HomeMy WebLinkAbout2017 10 23 Consent 308 Surplus AssetsCOMMISSION AGENDA
ITEM 308
Informational
Consent
X
Public Hearings
Regular
October 23, 2017 KS JD
Regular Meeting City Manager Department
REQUEST:
The Information Services Department requests Commission authorization to dispose of
surplus assets according to the attached disposition sheet(s).
SYNOPSIS:
The Information Services Department coordinates the disposal of surplus assets from each
department. Surplus assets are inventoried and a list is provided to the City Manager for
approval. The disposal of these items must then be approved by Commission.
CONSIDERATIONS:
The disposal of surplus assets is governed by Section 2 -194 of the City's Code of
Ordinances. Items that have been identified as surplus no longer provide a useful purpose
for the City. Each month, the City's surplus assets list is compiled and reviewed by the
Information Services Department in order to identify any potentially usable items that may
provide added value in other locations throughout the City.
Any functioning computer equipment on the final list is generally out of warranty
and unable to meet the computing demands placed upon them with the present suite of
applications utilized by the City. A vast majority of these assets are no longer functioning
properly, and are either beyond repair or the cost to repair such items is prohibitive.
The following includes a brief explanation of the methods of disposal for the City's assets
which are deemed surplus:
e Auction - Items that do hold some market value are sold at auction.
Consent 308 PAGE 1 OF 3 - October 23, 2017
• Destroy /Salvage - Occasionally there are items from Public Safety that cannot be
sent to auction and must be destroyed due to the function they performed. Items that
cannot be repaired, traded, or sold at auction are destroyed or may be sold for salvage.
• Donate — Items to be given to another person or entity. The donation must be
approved by Commission.
• eWaste — Electronic items that no longer work, are beyond repair, are not eligible for
auction, and /or contain some hazardous parts /materials are considered eWaste and
must be disposed of properly. We currently take advantage of Seminole
County's "Electronic Collection and Recycling Program" for these items.
• Lost — Items that have been lost.
• Sell - Items intended to be sold but not at auction.
• Stolen — Items that have been stolen — a police report is required for these items.
• Totaled /Accident - Vehicles that have been totaled in an accident.
• Trade -in - Some items may be used as a trade -in on newer or better items; this
includes but is not limited to network equipment and vehicles. The trade -in must be
approved by Commission.
• Transfer - items to be transferred internally from one City department to another.
Items that are to be auctioned are sold to the public by George Gideon Auctioneers in
Zellwood. The auctions are now done online. Vehicles may be sold at public auction by
Fleet Auto Sales and Leasing in Longwood or by George Gideon Auctioneers in Zellwood.
When disposing of items that are beyond repair, the Information Service Department
attempts to provide the most cost effective and environmentally friendly method for their
disposal.
FISCAL IMPACT:
There is no cost to dispose of these surplus assets. The City receives revenue generated
from items sold at auction.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations /Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff recommends that the City Commission approve the disposition of the attached list of
Consent 308 PAGE 2 OF 3 - October 23, 2017
surplus assets.
ATTACHMENTS:
Surplus Asset List Sheet(s) - 1
Consent 308 PAGE 3 OF 3 - October 23, 2017
SurplusAssetsCommissionForm _2017 -10 -23 .xml
Page 1 of 1
http : / /wsportal /_layouts/Print.Form Server. aspx 10/16/2017
Surplus llu Assets Fiiin ll Ust,to Commission
Provided by City of Winter Springs
Commission Date
Methods of Disposal
10/23/2017
1 - Auction
6 - Totaled /Accident
2 - e -Waste
7 - Lost
3 - Destroy
8 - Stolen
4 - Salvage
9 - Donated
5 - Trade -in
10 - Transfer
Surplus Assets
Department
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Description
ssetN
Vin N /Serial N
Driginal Cost
Model N
Transfer From
ansfer To
Method of Disposal
...............................
15
(Dell XP Desktop
1
300781
14ZI2GD1
N/A
IOptiplex745
None
None
1
15
(Dell XP Desktop
1
300864
14NWCVFI
N/A
IOptiPlex 755
None
None
1
15
(Dell XP Desktop
1300983
IBOVOPJ1
N/A
IOptiPlex 760
None
None
1
15
(Dell XP Desktop
1300985
IFOVOPJ1
N/A
IOptiPlex 760
None
None
1
15
Dell XP Desktop
300866
GBPBFGI
N/A
OptiPlex 755
None
None
1
15
(Dell Win 7 Desktop
1
303430
IHP7ZTV1
N/A
IOptiPlex 7010
None
None
1
15
IDeII XP Desktop
1
300981
1609NQ11
N/A
IOptiPlex 760
None
None
1
15
Dell XP Desktop
300984
COVOPII
,
N/A
IOptiPlex 760
None
None
1
.........
15
Dell XP Desktop
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
300887
81V5MG1
,, ,,,,,,,,,,,,,,,,,,,,,,,,,...... ,,,,,,,,,,,,,,,,,
,
.....................................................
N/A
Opt Plex 755
°,,,,,,,,,,
None
......
......
None
......... ..................
1
........................................................
15
IDeII XP Desktop
1
300060
16NCQD41
.........
N/A
(Dimension 4600
None
.........
.........
None
......... ..................
1
15
IH P Tape Writer
1
301001
IPH D2A05259
,
N/A
IC7503B
None
None
1
15
;Fujitsu Scanner
1
300427
1105124
N/A
FI- 4220C2
None
None
1
15
;Fujitsu Scanner
1
300462
1107166
N/A
FI- 4220C2
None
None
1
15
;Fujitsu Scanner
1
300413
1105129
N/A
IFI- 422002
None
None
1
........................................................
15
;Fujitsu Scanner
1
300553
1003101
N/A
IFI -5220C
1 None
None
1
15
;Fujitsu Scanner
1
300417
1145999
N/A
IFI -4120C
1 None
None
1
15
Fujitsu Scanner
1
300412
105125
N/A
FI- 4220C2
None
None
1
15
13Com Network Switch
15564
17YDR026770
N/A
.....,
1307259
1None
None
1
15
3Com Network Switch
5562
7y DR 026778
N/A
307259
1 None
None
1
15
(Camera Tape Recorder
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
1
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
307055
ID8TC00685
,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
N/A
IAG -1980P
,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
1 None
None
1
.........
15
(Panasonic Tape Recorder
1
300231
IL4TD00364
.........
N/A
IAG- DVX100AP
1 None
.........
.........
None
......... ..................
1
15
(SHARP Projector
1
300265
1411912330
1
N/A
IPG-MB60X
1 None
None
1
.........
15
SHARP Projector
,,,,,,,,,,
300344
,,,,,,,,,,
411911842
1
.........
N/A
IPG-MB60X
1 None
......
......
None
......... ..................
1
........... �........
15
DeIIX.Lap top,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
300896
4X TZMGI ..............................,
.........
N/A
Latitude D830,,,,,,,,,
None
......
......
None
......... ..................
1
SIF 2004 1000
- Template Last Modified: March 23, 2012
http : / /wsportal /_layouts/Print.Form Server. aspx 10/16/2017