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Home My WebLink About2017 06 12 Consent 304 Designation of Voting Delegate for the 2017 FLC Annual ConferenceCOMMISSION AGENDA ITEM 304 REQUEST: Informational Consent X Public Hearings Regular June 12, 2017 KS Regular Meeting City Manager Department The City Manager is requesting that the City Commission confirm Mayor Charles Lacey as the City's "Voting Delegate" and Deputy Mayor Pam Carroll as the Alternate Voting Delegate (if needed) for the upcoming August 2017 Florida League of Cities Annual Conference. SYNOPSIS: The Florida League of Cities has requested that each member municipality designate an individual to represent their Municipality at the upcoming Florida League of Cities Annual Conference, which is being held from August 17 -19, 2017 in Orlando, Florida. CONSIDERATIONS: The 91st Florida League of Cities Annual Conference is scheduled to be held from August 17 -19, 2017. A formal request from the Executive Director of the Florida League of Cities, Mr. Michael Sittig has been received, which requests that each member Municipality designate a City representative as their "Voting Delegate" for the 91st Florida League of Cities Annual Conference. The City Manager is suggesting that the City Commission confirm that Mayor Charles Lacey would serve as the City's "Voting Delegate" at the upcoming August 2017 Florida League of Cities Annual Conference; and should an Alternate be needed, that Deputy Mayor Pam Carroll be approved to serve as Alternate. Consent 304 PAGE 1 OF 2 - June 12, 2017 FISCAL IMPACT: There is no fiscal impact associated with this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve Mayor Charles Lacey as the Voting Delegate at the August 2017 Florida League of Cities Annual Conference representing the City of Winter Springs, and that Deputy Mayor Pam Carroll also be approved to serve as Alternate. Upon approval of this Agenda Item, the attached required documentation would be completed and submitted to the Florida League of Cities. ATTACHMENTS: A - Documents from Mr. Michael Sittig, Executive Director of the Florida League of Cities (3 pages) Consent 304 PAGE 2 OF 2 - June 12, 2017 oQ0GuE Ofcr'�' a � 301 South Bronough Street - Suite 300 - P.O. Box 1757 - Tallahassee, FL 32302 -1757 - (850) 222 -9684 - Fax (850) 222 -3806 - www.floridaleagueofcities.com a � TO: Municipal Key Official FROM: Michael Sittig, Executive Direct DATE: May 22, 2017 SUBJECT: 91st Annual FLC Conference VOTING DELEGATE INFORMATION August 17 -19, 2017 — World Center Marriott, Orlando As you know, the Florida League of Cities' Annual Conference will be held at the World Center Marriott, Orlando, Florida on August 17 -19. This conference will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more effectively. It is important that each municipality designate one official to be the voting delegate. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each. municipality will make decisions that determine the direction of the League. In accordance with the League's by- laws, each municipality's vote is determined by population, and the League will use the Estimates of Population from the University of Florida for 2016. Conference registration materials will be sent to each municipality in the month of June. Materials will also be posted on -line. Call us if you need additional copies. If you have any questions on voting delegates, please call Gail Dennard at the League (850) 701 -3619 or (800) 616 -1513, extension 3619. Voting delegate forms must be received by the League no later than August 14, 2017. Attachments: Form Designating Voting Delegate President Susan Haynie, Mayor, Boca Raton First Vice President Gil Zi#er, Commissioner, Tallahassee - Second Vice President Leo E. Longworth, Commissioner, Bartow Executive Director Michael Sittig - General Counsel Harry Morrison, Jr. 91st Annual Conference Florida League of Cities, Inc. August 17 -19, 2017 Orlando, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By -Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Designation of Voting Delegate Name of Voting Delegate: Title: Municipality of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302 -1757 Fax to Gail Dennard at (850) 222 -3806 or email gdennard@flcities.com Important Dates May 2017 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee June 2017 Appointment of Resolutions Committee Members July 12th Deadline for Submitting Resolutions to the League office August 17th Policy Committee Meetings Voting Delegates Registration August 18th Resolutions Committee Meeting A nv.net 1 Uth � zaa as .aa ara ■a Immediately Following Breakfast — Pick Up Voting Delegate Credentials Followed by Annual Business Session