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HomeMy WebLinkAbout2017 08 15 Parks and Recreation Advisory Committee Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING AUGUST 15, 2017 (RESCHEDULED FROM AUGUST 1, 2017) CALL TO ORDER The Regular Meeting of Tuesday, August 15, 2017 (Rescheduled from Tuesday, August 1, 2017) of the Parks and Recreation Advisory Committee was called to Order by Chairperson Arnie Nussbaum at 5:30 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Arnie Nussbaum, present Committee Member Arsenio Calle, present Committee Member Lynn Dehlinger, absent Committee Member Art Gallo, present Committee Member Nancy Greenberg, present Committee Member Rick Lecky, absent Committee Member Bob Osborne, absent Committee Member Jim Van Kleunen, absent Committee Member JoAnne Wing, present Assistant to the City Clerk, Antonia Della Donna, present Assistant to the City Clerk, Jessica Wright, present A moment of silence was held and was followed by the Pledge of Allegiance. There were no changes to the Agenda. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING -AUGUST 15, 2017 (RESCHEDULED FROM AUGUST 1, 2017) PAGE 2 OF 6 PUBLIC INPUT Chairperson Nussbaum opened "Public Input". No one addressed the Parks and Recreation Advisory Committee. Chairperson Nussbaum closed "Public Input". CONSENT AGENDA CONSENT 300. Office Of The City Clerk The Office Of The City Clerk Is Requesting The Parks And Recreation Advisory Committee To Review And Approve The Tuesday, February 7, 2017 Parks And Recreation Advisory Committee Regular Meeting Minutes. "I MAKE A MOTION TO APPROVE THE MINUTES." MOTION BY BOARD MEMBER GALLO. SECONDED BY COMMITTEE MEMBER CALLE. DISCUSSION. VOTE: COMMITTEE MEMBER GREENBERG: AYE COMMITTEE MEMBER WING: AYE COMMITTEE MEMBER CALLE: AYE COMMITTEE MEMBER GALLO: AYE CHAIRPERSON NUSSBAUM: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING -AUGUST 15, 2017 (RESCHEDULED FROM AUGUST 1, 2017) PAGE 3 OF 6 REGULAR AGENDA REGULAR 500. Parks And Recreation Department The Parks And Recreation Department Wishes To Provide The Parks And Recreation Advisory Committee With An Overview Of The Success Of The Celebration Of Freedom Event And Ask For Any Suggestions Or Comments To Share With The ICS (Internal Command Structure) Committee. Mr. Chris Caldwell, Director, Parks and Recreation Department introduced the Agenda Item and commented on the Mayor and City Commission's Board and Committee Appreciation Dinner. Continuing, Mr. Caldwell gave a brief overview on what the ICS (Internal Command Structure) Committee was and what they do. Mr. Caldwell asked for any suggestions or comments the Committee Members may have about the Celebration of Freedom Event. Committee Member Art Gallo spoke of the Celebration of Freedom event, that it was revenue neutral, and how the Parks and Recreation Department came out ahead of Budget. Discussion followed. REGULAR 501. Parks And Recreation Department The Parks And Recreation Department Wishes To Provide The Parks And Recreation Advisory Committee With An Overview Of The Hometown Harvest Event And Ask For Any Suggestions Or Comments To Share With The ICS (Internal Command Structure) Committee. This Agenda Item was presented by Mr. Caldwell who gave an overview about the Hometown Harvest Event. Discussion followed on hayrides and other event aspects. REGULAR 502. Parks And Recreation Department The Parks And Recreation Department Wishes To Provide The Parks And Recreation Advisory Committee With The Proposed Fiscal Year 2017-2018 Budget, As Being Proposed To The City Manager. Mr. Caldwell introduced the Agenda Item and stated, "We just want to give you a general overview, that we are being very fiscally responsible with our dollars". CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING - AUGUST 15, 2017 (RESCHEDULED FROM AUGUST 1, 2017) PAGE 4 OF 6 Mr. Caldwell then reviewed Capital and Maintenance Funds; referenced how the Budget had a strong focus on City parks for the next couple of years, and mentioned that certain older equipment would be replaced along with some improvements to the parks. Brief comments followed on Budget and Grants. REGULAR 503. Parks And Recreation Advisory Committee The Parks And Recreation Department Requests The Parks And Recreation Advisory Committee Discuss Renewal Of Youth Sports Partnership Agreements. Youth Sports Partnership Agreements was next addressed by Mr. Caldwell who commented on how the contracts came up for renewal in July and how they were renewed with the exception to the soccer program. Mr. Caldwell then stated, "We proceed to renew all of those contract with the exception of the Orlando City Soccer one, and that was because of financial reasons, a business decision basically with Orlando City [Soccer]." Comments followed on how the City's soccer program was still thriving and how the level of service to the residents did not suffer with the decision to not renew the soccer program's contract. Lastly, Mr. Caldwell mentioned how the other programs all remained the same and stated "They're very happy with what we're doing, providing services, and they've all agreed to another two (2) year term." REGULAR 504. Parks And Recreation Advisory Committee The Parks And Recreation Department Requests The Parks And Recreation Advisory Committee Discuss Progress Of The 2016 Approved Master Plans For Parks. Mr. Caldwell spoke on this Agenda Item and gave updates regarding the Master Plans for parks starting with Central Winds Park. Mr. Caldwell stated, "At Central Winds Park, nine (9) out of those thirteen (13) elements have been completed." Furthermore, Mr. Caldwell briefly commented on some of the elements that have been completed and some projects that may be completed. Next, Mr. Caldwell talked about Trotwood Park and noted, "I'm happy to say ten (10) out of eleven (11) elements at this park are done." Additional comments regarding the projects at Trotwood followed. CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING -AUGUST 15, 2017 (RESCHEDULED FROM AUGUST 1, 2017) PAGE 5 OF 6 REGULAR 505. Parks And Recreation Advisory Committee The Parks And Recreation Department Requests The Parks And Recreation Advisory Committee Discuss Park Improvements And Funding Sources At Torcaso Park. Mr. Caldwell pointed out that "We haven't started Torcaso Park Master Plan yet." Continuing, Mr. Caldwell introduced the Agenda item and commented about how Torcaso Park was the park that would be focused on for the next three (3) years. Regarding some of the plans and details related to Torcaso Park, Mr. Caldwell then explained, "We are going to fold in the Senior Center and the Civic Center into that park and that's going to become one big park." Mr. Caldwell then referenced a design that showed the plans for Torcaso Park and how the connection between the three (3) would happen. Next, Mr. Caldwell commented briefly on the timeline for Torcaso Park. Concluding, Mr. Caldwell commented on proposed ideas within the Master Plan for Torcaso Park, including the Field House. Mr. Caldwell stated, "The Field House is going to be the center of the park, really, and that's the idea that it'll be the center of the park and it would be a gymnasium that would provide basketball, volleyball, and summer camp would also be in there." Additional remarks followed on the Field House. Brief discussion ensued on renovations throughout the park such as the splash pad, adding another playground, and eventually renovating every park. Committee Member Nancy Greenberg inquired about the start date for renovations at Torcaso Park. Mr. Caldwell informed the Committee that the process had already started. Additional comments followed on funding for the projects to which Mr. Caldwell stated, "There's three million [dollars] ($3,000,000.00) set aside" in next year's Budget. Mr. Caldwell added, "I tell you, our City Manager and Finance Director are brilliant; they have done a great job preparing for this. This is two (2) years of preparation that they have prepared, to get to this point." 600. REPORTS Committee Member Gallo briefly spoke of the benefits related to youth lacrosse programs, and thanked Staff for helping out with it. CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING —AUGUST 15, 2017 (RESCHEDULED FROM AUGUST 1, 2017) PAGE 6 OF 6 Chairperson Nussbaum noted that the next Parks and Recreation Advisory Committee Regular Meeting was scheduled for Tuesday, November 7, 2017. PUBLIC INPUT Chairperson Nussbaum opened "Public Input". No one spoke. Chairperson Nussbaum closed "Public Input". ADJOURNMENT Chairperson Nussbaum adjourned the Regular Meeting at 6:23 p.m. RESPECTFULLY SUBMITTED: JESSICA WR'I6t]T-BQ RNHAM ASSISTANT TO Tf-TF CITY CLERK NOTE: These Minutes were Approved at the November 7, 2017 Parks and Recreation Advisory Committee Regular Meeting.