HomeMy WebLinkAboutThe Coordinator, Inc Facility Use Agreement (Hospital Employee Event) 2016 10 26 CITY OF WINTER SPRINGS AND THE COORDINATOR,INC.,
DECEMBER 11,2016(HOSPITAL EMPLOYEE EVENT)
FACILITY USE AGREEMENT
THIS FACILITY USE AGREEMENT ("Agreement") is made and entered into as of the
day of be tobcr, 2016 by and between the CITY OF WINTER SPRINGS, a Florida
Municipal Corporation ("City"), and THE COORDINATOR, INC., a Florida Profit
Corporation ("Coordinator"), whose address is 2t5 Pineda Drive, Suite 181, Longwood, Florida
32750.
WITNESSETH:
WHEREAS, the Adventist Health System, a health care organization (hospital), desires
to hold a private event for the enjoyment and benefit of the Adventist Health System and its
employees and their guests, through the production of a Christmas-themed employee picnic
event ("Event") at the Central Winds Park amphitheater and surrounding grassy areas, on
December 11,2016;
WHEREAS, the Adventist Health System hired The Coordinator, Inc., as the event
production company to entirely coordinate and produce the private event upon the City property
as provided for herein; and
WHEREAS, the Coordinator desires to rent the Central Winds Park amphitheater and
surrounding grassy areas, on December 11, 2016 in order to produce the private event for the
Adventist Health System and its employees, as desired by the Adventist Health System;and
WHEREAS, the City is willing to rent the Central Winds Park amphitheater and
surrounding grassy areas to the Coordinator for the Adventist Health System's private event per
the terms of this Agreement.
NOW THEREFORE, in consideration of the provisions contained in this Agreement,
and other good and valuable consideration in which the parties acknowledge has been received,
the parties agree as follows:
1.0 Incorporation of Recitals: The foregoing recitals are true and correct and by this
reference are fully incorporated into this Agreement.
2.0 General Provisions:
2.1 Definitions:
(A) "Agreement" shall mean this Agreement and all exhibits and addendums
thereto between the City and the Coordinator.
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Facility Use Agreement(Hospital employee event)
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(B) "Event Areas," for the purposes of this Agreement only, shall mean the
Central Winds Park amphitheater, as well as the immediate grass area
surrounding the amphitheater, and City parking areas to include the"main
parking lot" (paved parking lot behind the Central Winds Park softball
field), the "expansion parking lot" (across from Choices in Learning), the
"parking loop" and soccer field parking (adjacent to the Central Winds
Park soccer fields), and the parking area at the Central Winds dog park.
(C) "City" shall mean the City of Winter Springs, a Florida Municipal
Corporation and its employees,agents and contractors.
(D) "City Manager" shall mean the City Manager of the Winter Springs,
Florida or his designee.
(E) "Coordinator" shall mean The Coordinator, Inc., a Florida Profit
Corporation, and its officers,employees, agents, and its contractors.
(F) "Effective Date" shall be the date on which the last signatory hereto shall
execute this Agreement, and it shall be the date on which this Agreement
shall go into effect. The Agreement shall not be effective against any
party until said date.
(G) "Public Records" is as defined in Chapter 119,Florida Statutes.
(H) "Event"shall mean the private event scheduled for December 11, 2016 for
the Adventist Healthcare System employees and their guests, as further
described in this Agreement.
3.0 Scope of Event. The Coordinator agrees to the following Event conditions:
3.1 Private Event. The Coordinator will rent the Event Areas. Given the facility-use
rental nature of this Agreement for a private event, the Coordinator shall be
entirely responsible to independently advertise, produce, plan, promote, manage
and operate the Event.
3.2 Food and Beverage Restrictions. No alcoholic beverages may be provided.
3.3. Setup. Unless otherwise provided herein, the Coordinator shall provide, setup
and install any and all staging and production materials necessary or desired to
produce the Event including, but not limited to, professional audio/video
equipment, staging and stage lighting (if desired), golf carts, radios, a large tent
(approximately 250' by 100'),port-a-lets,trash cans and dumpsters, security, road
block equipment (permitted December 11, 2016 only), entry area, admission
and/or parking tickets as needed,necessary water and electricity, and event staff.
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3.4 Professional Entertainment. The Coordinator shall provide any and all desired
professional entertainment during the Event.
3.5 Clean up. The Coordinator shall coordinate and monitor the pick-up and disposal
of garbage and other debris from the Event Areas. The Coordinator shall ensure
that cleanup is effected immediately following the event, to the satisfaction of the
City, and that cleanup is completed on or before December 15, 2016. If
Coordinator does not clean up the Event Areas to the satisfaction of the City, the
Coordinator shall be responsible for a cleanup fee of$1,500.00, which shall be
due immediately and which shall be paid directly to the City.
3.6 Port-a-let Supplies. The Coordinator shall be authorized to provide port-a-let
toilets for use by patrons of the Event. The Coordinator shall be responsible for
keeping the port-a-let facilities stocked with necessary paper products. Any Port-
a-let provided by the Coordinator shall be removed no later than December 12,
2016.
3.7 Disorderly Conduct, Alcohol and Controlled Substances. The Coordinator
shall not permit any guests, invitees, employees, agents, or other Event
participants to engage in any disorderly conduct or criminal conduct while
participating in the Event.
3.8 Compliance with Laws. The Coordinator shall comply with all local, state, and
federal laws and regulations that are applicable to the operation of its business and
generally in relation to this Agreement. The Coordinator acknowledges and
agrees that it will take any and all reasonable and prudent steps necessary to be
informed and advised of all applicable local, state, and federal laws and
regulations affecting its business and otherwise in relation to this Agreement.
4.0 Compensation,Expenses&Facility Use Restrictions.
4.1 Rental Fee. The Coordinator shall pay the City a rental fee in the amount of
Three Thousand Dollars and Zero Cents ($3,000.00), as described on the City
invoice, attached as Exhibit "A" hereto and fully incorporated by this reference,
for the exclusive use of the Event Areas the entire day of December 11, 2016 for
the Event, a private event which shall be closed to the public and open only to
Adventist Health System employees(and their guests)from Ip.m until 5p.m. The
Coordinator shall pay the rental fee to the City no later than November 1,2016.
4.2 Other Coordinator Expenses. Unless otherwise provided in this Agreement, the
Coordinator shall pay all costs and expenses necessary for the Coordinator to
satisfy its obligations under this Agreement including, but not limited to, fire and
police services and extra City personnel services caused by the Event as deemed
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Facility Use Agreement(Hospital employee event)
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reasonably necessary by the City Manager; cleanup of the Event Areas and
surrounding areas; and, parking coordination. For this Agreement, payment for
these expenses owed to City under this provision shall be made on or before
November 1,2016.
4.3 Facility Use Restrictions.
A). Coordinator shall have the non-exclusive use of the Event Areas from
December 5, 2016 through December 10, 2016 for Event Setup purposes
only pursuant to Section 3.3. Setup shall occur during normal park hours
of operation.
B). Coordinator shall have the exclusive use of the Event Areas on December
11, 2016 for purposes of holding the Event.
Q. Coordinator shall have the non-exclusive use of the Event Areas from
December 12, 2016 through December 15, 2016 for Event Cleanup
purposes only pursuant to Section 3.5. Cleanup shall occur during normal
park hours of operation.
D). Coordinator shall be responsible for securing additional parking areas
outside of the Event Areas to the extent deemed necessary by the
Coordinator, including, but not limited to, property owned by the School
District and Choices in Learning.
4.4 City access. City personnel shall be authorized, but not obligated, to be present
in the Event Areas at all times during the term of this Agreement for official City
business.
5.0 Due Diligence. The Coordinator acknowledges that it has investigated prior to the
execution of this Agreement and satisfied itself as to the conditions affecting the Event
Areas that will or may be used to conduct the Event within the time set forth herein and is
satisfied with same. The Coordinator will perform the Event with due and reasonable
diligence and with due and reasonable consideration to the public health, safety, and
welfare.
6.0 General Miscellaneous Provisions. The following general miscellaneous provisions
shall apply to this Agreement:
6.1 Time of the Essence. The City's responsibility to make the Event Areas available
to Coordinator is limited to the time periods set forth hereunder. As such, the
Coordinator acknowledges and agrees that time is of the essence for the
completion of the Event during the time period time provided for by and under the
terms of this Agreement.
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6.2 Non-Business Day. In the event that any period of time as set forth in this
Agreement expires or any date herein occurs on a Saturday, Sunday, holiday or
other non-business day, then such date shall automatically extend to 5:00 p.m. on
the next subsequent business day, excluding the day the Event will be held
pursuant to this Agreement.
6.3 No Assignment. This Agreement shall not be assigned or transferred unless prior
written consent is granted by the City.
6.4 Further Assurances. From and after the execution of this Agreement, each of
the parties hereto shall fully cooperate with each other and perform any further
act(s), execute and deliver any further documents which may be necessary or
desirable in order to carry out the purposes and intentions of this Agreement.
6.5 Legal Representation. The parties acknowledge that Garganese, Weiss and
D'Agresta, P. A., and attorneys therein, have acted as counsel for the City in
connection with this Agreement, and have not given legal advice to any party
hereto other than the City.
6.6 Severability. If a word, sentence, or paragraph herein shall be declared illegal,
unenforceable, or unconstitutional, the said word, sentence, or paragraph shall be
severed from this Agreement, and this Agreement shall be read as if said illegal,
unenforceable,or unconstitutional word, sentence, or paragraph did not exist.
6.7 Governing Law; Venue. This Agreement shall be governed by the law of the
State of Florida. Venue of all disputes shall be properly placed in Seminole
County, Florida. The parties agree that the Agreement was consummated in
Seminole County, and the site of the Event is Seminole County. If any dispute
concerning this Agreement arises under Federal law, the venue will be Orlando,
Florida. Any objections to jurisdiction and venue are expressly waived. The
Coordinator and the City hereby waive any right to a trial by jury should any
action be filed relating to this Agreement.
6.8 Attorney's Fees. In the event any litigation or controversy arises out of or in
connection with the parties hereto, each party shall bear their own costs and
attorney's fees.
6.9 Non Waiver. No delay or failure by either party to exercise any right under this
Agreement, and no partial or single exercise of that right, shall constitute a waiver
of that or any other rights,unless otherwise expressly provided herein.
6.10 Notices. Any notice, request,instruction, or other document to be given as part of
this Agreement shall be in writing and shall be deemed given under the following
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circumstances: when delivered in person; or three (3) business days after being
deposited in the United States Mail, postage prepared, certified or registered; or
the next business day after being deposited with a recognized overnight mail or
courier delivery service; or when transmitted by facsimile or telecopy
transmission, with receipt acknowledged upon transmission; and addressed as
follows (or to such other person or at such other address, of which any party
hereto shall have given written notice as provided herein):
TO THE CITY:
Kevin L. Smith, City Manager
City of Winter Springs
1126 East State Road 434
Winter Springs, Fl. 32708-2799
TO COORDINATOR:
Timothy Webber
108 Woodmill Road
Longwood,Florida 32779
Phone: (407)399-3688
Email:tim'u timwebberevents.com
6.11 Counterparts. This Agreement may be executed in any number of counterparts,
each of which when so executed and delivered, shall be original; but such
counterparts shall together constitute but one and the same instrument.
6.12 Public Record. Pursuant to Chapter 119, Florida Statutes,the Coordinator agrees
that any records, documents, transactions, writings, papers, letters, computerized
information and programs, maps, books, audio or video tapes, films, photographs,
data processing software, writings or other material(s), regardless of the physical
form, characteristics, or means of transmission, of the Coordinator related,
directly or indirectly, to this Agreement and made or received pursuant to law or
ordinance or in connection with the transaction of official business by the City,
may be deemed to be a public record and subject to the provisions of Chapter 119,
Florida Statutes, whether in the possession or control of City or the Coordinator,
and may not be destroyed without the specific written approval of the City's
designated custodian of public records. The Coordinator shall provide the City,
upon request from the City, copies of requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided by law. The Coordinator agrees to comply with public records
laws. Should the City not possess public records relating to this Agreement which
are requested to be inspected or copied by the City or any other person, the City
shall immediately notify the Coordinator of the request and the Coordinator shall
then provide such records to the City or allow the records to be inspected or
copied within a reasonable time. All public records in connection with this
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Agreement shall, at any and all reasonable times during the normal business hours
of the Coordinator, be open and freely exhibited to the City for the purpose of
examination, audit, or otherwise. The terms and conditions set forth in this
Section shall survive the termination of this Agreement.
6.13 Interpretation. Both the City and the Coordinator have participated in the
drafting of all parts of this Agreement. As a result, it is the intent of the parties
that no portion of this Agreement shall be interpreted more harshly against either
of the parties as the drafter.
6.14 No Joint Venture. This Agreement shall not in any way be deemed to create a
joint venture or principal-agent relationship between the Coordinator and the City.
6.15 No City Representations and Warranties. The Coordinator agrees and
acknowledges that the City has made no representations and warranties regarding
the Event.
6.16 Modification. Any modification or amendment to the terms and conditions of
this Agreement shall be set forth in writing and approved by both parties hereto.
6.17 Third Party Rights. This Agreement is not a third party beneficiary contract and
shall not in any respect whatsoever create any rights on behalf of any party not
expressly a party to this Agreement.
6.18 Further Assurances. From and after the execution of this Agreement, the
Coordinator shall fully cooperate with the City and perform any further act(s) and
execute and deliver any further documents which may be necessary or desirable in
order to carry out the purposes and intentions of this Agreement
6.19 Descriptive Headings. The headings used herein are descriptive only and for the
convenience of identifying provisions and are not determinative of the meaning or
effect of any such provision.
6.20 Disclaimer. Under no circumstances does the City endorse, promote, condone,
certify, vouch, or recommend, nor is it responsible for any of the contents,
actions, or services associated with the Coordinator or its Event.
7.0 Entire Agreement. This Agreement represents the entire and integrated Agreement
between the parties and supersedes all prior negotiations,representations, or Agreements,
either oral or written, and all such matters shall be deemed merged into this Agreement.
8.0 Sovereign Immunity. The City intends to avail itself of the benefits of Section 768.28,
Florida Statutes and any other statutes and common law governing sovereign immunity to
the fullest extent possible. Neither this provision nor any other provision of this
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Agreement shall be construed as a waiver of the City's right to sovereign immunity under
Section 768.28, Florida Statutes, or other limitations imposed on the City's potential
liability under state or federal law. Contractor agrees that City shall not be liable under
this Agreement for punitive damages or interest for the period before judgment. Further,
City shall not be liable for any claim or judgment, or portion thereof, to any one person
for over two hundred thousand dollars ($200,000.00), or any claim or judgment, or
portion thereof, which, when totaled with all other claims or judgments paid by the State
or its agencies and subdivisions arising out of the same incident or occurrence, exceeds
three hundred thousand dollars ($300,000.00). Nothing in this Agreement is intended to
inure to the benefit of any third party for the purpose of allowing any claim which would
otherwise be barred under the doctrine of sovereign immunity or by operation of
law. This paragraph shall survive termination of this Agreement.
9.0 General Liability Insurance. For all activities and services relating to this Facility Use
Agreement, including any and all activities and services provided and performed by the
Coordinator and by authorized participants of the Event, the Coordinator shall purchase
and maintain, at its own expense, such general liability insurance to cover claims for
damages because of bodily injury or death of any person or property damage arising in
any way out of activities and services provided and performed by the Coordinator and by
authorized participants of the Event. The insurance shall have minimum limits of
coverage of $1,000,000.00 per occurrence combined single limit for bodily injury
liability and property damage liability. This shall include, but not be limited to,
automobile liability of owned vehicles, hired and non-owned vehicles, and employee
non-ownership. All insurance coverage shall be insurer(s) approved by the City Manager
and licensed by the state of Florida to engage in business of writing of insurance. The
City shall be named on the foregoing insurance policies as "additional insured." The
Coordinator shall cause its insurance carriers to furnish insurance certificates and
endorsements specifying the types and amounts of coverage and effect pursuant hereto,
the expiration date on such policies, and the statement that no insurance under such
policies will be cancelled without thirty (30) days prior written notice to the City in
compliance with other provisions of this Agreement. The Coordinator shall be solely
responsible to pay any deductible, if any, relating to any claim made against the insurance
coverages and policies provided under this Agreement. If the City has any objection to
the coverage afforded by or other provision of the insurance required to be purchased and
maintained by the Coordinator in accordance with this paragraph on the basis of its not
complying with the Agreement, the City shall notify the Coordinator in writing thereof
within thirty(30) days of the date of delivery of such certificates and endorsements to the
City. The Coordinator shall continuously maintain such insurance in the amount, type,
and quality as required by this paragraph.
10.0 Indemnification and Hold Harmless. For all activities and services relating to this
Agreement, including any and all activities and services provided and performed by the
Coordinator and by authorized participants of the Event, the Coordinator agrees to the
fullest extent permitted by law, to indemnify and hold harmless the City and its
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Facility Use Agreement(Hospital employee event)
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employees, officers, and attorneys from and against all claims, losses, damages, personal
injuries (including but not limited to death), or liability (including reasonable attorney's
fees),which directly or indirectly arises out of, or results from any act or failure to act of
the Coordinator or any person authorized by the Coordinator to participate in the Event
which in any way is related to the Coordinator's obligations under this Agreement, and/or
the services and activities provided and performed under this Agreement.
The indemnification provided above shall obligate the Coordinator to defend at its own
expense or to provide for such defense, at the option of the City, as the case may be, of
any and all claims of liability and all suits and actions of every name and description that
may be brought against the City or its employees, officers, and attorneys which directly
or indirectly arises out of, or results from any act or failure to act of the Coordinator or
any person authorized by the Coordinator to participate in the Event which in any way is
related to the Coordinator's obligations under this Agreement, and/or the services and
activities provided and performed under this Agreement. In all events, the City shall be
permitted to choose legal counsel of its sole choice,the fees for which shall be reasonable
and subject to and included with this indemnification provided herein.
This section 10.0 shall survive termination of this Agreement.
11.0 Standard of Care. The Coordinator shall protect the participants and property from any
safety hazards directly or indirectly resulting from the Event and the authorized
participants thereto.
12.0 Suspension or Cancellation of Event. The City shall have the right to temporarily
suspend or cancel the Event at any time in the event of an adverse weather condition,
emergency, or in the event of any other occurrence requiring the temporary suspension or
cancellation of the Event in furtherance of the health, safety and welfare of the City,
pursuant to its inherent police powers under Chapter 166, Florida Statutes. Any such
suspension or cancellation shall be at the City's sole discretion and shall be without
penalty to the City. The City shall provide the Coordinator with notice of any suspension
or cancellation of the Event as soon as is practicable under the circumstances warranting
suspension or cancellation. If the Event is cancelled through no fault of the Coordinator,
the City shall refund the fees paid by Coordinator under this Agreement.
13.0 Term; Termination. The term of this Agreement shall commence upon full execution
of this Agreement by the parties and end at such time the City determines that the
Coordinator has completed the cleanup required by Section 3.5. Either party may
terminate this agreement, without penalty, upon 30 days written notice to the non-
terminating party.
14.0 The Coordinator's Signatory. The undersigned person executing this Agreement on
behalf of the Coordinator hereby represents and warrants that he has the full authority to
City of Winter Springs/The Coordinator,Inc.
Facility Use Agreement(Hospital employee event)
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sign said Agreement for the Coordinator and to fully bind the Coordinator to the terms
and conditions set forth in this Agreement.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the day
and year written above.
CI TV., COORDINATOR:
CITY OF WINTER SPR C�',FLORIDA THE COOK -ATOR,INC.
By: `� / � By:
K L. Smi ,ti rty Mana:,�er Tim We[k a President
City of Winter Springs 1 The Coordinator,Inc.
Facility Use Agreement(Hospital employee event)
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City of Winter Springs
Special Events Application
This permit must be completed in its entirety. Incomplete applications will be returned to the applicant and may delay approval and
reservation of the desired date.Applications must be received sixty days prior to the Special Event.All applications must include a site
map.Please attach or drop off your site map to the permitting department at City Hall.All Special Event Applications shall be subject to a
$25.00 application fee.Once completed,please e-mail this form to customerservice @winterspringsfl.org.If you have any questions please
contact permitting at 407-327-1800 Option 1,fax 407-327-4784.
Application Number
Name Tim Webber
Address P.O.Box 540556,Orlando,FL 32854
Phone Number 4076499190
Fax Number 4076499385
E-mail Info @TimWebberEvents.com
Name of person,corporation,or The Coordinator,Inc.dba Tim Webber Events
association sponsoring the activity:
Address P.O.Box 540556,Orlando,FL,32854
Phone Number 4076499190
Fax Number 4076499385
Type of Organization Special Events Production Company
Federal Identification Number 59-3536170
Tax Exempt Number 58-8012166076-0
Please see attached for full event description.
�C.l�r�s-fwtas i,n +kt- To.rk�l►.c.�•�•t�- -}.l,,c. �,,,,"ployc�t.�►r
Name and Description of A riY4j� h011
proposed activity: i St H}l�h tl S'4 &Vn S. Cod
Date(s)of Event: Sunday,December 11th,2016
Set up time(s) Tuesday,Dec 61 Cam-Sunday up until the event begins
1:00pm-5:00pm
Hours of Event
Estimated Attendance PER DAY: 5000
Number and Type of Auxiliary
vehicles/equipment: / �I
Type of Event(check all that apply: ❑ Carnival/Circus/Fair ❑ Exhibit ❑ Festival
❑X Picnic/Party ❑ Tournament/Competition ❑ Wedding/Reception
❑ Seminars/Meetings ❑ Other(explain)
Event Details:
❑ Open to Public ❑X Food/Beverage/Cateri ng(Current Health Dept.Cert.Required)
❑ Alcohol Beverages(free of charge) ❑ Merchandise Sales
❑ Alcohol Beverages Sales ❑ Admission Chargefricket Sales $
❑ Special Set-ups ❑ Road or Sidewalk Closure*please attach map of closure
❑ Concessions Stands ❑ Number of Vendors(Current BTR Required)
❑ Field Preparations ❑x Water/Electric
❑ Fireworks/Pyrotechnics(Requires special Permit) ❑ Live Animals
❑X Restroom Facilities Handicap . F] Local Businesses Restrooms Available
Total(36 S (A\ c e-5
Event Equipment(Applicant Provided)
❑X AudioNideo Equipment ❑ Mobile Stage
❑ Inflatable Devices ❑Tables and Chairs
❑ Registration Table ❑X Generator
❑X Stage/Props/Production ❑ Need Power ❑ 110v ❑ 220v
❑ Banners Site Location ❑ Signage(if yes,signs must be no larger than 64sq ft)
❑X Trash Cans/Dumpster 20 Yd 0&'bAt Method of install
❑X Restroom Facilities Vz>t I`
Description
❑ Sports Equipment
❑ Light Towers Date of Installation *Please attach a map of the
location where the signs will
❑ Tents 10'x10' Quantity: Date of Removal be placed.
❑ Tents larger than 10'x10' Quantity:(i)100 X Z6a NOTE:Tents over 120 square feet need a special permit and must
(Z)4o X$O have a Fire Retardant Certificate.They must also be located near
❑ Other(explain) yoxbb proper utilities.
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Items Required for Special Event Application
Special Event Fee Worksheet
Special Event Permit Fees:
Police Department:
Public Safety:
Parks Personnel:
Public Works Personnel:
Fire Department:
Refundable Deposit:$250.00
Post Site Inspection Needed?
CHRISTMAS IN THE PARK
The Central Winds Park in Winter Springs, Florida will host this year's Adventist
Health System Christmas Party on Sunday, December 11th, 2016. Adults and Kids
of all ages will be swept into a Winter Wonderland where childhood dreams of life
in the North Pole, become a reality! The Spacious and Well-Manicured Park will
come alive as we blend Interactive Entertainment Features with Exquisite Food
and Beverage. Activity Zones will be strategically placed throughout the park for
both the Kids and Parents alike. Multiple memorable, keepsake photo
opportunities will allow you to take the fun home with you to enjoy for years to
come. This is not your typical company holiday party, this is "Christmas in the
Park!" a true interactive experience and celebration.
Guest will arrive and be escorted from the spacious parking lot to the entrance of
the park outlined with colorful 24 foot flags. Your team members will receive a
warm welcome by some of our high energy performers.
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As they approach the park— a Special Christmas Entrance will be
adorned with Holiday Decor— complete with REAL SNOW.
But that's not all, the journey has only began...
Centered in the Park is an Eighteen Foot Decorated Christmas Tree.
The Tree not only serves as a centerpiece and focal point for the common area,
but also functions as a home base for the strolling entertainers and
carolers that will be plentiful during the course of the day.
A Fully Decorated Main Stage will host a bevy of family friendly
entertainment on a schedule throughout the entirety of the event.
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Food and Beverage Tents are strategically located to allow for quick service and
will be showcasing a festive holiday menu featuring Christmas Inspired Favorites.
A massive seating area in a decorated tent offers a place to enjoy your meal,
but it also provides an anchor for your guests to enjoy socializing with
one another and taking in what is sure to be a gorgeous day.
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The little ones will have the time of their lives in Santa's Workshop! This is a large
tented area, decorated to look like the Santa's Workshop in the North Pole.
Kid's will be able to partake in any number of interactive activities from cookie
decorating to toy making. Don't worry, Santa's Elves will be there to assist in
making the perfect keepsake from the event!
For the adults— there is a Bingo Area for people who want to try their luck.
Tim Webber Events brings you Christmas in the Park!
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CHRISTMAS IN THE PARK
Sunday, December 11, 2016
Center Winds Park, Winter Springs
Braised Top Round of Beef
An Amazing, Tender Cut of Beef Slowly Roasted to Perfection, Sliced Thin and Finished with a Cabernet
Demi Glace
Yukon Mashed Potatoes
Rainbow of Belle Glade Honeyed Carrots
Teriyaki Meatballs•Simply the Best!
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Warm Penne Pasta
In a Chef Made Basil Tomato Sauce with Mushrooms, Spinach and Toasted Pinenuts
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Chicken Medallions of Boneless Breast of Chicken
Sauteed with Garlic, Tomato, Kalamata Olives, Local Roasted Squash, Zucchini and Vidalia Onions
Served with Yellow Rice
Winter Spinach Salad
Tender Leaf Spinach with Crumbled Stilton Cheese, Toasted Pecans, Silvers of Red Onion,
and Italian Ciabatta Croutons in a Dijon Vinaigrette
Floribbean Caesar Salad
Ribbon Cut Romaine, Sundried Tomato, Freshly Grated Parmesan Cheese in a Tangy Caesar Dressing
Assorted Freshly Baked Rolls and Butter
Mac and Cheese
Pigs in Blanket
Chicken Tenders
With Plenty of Ketchup and Honey Mustard
I T
Florida Key Lime Pie
Assorted Christmas Cookies
Non-Alcoholic Punch and Infused Flavored Water
Brewed Coffee Station with Complete with Fun Toppings
V I F---4-41 "f S
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■ - dvenlist
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CHRISTMAS IN THE PARK
Estimated Financial Investment
Event Based on (5,000) Guests
■ Food and Beverage
■ Staffing: Culinary,Service Staff,Beverage,Management
■ Park Rental
■ Tenting
• Table, Chairs,Linens, Centerpieces
■ Complete Christmas Decor Package
■ Entertainment
- Stage+Sound System
- Mr.&Mrs.Claus
- Caroling Company
- Choirs(Z)
- Interactive Entertainers(8)
- Keep Sake Pictures
- Kids Activity Tent
- Adult Bingo Tent
■ Restroom Trailers (3)
■ Parking and Attendants
• Delivery,Set&Strike:
TOTAL=
Tim Webber
Executive Producer
407.649.9190
Tim@TimWebberEvents.com
EVENTS
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Permit#
CITY OFNVl�I'_' WR SPRINGS
1126 East State Road 434 Date:
Winter Springs, FL 32708
Phone:407-327-1800 opt. 1 Fax:407-327-4784 Tech:
Email to:customerservice @winterspringsfl.org
APPLICATION FOR PERMIT
PERMIT TYPE(Check one) ommercial Residential-Specify Occupancy Group:
** Effective Codes: Florida Building Codes, 5th Edition (2014)** Building,Residential, Existing Building,
Mechanical, Plumbing, Fuel Gas, Energy Conservation,Accessibility&The 2011 National Electrical Code
PERMITS REQUES (Check all that apply)
❑.Electrical Mechanical ❑Plumbing ❑Roof []Gas []Shed ❑Pool
❑Alteration ❑Addition ❑Demo ❑New Construction [—]Other(specify)
PROPERTY OWNER NAME: Phone#
Mailing Address:
Project address:
Parcel # Subdivision: Lot #
ePLANS COORDINATOR'S NAME (First,Last):
(Uploads Plans and Documents into ePlans Plan Review System)
Email: Phone#
CONTRACTOR: License#
Qualifier Name: Phone#
Email: Cell#
Address: Fax#
Complete Description of Work:
ELECTRICAL:(Check one) ingle Phase,[]Three Phase =<240Volt, hree Phase >240Volt, -Pole Needed
Existing Amperage Amperage Added Total Amperage
MECHANICAL:Tons Seer Split❑ Package❑ Roof Top❑ Curb/Stand❑ Attic❑
PLUMBING: Number of Fixtures: Florida Building Code Plumbing Sec.403
ROOF:❑Shingle/Shake ❑Metal ❑Tile ❑Modified ❑Other Number of Squares:
SLOPE:❑Flat ❑Pitched EVE HEIGHT: PITCH:
GAS: Number of Outlets: (Check ah that Apply)❑Propane ❑Natural Gas ❑Existing Tank/Meter
TOTAL PROJECT COST(Including Labor and Material) $ TOTAL SQ FOOTAGE:
Living Sq. Ft. 1St Floor: Living Sq. Ft. 2nd Floor: Living Other Sq. Ft.:
Sq. Ft. Of:Garage: , Entry: , Rear Porch: ! , Other non-air conditioned:
ROOF PROJECT COST is based on type of material;Shingle$200 per Square,Metal$300 per Square, Tile$400 per Squore
NEW CONSTRUCTION PROJECT COST WILL BE BASED ON CURRENT ICC BLDG DATA TABLE OR ACTUAL VALUE WHICHEVER IS GREATER
SUBCONTRACTORS
Trade Company Name Qualifier Name License Number Project Cost
Electrical $
Email: - - -- Phone: - - - -
Mechanical $
_ Email: Phone:
Plumbing $
Email: Phone:
Roofer 1 $
Email: Phone:
Gas $ -
Email: Phone:_
other(Specify) $
Email: Phone:
Other(Specify)
Email: - Phone:
NOTICE
Application is hereby made to obtain a permit to do the work and installation as indicated. l certify that no work or installation
has commenced prior to issuance of a permit and that all work will be performed to meet all codes,standards and laws
governing construction in this jurisdiction. I also certify that all required insurances for myself and any trades are in accordance with
state laws. I understand that a separate permit must be secured for ELECTRICAL WORK, PLUMBING, SIGNS, POOLS, FURNACES,
BOILERS, HEATERS,TANKS AND AIR CONDITIONING SYSTEMS.
I FURTHER UNDERSTAND THAT WORK MUST COMMENCE WITHIN 6 MONTHS FROM THE DATE OF PERMIT ISSUANCE AND
THAT THE PERMIT WILL EXPIRE IF THE WORK AUTHORIZED BY THE PERMIT IS SUSPENDED OR ABANDONED FOR A
PERIOD OF 6 MONTHS AFTER THE TIME THE WORK IS COMMENCED PER THE FLORIDA BUILDING CODE BUILDING
SECTION 105.4
1 certify that I have read and understand this document and know the same to be true and correct.All provisions of laws and
ordinances governing this type of work will be complied with whether specified herein or not. Granting of a permit does not presume to
give authority to violate or cancel any other state or local law regulating construction or performance of construction.
This application must be signed in the presence of a notary.
X X
Owner/Agent Signature Contractor Signature
STATE OF FLORIDA,COUNTY OF SEMINOLE STATE OF FLORIDA,COUNTY OF SEMINOLE
The foregoing instrument was acknowledged The foregoing instrument was acknowledged
Before me this_ _day of _ Before me this_ day of _
20 By 20 By
who is personally known to me/or has produced who is personally known to me/or has produced
as identification and who(did not)take an oath. as identification and who(did not)take an oath.
Notary Notary
(seal) (seal)
PLEASE EMAIL ALL APPLICATIONS TO customerservice @winterspringsfl.org
OFFICE USE ONLY: _Added to Seminole Co.Impact Register _Water/Sewer Application Completed _Zoning Approve