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HomeMy WebLinkAbout2017 02 13 Consent 305 Unapproved Minutes from the January 9, 2017 Regular MeetingCOMMISSION AGENDA ITEM 305 February 13, 2017 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, January 9, 2017 City Commission Regular Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and /or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Unapproved Minutes from the Monday, January 9, 2017 City Commission Regular Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk for Approval by the City Commission. Consent 305 PAGE 1 OF 2 - February 13, 2017 FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is requesting the City Commission review and consider offering their Approval of the Monday, January 9, 2017 City Commission Regular Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, January 9, 2017 City Commission Regular Meeting Minutes (28 pages) Consent 305 PAGE 2 OF 2 - February 13, 2017 Attachment "A" CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES ONDA V, JANVA.11V 99 2017 - 5-0,15 11I.: I. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Pam Carroll - Seat Three Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Cade Resnick - Seat Four Commissioner Geoff Kendrick - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 2 OF 28 CALL TO ORDER The Regular Meeting of Monday, January 9, 2017 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Pam Carroll, present Commissioner Jean Hovey, present Commissioner Kevin Cannon, present Commissioner Cade Resnick, present Commissioner Geoff Kendrick, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo - Luaces, present Commissioner Kevin Cannon asked that a moment of silence be held in consideration of a couple of local Law Enforcement Officers who died in the line of duty today. The Pledge of Allegiance followed. Regarding the Agenda and whether there were any possible Agenda Changes, Commissioner Cannon requested that Consent Agenda Item "307" be pulled for separate consideration before the Vote on the Consent Agenda is held. Mayor Lacey then said, "If there is no further change, it will stand as adopted." NOTE: The Consent Agenda Item just mentioned was later changed to Consent Agenda Item "304 ", not Consent Agenda Item "307", AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department REQUEST: The Community Development Department 'is advising the City Commission of the status of current development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 3 OF 28 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided. There was no discussion on this Agenda Item. PUBLIC INPUT Mayor Lacey opened "Public Input ". Mr. Max Perlman, Land Development Manager, CalAtlantic Homes, 444 West New England Avenue, Winter Park, Florida: representing CalAtlantic Homes and the proposed Tuskawilla Crossing project, Mr. Perlman spoke of the proposed Seminole County Public Schools school rezoning issue, neighborhood schools, improving safety, and asked the City Commission if they could send a letter to Seminole County Public Schools in support of their request. Mr. Stephen Van Lue, 107 View Point Place, Winter Springs, Florida: also commented on the proposed school rezoning of Keeth Elementary School, changes in the number of students attending Keeth Elementary School, and said that if children in his neighborhood are rezoned, then a more complex route would be involved and hoped the City Commission could show their support through a letter. Ms. Treva .I. Marshall, 668 Fanning Drive, Winter Springs, Florida: offered her thanks to Deputy Mayor Pam Carroll, Commissioner Cade Resnick, and Commissioner Cannon for their assistance; also asked if a letter of support could be written, and mentioned she felt that their community was being targeted with no real options being offered. Additionally, Ms. Marshall said that Layer Elementary School starts later than Keeth Elementary School and this could impact families adding possible extra costs for added child care. Commissioner Cannon asked if Ms. Marshall could wait until the end of the meeting to speak with him. Mayor Lacey closed "Public Input", .mm CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 4 OF 28 CONSENT AGENDA CONSENT 300. Public Works Department REQUEST: The Public Works Department requesting authorization to enter into a contract agreement with Atlas Apex Roofmg, LLC for the City Hall Roof Replacement in the amount of $409,060.00 plus a 10% contingency. FISCAL IMPACT: The construction project cost is $409,060.00 plus a 10% contingency for a total authorization of $449,966.00. Construction management over sight will cost approximately an additional $15K. Sufficient funds for this project are available in the 3rd Gen Infrastructure Surtax Fund #121- 0000- 34130 - 560650 and the approved 3rd Gen list should be amended to add this project. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the award of Bid #ITB /001 /17/KI. to Atlas Apex Roofing, LLC for the City Hall Roof Replacement in the amount of $409,060.00 plus a 10% contingency funded by amending the 3rd Gen Infrastructure Surtax Fund #121- 0000- 34130- 560650 project list and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CONSENT 301. Utility Department REQUEST: The Utility Department requesting authorization to utilize Central Florida Lift Stations for the replacement of the discharge piping and valves for master lift station #1 East in the amount of $37,960.00 plus a 10% contingency. low CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 5 OF 28 FISCAL IMPACT: The project cost is $37,960.00 plus a 10% contingency funded by the Utility Enterprise Fund Capital Improvements line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize Central Florida Lift Stations to perform the valve and piping replacements needed at Master Lift Station #1 East in the amount of $37,960.00 plus a 10% contingency payable from the Utility Enterprise Fund Capital Improvements line code and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 302. Utility Department REQUEST: The Utility Department requests approval of the State of Florida Drinking Water Revolving Fund Construction Loan Agreement for Water quality Improvements to Water Treatment Plant #1 on Northern Way. FISCAL IMPACT: The SRF loan amount of $6,080,090 at 0.72% for 20 years requires a semiannual payment of $163,482. The SRF rate was able to be lowered to a tentative rate of 0.72 by taking advantage of reductions available for Davis/Bacon and Buy American provisions in the construction contract. The potable water rate increase needed to cover the debt on the SRF loan is tentatively projected at $2.50 per month for residential customers. Staff anticipates finalizing the rate impact during the FY18 budgeting process for implementation October 2017. CITY OF WINTER SPRINGS, FLORIDA MINUTES CTI'Y COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 6 OF 28 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve State of Florida Drinking Water Revolving Fund Construction Loan Agreement (DW590610) for Water Quality Improvements to Water Treatment Plant #1 on Northern Way and to authorize the City Manager and City Attorney to prepare any necessary documents for execution by the Mayor. There was no discussion on this Agenda Item. CONSENT 303. Utility Department REQUEST: The Utility Department requests the City Commission's authorization to execute task order #3 with CPH, Inc. in the amount of $35,770.00 for the Winter Springs Water Supply Plan Update. FISCAL IMPACT: The $35,770 cost for the Water Supply Plan Update is budgeted for in the Utility Enterprise Fund consulting line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 7 OF 28 RECOMMENDATION: Staff recommends the City Commission; authorize the execution of Task order #3 with CPH, Inc. in the amount of $35,770 for the Water Supply Work Plan Update payable from the Utility Enterprise Fund and authorize the City Manager and City Attorney to execute any and all applicable documents. No discussion. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the First Modification to the PUD Developer's Agreement for the ICI Mixed Use Development, and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. This Agenda Item was discussed for separate consideration after the Vote on the Consent Agenda. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 8 OF 28 CONSENT 305. Police Department REQUEST: The Police Department requests the Commission approve the expenditure of $24,026.45 from the Federal Asset Forfeiture fund for the purchase of 30 complete TM 223 -5.56 lower rifle receivers and15 X2 Tasers to update our existing technology which is no longer under warranty and or serviceable. FISCAL IMPACT: Funding for the purchases of this equipment will come from the Federal Asset Forfeiture Fund monies totaling $24,026.45 and will have no impact on the General Fund budget. As of December 6, 2016 there was a current balance of $57,106.00 in the Asset Forfeiture Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the expenditure of $24,026.45 from the Federal Asset Forfeiture Trust Fund and to utilize Tactical Machining, LLC to purchase 30 complete TM 223- 5.56 lower receivers and Taser International to purchase 15 X2 Taser systems and equipment. No discussion. CONSENT 306. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 9 OF 28 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item w with any interested individuals. v RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. There was no discussion on this Agenda Item. CONSENT 307. Community Development Department REQUEST: The Community Development Department requests City Commission approval of the First Modification of the Development Agreement with Winter Springs Holdings, Inc. for a previously approved multi -family residential project located on the east side of Tuskawilla Road, north of S.R. 434 and west of Michael Blake Boulevard. FISCAL IMPACT: The revised First Modification of the Development Agreement includes a reduction in the Arbor Fee from $275,750 to $149,660, based on the recently adopted changes to the Arbor Ordinance. The Agreement also includes new conditions on the use of excess transportation impact fees, which can now only be applied to non - residential future development on the property. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 10 OF 28 RECOMMENDATION: Staff recommends the City Commission approve the First Modification of the Development Agreement with Winter Springs Holdings, Inc., and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 308. Office of the City Clerk` REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, December 12, 2016 City Commission Regular Meeting Minutes. r FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is requesting the City Commission review and consider offering their Approval of the Monday, December 12, 2016 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. Commissioner Cannon mentioned that it was Consent Agenda Item "304" that should be pulled for separate consideration (not Consent Agenda Item "307 "). Mayor Lacey asked for a Motion to approve the Consent Agenda, not including Consent Agenda Item "304 ". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 11 OF 28 MOTION TO APPROVE THE CONSENT AGENDA MINUS CONSENT AGENDA ITEM "304 ". MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. CONSENT AGENDA FORMERLY LISTED ON THE CONSENT AGENDA Community Development Department REQUEST: The Community Development Department requests City Commission consider approval of the First Modification to the PUD Developer's Agreement for the ICI Mixed Use Development. FISCAL IMPACT: Deferring the turn lane to Phase 2 has no fiscal impact to the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 12 OF 28 RECOMMENDATION: Staff recommends the City Commission approve the First Modification to the PUD Developer's Agreement for the ICI Mixed Use Development, and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. Commissioner Cannon inquired about deceleration lane(s). Mr. Brian Fields, P.E., Director, Community Development Department offered brief comments City Manager Kevin L. Smith summarized with Mr. Fields that the primary entrance deceleration lane would be enough to handle the traffic volume. Mr. Fields agreed and said, "Correct." Further remarks followed on the adjacent property owner, and future build -out. Commissioner Cannon asked that Mr. Fields call Commissioner Cannon tomorrow to further discuss this matter. "I MOVE TO APPROVE ITEM `304'." MOTION BY COMMISSIONER CANNON. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: DEPUTY MAYOR CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER KENDRICK: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Not Used REGULAR AGENDA REGULAR 500. Community Development Department - Planning Division REQUEST: The Community Development Department - Planning Division is presenting the City Commission with a request for a non - binding preliminary review regarding a proposed use of a climate controlled self - storage facility as a special exception in the T -4 transect of the Town Center. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 13 OF 28 FISCAL IMPACT: There is no fiscal impact associated with this item at this time. If the applicant proceeds with obtaining approval of final engineering plans and the associated aesthetic review, a fiscal impact analysis will be prepared in accordance with the Comprehensive Plan. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is „ also available on the City's Website, LaserFiche, and the City's Server; has been sent to "uo applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission provide feedback and guidance on the use of a climate controlled self - storage facility as a special exception in the T -4 transect of the Town Center. Mayor Lacey began the discussion on this Agenda Item and noted, "Our role at this point is just to do an informal review of the Application with the idea of giving some sense of the Commission to the Applicant before they go further into the process. As part of that, there is no specific Staff recommendation relative to the merits of the project. There will be no decision from the Commission, there won't even be a Consensus from the Commission but hopefully the Applicant will gain knowledge from the comments that the Commission makes to get a sense what individual Commissioners' thoughts are on the project." Further comments followed on the location of the proposed possible project, and Mayor Lacey commented for the Record he had met briefly with Paul Partyka about this project. Deputy Mayor Carroll and Commissioner Hovey also mentioned they had met with Mr. Partyka about this suggested potential project. Discussion followed. Ms. Amanda Webb, Planner, Community Development Department gave a brief overview of the subject property and proposed project. Remarks followed on possible Land Uses. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 14 OF 28 Mr. Paul Partyka, Partyka Group, Inc., 1800 Pembroke Drive, Suite 350, Orlando Florida: addressed the City Commission by introducing his colleagues on this proposed project and commented for the Record that he had spoken with Manager Smith, Mr. Fields, and all of the City's Elected Officials except Commissioner Cannon. Continuing with his presentation, Mr. Partyka spoke of the parcel being considered for this project, the Tuskawilla Crossing planned development, supporting the school rezoning issue and wanting to keep neighborhood children at Keeth Elementary School, new urbanism, and self - storage concepts. Mr. Partyka continued, "The standards on this building are going to be the exact standards of the Town Center, in fact the criteria may even be tougher. All those windows are going to be mirrored windows, you can't see inside. In terms of the structure, it's going to be similar to the Town Center; in terms of criteria — it will look like a retail center or a commercial center. The standards will be similar to the Town Center standards." Referring to a.drawing, Mr. Partyka added, "Not only does it look like a retail commercial center that's similar to the Town Center concept, the way you access this is going to be through the building; the building is going to be state of the art, it is going to have two (2) lanes, the only way you access this property is through the building, and it's going to be cutting edge technology. It's going to have a gate code or a gate badge where you go in, everything is going to slide back, you're going to take your truck or your car and go underneath the building; it's going to go inside and the gate will drop down. You can go from two (2) directions, either go around from one (1) side or vehicles can go on this side; so effectively, everything is done inside — the length of this building is roughly going to be about 250 feet so you could handle a number of vehicles going in. Three (3) stories, the base is a 30,000 footprint but one other thing that we did is in addition to that, this is input from the Staff - what else can we put there that would be an enhancement; and the other building that you see is a retail center. And the retail center can hold restaurants, it could be office space, it could be a little strip center, it could be a user building for some kind of build -to -suit but that is going to be 8 to 10,000 square feet of space. So, the net result of all that is you will have two (2) fine looking buildings, including a retail commercial establishment." Further comments followed on the boundaries of the Town Center, this proposed project, and the concept of self - storage. Additionally, Mr. Partyka noted, "We would be amenable to having sort of an inside entrance to going in the property, if people needed to access from inside the neighborhood, so that's a possibility." Mr. Partyka then mentioned the value of this project would be from eight to ten million dollars ($8,000,000.00 - $10,000,000.00); and with additional remarks added, "Our goal is to annex into the City, whether it's under the Town Center concept or straight commercial, we're here to support the Town Center and we're here to support the City of Winter Springs in whatever capacity you may want." Brief discussion ensued on other multiple story buildings in the area. Commissioner Cannon asked, "Have you guys looked to reach out and maybe joint venture with CalAtlantic to maybe make a larger commercial parcel there with their land and your land? In other words have you explored that option ?" ,mow CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 15 OF 28 Mr. Partyka responded, "That's something we would consider. By the way, I talk lightly. The outside of the building looks like a two (2) story property. Inside, because of the way the internals are done, it's three (3) floors, not necessarily three (3) stories. The overall height of the building is thirty -five feet (35')." Attorney Garganese then explained the process that might follow if this project was given the go ahead. Commissioner Resnick commented that he had met with Mr. Partyka and then drove around the City, and explained, "Here is where my concerns lie folks - Tuscawilla is a unique environment specifically designed by unique people, for unique people. And, when I drove down Winter Springs Boulevard, you have got that nice little enclave where you have a community area where development has occurred.' You've got things that have developed organically, you have got the dance classes; you have got the restaurant that is in there which is visited specifically by the community; it's a community environment. This to me is what Tuscawilla — is one of their last options for something like this. Do I get a warm and " fuzzy putting in that particular project — I don't, and reason is because if that were right where that brand new development is going m brand new everything, the storage facilit • I think we can et so much more in that location, than just simply a storage facility; and secondly, the retail that is behind it, what comes with the retail that is with a storage facility? Is a dance studio going to open up? Is a high class restaurant going to open up - and you can say, yes it is, but can you bring it to me for sure. And I paused then a second time, continued driving around the City — we have lots of other open retail where we have heard, it is coming, it is coming, it is coming. That is where my concerns lie. I don't have a crystal ball to know what in ten (10) years it is going to look like. I also know, every other storage facility I have looked at in the last forty -eight hours, does not look great. You said it is going to look great. I can't ask Brian (Fields) to put in a DA (Development Agreement), `It looks great for the next ten years'. That is where my concerns lie. I don't live directly in Tuscawilla, but as a representative of Winter Springs, my due diligence would be to go to the residents and say, "`Is this what you want ?' `Can we put this here ?' `Is it feasible' ?" Commissioner Cannon said, "Commissioner Resnick, I echo your same sentiments. The reason why I asked about that other commercial out parcel, I would really love to have restaurants and a nice commercial pocket there - if you guys could joint venture with them. I really would like to see more restaurants, more retail, maybe an emergency walk -in clinic with orthopedic offices and things like that." Continuing with his comments, Commissioner Cannon noted, "With the type of a storage facility you are envisioning, the trip might be once a month, or once every three (3) or four (4) months in there. And yet to further support the Town Center having restaurants, having retail, having medical offices and things like that, for my two cents, for my opinion, I think the Town Center would be better served in that way. I would really and I don't know if Titan properties does other types of projects, other than the type that we are discussing and I am really happy that at least you came in with the prospect of the retail sort of aspect of it, I would like to make it nice with retail. I would like those kids coming out of Tuskawilla Crossing or even the children at the elementary and middle schools to be able to walk right down there and go into a candy store, go into any number of different things - a pet store, you name it." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 16 OF 28 Commissioner Cannon then remarked, "I would really like to see you try to work commercial and kind of dovetail Paul ( Partyka) with CalAtlantc and work it that way. That would be my preference. I did the same thing after I read the Agenda and so forth - because of that unique location, the proximity to the schools, and the homes and everything, I really would like to see your more traditional retail, like we envision with the Town Center. I think that this is a fairly large corner of the Town Center; it would bolster the Town Center's success. It would be bolstered also with the Pollack Shores apartments that are coming in and the other Development that is coming in - that would be my preference." Further, Commissioner Cannon noted, "I want you here please, I really would like to have that entire parcel here, a consolidated parcel all the way up here. That is a beautiful commercial opportunity there, on one of the prime intersections really in the City. And, that would be my preference." Commissioner Cannon added, "I know that the people of Tuscawilla and Oak Forest and all of this central part of the City are desperate for more restaurants, a Trader Joe's, all these different kinds of things, they are desperate for those kinds of opportunities." Next, Deputy Mayor Carroll said, "I hear from many, many residents that they were sad that Barnie's Coffee was closed in the Town Center and there is no coffee shop in our Town Center - you have to go all the way down to Red Bug Lake Road. When I look at a storage facility and it is a very interesting concept, but if it were built, it is only going to serve a small slice of the population of Winter Springs and if this parcel were developed retail, it would serve a larger portion of our City." Commissioner Hovey inquired, "Have you spoken with anyone in the Tuscawilla Homeowner's Association about this project ?" Mr. Partyka responded, "No. This is all very preliminary - if you want to say, I have talked to the former president of the Association, yes, and Mr. Cannon. But the simple fact of the matter, this is very preliminary and based on the feedback, based on everything, we would do the next steps potentially." Mayor Lacey asked, "Do you have any sense of what that retail would be and what will be the timeline for trying to fill that space ?" Mr. Partyka noted, "Several things. Number one is, Commissioner Resnick talked about, what is it going to look like, etc. Let me tell you something. This is going to be Town Center Code, Town Center criteria so if you see the Town Center, that's the criteria we are using here. Nothing less, and maybe even more. So, that's number one. So, you are going to see something that's very, very pretty and consistent with everything else. And not in the historical Town Center, but something that's going to be really, the edge of the Town Center, that's number one. Number two. This is a group that basically develops for extra space storage, that whole concept with this new urbanism where the facade and the elevations are going to be first class and compatible with the community. So, from the outside it's going to look like a Town Center. In terms of going inside, they've done their market studies. The market studies show that this is something that is needed within that area and needed for the people that live there. The future that causes retail to happen is you don't put retail first. I think you know how that occurs, you bring people first and then that forces the retail." rm m i imuuuuu CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 17 OF 28 Mr. Partyka commented further on the market, Town Center concepts, and this project; and referencing what Commissioner Cannon said about access, "We already had on the sketch, an idea of some kind of Cross Easement within the commercial piece of CalAtlantic up there. And if you recall, some of the retail pieces that are on Red Bug (Lake Road), a lot of those centers have Cross Access Easements. You only have to go out on Red Bug (Lake Road), you're inside, just to make it a little easier. I would imagine there will be something like that potentially on an ongoing basis. So, we're here to basically help along. Now, answering the Mayor's question in terms of retail, whatever it's going to be, it's going to be something that I think based on the fact that it is frontage of Tuscawilla with a retail piece, I think it's going to be something that is going to be compatible for the people that we're talking about. Could be a coffee shop, it could be a pizza place, it could be a little strip center for some kind of office, a Dr.'s office, any of those things, I mean that is frontage. Now unfortunately, we've not had a whole lot of activity on that stretch and including (State Road) 434 going towards Oviedo. This is again, the first thing that we've had in a big way to potentially enhance the opportunity for additional retail; so, together with CalAtlantic project, together with this project, together with what's going on, I think you are going to have the opportunities to have several different retail concepts there. What that is, I don't know. We're ready to build a suit, we're ready to lease out, we're ready to do anything that makes any kind of sense." Comments continued. Commissioner Geoff Kendrick inquired, "Have you done any sort of feasibility studies, graphics, absorption rates, that might help answer any of these questions when it comes to putting a project like this in Tuscawilla — the self - storage." Mr. Partyka responded, "Titan properties are the ones that did that, and so we can provide that as we go through this process; and they've done their own studies. They wouldn't put in eight to ten million dollars ($8,000,000.00 - $10,000,000.00) worth of costs for something that is not going to make it. They are extremely high on this opportunity here and we'll get that to you Commissioner." Mr. Ken Fulmer, Titan Realty Corporation, 2281 Lee Road, #204, Winter Park, Florida: stated, "I think your question is, does the population today support this Use, to fill this Use up? And the answer is `Yes'. We used a software package much like commercial developers use to look at the demographics of an area, look at the population of the area, the age of the area, you name it, and the area in Winter Springs right now currently supports it. There is absolutely a demand for this and more actually. So, from that standpoint, we really are excited about the area. Some of the other comments as far as the actual Use and compatibility of the Use in an area like this, we've done this enough to know that there is a stigma out there with some self - storage; and they've been built, and they look ugly and they get built cheaply. That's not been the trend in some of these urban areas. They've been absolutely built to the standards that are set by the municipality or by the county and they've been built in areas that are right in the middle of heavy retail and they blend right in; they look real good, they don't have huge traffic demands, they don't have a lot of traffic in and out of them on a daily basis, but they certainly support a tax base and they're actually very complimentary to the other Uses that are around there from a retail standpoint." �rr u um uo�w CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 18 OF 28 Further remarks followed. Mr. Fulmer added, "In this particular situation, your Code is very specific, about what something needs to look like and we've engaged James (Garritani) to make sure that what we presented to you was compatible from that standpoint, and hopefully we did that." With continued comments, Commissioner Resnick said, "I would love to see a live /walk/run/play area which is exactly what is on Winter Springs Boulevard to me. That is where people can go from their homes and when I did live off Winter Springs Boulevard, I was able to walk across there and enjoy that opportunity." Referencing a previous remark from another Commissioner, Commissioner Resnick added, "A facility like that won't be used consistently or often so we take that space away from that opportunity for all those people that are living over there to go ahead and use it. Just because they have got storage there, I don't think they are going to be going over there, which then to me eliminates the opportunity for a coffee shop because a coffee shop needs foot traffic to come in. I mentioned dance, martial arts. We mentioned other things. If we had that whole strip area right there used for retail, going further north used for retail, it doesn't have to have such a big footprint; a smaller footprint but more shops are there, you are going to see a bustling area because as you can see that master plan down there, opportunities for people — so, that's where my warm and fuzzy just looks at it differently. Maybe it is because I am in a community where there is a lot of live /walk and play." Commissioner Cannon asked Mr. Fulmer, "How big a footprint typically are you looking for, for this type of a storage facility ?" Mr. Fulmer commented, "For a facility of this size, that's about average, 30,000 square feet footprint wise, especially when you get into the urban areas, the smaller footprint becomes mandatory." Commissioner Cannon then inquired, "Would it be advantageous to be say closer to the State Road 417 and 434, up in that area, just as an example." Mr. Fulmer responded, "It varies in what you look at, you look at natural barriers as I mentioned earlier - in terms of using natural barriers as a criteria. You look at natural barriers, you look at where the population is and you look at your three (3) mile radius'." Continuing, Mr. Fulmer noted, "As you get up to that area that you're talking about, up there closer to the beltway, the demographics break down." Commissioner Cannon said, "As you go further east..." Mr. Fulmer said, "...Yes." Then, Commissioner Cannon asked, "What about if you go further west ?" Mr. Fulmer pointed out, "Further west is fine, but I think you get into the same situation, that you don't have property that is zoned for this type of Use." Related to this proposed project, Deputy Mayor Carroll inquired, "How many spaces, how many people with a car renting a storage space are in that building ?" m uN� °m'm, CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 19 OF 28 Mr. Fulmer replied by saying, "In what you see there, the average size of a unit, is 10x10 and there is a little over 770 units in there. Traffic wise, what a facility like that sees is from a new customer standpoint, on average ten to fifteen (10 — 15) new customers; not necessarily all of them signing up, but coming in and out; and your existing customers, somewhere along the lines of fifteen to twenty (15 — 20)." Deputy Mayor Carroll pointed out, "We are a city of almost 35,000 people. And when I said this would serve a narrow slice of the population of the City, I really mean that. This is a valuable corner of Tuscawilla, the Town Center. It is an interesting concept." Deputy Mayor Carroll noted the requests she often hears for a coffee shop and more restaurants, which she concurred with. Furthermore, Deputy Mayor Carroll mentioned, "I have lived in Tuscawilla for twenty -four (24) years, and I am past president of the Tuscawilla Homeowner's Association and I am looking at this as it is valuable real estate. It is a very interesting concept but there are more than 4,000 households in Tuscawilla alone, and you are going to fill up 770 and then, that is it." With further remarks, Deputy Mayor Carroll noted, "It is only serving a little tiny slice of our City's population and that bothers me." Mr. Fulmer further addressed the proposed Use to which Deputy Mayor Carroll pointed out, "I just cannot justify seeing this on that parcel." With continued remarks, Commissioner Cannon suggested they look at other property in the City for this concept. Discussion continued. REGULAR 501. Office of the City Clerk REQUEST: The City Clerk wishes to inform the City Commission of upcoming Appointment(s)/ Reappointment(s) to the Bicycle and Pedestrian Advisory Committee and the Parks and Recreation Advisory Committee related to Terms of Office which will be expiring on February 1, 2017. Additionally, this Agenda Item includes pending openings on the Board of Trustees as well as the Oak Forest Wall and Beautification District Advisory Committee. FISCAL IMPACT: There is no noted Fiscal Impact related to any of these Appointments/Reappointments noted in this Agenda Item. VIII I�IIII� uwimuu II�I��I N� CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 20 OF 28 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The (Advisory) Board and Committee Members noted in this Agenda Item have all been notified, and those interested in Reappointment, have submitted an updated Board/Committee Application which will be found in your Dropboxes. Additionally, for prior notice, a related Informational Agenda Item was provided to the City Commission at the November 21, 2016 Special Meeting. RECOMMENDATION: Staff is recommending that the following Appointments/Reappointments be made: SEAT ONE APPOINTMENTS: COMMISSIONER JEAN HOVEY Bicycle and Pedestrian Advisory Committee Ms. Janice Sorrentino - Would like to be Reappointed Term Expires: February 1, 2017 Parks and Recreation Advisory Committee Mr. Arnie Nussbaum - Would like to be Reappointed Term Expires: February 1, 2017 Oak Forest Wall and Beautification District Advisory Committee Vacant Seat Term Expires: August 2019 SEAT THREE APPOINTMENTS: DEPUTY MAYOR PAM CARROLL Bicycle and Pedestrian Advisory Committee Ms. Kit Lecky - Would like to be Reappointed Term Expires: February 1, 2017 Parks and Recreation Advisory Committee Mr. James Van Kleunen - Would like to be Reappointed Term Expires: February 1, 2017 mmwuuuouumu�l'� �mpm uuommmumummmoou muuo =NZI mom, CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 21 OF 28 SEAT FIVE APPOINTMENTS: COMMISSIONER GEOFF KENDRICK Bicycle and Pedestrian Advisory Committee Mr. Larry Hartman - Does NOT Want to be Reappointed Term Expires: February 1, 2017 If any Appointment(s) are not made at this Meeting, subsequent Agenda Items can be brought forward on upcoming City Commission Meeting Agendas. MOTION TO REAPPOINT "JANICE SORRENTINO" TO THE BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE. MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. MOTION TO REAPPOINT "ARNIE NUSSBAUM" TO THE PARKS AND RECREATION ADVISORY COMMITTEE. MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — JANUARY 9, 2017 PAGE 22 OF 28 MOTION TO REAPPOINT "KIT LECKY" TO THE BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE. MOTION BY DEPUTY MAYOR CARROLL. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KENDRICK: AYE MOTION CARRIED. MOTION TO REAPPOINT "JAMES VAN KLEUNEN" TO THE PARKS AND RECREATION ADVISORY COMMITTEE. MOTION BY DEPUTY MAYOR CARROLL. SECONDED BY COMMISSIONER CANNON. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KENDRICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. MOTION TO REAPPOINT "NANCY GREENBERG" TO THE PARKS AND RECREATION ADVISORY COMMITTEE. MOTION BY COMMISSIONER KENDRICK. SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. REPORTS REPORTS 600. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. . mwuu��muuuuma� �IOUmloi imuuuuur um mm�m CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 23 OF 28 REPORTS 601. Office Of The City Manager — Kevin L. Smith No Report was given. Deputy Mayor Carroll offered Congratulations to Mr. Fields on his position. Secondly, Deputy Mayor Carroll thanked Manager Smith, Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments and Staff on their assistance with a water issue. Lastly, Deputy Mayor Carroll noted that the Scottish Highland Games are this weekend and hoped people would attend these Games. REPORTS 604. Office of Commissioner Seat Four - The Honorable Cade Resnick Referencing the school rezoning issue, Commissioner Resnnick suggested that "We send a letter to the School Board. I know the residents here have spoken on an area, but to just put on the Record - we are looking at drafting people from 417 all the way to Tuscawilla out to Layer (Elementary School). Second to that, we are also looking at a restructuring in the west side in which we are pulling students from Lake Mary down to Layer (Elementary School) which affects our western residents as well, in that it has moved several students that were at Winter Springs to Highlands (Elementary School), and some that were at Highlands (Elementary School) across to Layer (Elementary School); so, there is a lot of restructuring going on there. So, I would like us to consider drafting a letter and ask the City Manager to do so — in support of either slowing the process down or something along the concept of any other ideas that we might come up with." Commissioner Hovey spoke of a presentation she heard and which is on the Seminole County Public Schools website, and asked about the children who will be coming from the area previously known as Flea World, thought there must be a better plan, hoped people would attend the School Board's next meeting, and noted the communication efforts she has put forth. Commissioner Hovey added, "I am in agreement with Commissioner Resnick that we should send a letter in support that they need to revisit their alternate plan too." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 24 OF 28 Commissioner Cannon noted that he had looked into the previous Keeth Elementary school issue, that he has meetings lined up, that there is more than just school capacity issues and he would be happy to address such with any residents if they would contact him. Commissioner Cannon also agreed that this matter needed to be slowed down, and noted that the School Board has not lived up to the Interlocal Agreement. Commissioner Cannon added, "I would urge the Commission to generate a letter strongly expressing the concern of the citizens of the City on this proposed change, slowing this process down and provide more opportunities of input with our City." Further comments followed. Mayor Lacey asked if there was Consensus for a letter. Commissioner Cannon stated, "Absolutely." Other Commissioners nodded in favor. Mavor Lacev added. "I think that is sufficient then." REPORTS 605. Office of Commissioner Seat Five - The Honorable Geoff Kendrick Commissioner Kendrick noted that construction would be starting soon around town and with school now back in session, Commissioner Kendrick hoped everyone would be careful of the children. Next, Commissioner Kendrick shared his wishes with everyone for a Happy New Year REPORTS 606. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey remarked that with the recent passing of resident Gary Brook, the City had lost a great person and additionally, Mayor Lacey noted that his memorial service was very touching. Furthermore, Mayor Lacey then spoke of attending a send -off event for the Winter Springs High School Band. Commissioner Hovey mentioned there was a related feed on Facebook. REPORTS 607. Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Hovey asked about the Scottish Highland Games. Mr. Chris Caldwell, Director, Parks and Recreation Department shared some details about the event as well as parking, and noted that a package would be provided to the Mayor and City Commission this Wednesday, January 11, 2017. Mr. Caldwell also referenced a brief ceremony would be held on Saturday, January 14, 2017 and suggested arriving around 11:45 a.m. on that day: 1w u CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 25 OF 28 Secondly, Commissioner Hovey mentioned that today was "Police Officer Appreciation Day" and offered her thanks to the Captains, and asked them to share her sentiments with their Staff. Thirdly, Commissioner Hovey referenced an article about the apartment rental market in Orlando and that rates were rising, and commented that the RiZE complex next door to City Hall was already at about a ninety percent (90 %) occupancy rate. Concluding her Report, Commissioner Hovey remarked that this year, July 4`I' was on a Tuesday. "I WOULD LIKE TO MAKE A PROPOSAL THAT WE, THANKING OUR EMPLOYEES, ^ ALSO GIVE THEM JULY 3' OFF AND THE CITY BE CLOSED ON THE 3RD OF JULY... m MAYOR LACEY ADDED, "...AND THE 4TH." COMMISSIONER HOVEY NOTED, "AND@ THE 4 T11 OF JULY, SO IT WOULD BE A FOUR (4) DAY WEEKEND THIS YEAR FOR OUR , EMPLOYEES." MOTION BY COMMISSIONER HOVEY. BRIEF COMMENTS. � SECONDED BY DEPUTY MAYOR CARROLL. DISCUSSION. Mayor Lacey opened "Public Input". Ms. Juanita Blumberg, 141 Bear Springs Drive, Winter Springs, Florida: asked what this action might cost. Brief comments from Mayor Lacey. Ms. Blumberg mentioned that this was nice idea and her general experiences with the City at all levels have been great. Mayor Lacey closed "Public Input". VOTE: COMMISSIONER CANNON: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR CARROLL: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 26 OF 28 REPORTS 608. Office of Commissioner Seat Two - The Honorable Kevin Cannon Commissioner Cannon also mentioned the great loss of resident Gary Brook and suggested, "Possibly setting up, not by the City, but the idea of a scholarship fund maybe for ROTC students in the High School because there are an awful lot of fine Officers and Veterans of our City that we have lost and I think there might be some support for that. If anyone else is of a similar mindset, talk to me and maybe I will reach out to the schools to see whether anything might be done there." Next, Commissioner Cannon addressed past potential school closings, that we need to get a letter out before the 17a'; and thought that the meetings that were supposed to have taken place in coordination with an Interlocal Agreement have not taken place, and Commissioner Cannon hoped something to this effect could be included in the letter our City sends out. With further comments on these meetings, Mayor Lacey stated, "I would be agreeable to that kind of language being in there. Is there any objection from the Commission ?" The only objection noted was from Commissioner Resnick who pointed out, "The only reason I err on that one is I think it is two (2) different conversations. I think if we are bringing up the first conversation — it is to slow down the process for our reasons. I think that the second conversation we need to bring to their attention is on the Interlocal Agreement and I think it is two (2) different avenues and adding too much to a letter can lose its effect. I think if we are going to have that conversation, maybe we all make that conversation, a phone call or a face to face with the School Board or something for the next meeting." Commissioner Cannon noted, "I would like to put as a scheduled Agenda Item, consideration for the Staff of the City of Winter Springs to withdraw from that Interlocal Agreement." Further remarks followed on the School Board's actions related to school capacity, long range planning, growth, new construction in Winter Springs, holding more frequent meetings as noted in the Interlocal Agreement, and growth in neighboring jurisdictions. Discussion followed on when the School Board meets next, about adding this matter to the next City Commission Agenda, and Commissioner Cannon suggested, "If you don't want to include it in the letter, that is fine. I would still request that our next Commission meeting, we put on the Agenda, an evaluation of the Interlocal Agreement and an evaluation of what options we have in terms of how that might be enforced to protect the City of Winter Springs." Commissioner Resnick asked Mayor Lacey about getting the committee meetings addressed in the Interlocal Agreement back on schedule, sooner than later. Manager Smith said, "Relative to the letter, I believe that I have heard your concerns. I think the Mayor has also, and I would ask for a just little bit of latitude in the letter to get the point across that you all need to get across." Discussion continued on points in the Interlocal Agreement as well as a pending Interlocal Agreement that had been revised. f =Et rTITI "l = :f CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 9, 2017 PAGE 27 OF 28 Mayor Lacey then said to Attorney Garganese, "I am about to ask the Commission whether they are comfortable with you coming back to give us a status on the Interlocal. Before I ask the Commission, I want you to advise whether you understand what that would mean, and if you are comfortable doing that at the next meeting." Attorney Garganese asked, "On the existing Interlocal..." Mayor Lacey stated, "...Yes, the existing Interlocal." Attorney Garganese added, "Certainly you can put that on the Agenda for a review and discussion and see what the Commission thinks." With further remarks, Deputy Mayor Carroll hoped the School Board's current process could be slowed down. Mayor Lacey noted, "Under the idea of `Time is of the essence', which I heard you say, I think that the City Manager summarized it a little bit ago. The essence of what we would do in the immediate short "N term to try to get a jump on the January 17'I' Workshop in terms of a letter. I haven't yet heard" Consensus from the Commission on whether you want Anthony (Garganese) to come back with aw summary of the Interlocal Agreement which would be an augmentation of the letter in terms of our understanding as to what our legal standing is as a signatory of the Interlocal."^^' Remarks continued to which Commissioner Hovey added, "I think it would be beneficial if Anthony (Garganese) and the City Manager can do it, to present us the information that is in there." Commissioner Cannon commented further that other neighboring cities may also be frustrated and perhaps we could collaborate with other municipalities, and to add this to the next City Commission Agendas so Attorney Garganese could start looking into this matter. Mayor Lacey inquired, "To that point, is the Commission agreeable to that ?" Commissioner Resnick stated, "Fine." Commissioner Cannon stated, "Yes." Deputy Mayor Carroll and Commissioner Kendrick nodded in favor. No objections were voiced. In terms of bringing back the Interlocal Agreement as an Agenda Item, Manager Smith commented on the importance of schools in our community and putting a good Agenda together, and said, "If the business of the City encompasses all of the next meeting, I would like a little latitude to maybe bring this back at a following meeting — to be able to schedule it accordingly and get the business of the City done." Discussion continued, and Mayor Lacey pointed out, "I heard Consensus for that." Closing out his Report, Commissioner Cannon commented on how Winter Springs was a wonderful place to live and he is looking forward to helping as many of our residents as possible. PUBLIC INPUT Mayor Lacey opened "Public Input ". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — JANUARY 9, 2017 PAGE 28 OF 28 Ms. Treva J. Marshall, 668 Fanning Drive, Winter Springs, Florida: spoke for the Record about possibly including in the letter that we send to the School Board, that the Steering Committee did not include anyone from Winter Springs. Further comments ensued on previous discussions with representatives of Seminole County Public Schools and spot zoning. Commissioner Cannon thanked the Commission for their support regarding reviewing the Interlocal Agreement. Commissioner Resnick mentioned that previously, Representatives Chris Dorworth and Jason Brodeur had assisted from the State level on past school rezonings and that perhaps Commissioner Cannon might want to contact them. -- Mayor Lacey closed "Public Input ". ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 7:20 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO- LUACES, MMC CITY CLERK APPROVED.- MAYOR CHARLES LACEY NOTE: These Minutes were approved at the __,,,m,m,- ,,,, _, ____.....__......1 2017 City Commission Regular Meeting.