HomeMy WebLinkAbout2017 11 13 Consent 300 Surplus Assets COMMISSION AGENDA
Informational
Consent X
ITEM 300 public Hearings
g
Regular
November 13, 2017 KS JD
Regular Meeting City Manager Department
REQUEST:
The Information Services Department requests Commission authorization to dispose of
surplus assets according to the attached disposition sheet(s).
SYNOPSIS:
The Information Services Department coordinates the disposal of surplus assets from each
department. Surplus assets are inventoried and a list is provided to the City Manager for
approval. The disposal of these items must then be approved by Commission.
CONSIDERATIONS:
The disposal of surplus assets is governed by Section 2-194 of the City's Code of
Ordinances. Items that have been identified as surplus no longer provide a useful purpose
for the City. Each month, the City's surplus assets list is compiled and reviewed by the
Information Services Department in order to identify any potentially usable items that may
provide added value in other locations throughout the City.
Any functioning computer equipment on the final list is generally out of warranty
and unable to meet the computing demands placed upon them with the present suite of
applications utilized by the City. A vast majority of these assets are no longer functioning
properly, and are either beyond repair or the cost to repair such items is prohibitive.
The following includes a brief explanation of the methods of disposal for the City's assets
which are deemed surplus:
. Auction -Items that do hold some market value are sold at auction.
Consent 300 PAGE 1 OF 3- November 13,2017
• Destroy/Salvage - Occasionally there are items from Public Safety that cannot be
sent to auction and must be destroyed due to the function they performed. Items that
cannot be repaired, traded, or sold at auction are destroyed or may be sold for salvage.
• Donate — Items to be given to another person or entity. The donation must be
approved by Commission.
• eWaste—Electronic items that no longer work, are beyond repair, are not eligible for
auction, and/or contain some hazardous parts/materials are considered eWaste and
must be disposed of properly. We currently take advantage of Seminole
County's "Electronic Collection and Recycling Program" for these items.
• Lost—Items that have been lost.
• Sell -Items intended to be sold but not at auction.
• Stolen —Items that have been stolen—a police report is required for these items.
• Totaled/Accident - Vehicles that have been totaled in an accident.
• Trade-in - Some items may be used as a trade-in on newer or better items; this
includes but is not limited to network equipment and vehicles. The trade-in must be
approved by Commission.
• Transfer -items to be transferred internally from one City department to another.
Items that are to be auctioned are sold to the public by George Gideon Auctioneers in
Zellwood. The auctions are now done online. Vehicles may be sold at public auction by
Fleet Auto Sales and Leasing in Longwood or by George Gideon Auctioneers in Zellwood.
When disposing of items that are beyond repair, the Information Service Department
attempts to provide the most cost effective and environmentally friendly method for their
disposal.
FISCAL IMPACT:
There is no cost to dispose of these surplus assets. The City receives revenue generated
from items sold at auction.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends that the City Commission approve the disposition of the attached list of
Consent 300 PAGE 2 OF 3- November 13,2017
surplus assets.
ATTACHMENTS:
Surplus Asset List Sheet(s) - 1
Consent 300 PAGE 3 OF 3- November 13,2017
SurplusAssetsCommissionForm_2017-11-13.xml Page 1 of 1
Submit Close Print View Powered by:
Surplus Assets Final List to Commission
Provided k
Commission Date Methods of Disposal
1-Auction 5-Trade-in 9-Donated
2-e-Waste 6-Totaled/Accident 10-Transfer
11/13/2017 [M13-Destroy 7-Lost 11-Sell
4-Salvage 8-Stolen
Surplus Assets
Department 'Description }Asset# }Vin#/Serial# ',Original Cost;Model# Transfer From 'Transfer To rMethod of Disposa(To Be Donated To
uvr
r..
PR ;'John Deere Ts Gator 4x2 }300464 }'W04x2sd0086 1,5812.55 14X2 alone 'alone r 1
56 }
PR John Deere Cx Gator 1300108 ';M000CXA0119 13849.00 1;GATOR CX None }None }1
r t t.
62
PR ;'Equip LT313 1300127 1045401959 13640.00 1LT313 INone r None ii
Comments:
ISF-1006-SAFLC-Template Last P
..xxxx
1 Submit Close the Form
„
rnnnnnnn nnnnnnnnn. �nnnnn nnnnnnnnn nnnnnnnnn nnnnnnnnnnn
http://wsportal/Docs/surplus asset/ layouts/FormServer.aspx?XmILocation=/Docs/surplus... 11/1/2017