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HomeMy WebLinkAbout2017 02 13 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA 0 V Incorporated • 1959 • 6V 000 W E IR J��C CITY COMMISSION MINUTES REGULAR MEETING MONDAY, FEBRUARY 13, 2017 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Pam Carroll - Seat Three Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Cade Resnick - Seat Four Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- FEBRUARY 13, 2017 PAGE 2 OF 20 CALL TO ORDER The Regular Meeting of Monday, February 13, 2017 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Pam Carroll, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Cade Resnick, present Commissioner Geoff Kendrick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo - Luaces, present A moment of silence was held, followed by the Pledge of Allegiance. Regarding the Agenda and whether there were any possible Agenda Changes, none were noted and the Agenda was approved. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office of the City Manager REQUEST: The Office of the City Manager wishes to present Employee Service Awards to the City of Winter Springs Employees. Accompanied by Mayor Lacey and the City Commission, City Manager Kevin L. Smith presented Employee Service Awards to the following City of Winter Springs' Employees who were in attendance: 5 Years of Service: Ms. Zee Delgado, Finance and Administrative Services Department; Ms. Yvette Gomez, Public Works /Utility Departments; and Corporal Pat Donovan, Police Department. 10 Years of Service: Sergeant John Shea, Police Department; Mr. David Robinson, Public Works Department; and Mr. Ric Cantu, Utilities Department. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- FEBRUARY 13, 2017 PAGE 3 OF 20 15 Years of Service: Mr. Chris Caldwell, Parks and Recreation Department; Sergeant Bill Mayhugh, Police Department; and Corporal Dave Raney, Police Department. 20 Years of Service: Mr. Mike Barclay, Parks and Recreation Department. 25 Years of Service: Mr. Kip Lockcuff, Public Works /Utility Departments; and Lieutenant Doug Seely, Police Department. 30 Years of Service: Mr. Jim Morris, Utility Department. AWARDS AND PRESENTATIONS 101. Office of the City Manager and Parks and Recreation Department REQUEST: The City Manager and Parks and Recreation Director wish to present to the Mayor and City Commission the Parks and Recreation Department "Employee of the Month" and the Parks and Recreation Department "Employee of the Year" winners. Mr. Chris Caldwell, Director, Parks and Recreation Department began by introducing the members of his Staff who each had been named "Employee of the Month" over the past year, and then recognized those who were in attendance. Next, Mr. Caldwell recognized Mr. Ken Miller, Parks and Recreation Department, as the Parks and Recreation Department's "Employee of the Year ". AWARDS AND PRESENTATIONS 102. Office of the City Manager and Finance and Administrative Services Department REQUEST: The City Manager and the Finance and Administrative Services Department wish to provide the Investment Report for the calendar year 2016 (ending December 31, 2016) as prepared by PFM Asset Management LLC. Mr. Shawn Boyle, Director, Finance and Administrative Services Department introduced Mr. Steven Alexander of The PFM Group. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- FEBRUARY 13, 2017 PAGE 4 OF 20 Mr. Steven Alexander, Managing Director, CTP, CGFO, The PFM Group, 300 South Orange Avenue, Suite 1170, Orlando, Florida: addressed the City Commission on the Bond Market and the City's Investment Policy to which Mr. Alexander noted, "The Investment Policy is a very detailed Policy, consistent with State Statutes that governs how local governments put together investment policies." Furthermore, Mr. Alexander pointed out, "The Investment Policy is a very conservative Policy. It focuses on safety, liquidity, and yield, in that order." Remarks continued. Commissioner Kevin Cannon asked to receive a copy of the document that Mr. Alexander referenced. Additionally, Commissioner Cannon inquired about commercial paper. Mr. Alexander explained the process and the considerations they look at, then pointed out, "All high grade. We have a very thorough process of selecting commercial paper. It has to go through a credit committee first; the committee has to vote it in, and portfolio managers can only buy securities that are in that approved list. It's a very comprehensive, strict process." Commissioner Cannon asked, "And you are monitoring that on a..." Mr. Alexander stated, "...Daily basis. Yes." Commissioner Geoff Kendrick asked about a stop -loss mechanism. Mr. Alexander addressed how the Portfolio was laid out and remarked, "We have a cash -flow analysis that we keep up from a city perspective, so we know how much dollars has to be kept liquid." Further, Mr. Alexander remarked, "The master investment program is set up - it starts with the Investment Policy, highly liquid, high grade securities." Further discussion. Next, Mayor Lacey recognized former Mayor Paul P. Partyka who was in attendance. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -FEBRUARY 13, 2017 PAGE 5 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided. There was no discussion on this Agenda Item. INFORMATIONAL 201. Utility Department REQUEST: The Utility Department wishes to inform the City Commission of the potable and reclaimed water use for 2016. FISCAL IMPACT: Potable and reclaimed water rates were increased by 0.2% in 2016. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -FEBRUARY 13, 2017 PAGE 6 OF 20 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 202. Public Works Department REQUEST: Public Works Department is updating the City Commission on the Status of the Cross Seminole Trail missing link. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. PUBLIC INPUT Mr. Paul P. Partyka, 404 Park Lake Drive, Winter Springs, Florida: recognized Mr. Caldwell, Lieutenant Seely, Mr. Lockcuff, and Sergeant Shea all of whom he personally knew; and also commended Mr. Morris for his thirty (30) years of service to the City. 1h Next, Mr. Partyka noted Valentine's Day on February 14 CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- FEBRUARY 13, 2017 PAGE 7 OF 20 Mr. Partyka advised the Mayor and Commission that he was here on behalf of Titan Properties and introduced a couple of business associates, then stated, "I am here to request the Commission's help in giving the firm an opportunity to make a presentation on a project that we call the "Gateway Center" — "Gateway Center" and the reason for that, it's the gateway into the Town Center and it's a project that is going to be a combination of retail and extra space, and the project that we have here has been drastically changed from the first time we made this presentation, and that is based on the comments of the Commission and also the Staff. And what we want to do is request your permission to come back for a detailed presentation that Titan Properties would give on this project; detailed, answering hopefully all the questions you've had and at that point in time, then you could make a decision whether to move forward or not. This would be part of a Pre - Annexation Application too." Mayor Lacey closed "Public Input ". Mayor Lacey said to the City Commission, "Mr. Partyka is essentially asking for us to have a `Part B' of the presentation that was given at the prior meeting that would be a more formal presentation. For that to make any sense, the Commission would have to have a majority will to essentially allow storage facilities to be an approved exception in the Town Center, if this property were brought in. So, Mr. Partyka is asking for Consensus of the Commission to direct Staff to proceed on that path. Understandably, Staff did not feel like they had heard that from the Commission last time that we discussed this, and so they don't feel like they have direction to proceed." Commissioner Jean Hovey inquired whether this might come before the Commission as an Agenda Item, and asked Mr. Partyka if this had been discussed with individuals in Tuscawilla. Commissioner Cade Resnick mentioned that a Special Exception for storage would be needed and that he would not be in favor of this, and that his position was the same as the last meeting. Commissioner Cannon asked to see more information before it might come before the City Commission as an Agenda Item to save staff resources. Deputy Mayor Pam Carroll referenced the previous discussion on this possible project and the number of storage units that were being proposed, in relation to the number of Winter Springs residents, and said she did not think this project was the best for a "gateway" to the Town Center type project. Mr. Partyka added, "By the way, we have the support of Tuskawilla Crossing." Commissioner Kendrick thought this possible concept should be allowed to go through the process. Next, Commissioner Resnick commented on the funds that would be spent to bring this back to the City Commission and mentioned that they may need to go through Seminole County first. City Attorney Anthony A. Garganese addressed the required process including possibly Annexation. Further comments followed from Manager Smith on the steps that would be required to possibly move forward, should the City Commission decide to do so. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- FEBRUARY 13, 2017 PAGE 8 OF 20 Further discussion ensued about concerns that a Code change to allow a storage project could be a problem should other similar projects want to come into the Town Center, that a detailed analysis and more information would be helpful, the Town Center Master Plan, whether Mr. Partyka and his colleagues had considered other areas of the City which might be a better fit, Pre - Annexation Agreements, reservations with storage facilities in the Town Center, and concerns with amending the Town Center Code. Mr. Partyka asked again about presenting their project. Deputy Mayor Carroll noted that the Commission could possibly review the revised project but urged that the Annexation process not be pursued. Further comments. Mayor Lacey summarized the Commission's input thus far, "We have got two (2) firm `No's' and two (2) that would be willing to put it on the Agenda and hear it down the road, and one (1) that would first like to see some written material that would augment the story before we are able to make a decision on that." Mayor Lacey said to Attorney Garganese, "Do we have a process whereby we can get an Application from the prospective Developer and have them apply to us for the Annexation or Pre - Annexation Agreement." Attorney Garganese responded, "Under the circumstances, with this proposed Use, really the best use of everybody's time is to continue if the Commission wanted to hear this again, is to continue the process of a presentation that you had previously. If the Developer wants to annex the property into the City, he is going to need to get the consent of the property owner to do that and they can certainly file an application to annex the property into the City if the property owner agrees to do that; and I haven't heard that they are willing to do that. In fact, the City previously was willing to do that at no cost to the property owner when the Plante property was annexed and they did not want to annex into the City." Further discussion. Related to the comments from the City Commission, Mayor Lacey said to Mr. Partyka, "If there is a Motion to ask them to come back and make a further presentation, I think the appropriate way to handle that would be that if we get a Motion and a Second then we will Vote on it. If there is no Motion and a Second, then that will be the end of the day. So, I am looking for a Motion ?" "I WOULD LIKE TO MAKE A MOTION THAT PAUL PARTYKA AND TITAN IS ALLOWED TO PRESENT WHAT THEY WANT TO PRESENT, THE NEXT TIME THEY WANT TO PRESENT IT." MOTION BY COMMISSIONER KENDRICK. MOTION DIED FOR LACK OF A SECOND. Mr. Partyka asked if there would be an official notice related to the Commission's decision, to which Mayor Lacey suggested the information would be in the Minutes. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -FEBRUARY 13, 2017 PAGE 9 OF 20 CONSENT AGENDA CONSENT 300. Utility Department REQUEST: The Utility Department requesting authorization to utilize Danus Utilities Inc. for the replacement of the discharge piping and valves, pump rails and bypass valves for lift station #6 West in the amount of $52,018 plus a 10% contingency. FISCAL IMPACT: The project cost is $52,018 plus a 10% contingency funded by the Utility Enterprise Fund Capital Improvements line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize Danus Utilities to perform the valve and piping replacements needed at Lift Station #6W in the amount of $52,018.00 plus a 10% contingency payable from the Utility Enterprise Fund Capital Improvements line code and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 301. Public Works Department - Urban Beautification Division REQUEST: The Public Works Department, Urban Beautification Division, is requesting authorization to increase the streetlight reimbursement rate from $13.34 to $13.36 per light for communities with decorative streetlights. A $0.02 rate increase is also proposed for the Tuscawilla Lighting and Beautification District (TLBD), which would bring the reimbursement from $13.18 in 2016 to $13.20 in 2017. The increase is in accordance with the revised rate schedule from Duke Energy, effective January 1st, 2017. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- FEBRUARY 13, 2017 PAGE 10 OF 20 FISCAL IMPACT: As a result of the January 2017 Duke Energy rate increase, the City will pay approximately $305 more for streetlight reimbursement for 2017 as compared to the previous year. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the revised streetlight base rate of $13.36 for applicable communities with decorative streetlights and $13.20 for the TLBD. There was no discussion on this Agenda Item. CONSENT 302. Utility Department REQUEST: The Utility Department is requesting authorization to utilize Cummins Power Generation to retrofit the two wastewater plant emergency generators to meet current emission standards at a cost of $98,130.66 plus a 10% contingency. FISCAL IMPACT: The project cost is $98,130.66 plus a 10% contingency funded by the Utility Enterprise Fund Capital Improvements line code. This project was budgeted at $80K and available funds from other projects will be transferred to cover the increased cost. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -FEBRUARY 13, 2017 PAGE 11 OF 20 Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize Cummins Power Generation to retrofit the two wastewater plant emergency generators to meet current emission standards at a cost of $98,130.66 plus a 10% contingency payable from the Utility Enterprise Fund Capital Improvements line code and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 303. Police Department REQUEST: The Police Department requests the Commission accept the 2017 Florida Department of Law Enforcement JAGD grant in the amount of $2,900 and to authorize the City Manager and Mayor to execute all required documentation related to this grant acceptance. FISCAL IMPACT: These grant revenues and related expenditures were not included in the FY 2016/2017 police department budget because the grant had not been posted at that time. The mobile printers and associated equipment will cost $2,900 and this expense will be reimbursed through the grant; therefore, there is net -zero impact to the 2016/2017 budget relative to this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -FEBRUARY 13, 2017 PAGE 12 OF 20 RECOMMENDATION: Staff recommends the Commission approve the acceptance of the 2017 Florida Department of Law Enforcement JAGD Program grant in the amount of $2,900 to purchase mobile printers and related equipment /items and authorize the City Manager and Mayor to execute any and all associated documents. This Agenda Item was not discussed. CONSENT 304. Community Development Department REQUEST: The Community Development Department is requesting City Commission approval of an amendment to Universal Engineering Sciences' agreement and authorization of up to $75,000 for the performance of Professional Building Department Services. FISCAL IMPACT: The requested authorization in the amount of up to $75,000 is budgeted in the Contract Services line code of the Development Services Enterprise Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends City Commission approval of an amendment to Universal Engineering Sciences' agreement and authorization up to $75,000 for the performance of Professional Building Department Services, and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. No discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2017 PAGE 13 OF 20 CONSENT 305. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, January 9, 2017 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is requesting the City Commission review and consider offering their Approval of the Monday, January 9, 2017 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. Mayor Lacey inquired, "Is there a Motion to approve the Consent Agenda ?" MOTION TO APPROVE. MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: COMMISSIONER KENDRICK: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -FEBRUARY 13, 2017 PAGE 14 OF 20 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Not Used REGULAR AGENDA REGULAR 500. Office of the City Manager and Office of the City Attorney REQUEST: The City Manager and City Attorney present for the City Commission's consideration, evaluation, and discussion, the current 2007 Interlocal Agreement for Public School Facility Planning and School Concurrency as Amended January 2008, and related information. FISCAL IMPACT: There is no direct fiscal impact related to the City Commission's review of the 2007 Interlocal Agreement for Public School Facility Planning and School Concurrency as Amended January 2008, and the related information provided in this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager and City Attorney present for the City Commission's consideration, evaluation, and discussion, the current 2007 Interlocal Agreement for Public School Facility Planning and School Concurrency as Amended January 2008, and related information. Attorney Garganese provided an overview of school concurrency, the Agenda Item and related information that might be helpful to the City Commission. Commissioner Hovey mentioned that the City could not withdraw from this Interlocal Agreement, to which Attorney Garganese agreed and added, "The City is still mandated by Statutes to have a planning agreement with the School Board." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- FEBRUARY 13, 2017 PAGE 15 OF 20 Commissioner Cannon thanked Staff and Attorney Garganese for putting this package together. Further comments followed on meeting with Officials from Seminole County Public Schools, concurrency, apartments and elementary schools in Winter Springs, concern with where children in the Southern Oaks community would go to school, Chapter 7 of the City's Comprehensive Plan, managing the growth of the City, Impact Fees and related calculations, the Interlocal Agreement, and the City's dependence on the School Board for school facilities planning and student generation numbers. Remarks continued about a recent letter interconnected to the metrics of student generation numbers as well as a pending update, Impact Fees, the Public Services Facilities Planning Committee (PSFPC), that the School Board should be looking for new sites, students that receive "Free and Reduced Lunches" and concerns with how such numbers are verified, that school capacity levels have fluctuated over the years, tasking the Mayor to meet on behalf of the City Commission, options for new school sites, and keeping the process moving. Deputy Mayor Carroll asked Mayor Lacey if he would contact the other Seminole County cities on the recent rezoning of Winter Springs schools. Mayor Lacey said he would and mentioned he thought that the best avenue would be through the Mayors and Managers Group. Further comments ensued on possibly rejoining or attending Council of Local Governments in Seminole County (CALNO) meetings. Regarding reaching out to the other Seminole County cities, Mayor Lacey pointed out, "Mayors and Managers is an excellent forum for this because we are used to discussing school issues there." Commissioner Cannon mentioned he would appreciate Mayor Lacey trying to assist with this matter through the Mayors and Managers Group and also noted that the Interlocal Agreement needed to be revised. Next, Commissioner Cannon asked if we were going to respond to a recent letter from Mr. Joe Ranaldi with Seminole County Public Schools. Manager Smith stated, "We will respond with data that was requested." Commissioner Cannon asked about upcoming apartment projects in relationship to the "RiZE at Winter Springs." Mr. Brian Fields, P.E., Director, Community Development Department briefly addressed pending apartment projects. REGULAR 501. Office of the City Clerk REQUEST: The City Clerk is advising the City Commission about a couple of Board and Committee vacancies - one on the Board of Trustees, and one on the Tuscawilla Lighting and Beautification District Advisory Committee. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- FEBRUARY 13, 2017 PAGE 16 OF 20 FISCAL IMPACT: There is no noted Fiscal Impact related to any of these Appointments noted in this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending that the following Appointments be made: SEAT FIVE APPOINTMENTS: COMMISSIONER GEOFF KENDRICK Board of Trustees Vacant Seat Term Expires: January 1, 2018 Tuscawilla Lighting and Beautification District Advisory Committee Vacant Seat Term Expires: July 2018 OTHER MAYOR/COMMISSION APPOINTMENTS: Included in this Agenda Item is the ability for the Mayor and/or any City Commission Member to make any other Appointment(s) that are deemed pertinent. If any Appointment(s) are not made at this Meeting, subsequent Agenda Items can be brought forward on upcoming City Commission Meeting Agendas. MOTION TO APPOINT "STEVE KROHN" TO THE BOARD OF TRUSTEES. MOTION BY COMMISSIONER KENDRICK. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2017 PAGE 17 OF 20 VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. MOTION TO APPOINT "KEVIN McCANN" TO THE TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE. MOTION BY COMMISSIONER KENDRICK. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE MOTION CARRIED. REGULAR 502. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission to consider the information in this Agenda Item relative to the City Commission holding a Board and Committee Appreciation Event for 2017 and to also decide on a date for this proposed event. FISCAL IMPACT: Funding for this event has been budgeted in Line Code 1100 -54800 at three thousand one hundred dollars ($3,100). If we have more than 100 attendees, then we may need to transfer some additional funds, which could easily be done. In the past, we have been advised by the Tuscawilla Country Club that on some dates, the prices for food and beverages may be higher; however, we have not been provided with that specific information yet, nor a firm price for possible menu selections; however, this is typically decided upon, depending on the date selected for the event, and the chosen theme for the event. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -FEBRUARY 13, 2017 PAGE 18 OF 20 Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Mayor and City Commission are being asked to select a date (and back -up date) for the 2017 Board and Committee Appreciation Dinner event. Available dates for consideration will be provided to the Mayor and City Commission under separate cover. Discussion ensued on various dates and a preference for a Friday night event. With further comments, Deputy Mayor Carroll suggested Friday, August 4th, 2017, and with no objections voiced, Mayor Lacey said, "Our new number 1 is August 4th." As to a second choice, Deputy Mayor Carroll recommended, Friday, August 11th, 2017. Mayor Lacey then asked the rest of the City Commission, "Any problem with the 11th ?" Commissioner Cannon and Deputy Mayor Carroll stated, "No." No objections were noted. REPORTS REPORTS 600. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report was given. REPORTS 601. Office Of The City Manager — Kevin L. Smith No Report. REPORTS 602. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC No Report was given. REPORTS 603. Office of Commissioner Seat Four - The Honorable Cade Resnick No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- FEBRUARY l3, 2017 PAGE 19 OF 20 REPORTS 604. Office of Commissioner Seat Five - The Honorable Geoff Kendrick No Report was given. REPORTS 605. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey offered his thanks to the Office of the City Clerk for the recent Farewell event held honoring former Commissioner Joanne M. Krebs. REPORTS 606. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Hovey mentioned that Tallahassee Legislators will be back in Session soon. REPORTS 607. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon referenced Lake Monroe Amateur Radio Society (LMARS) and said that a member had started a new Astronomy club which meets on the first Saturday monthly at Trotwood Park, and they have had a great response in terms of people getting involved, and they also hope to apply for a satellite link -up with the Astronauts on the Space Station Secondly, Commissioner Cannon also offered thanks to the Office of the City Clerk for the recent Farewell event held in honor of former Commissioner Joanne M. Krebs. REPORTS 608. Office of Commissioner Seat Three /Deputy Mayor - The Honorable Pam Carroll Deputy Mayor Carroll spoke of attending the "Cops N Cars for Kids Car Show" held recently in Oviedo and her selection for the winner of the Winter Springs' Mayor's Prize. Next, Deputy Mayor Carroll noted she had attended two (2) meetings with Chris Caldwell and Staff on their new version of the City's spring event to be called "Explore Outdoors ", that this event was planned for April 1St, 2017, and encouraged everyone to attend. On the subject of City events, Commissioner Kendrick thanked Staff for the Father - Daughter Dance held last week, which he said was a great event and everyone enjoyed themselves. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — FEBRUARY 13, 2017 PAGE 20 OF 20 PUBLIC INPUT Mayor Lacey opened "Public Input". Dr. Ted Johnson, 1107 Pheasant Circle, Winter Springs, Florida: invited the Mayor and City Commission to attend the Tuscawilla Homeowners Association (THOA) Family Fun Day scheduled for April 2nd, 2017 from Noon until 4:00 p.m. and also mentioned a re- dedication of Trotwood Park on the same day. Mayor Lacey closed "Public Input ". Mayor Lacey pointed out that this Saturday, February 18th was Babe Ruth Opening Day, beginning at 10:30 a.m. Deputy Mayor Carroll mentioned she had not received an email and Mr. Caldwell said, "I thought I did that last week but I will make sure you get one tomorrow morning." Regarding parking for the City Commission, Mr. Caldwell said that reserved parking would be available and recommended the Mayor and City Commission arrive between 10:15 a.m. and 10:30 a.m. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 7:35 p.m. RESPECTFULLY SUBMITTED: Q"&-fA LORENLO- LUACES, MMC CITY CLERK APPROVED: NOTE: These Minutes were approved at the March 13, 2017 City Commission Regular Meeting.