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Home My WebLink About2017 07 10 Consent 301 Water Reclamation Facilities Sand and Grit RemovalCOMMISSION AGENDA ITEM 301 REQUEST: Informational Consent X Public Hearings Regular July 10, 2017 KS KL Regular Meeting City Manager Department The Utility Department requesting approval to hire US Submergent Technologies to remove sand and grit from the East and West Water Reclamation Facilities in the amount of $150,600 plus a 20% contingency and approval to apply for a grant from the State to fund up to 50% of the cost. SYNOPSIS: This project consists of removing accumulated sand and grit from the wastewater treatment plants at the East and West Water Reclamation Facilities (WRF) without taking the plants out of service. The west plant has an estimated 663 tons of materials and the east plant has about 275 tons. These accumulated materials reduce the efficiency and effectiveness of the wastewater treatment process. CONSIDERATIONS: This project is needed to address the accumulation of sand and grit in the treatment tanks at the East and West Water Reclamation Facilities. Neither facility has a head works that would typically exist at a wastewater plant to control and remove sand, grit and inorganic materials that are detrimental to the wastewater treatment process. Each of the East and West facilities have two treatment plants that were built in 1970's and 1980's in a ring steel configuration which provides aeration, clarification, and digestion of the wastewater. Staff solicited proposals from the only two known vendors, US Submergent Technologies and Hydro International, that can remove the sand and grit while the wastewater treatment plants remain in operation. The quotes were $150,600 and $147,000 from US Submergent Tech and Hydro International, respectively, based on an estimated total of 938 Consent 301 PAGE 1 OF 2 - July 10, 2017 tons. However, US Submergent's quote included a crane which should improve removal efficiency. Removed materials will be stored on site and landfilled when dried. A 20% contingency is requested to ensure adequate funds are available to remove any additional sand and grit above the estimated amounts while the vendor is on site. In addition, the State of Florida has a grant program for sand and grit removal. Up to 50% of out of pocket costs are eligible for reimbursement. Staff is also requesting authority to apply for the sand and grit removal grant. No disruption of wastewater service to the customer is anticipated during this project which will be scheduled over the next 90 days. FISCAL IMPACT: The project cost is $150,600 plus a 20% contingency funded by a supplemental appropriation from fund balance of Utility Enterprise Fund to the Wastewater Plant Repair and Maintenance line code. Grant approval could reduce the net impact by 50 %. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve US Submergent Technologies for sand and grit removal from the East and West Water Reclamation Facilities in the amount of $150,600 plus a 20% contingency funded by a supplemental appropriation from fund balance of Utility Enterprise Fund to the Wastewater Plant Repair and Maintenance line code, approve applying for a grant from the State to fund up to 50% of the cost, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: 1. US Submergent Technologies Quote and comparison (10 pages) Consent 301 PAGE 2 OF 2 - July 10, 2017 EAST WWTP 1560 WINTER SPRINGS BLVD. TANK #1 TANK #2 TONS COST TONS COST VENDOR TOTAL 20 $26,200.00 255 $34,800.00 US Submergent Technologies $61,000.00 20 $22,500.00 255 $62,500.00 Hydro International $85,000.00 No other vendor performs cleaning while tanks are in full operation SUB TOTAL WEST WWTP 1000 WEST SR 434 TANK #1 TANK #2 TONS COST TONS COST VENDOR TOTAL 663 $89,600.00 N/A N/A US Submergent Technologies $89,600.00 663 $62,000.00 N/A N/A Hydro International $62,000.00 No other vendor performs cleaning while tanks are in full operation COMBINED TOTALS Recommended Vendor US SUBMERGENTTECHNOLOGIES $150,600.00 HYDRO INTERNATIONAL $147,000.00 Recommend US Submergent Technologies because they included a crane for use at the West WWTP. There are several stationary pieces of equipment and fence preventing easy access to tanks for cleaning. I believe it would be very difficult if not impossible to reach all areas of the tank for cleaning without a crane. SUBMERGENT Formed y TECW OLOGIES Paul Morrison Utility Superintendent City of Miami Springs 1000 W State Rd 434 Winter Springs, Fl, 32708 RE: and and Grit Removal from the West Facility — Tank #1- Aeration #1, #2, #3 and Tank #2-Digester #2, Aeration #1 and #2 Please find attached an estimate to provide a complete operation of removing, hauling, and dumping at a designated area on-site. Benefits of US Submergent Technologies for your Removal: • Material can be removed in submerged environment. • High production rate removing material in large structures, • Closed loop system, clean operation. • Limited exposure to confined spaces. • Minimize overhead loads that are typical of a clam shell operation Based on our understanding, the scope of the project includes: and and Grit Removal — Tank #1 and Tank #2 June 14, 2017 Page 2 ....... ..... .... .. .. I ... ... Tank Description: Tank #1 and Tank #2-West Facility Mobilization to project 1 Ea $1,200.00 $1,200.0 All labor, supervision, material, and equipment for the removal of sand and grit from the Tank #1 and Tank #2 10 Days $8,000.00 $80,000.00 at the West Facility Third Party rental crane equipment 1 week $2,50000_ Transportation — On-site Disposal 51 PerLoad $1100.00 $5,100.00 Material Testing (RCRA ***if required' 1 t Ea $80000 $800.00 Disposal Cost — On-site Material Management 663 PerTon NA NA tons This project is being presented as a unit price proposal. All line items are billed at unit price provided in the pricing schedule for the project. MMZZM■ • Proper access for the equipment in and around the facility • Sufficient suitable water supply for the high pressure jetting operation (reclaimed is sufficient) as needet • Proper access for the pump/vacuum heads of the US Submergent process • Access for tankers and/or roll off trucks • Client warrants that the material will be non-hazardous (786) 4i 9-6991. am= L Randy Cordrey Zt- Ns�� Paul Morrison Utility Superintendent City of Miami Springs 1000 W State Rd 434 Winter Springs, Fl. 32708 I.J TECHN, ULU GIES Formerly RE: Sand and Grit Removal from the East Facility — Tank #1 -Digester #1, Aeration Tank #1, #2 and #3 Mr. Morrison, Please find attached an estimate to provide a complete operation of removing, hauling, and dumping at a designated area on-site. • Material can be removed in submerged environment, • High production rate removing material in large structures. • Closed loop system, clean operation. • Limited exposure to confined spaces. • Minimize overhead loads that are typical of a clam shell operation Based on our unde tandlan- the 235 N. Orange Ave, Suite 201 1 Sarasota, Florida 34236 1 Call Toil -Free - 765 -7866 Sand and Grit Removal — Tank #1 -Digester #1, Aeration Tank #1, #2 and #3-East CAATP June 14, 2017 Page 2 2 Loads Per Load $100.00 1 —M 1— Ea $800 20 Per Ton NA tons $1,200.00 $24,000.00 $200.00 $800.00 NA This project is being presented as a unit price proposal. All line items are billed at unit price provided in the pricing schedule for the project. Our estimate assumes the Owner will supply: • Proper access for the equipment in and around the facility • Sufficient suitable water supply for the high pressure jetting operation (reclaimed is sufficient) as needed • Proper access for the pump/vacuum heads of the US Submergent process • Access for tankers and/or roll off trucks • Client warrants that the material will be non-hazardous Should you have any questions, or need clarification on this proposal, please do not hesitate to contact me directly at (786) 449-6991 t!= Mo Randy Cordrey US Submergent Technologies z4 E 235 N. Orange Ave, Suite 201 1 Sarasota, Florida 34236 1 Call Toll-Free 844-765-7866 TECH F'O LO GIES Paul Morrison Utility Superintendent City of Miami Springs 1000 W State Rd 434 Winter Springs, Fl, 32708 RE: Sand and Grit Removal from the East Facility — Tank #2-Grit Chambers #1 and #2 Please find attached an estimate to provide a complete operation of removing, hauling, and dumping at a designated area on-site. • Material can be removed in submerged environment. • High production rate removing material in large structures. • Closed loop system, clean operation, • Limited exposure to confined spaces. • Minimize overhead loads that are typical of a clam shell operation 235 N. Orange Ave, Suite 201 1 Sarasota, Florida 34236 1 it Toll-Free 844-765-7866 Sand and Grit Removal — Tank 42-Grit Chambers #1 and #2 June 14, 2017 Page 2 PRICING SCHEDULE .................................. . ................ - - - - ------------------------- ......... Mobilization to project All labor, supervision, material, and equipment for the removal of sand and grit from the Tank #2-Grit Chambers #1 and #2-East VVVVTP Em W M 1 20 1 Loads I 255 tons Ea i NA !°.�. n Per Load I 1 $100.00 1 — Ea 1-1800.-0-0 F Per Ton NA NA $32,000.00 $2,00U0 $800,00 NA ox This project is being presented as a unit price proposal. All line items are billed at unit price provided in the pricing schedule for the project. Our estimate assumes the Owner will supply- • Proper access for the equipment in and around the facility • Sufficient suitable water supply for the high pressure jetting operation (reclaimed is sufficient) as needed • Proper access for the pump/vacuum heads of the US Submergent process • Access for tankers and/or roll off trucks • Client warrants that the material will be non-hazardous Should you have any questions, or need clarification on this proposal, please do not hesitate to contact me directly at {786)449 -6991. Randy Cordrey US Submergent Technologies 235 N. Orange Ave, Suite 201 1 Sarasota, Florida 34236 1 Call Toll-Free g441-765-7866 Tt, ■ LLC .:� POLSTON TECHNOLOGIES 6450 UNIVERSITY BLVD UNIT I WINTER PARK, FL 32792 INSURER A: Rockhlll Insurance Cc y _ __.. INSURER B: Auto Owners Insurance 1 INSURER C: i i t l y 10701 i #T !` #r ULI-IfREl . ,; ■ # # � . is - � � : - � I ' OLICY NUMBER MMIDO MIDD YY1 LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE 1K OCCUR 17 -00 09113/2016 09/13/2017 GAVAG?TaAE0T ='n 50,000 PREMISES I Ea occurrence' $ 1 ED ESP (Any one person) $ 5,00C X EACH L CONDITI 1,000,00( PERSONAL &ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2, POLICY � PRO- ❑ : JEGr LOU PRODUCTS - coMP(oPAGG $ 2, OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 ANYAUTO 27- 09/131201 f Ea accident. 09/1312017 BODILY INJURY (Per person) $ ALL OWNED X SCHEDULED AUTOS _ AUTOS BODILY INJURY Per accident ( } $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE ;Per accide l $ 1 $ 10,000 UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 4,000,000 EXCESS LIAR CLAIMS -MADE . - V 17 7 -00 09113/2016 09/1312017 AGGREGATE $ 4,000,OOD DED RETENTION $ 10,000 $ WORKERS COMPENSATION x PER TH- AND EPLOYES'LIAILITY YIN STATUTE ER . ANY PROPRIETORIPARTNERtEXECUTIVE 083056181 01/01/2017 01101/2018 E.L. EACH ACCIDENT $ 1, OFFICER(MEMBER EXCLUDED? 1 A — _ _ ' (Mandatory In H) E.L. DISEASE - EA EMPLOYE:: $ 1: If yes, describe under - - - DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,001 l!rfx#:t1 ■ I yr.4*S>if �i� k� OR BT 1. Lt ll " T7 1 - C � : 1 iiis GI AUTHORIZED REPRESENTATIVE @ 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD