HomeMy WebLinkAboutCPH Engineers, Inc. Task Order No. 3 - Winter Springs Water Supply Plan Update 2017 01 09TASK ORDER 3 TO AGREEMENT
DATED
February 19, 2015
CONSULTING ENGINEERING SERVICES
FOR
WINTER SPRINGS WATER SUPPLY PLAN UPDATE
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH, INC.
This Task Order dated 1 2016 by and between the City of Winter Springs
(hereinafter called the OWNER) and CPH, Inc, (hereinafter called the Engineer), is mutually
agreed upon and declared an authorized Task Order based on Agreement for Engineering
Services dated February 19, 2015. The appropriate provisions of the Agreement apply as fully
as if repeated herein.
SECTION 1
GENERAL
1.1 The purpose of this Task Order is to provide for Engineering Services, more
specifically itemized herein, in providing assistance to the City for preparing an
update to the 2007 City of Winter Springs Water Supply Plan.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
21.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2 The ENGINEER will serve as the OWNER's professional engineering
representative in those phases of the project to which this Task Order applies,
and will give consultation and advice to the OWNER during the performance of
his services. The ENGINEER will perform the services for the City Commission
under the general supervision of the City Manager and Public Works /Utility
Director and will submit interim application and reports for review. input, decision,
etc. as appropriate.
SECTION 3
SCOPE OF SERVICES
3.1 GENERAL
A detailed scope of services, Exhibit A, and a manpower plan. Exhibit B. is
attached.
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services, the
ENGINEER will furnish or obtain under subcontracts, supplementary services
which will be paid for by the OWNER.
4,1.1 Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as
described herein.
4.1.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Task Order.
4.1.3 Preparing to serve and serving as an expert witness for the OWNER in any
protest, litigation, or other proceeding involving the project.
4. 1.4 Additional engineering services required by revisions to regulations (after the
date of this Task Order) as applicable to the Florida Department of
Environmental Protection, the St. Johns River Water Management District, or
other regulatory agency requirements.
4.1.5 Provide surveying or mapping services if required or requested by the OWNER.
4.2.6 Provide, through a subconsultant, soils investigation services if required or
requested by the OWNER.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1 .1 Advise the ENGINEER of his requirements for the project and designate a
person to act as the OWNER's representative with respect to the work to be
performed under this Task Order, and such person shall have complete authority
to transmit instructions, receive information, interpret and define the OWNER's
policies and decisions pertinent to the work covered by this Task Order.
5.1.2 Guarantee access to and make all provision for the ENGINEER to enter upon
public and private lands as required for the ENGINEER to perform his work
under this Task Order.
5. 1.3 Provide data requested that is reasonably available on the existing utility
systems, population and projections, land use and planning information.
5.1.4 Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection.
5.1.5 Examine all studies, reports, sketches, and other documents presented by the
ENGINEER and render decisions pertaining thereto within a reasonable time so
as not to delay the work of the ENGINEER.
5. 1.6 Obtain approval of all governmental authorities having jurisdiction over the
project, and such approvals and consents from such other individuals or bodies
as may be necessary for completion of the Project.
5. 1.7 Furnish, or direct the ENGINEER in writing to provide at the OWNER's expense,
necessary additional services as stipulated in Section 4 of this Task Order, or
other- services as required.
5.1.8 Provide such legal, accounting, and insurance counseling services as may be
required for the project and such auditing services as the OWNER may require.
5.1 .9 Give prompt written notice to the ENGINEER whenever the OWNER observes or
otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
6.1 PAYMENT
Payments for services and expenses of the ENGINEER to be as set forth below:
6.1.1 The fee for the scope of services described herein will be provided as a lump
sum fee of Thirty -five Thousand, seven hundred and seventy dollars
($35,770.00), which includes miscellaneous expenses as necessary.
6.1.2 The OWNER will make prompt monthly payments in response to ENGINEER's
monthly statements without retention for all categories of services rendered
under this Task Order and for reimbursable expenses incurred.
6.1.3 Charges for the services rendered by principals and employees as witnesses in
any litigation, hearing or proceeding in accordance with Paragraph 4.1.4 will be
computed at a rate of $1200.00 per day or any portion thereof (but compensation
for time spent in preparing to appear in any such litigation, hearing or proceeding
will be computed hourly).
6. 1.4 If this Task Order is terminated during prosecution of the services prior to
completion of the services of Section 3, payments on account and all prior work
under this Task Order shall be due and payable, and shall constitute total
payment for services rendered. In addition, upon termination, the ENGINEER
shall be paid for any Additional Services authorized and rendered under Section
4,
6.1.5 The ENGINEER shall promptly begin work on the services authorized by this
Task Order upon receipt of notice to proceed from the OWNER.
SECTION 7
GENERAL CONDITIONS
7.1 Since the ENGINEER has no control over the cost of labor, materials, or
equipment, or over any construction contractor's method of determining prices,
any opinions of probable construction cost which may be provided in the services
of this Task Order are made on the basis of his experience and qualifications and
represent his best judgment as a design professional familiar with the
construction industry, but the ENGINEER cannot and does not guarantee that
bids or the construction cost will not vary from opinions of probable cost prepared
by him.
7.2 The OWNER and the ENGINEER each binds himself and his partners,
successors, executors, administrators and assigns to the other party of this Task
Order and to partners, successors, executors, administrators, and assigns of
such other party in respect to all covenants of this Task Order. Nothing herein
shall be construed as creating any personal liability on the part of any officer or
agency of any public body which may be a party hereto, nor shall it be construed
as giving any rights or benefits hereunder to anyone other than the OWNER and
the ENGINEER.
SECTION 8
EXECUTION OF PROJECT
8.1 The ENGINEER agrees to prosecute the work in a timely manner until the
Project is completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
c
- -A71 ST
Date: / // 7 / Z/.7
ENGINEER:
CPH, Inc.
ATTEST
r
By
/ David E. Ma er
,! Vice President/Associate
Date: //.,._.
Exhibit A
Scope of Services
BACKGROUND INFORMATION
AND
SCOPE OF SERVICES
WATER SUPPLY FACILITIES WORK PLAN - 2016
INTRODUCTION
The 2002 Legislature expanded the local government comprehensive plan requirements to
strengthen coordination of water supply planning and local land use planning. One of the most
significant new requirements is a Long Range Water Supply Facilities Work Plan (Work Plan)
identifying needed water supply facilities for at least a 10 -year planning period. The City of
Winter Springs met the requirements of the legislation by completing a Work Plan in April 2007.
In November 2015, the respective governing boards of the St. Johns, South Florida and
Southwest Water Management Districts approved the 2015 Central Florida Water Initiative
Regional Water Supply Plan (CFWI RWSP. Winter Springs is required to update the Work Plan
by May 2017. We will take the City of Winter Springs Water Supply Plan, dated April 2007 and
provide an updated version for a twenty year planning period. The Work Plan will look at all
aspects anew and provide a path for the future. Based on recent water plant data, it appears
that the per capita consumption of potable water has decreased. This will be verified in our
analysis and the Work Plan will be adjusted accordingly.
PREPARATION OF THE WORK PLAN
Obiective of the Work Plan: The Work Plan will include the construction of water supply
facilities that are necessary to serve existing and new development for a 20 -year
planning period. The Work Plan will address those facilities for which the local
government is responsible. The Work Plan will strengthen the coordination between
local government land use planning responsibilities, water supply facilities planning
activities and the water resource development responsibilities of the water management
districts.
2. Coordination with SJRWMD: Coordinate with the City's CFWI RWSP. The Work Plan
shall be prepared for a 20 -year planning timeframe and will include demand projections
for five -year increments, such as 2020, 2025, 2030 and 2035.
3. Coordination with Local Planning Agency and Community Involvement:
1. Project the community's water supply needs for the twenty -year planning
period.
2. Assist the City in the revision of the Potable Water Sub - element to include
a Work Plan showing how the local government will meet those needs,
reflecting consideration of the RWSP, particularly with regard to adequacy
of sources.
3. Revise the Five -Year Schedule of Capital Improvements for any capital
improvements needed during the first five years of the planning period
and assist the City to revise goals, objectives and policies in the plan, as
needed.
4. Review of Current Comprehensive Plan: CPH will provide the updated Work Plan to the
City and City Staff shall review the current comprehensive plan to identify the text, goals,
objectives and policies that will integrate the Work Plan into the comprehensive plan.
City Staff will have the requirement to implement the selected plan and modify the
provisions of the Comprehensive Plan. We have not allocated time in this
proposal for assistance on these types of tasks.
5. Evaluation and Appraisal Report: City Staff will coordinate and perform any changes or
activities needed.
INFORMATION INCLUDED IN THE WORK PLAN
The Work Plan update will be based upon information relevant to the community's unique
circumstances. In addition to the information outlined above, the Work Plan amendment will
include the following:
1. Supporting Data and Analysis:
a. Existing Facilities: Update the information on the existing potable water facilities,
including the location of wells (or intake point from a surface water source),
treatment and storage facilities, and the major distribution mains. Compile
information regarding the design capacity of the production and treatment
facilities, the current demand on these facilities, the geographic area served and
relevant consumptive use permit conditions and duration. Identify conservation
and reuse practices. For the purposes of this update, we will assume the
completion of the WTP 1 improvements that are currently under way.
b. Water Supply: Water supply facilities include the infrastructure necessary to
withdraw water from its source, and to transmit, treat and distribute the water to
the customer with associated storage facilities for diurnal flow changes. The
location of water sources (wells, surface water), storage facilities (in- ground,
above ground) and utility lines will be depicted on maps or aerials of a scale and
level of detail appropriate to the community. All distribution system mapping
will be provided by the City from their GIS system. Engineer will assist where
necessary with review of the prepared maps. Maps shall depict the location of
the largest utility lines (say, 24 "), the intermediate sized lines (say, 20 ", 16'. 12"
and 10 ") and the smaller lines (say. 8" and 6 ") for inclusion in the Work Plan.
Proposed facilities will be added to the appropriate coverage and the results
combined to depict the location of proposed facilities for various future time
periods. Tabular format will be used for comparing projected demand, facility
capacity and permit conditions
Service Areas: It is understood that the existing City limits and associated utility
service area will not be revised. Based on the established service area, prepare
a facility capacity analysis and note capacity surpluses and deficiencies for.
Existing conditions, including geographic area served, population served
and level of service.
Conditions of five, ten, fifteen and twenty years in the future based on
projected demand, noting capacity surpluses and deficiencies.
0
iii. City Staff will provide CPH with all population projection data. CPH will
not make an assessment of the population changes.
iv. Identify water supply facilities needed to serve projected growth and
development for at least the next 20 -year period, including relevant
information for each facility, such as capacity in average daily flow and
maximum daily flow. City Staff will provide CPH with all historical data
(prior five years) in a spreadsheet format.
d. Water Sources: It is required that the Work Plan demonstrate that a sufficient supply
of water will be available to meet projected needs. Needed water might be supplied
from more than one source. Conservation and reuse will be examined as critical
techniques to reduce the demand for potable water. Coordinate with SJRWMD to
determine that the projections of water demands generated for the City plan are
compatible with the CFWi RWSP. Also determine that the conclusions regarding
water source availability are compatible. The Work Plan shall consider the use of
water sources, or some combination of sources, identified in the CFWI RWSP. We
will investigate the following water source options as requested by the City:
i. Secondary non - potable Lake Jessup source for public access reclaimed
supplementation.
ii. Secondary non - potable reclaimed supplementation.
iii. Purchase potable treated water from another entity.
iv. Conservation.
We have not included time for interlocal and contractural negotiations with local governments or
agencies, extended discussions with local agencies or permitting activities for alternate water
sources.
2. Updated Work Plan
Based on the supporting data and analysis, the updated Work Plan will include:
a. A Long -Range Water Supply Facilities Work Plan listing the potable water
facilities that will be needed during the next 20 -year period, including relevant
information for each facility, such as capacity in average daily flow and maximum
daily flow. Facilities shall be in priority order. For each listed facility, it will
identify:
i. The anticipated year of construction, considering the need for permitting
and construction;
ii. The water source to be utilized;
iii. The estimated cost of construction;
iv. The source of funds.
b. Chapter Revisions
i. Chapter 1 - Summary and Recommendations will be revised to reflect the
current program.
ii. Chapter 2 - Introduction will be updated.
iii. Chapter 3 - Water Supply Consideration will be updated to reflect the
CFWI RWSP
9
iv. Chapter 4 - Existing Conditions will include all capital items initiated since
the 2007 WSP. It will also include the treatment enhancements currently
under construction at WTP 1.
V. Chapter 5 - Population and Water Flows will be revised in accordance
with data and population projections provided by City Staff.
vi. Chapter 6 - Design Criteria will remain the same as regulatory and
engineering standards are unchanged since 2007.
vii. Chapter 7 - Evaluation of Water System Improvements will be revised in
accordance with the new data and analysis.
viii. All associated maps and tables will be updated. City Staff will provide and
updated distribution system map showing all new lines since the 2007
WSP.
We have developed the attached work effort (Plan of Study) based on the information contained
above. First, we will determine with the assistance of the City Staff the water supply needs of
the City and whether or not the currently permitted supply is adequate to meet these needs.
Second, we will identify options available to meet any deficit and coordinate this with SJRWMD.
This is the area that cannot be completely identified in our scope of work. If the existing facilities
and Consumptive Use Permit allocation cannot meet the future needs of the City, we believe
that there will be additional work effort needed in order to meet the supply /source requirements
of the Work Plan.
rd
Manpower Estimate
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