August 2017, the City issued Request for Qualifications #RFQ 009 -17 -BS for Construction Manager At Risk Services for the Winter Springs Fieldhouse. Proposals were received from two qualified firms: Wharton- Smith, Inc. and Oelrich Construction, Inc. On October 5, 2017, a selection committee consisting of three City Department heads conducted interviews with both firms. The selection committee unanimously ranked Wharton -Smith as the top- ranked firm. • Wharton- Smith's tasks as CMAR consist of two phases: preconstruction services and the construction phase. The preconstruction phase services will be performed for a lump -sum fee of $38,128 and include the following tasks (see Exhibit B): . Preliminary evaluation of project program, schedule, budget, and construction Consent 306 PAGE 2 OF 4 - December 11, 2017 constraints • Consultation with the City and Architect • Coordinate construction with potential subcontractors and suppliers • Prepare detailed cost estimates at the 30 %, 60 %, and 90% design stages • Prepare a Guaranteed Maximum Price based on the final construction documents . Prepare a project construction schedule The Guaranteed Maximum Price, which will be prepared and submitted for City Commission approval in 2018, includes the cost of all construction work plus the Construction Manager's Fee. The Construction Manager's Fee is typically 4% to 8% of the total construction cost. NEXT STEPS: Acting as the City's Construction Manager, Wharton -Smith will immediately begin working on the preconstruction services outlined herein. City Staff will coordinate discussions with Wharton -Smith (CMAR), Borrelli + Partners (Architect), and CPH (Engineer) to review detailed design and cost considerations. As the design progresses to the 60 %, 90 %, and final design stages, detailed cost estimates will be prepared based on City Staff s design decisions. A Guaranteed Maximum Price (GMP) will be established at final design and submitted for City Commission approval. The GMP is expected to be ready in 3 -5 months, with construction to then start in mid -2018. FISCAL IMPACT: Wharton- Smith's preconstruction services in the amount of $38,128 are funded by the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation). The authorization of the construction expenditure is not part of this agenda item and will be a separate approval at a future meeting after a Guaranteed Maximum Price has been proposed. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Consent 306 PAGE 3 OF 4 - December 11, 2017 RECOMMENDATION: Staff recommends the City Commission: 1) approve Staffs recommendation of Wharton - Smith, Inc. as the top- ranked firm to provide Construction Manager at Risk (CMAR) services for the Winter Springs Fieldhouse at Torcaso Park under RFQ# 009-17 - BS; 2) authorize the expenditure of $38,128 for Wharton- Smith's preconstruction services; and 3) authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. Exhibit A - Fieldhouse Floor Plan (1 page) 2. Exhibit B - Wharton -Smith Proposal for Preconstruction Services (2 pages) Consent 306 PAGE 4 OF 4 - December 11, 2017 EXHIBIT A 14,700SF NOTE: BASKETBALL COURTS ARE TO HIGH SCHOOL STANDARDS (50'X84'). 14,700 SF 4 4 tcp Hill rt rr Hill �t Hill rr rt Hill Hill Q F iiii I I I iiii Hill 4-N N4 4 " ubt 4 4 8' -0" 84' -0" 14,700SF NOTE: BASKETBALL COURTS ARE TO HIGH SCHOOL STANDARDS (50'X84'). 14,700 SF n EXHIBIT B Wharton- Smith, Inc. CONSTRUCTION GROUP November 20, 2017 Attn: Mr. Brian Fields City of Winter Springs Community Development Director 1126 East S.R. 434, Winter Springs, 32708 RE: City of Winter Springs Torcaso Park Field House Project Preconstruction Fee Proposal Dear Brian: First I want thank you and staff for selecting Wharton- Smith, Inc. as your Construction Manager on the City of Winter Springs Torcaso Park Field House Project. As discussed in our kick -off meeting held November 2, 2017 we are pleased to provide our Preconstruction Fee Proposal of Thirty Eight Thousand One Hundred and Twenty -Eight and 00/100 Dollars ($38,128.00). We have enclosed a cost breakdown of the scope of work to clearly identify the costs for this proposal. Should you have any questions, or need additional clarification please do not hesitate to contact me at (407) 321 -8410. Sincerely, Wharton- Smith, Inc. A'� Rick Bundy Jr. Project Executive Enc: Proposal Cost Breakdown cc: OC File 750 Monroe Road, Sanford, FL 32771 1 Phone: (407) 321 -8410 1 Fax: (407) 829 -4453 Mailing Address: P.O. Box 471028, Lake Monroe, FL 32747 -1028 AL-45684 I FL- CG C032669 I GA - GCCO 001333 1 LA-522271 MS - 18232M C I NC-38755 I SC-G97817 I TN-62419 I VA-2705121584A Torcaso Park Field House Project Preconstruction Services Proposal Dated 11/20/2017 Wharton- Smith, Inc. CONSTRUCTION GROUP Item QTY UNIT BASE RATE LABOR MH LABOR $ AMT EQUIP $ AMT MAT'L $ AMT TOTAL 30% ESTIMATE PROJECT EXECUTIVE 16 HRS 104.20 16 1,667 123 27 1,817 PRECONSTRUCTION DIRECTOR 40 HRS 94.18 40 3,767 308 68 4,143 ADMINISTRATIVE ASSISTANT HRS 39.08 0 0 0 0 SUBTOTALS 56 $5,434 $431 $95 $5,960 SCHEDULE IN -HOUSE SCHEDULER 16 HRS 97.68 16 1,563 123 27 1,713 SUBTOTALS 16 $1,563 $123 $27 $1,713 60% ESTIMATE PROJECT EXECUTIVE 16 HRS 104.20 16 1,667 123 27 11817 PRECONSTRUCTION DIRECTOR 32 HRS 94.18 32 3,014 246 54 3,314 SUBTOTALS 48 $4,681 $369 $81 $5,131 90% ESTIMATE PROJECT EXECUTIVE 16 HRS 104.20 16 1,667 123 27 1,817 PRECONSTRUCTION DIRECTOR 32 HRS 94.18 32 3,014 246 54 3,314 SUBTOTALS 48 $4,681 $369 $81 $5,131 GUARANTEED MAXIMUM PRICE PROPOSAL PROJECT EXECUTIVE 16 HRS 104.20 16 1,667 123 27 1,817 PRECONSTRUCTION DIRECTOR 8 HRS 94.18 8 753 62 14 829 PROJECT MANAGER 24 HRS 83.73 24 2,010 185 41 2,236 ESTIMATORS (2ea.) 80 HRS 177.90 80 14,232 616 136 14,984 ADMINISTRATIVE ASSISTANT 8 HRS 39.08 8 313 14 327 SUBTOTALS 136 $18,975 $986 $232 $20,193 PRECONSTRUCTION SERVICES (WSI) SUBTOTALS 304 $35,334 $2,278 $516 $38,128 TOTAL PRECONSTRUCTION SERVICES $38,128 Page 1 of 1