HomeMy WebLinkAbout2017 07 10 Consent 303 Restrooms for Sam Smith ParkCOMMISSION AGENDA
ITEM 303
REQUEST:
Informational
Consent
X
Public Hearings
Regular
July 10, 2017 KS CC
Regular Meeting City Manager Department
The Parks and Recreation Department requests Commission approval to enter into a
contractual agreement with RFL, Restroom Facilities Ltd. for the purchase of the Sam
Smith Park restrooms in the amount of $119,224, plus a 10% contingency, piggybacking off
of BuyBoard Contract 512 -16; and approval for other ancillary services to include
plumbing, concrete, sewer, electric and finish landscaping work in the amount of $25,000.
SYNOPSIS:
The Sam Smith Park playground equipment has recently been replaced and residents have
requested restroom facilities at the park for several years. Restrooms & new entry walkway
were part of the original park improvement plan approved by the City
Commission. Staff requests approval for the purchase of the Sam Smith Park restrooms in
the amount of $119,224, plus a 10% contingency, piggybacking off of Buy Board Contract
512 -16, and approval for other site preparation /ancillary services to include plumbing,
concrete, sewer, electric and finish landscaping work in the amount of $25,000. Work is
scheduled to completed in October 2017. City Departments will work together internally to
complete the preparation of site prior to installation.
CONSIDERATIONS:
• Sam Smith park users and residents have requested that restrooms be added to the
considerations of park improvements.
• New location of playground will allow restroom building to be placed close to the
parking lot and within eyesight of playground at all times.
• Restrooms will meet all ADA requirements for access & safety.
• Pictures of proposed Sam Smith Park restroom building attached herein (Exhibit A).
Consent 303 PAGE 1 OF 2 -July 10, 2017
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Restroom
Facilities Ltd
q cortn Company
TURNKEY QUOTATION
PROJECT NAME: SAM SMITH PARK RESTROOM BUILDING
OWNER: THE CITY OF WINTER SPRINGS, FLORIDA
DATE: JUNE 16, 2017
Restroom Facilities Limited (RFL), the Nation's leading specialized restroom design /build firm
since 1988, offers to furnish and install, per plans and specifications, subject to our attached
Scope of Work, and the Standard Terms and Conditions of Sale, which become part of our offer
to sell.
PRELIMINARY PURCHASE PRICE
BUYBOARD CONTRACT 512 -16
MODEL # AB202DF @ $ 119,224.00
This amount includes freight, crane and installation.
CMU Block building: building to have stone veneer, metal roof, drinking fountain inset
into alcove, china fixtures, tankless on demand water heater, LED lighting interior and
exterior, 75' water hose with reel located in mechanical chase, and timber entry truss
system.
Payment terms: 50% installment with order; 45% in progress billings during construction; and
balance of 5% upon completion of delivery and installation, no retention. Payment of 95% must
be received by RFL prior to scheduling of delivery and installation. Thank you for considering
RFL as your restroom specialist for this project.
HOW WE WORK
Once plans have been approved and engineer stamped, the manufacturing process begins.
Typically, the manufacturing time frame is approximately 90 -120 days and begins with
execution of sales order and receipt of approved submittals, color selections and progress
payments. It is the responsibility of the Client to respond to color selections in 1 -3 days, if this
condition is not met it will delay the construction process and the Client may incur additional
charges. In -plant inspection reports and certifications will be provided by an independent
inspection agency.
Initial Initial
Page 1 of 8
1707 Colt Circle, Marble Falls, Texas 78654 40 Phone: 512.222.5454 40 www.restroomfacilities.com
The client must prepare the site in accordance with the "Scope of Work by Client" attached and
coordinate any required on site inspections. Client is required to provide verification that the site
is ready for delivery in accordance of Client's scope of work.
Exclusions:
A. Sidewalks beyond building slab.
B. Site issues beyond the control of RFL.
C. Damage to existing improvements.
D. Protection of existing utilities, landscaping, and improvements.
E. If required per geotech report, footing, piers, and /or select fill labor and materials to be
provided by others.
F. Excavation and backfill of trenches
CLIENT'S SCOPE OF WORK
TURNKEY INSTALLATION OF RESTROOM BUILDING WITH ATTACHED SLAB
1. SURVEY STAKES:
Provide ten foot offset stakes and locate front corners of building, existing utilities, and
inverts within the area of construction. Locate and mark final slab elevation.
2. SUBGRADE PAD:
Detailed instructions to prepare the building site are as follows:
2.1. Excavate down ten inches below the finish floor elevation (the slab is eight inches
thick on top of a two inch sand bed).
2.2. Import six inches of % - road base rock, and pour for a footing and /or piers.
2.3. Compact to 95 %, or to local code requirement. If RFL installer questions 95%
compaction Client will be required to sign off on approval of setting of the
building.
2.4. Compact one foot over in all directions (over build).
2.5. Supply approximately five cubic yards of clean sand, on side of site, for fine
grading.
2.6. Excavate and backfill trenches up to and within building pad for RFL supplied
underground utility service kits.
2.7. Provide water and inspection for RFL supplied underground sewer kit.
2.8. All irrigation should be turned off prior to delivery to allow the surrounding soils to
dry and bear the weight of the truck and crane. Any damage to area after
verification of path in is the responsibility of the Client.
2.9. Check corner locations against plans for proper sizing.
2.10. Verify finish floor elevation for concrete slab (shipped fully attached to the
building.)
2.11. Excavate one foot perimeter footing if required by local code to specified depth.
2.12. Verify that pad is level and flat and at correct elevation.
_Initial Initial Page 2 of 8
1707 Colt Circle, Marble Falls, Texas 78654 40 Phone: 512.222.5454 40 www.restroomfacilities.com
3. SITE ACCESS AND STORAGE:
Provide suitable safe clear access to allow a crane (minimum 110 tons), and the building
on a semi - trailer (up to 40 tons) to reach site (14' width, 70' length, and 14' in height). If
path to site is over existing utilities, sidewalks, or other damageable areas, proper
marking, plating or other appropriate protection must be provided by and paid for by
CLIENT. CLIENT is responsible for removing any overhead obstructions (i.e. power
lines, trees). CLIENT is responsible for scheduling and paying for the de- energizing of
any power lines, if powerlines are not de- energized in a timely manner any additional
truck and / or crane cost will be the responsibility of the Client. Upon agreed delivery
schedule client will be responsible for additional crane and trucking charges if any delays
are incurred due to weather, lack of inspections, lack of pad being prepared, or any other
cause for delay.. This proposal provides for a 110 ton crane with access to within 25' of
the building pad. The proposal is based on four (4) hours of crane time. If access is
limited a larger crane may be required. All additional crane costs shall be borne by the
CLIENT. A direct route to the project site is assumed. Should routes be altered due to
road closures or restrictions, additional fees may apply.
4. UTILITIES:
Bring water, sewer, and power (if applicable) utilities into point of connection Christy
boxes (supplied by RFL), within six feet of the building line at the location shown on our
plan.
4.1. Water: RFL will furnish a water point of connection (isolation valve), from
mechanical chase to a Christy box six feet from the building line. CLIENT must
have a licensed plumber install and connect service to valve.
4.2. Sewer: RFL will furnish a sewer point of connection from mechanical chase to a
Christy box six feet from the building line. CLIENT must have a licensed plumber
install and connect service. Depth of sewer line (below finished floor elevation)
will be approximately 30" at bottom of sewer line at a distance of 6' from building.
It is the responsibility of the Client to meet up with RFL's supplied sewer line at
this depth. Client will be responsible for hiring of licensed plumber to acquire
appropriate plumbing permit, to install prefabricated underground plumbing kit
into pre dug trench, and to make connections between underground stubups and
internal building plumbing located in plumbing chase within the building. RFL
installer will be on site to answer any questions or give direction as to proper
installation of said plumbing kit as requested by licensed plumber or client.
4.3. Electrical: (when this option is chosen) RFL will furnish and install a PVC conduit
and a Christy box to the point of connection six feet from the building line.
CLIENT to pull the electrical service line through the conduit and connect to the
main panel lugs inside the building. All electrical inside the building will be
furnished and installed by RFL, except as noted above in exclusions.
4.4. If the utilities are not available and connected to building when we depart the site,
an additional charge will be billed to the CLIENT in the amount of 1,500 per day
to send an installation crew back to site to flush out plumbing lines, pressurize
Initial Initial
Page 3 of 8
1707 Colt Circle, Marble Falls, Texas 78654 40 Phone: 512.222.5454 40 www.restroomfacilities.com
building plumbing, test for leaks, test all other components of the building
(plumbing, sewer, electrical), and conduct a final walk through of the building.
4.5. A minimum 1Y2" line with 25 gpm at 60 psi pressure minimum is required to
ensure that water closets will operate as designed. If this is not available an
auxiliary holding tank may be required.
5. SPECIAL CONDITIONS AND COSTS:
If specifications and / or local ordinances by owner and / or local jurisdiction require any
testing, work by licensed plumbers, work by licensed electricians, or special inspections,
costs, if any, shall be borne by CLIENT.
6. PERMITS AND FEES:
All building permits and fees shall be borne by CLIENT.
7. INSPECTIONS:
We require that all inspections be scheduled with adequate notice to ensure that the
underground plumbing and electrical work is approved prior to placement of building.
We require that final inspection and acceptance by owner and building officials be
performed immediately following RFL's completion of installation. If any conditions exist
in which RFL cannot conduct a final walkthrough (no utilities / partial utilities available
during install, or other circumstances beyond our control) there will be an additional
charge of 1,500 per day to send an RFL install crew or crew member back out to site at
a later date to complete the installation. We also require final inspection and acceptance
immediately following RFL's conclusion of any correction items.
8. SITE CLEANUP AND DEBRIS REMOVAL:
CLIENT shall provide an on -site trash bin for disposal of one pick up load of debris. All
excess spoils shall be responsibility of CLIENT. All rough and final grading shall be by
CLIENT.
9. VERIFICATION OF PREPARED PAD:
Client must verify elevation, compaction of pad as well as the pad being flat and level
prior
to delivery of building(s).
STANDARD TERMS AND CONDITIONS OF SALE
LINKAGE:
These Terms and Conditions of Sale shall apply and form a part of the Company's Offer
to Sell and supersede all other expressed or implied terms and be linked to our
Agreement for work whether or not signed by the Purchaser.
2. ACCEPTANCE:
Initial Initial
Page 4 of 8
1707 Colt Circle, Marble Falls, Texas 78654 40 Phone: 512.222.5454 40 www.restroomfacilities.com
Unless otherwise expressly stated herein, the Company's Offer supersedes all previous
quotations and expires, unless accepted by purchaser, within thirty (30) days from date
of Offer. None of the Terms and Conditions contained in this quotation may be added
to, modified, superseded or otherwise altered except by a written instrument signed by
the President of the Company. Each shipment to buyer from the Company shall be
deemed to be only under these Terms and Conditions of Sale, which shall become part
of our Offer to Sell, notwithstanding any Terms and Conditions that may be contained in
any purchase order or other form of the buyer, notwithstanding the shipment,
acceptance of payment or similar act of the Company. All Purchase Orders when
accepted by the Company at 1707 Colt Circle, Marble Falls, Texas 78654, will be in
accordance with the Laws of the State of Texas. All orders are subject to review by the
Company in accordance with the Company's Offer to Sell before final acceptance is
authorized. All disputes shall be governed by applicable Texas Law and all claims shall
be filed and litigated in Burnet County, Texas, with the prevailing party recovering
attorney's fees.
3. PRICES:
Sales tax is not required provided the structure is installed by RFL. All Use taxes, and
applicable in plant taxes, in plant permits and fees are paid for by RFL. If payment is not
made by client in accordance with the Contract Terms, interest will be charged at the
rate of 1 -1/2% (one and one /half percent) per month until paid. If an order is accepted
by the Company, and a delivery date is accepted by the Client, and delivery is delayed
by the Client, payment of all but 10% is due upon completion at the Point of
Manufacture. A 1 -1/2% (one and one /half percent) per month added fee shall be due for
each month the shipment is delayed.
4. TERMINATION:
Purchaser shall be responsible for costs of work performed which will include overhead
and profit. Contract may not be cancelled once production has commenced.
5. TITLE AND LIEN RIGHTS:
All Products remain the personal property of the Company, whether or not affixed to any
other real property or structure, until the price (including any notes given therefore) of the
equipment has been fully paid in cash. The Company shall, in the event of the
purchaser's default, have the right to enter upon any premises and repossess such
structures and equipment wherever it may be located.
6. LACHES:
Failure of the Company to exercise any right or remedy under this contract shall not be
deemed a waiver of such right, nor shall any lien or other right of the Company be lost or
impaired by laches or in any manner or by any act or failure to act.
Initial Initial
Page 5 of 8
1707 Colt Circle, Marble Falls, Texas 78654 40 Phone: 512.222.5454 40 www.restroomfacilities.com
7. LIMITATION OF LIABILITY:
Under no circumstances, unless stated in our Offer to Sell or bid, shall the Company
have any liability for liquidated damages, for collateral, consequential special damages,
loss of profits, loss of production, delay in the progress of construction, whether resulting
from delays in delivery, performance, breach of warranty, due to lack of timely
performance in reviewing and approving shop drawings, completing site preparation or
lack of payment in accordance with the terms set forth herein. The aggregate total
liability of the Company under the contract, whether for breach of warranty or otherwise
shall in no event exceed the contract price. Buyer agrees to indemnity and holds
harmless the Company from all claims by third parties which extend beyond the
foregoing limitations on the Company's liability.
8. DELIVERY:
Except as may be otherwise specified in the attached Offer, delivery will be F.O.B. point
of manufacture. Time of delivery is an estimate only. The Company shall in no event be
liable for delays caused by fires, acts of God, strikes, labor difficulties, acts of
Government or military, delays in transportation or procurement of materials or causes of
any kind beyond the Company's immediate control. If building is ready for shipment and
Customer delays said shipment, Company shall store the facility at the point of
manufacturing and charge 1 -1/2% (one and one /half percent) per month as a storage
charge. If shipment arrives and site is not ready, Owner shall pay any off -site storage
fees as applicable.
9. WARRANTY:
All structural elements produced by the company are warranted to the purchaser to be
free from defects in material, workmanship and title. The Company will replace or repair,
at its option, defects in workmanship or any part which is proven defective within five
years from delivery. This warranty applies only where the Company has been notified in
writing of the defect within the warranty period and where any equipment has been
properly operated and maintained in accordance with the Company's instructions: the
Company having no responsibility for abuse, neglect, minor leaks in plumbing, or
improper storage. Should any issues arise where additional work must be performed
RFL retains the right to perform this work at the earliest opportunity. Should it be
necessary to have this work performed by others due to the nature of the work or a
conflict in scheduling, RFL must be notified 48 hours in advance in writing and given the
opportunity to perform said work. Should it be necessary to have this work performed by
others a written estimate must be approved by RFL in advance of any work being
undertaken. The Company assigns any and all warranties for fixtures, appliances, and
other equipment manufactured by others to said other manufacturer. Due to its nature,
concrete is prone to settling and cracking. Minor cracking in the concrete is normal and
is not the responsibility of RFL. We use high quality 304 stainless steel in our products
and under certain conditions and /or improper maintenance stainless steel may rust.
_Initial Initial Page 6 of 8
1707 Colt Circle, Marble Falls, Texas 78654 40 Phone: 512.222.5454 40 www.restroomfacilities.com
Minor rust spots or discoloration are not the responsibility of RFL. The foregoing shall
constitute the said liability of the Company and the sole remedy to the purchaser.
Company's warranties as set forth in this paragraph are exclusive and are in lieu of, and
purchaser hereby waives all other warranties, expressed or implied, including without
limitation, any implied warranties or merchantability and fitness. This warranty shall be
void if payment in full for the project is not received by the Company in accordance with
these Terms and Conditions of Sale.
10. CREDIT:
(Deposit and Progress Payments)
11. MUNICIPAL AND FEDERAL GOVERNMENT AGENCIES:
Orders may require deposits or progress payments. If buyer's financial situation justifies
such action, the Company may at its election require payment in advance or cancel the
order as to any unshipped item and require payment of its reasonable cancellation
charges. If the buyer delays completion of manufacture or a delay in shipment, the
Company shall require payment according to the percentage of completion. In the event
of the default of the buyer, the Company is entitled to the full amount due including
reasonable attorneys fees, costs, storage, expenses of physical recovery, and interest at
1 -1/2% (one and one /half percent) per month.
12. CLIENTS AND NON - GOVERNMENT AGENCIES:
Orders may require deposits or advance payment as well as progress payments subject
to the buyer's creditworthiness in accordance with the Company's applicable credit
policies. Breach of any payment terms shall accelerate full payment which shall be due
the balance of the contract amount including change orders.
_Initial Initial Page 7 of 8
1707 Colt Circle, Marble Falls, Texas 78654 40 Phone: 512.222.5454 40 www.restroomfacilities.com
Restroom Facilities Limited
John Putman, President Date
Client Name
Name and Title
Initial Initial
Date
Page 8 of 8
1707 Colt Circle, Marble Falls, Texas 78654 40 Phone: 512.222.5454 40 www.restroomfacilities.com
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