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HomeMy WebLinkAbout2017 04 19 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING APRIL 19, 2017 CALL TO ORDER The Regular Meeting of Wednesday, April 19, 2017 of the Tuscawilla Lighting and Beautification District Advisory Committee was called to Order by Chairperson Ken Greenberg at 5:20 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Ken Greenberg, present Vice - Chairperson Tom Vagnini, present Committee Member Elaine Johnson, present Committee Member Kevin McCann, present Committee Member Ellen Paul, present Assistant to the City Clerk Antonia Della Donna, present A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. Chairperson Greenberg welcomed Committee Member Kevin McCann as the newest member of the Tuscawilla Lighting and Beautification District Advisory Committee. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 19, 2017 PAGE 2 OF 6 PUBLIC INPUT Chairperson Greenberg opened "Public Input". No one spoke. Chairperson Greenberg closed "Public Input". CONSENT CONSENT 300. Office Of The City Clerk The Office Of The City Clerk Is Requesting The Tuscawilla Lighting And Beautification District Advisory Committee To Review And Approve The Wednesday, January 18, 2017 Tuscawilla Lighting And Beautification District Advisory Committee Regular Meeting Minutes. MOTION TO APPROVE THE WEDNESDAY, JANUARY 18, 2017 REGULAR MEETING MINUTES. MOTION BY COMMITTEE MEMBER JOHNSON. SECONDED BY COMMITTEE MEMBER VAGNINI. DISCUSSION. VOTE: VICE - CHAIRPERSON VAGNINI: AYE COMMITTEE MEMBER PAUL: AYE COMMITTEE MEMBER JOHNSON: AYE COMMITTEE MEMBER McCANN: AYE CHAIRPERSON GREENBERG: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 19, 2017 PAGE 3 OF 6 REGULAR AGENDA REGULAR 500. Public Works/Utility Departments — Urban Beautification Division The Public Works/Utility Departments — Urban Beautification Division Requests That The Tuscawilla Lighting And Beautification District Advisory Committee Receive A Year To Date Budget Review And Discuss The Fiscal Year 2017 Proposed Ms. Stephanie Monica, City Arborist and Water Conservation Coordinator, Public Works Department introduced the Agenda Item and referenced several Budget related documents. Ms. Monica then commented on various expenses since the beginning of the fiscal year. Discussion followed. Next, Ms. Monica addressed the proposed Budget for the next fiscal year. Brief comments followed and Ms. Monica added, "No huge changes since we did so much work this past year with - replacing plants and kind of shoring everything up." Remarks followed on fund balance. REGULAR 501. Public Works /Utility Departments — Urban Beautification Division The Public Works /Utility Departments — Urban Beautification Division Requests That The Tuscawilla Lighting And Beautification District Advisory Committee Receive Information On The Status Of Landscaping Throughout The Tuscawilla Lighting And Beautification District. Ms. Monica mentioned landscape efforts that have been completed several locations and noted, "To kind of complete the refurb, we would need to do medians fifteen (15) through twenty -three (23) which again picks up right at Sam Smith Park and goes to the Oviedo city limits for the medians; and then also the Tuscora [Drive] monument. The cost for that would be eighteen thousand dollars ($18,000.00)." Additionally, Ms. Monica commented on the entrance to the Tuscawilla Country Club and stated, "The perennial peanut — it's just not doing well." Ms. Monica referenced the related site distance issue and suggested, "We were going to consider removing the perennial peanut and just kind of sodding in some of that area and then increasing the size of that bed where those red geraniums are and maybe mixing in a couple other flower species." Chairperson Greenberg commented on site distance. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 19, 2017 PAGE 4 OF 6 Ms. Monica replied, "What we were going to recommend is maybe wait until July's meeting, see where we are with the money that we have remaining in grounds, just because let's get through this part of the spring and summer with the irrigation, make sure we don't have any unexpected repairs; and then in July we can see where we are and then we could probably consider look at authorizing the eighteen thousand dollars ($18,000.00)." Ms. Monica added, "I think we need to address the site distance now." Much discussion followed on trees and site distance calculations. Referring to BrightView's staff, Committee Member Elaine Johnson stated, "I just want to say what a difference your landscaping company has made up Winter Springs Boulevard." Mr. Josh Knox, Account Manager, BrightView, 4777 Old Winter Garden Road, Orlando, Florida: offered to provide concept art for various options of plant material for the entrance to the Tuscawilla Country Club. Further discussion ensued on various plant material and rotational trimming schedules; and Vice - Chairperson Vagnini commented on how professional the landscaping looked. REGULAR 502. Public Works /Utility Departments — Urban Beautification Division The Public Works/Utility Departments — Urban Beautification Division Requests That The Tuscawilla Lighting And Beautification District Advisory Committee Receive Information On The Entrance Fountains. Ms. Monica reviewed recent problems and subsequent repairs for both of the entrance fountains and mentioned check valve maintenance. Additional comments. On a related note, Ms. Monica stated, "You do have the option, if you'd like, to buy a spare. So, the spare motor for the waterfall would be nine hundred and fifty dollars ($950.00)." Remarks followed on associated costs for a spare versus a new motor as well as the labor for installation. Mr. Kip Lockcuff, Director, Public Works/Utility Departments added, "It's slightly less to repair it, not a lot — we're going to try and do it ourselves next time." Mr. Lockcuff then commented briefly on motor horsepower for the fountains. Summarizing, Ms. Monica indicated, "So, nine [hundred] fifty [dollars] ($950.00) for the spare for the waterfall, and thirteen [hundred] seventy -one [dollars] ($1,371.00) for the spare for the geyser." Chairperson Greenberg inquired, "Can I get a Motion to spend nine hundred fifty [dollars] ($950.00) and thirteen [hundred] seventy -one [dollars] ($1,371.00) for the — spare motors for the fountains ?" CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 19, 2017 PAGE 5 OF 6 "MOTION TO APPROVE." MOTION BY COMMITTEE MEMBER McCANN. SECONDED BY VICE- CHAIRPERSON VAGNINI. DISCUSSION. VOTE: COMMITTEE MEMBER PAUL: AYE COMMITTEE MEMBER JOHNSON: AYE CHAIRPERSON GREENBERG: AYE COMMITTEE MEMBER McCANN: AYE VICE - CHAIRPERSON VAGNINI: AYE MOTION CARRIED. Further, Ms. Monica referred to some remaining capital funds and suggested the money be used to reinforce the vaults containing the fountain pump equipment. Ms. Monica noted, "We could spray line those vaults — it's like a watertight seal. So, they basically sandblast it, clean it all up, and then they would apply this spray lining that would prevent any - water coming in from the outside because obviously, it's underground and any little cracks or fissures could allow water and moisture in and we don't want that around the pumps." Chairperson Greenberg inquired about the associated price. Ms. Monica stated, "Four thousand nine hundred and fifty [dollars] ($4,950.00) each, so that's a total of nine thousand nine hundred [dollars] ($9,900.00), and that would consume that ten thousand dollars ($10,000.00) in capital." Discussion followed on the entrance fountains and light emitting diode (LED) lights. Then, photographs of the vaults containing the fountain pump equipment were shown, accompanied by comments from Ms. Monica. REFERRING TO THE PROPOSED SPRAY LINING FOR TWO (2) VAULTS IN THE AMOUNT OF NINE THOUSAND AND NINE HUNDRED DOLLARS ($9,900.00), "I MAKE A MOTION." MOTION BY VICE - CHAIRPERSON VAGNINI. SECONDED BY COMMITTEE MEMBER JOHNSON. DISCUSSION. VOTE: COMMITTEE MEMBER McCANN: AYE VICE- CHAIRPERSON VAGNINI: AYE COMMITTEE MEMBER PAUL: AYE COMMITTEE MEMBER JOHNSON: AYE CHAIRPERSON GREENBERG: AYE MOTION CARRIED. Further comments followed on plant material and irrigation. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING — APRIL 19, 2017 PAGE 6 OF 6 REGULAR 503. Public Works /Utility Departments — Urban Beautification Division The Public Works/Utility Departments — Urban Beautification Division Requests That The Tuscawilla Lighting And Beautification District Advisory Committee Receive Information On Streetlight Cleaning Throughout The Tuscawilla Lighting And Beautification District. Ms. Sara Miller, Urban Beautification Coordinator, Public Works Department reviewed past cleanliness issues with streetlights in the Tuscawilla Lighting and Beautification District and commented further on her interactions with Duke Energy. With brief discussion on the streetlights that have been already cleaned by Duke Energy, Ms. Monica stated, "So, Friday is supposedly their budget meeting and they'll see if they have funds left to do the remaining seventy -five (75)." Additional remarks. 600. REPORTS No Reports. PUBLIC INPUT Chairperson Greenberg opened "Public Input" No one spoke. Chairperson Greenberg closed "Public Input ". The next Regular Meeting was confirmed for Wednesday, July 19, 2017 at 5:15 p.m. ADJOURNMENT Chairperson Greenberg adjourned the Regular Meeting at 5:58 p.m. RESPECTFUL L'- SUBMITTED: ANTONIA DELLA DONNA ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the July 19, 2017 Tuscawilla Lighting and Beautification District Advisory Conunittee Regular Meeting.