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HomeMy WebLinkAbout2016 10 24 City Commission Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA 0 Incorporated 1959 QCSa WF- V CITY COMMISSION MINUTES T IIEG I ILAH TMEOUTING .110NDAV, OCTOBE.11 2-1. 2016 - 505 CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey- Seat One Commissioner Kevin Cannon- Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick- Seat Four CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2016 PAGE 2 OF 16 CALL TO ORDER The Regular Meeting of Monday, October 24, 2016 of the City Commission was called to Order by Deputy Mayor Joanne M. Krebs at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434,Winter Springs,Florida 32708). Roll Call: Mayor Charles Lacey,absent Deputy Mayor Joanne M.Krebs,present Commissioner Jean Hovey,present Commissioner Kevin Cannon,present via telephone Commissioner Pam Carroll,present Commissioner Cade Resnick,present City Manager Kevin L. Smith,present City Attorney Anthony A.Garganese,arrived at 5:16 p.m. City Clerk Andrea Lorenzo-Luaces,present A moment of silence was held. The Pledge of Allegiance then followed, City Attorney Anthony A. Garganese arrived at 5.-16p.m. Brief comments. Related to the Agenda and if there were any possible Agenda Changes, Commissioner Kevin Cannon asked if Consent Agenda Item "301" could be pulled for individual consideration, Deputy Mayor Krebs said it would be moved to the Regular Agenda. CONTINUING ON REGARDING ADOPTING THE AGENDA, "MOTION TO APPROVE AS AMENDED." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO(l BJECTIONS. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Office oft e City Manager REQUEST: Mr. Jim Gleason, representing the Board of Directors for the Florida City and County Management Association CC A), wishes to present the Mayor and City Commission a certificate in honor and recognition of Winter Springs' 35th Anniversary as an IC MA recognized Commission-Manager Form of Government. As Mr. Jim Gleason was unable to attend, Mr. Ken Parker, representing Florida City and County Management Association (FCC A), and the International City/County Management Association {IC A) presented a short video and then a Certificate of Recognition on the 35ih Anniversary of Winter Springs", Council-Manager form of government. Discussion. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2016 PAGE 30FI6 At the request of Deputy Mayor Krebs, City Manager Kevin L. Smith accepted a Certificate on behalf of the City of Winter Springs. INFORMATIONAL AGENDA INFORMATIONAL 200. Not Used PUBLIC INPUT Deputy Mayor Krebs opened "Public Input Mr. Mark Jones, 502 Saddlewood Lane, Winter Springs, Florida'- commented on a change in the City's Towing Ordinance, rotation schedule, issues with cars being towed, that more notice should have been provided earlier to the current towing companies, and his frustration with this matter. Mr. Jones mentioned submitting a Public Records Request for correspondence related to this issue. Deputy Mayor Krebs suggested Mr.Jones speak with the City Manager. Mr. James Ferry, 845 Pasadena, Longwood, Florida: also spoke of the change in the Towing Ordinance and how he had been on the rotation list for twenty(20)years and did not think the changes were correct, Deputy Mayor Krebs closed "Public Input". CONSENT AGENDA CONSENT 300.Public Works Department-Stornawater Division REQUEST: The Public Works Department/Stormwater Division requesting authorization to issue a purchase order to USA Services of Florida, Inc. in t e a mount of $32,656.50 for citywide street sweeping services for one year,piggybacking off City of Jacksonville contract CS- - 6. FISCAIL IMPACT: The total cost of street sweeping for one year is $32,656.50,funded by the Stormwater Utility Fund. COMMUNICATION EFFORTS: This Agenda Its has been electronically forwarded tote Mayor and City Commission, City Manager, City Afforney/Staff, and is available on the City's Welente, LaserFiche, and the City's Server. Additionally,portions oft is Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded t o t he individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Its information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available forte General Public,and posted at six(6) different locations around the City. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2016 PAGE 40F16 Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve issuance of a purchase order to USA Services of Florida, Inc. in the amount of $32,656.50 for citywide bi-monthly street sweeping services for one year, piggybacking off City of Jacksonville contract#CS-0003-16. There was no discussion on this Agenda Item. CONSENT 301. Public Works Department REQUEST: The Public Works Department requesting City Commission approval to: 1) Enter into a contract with Horrelli+Partners,Inc. in the amount of$215,120, plus a 10% contingency,for professional architectural services for the design of the Tores o Park Fieldhouse; and 2)Update the project is for the Infrastructure Surtax Fund(One Cent Sales Tax-3rd Generation)to include the Torcaso Park Fieldhouse. FISCAL IMPACT: The funding authorization requested by this agenda its is for the architectural design phase of the project, which has a total cost of $215,120, plus a 10% contingency. The funding source is the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation) by transfer to the Public Facilities Capital Project Fund.Within the Infrastructure Surtax Fund, $150,000 is budgeted for the project design, and the remainder of the project design cost will be funded by a transfer from the bridge infrastructure line code. The previously approved site work design cost of $62,624 by CPH was funded from a combination of Parks Impact Fee and Stormwater. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded tote Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded t o t he individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda to information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six(6) different locations around the City. Furthermore,this information is also available to any individual requesters. it Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve: 1) Entering into a contract with Herrefli+Partners,Inc. in the amount of$215,120,plus a 10% contingency,for professional architectural services forte design of the Tores o Park Fieldhouse; 2) Updating the project list for the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation) to include the Tores o Park Fieldhouse design costs, and 3) Approving the transfer of the project design costs from the Infrastructure Surtax Fund tote Public Facilities Capital Project Fund. As noted during Agenda Changes,this Agenda its was moved to the Regular Agenda Its for discussion. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2416 PAGE 5 OF 16 CONSENT 302. Utility Department REQUEST: The Utility Department requesting approval for The Huntington Company to perform repairs at the East Water Reclamation Facility in the amount of$68,953 plus a 20% contingency. FISCAL IMPACT: The project cost is $68,953 plus a 20% contingency funded by the Utility Enterprise Fund Capital Improvements line code. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded t o t he Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded t o t he individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public,and posted at six(6) different locations around the City. Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize The Huntington Company to perform repairs tot e East WRE at a cost of$68,953 plus 20% contingency for a total authorization of$82,744 payable from the Utility Enterprise Fund Capital Improvements line code and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 303. Office of the City Clerk REQUEST: Requesting the City Commission consider approving the public input form pursuant to Ordinance No. 2016-09. FISCAL IMPACT: There is no additional Fiscal Impact with the approval of this Agenda Item. Speaker Card/Public Input forms are printed in house as needed,and costs for paper were budgeted for this Fiscal Year. COMMUNICATION EFFORTS: This Agenda to has been electronically forwarded tote Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFicke, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded t o t he individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside its Hall with additional copies available for the General Public,and posted at six(6)different locations around the City. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2016 PAGE 6 OF 16 Furthermore, this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Its or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is being requested to review and approve the public input for presented in this Agenda Item. This Agenda Its was not discussed. CONSENT 304. Office oft e City Clerk REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, October 10, 2016, City Commission Regular Meeting Minutes. FISCAL IgIPACT: There is no fiscal impact related t o t his Agenda Item. COMMUNICATION EFFORTS: This Agenda to has been electronically forwarded tote Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions oft is Agenda Its are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded t o t he individuals to above,and which is also available on the City's Website, LaserFicke, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda to information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside it Hall, posted inside City Hall with additional copies available for the General Public,and posted at six(6) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Its or any Agenda Its with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval o f t he Monday,October 10,2016 City Commission Regular Meeting Minutes. This Agenda Its was not discussed at this time(but was referenced shortly). Deputy Mayor Krebs noted that a Motion was needed to Approve the Consent Agenda minus "301" (which was being moved to the Regular Agenda), "MOTION TO APPROVE AS AMENDED." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. ATTORNEY GARGANESE COMMENTED FOR THE RECORD THAT AT THE BOTTOM OF THE SECOND PAGE OF THE PUBLIC INPUT FORM ATTACHMENT, IN THE LAST PARAGRAPH WHICH IS SHOWN IN UPPER CASE TEXT, ON THE FIRST LINE THERE WAS A SPELLING ERROR WHICH CURRENTLY STATES, "PLEASE BE ADVISED THAT THIS PUBLIC RECORD FORM IS A...", AND WHICH SHOULD INSTEAD READ, "PLEASE BE ADVISED THAT THIS PUBLIC INPUT FORM IS A...". CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2016 PAGE 70F16 DEPUTY MAYOR KREBS CLARIFIED THAT THE MOTION ON THE CONSENT AGENDA "WITH THAT NOTATION AND THE REMOVAL OF '3011 TO REGULAR". VOTE: COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. PUBLIC HEARINGS AGENDA PUBLIC HEAMNGS 400. Community Development Department-Planning Division REQUEST: The Community Development Department— Planning Division requests that the City Commission hold a Public Hearing to consider: 1) Preliminary/Final Engineering Plan, and 2) Aesthetic Review for Red Bug Self Storage,located on the west side of Dovera Drive,south of the Amberly subdivision. FISCAL IhIPACT: Approval of the Final Engineering Plan and Aesthetic Review allows the subject property to be developed into a low intensity, non-industrial storage facility. Development of the subject property is anticipated to provide an increase tote City's taxable value. The potential tax revenue of the proposed project is as follows: 99,792 square feet of commercial buildings= $4,000,000 assessed tax value * $4,000,000/1000=4000 * $4000.00 x(2.4300)=$9720.00 * $9720(less the 4% statutory discount)=$9331.00 tax revenue COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded t o t he individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public,and posted at six(6) different locations around the City. Furthermore,this information is also available to any individual requesters. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2016 PAGE 8OF16 RECOMMENDATION: Staff and the Planning & Zoning Board recommend the City Commission approve: 1) Preliminary/Final Engineering Plan, and 2) Aesthetic Review,for Red Bug Self Storage, located on the west side of Dovera Drive,south of the Amberly subdivision. Mr. Bobby Howell, AICP, Planner, Community Development Department introduced this Agenda Item and noted the location and reviewed some basics related to this proposed project. Deputy Mayor Krebs opened the "Public Input"portion of the Agenda Item. Mr. Doug Alaimo, 1629 Sapphire Star Drive, Winter Springs, Florida: as a resident in the Amberly subdivision, Mr. Alaimo asked about light spillage, drainage in the conservation area near the proposed project, and the elevation. Deputy Mayor Krebs closed the "Public Input"portion of the Agenda Item. Mr. Selby G. Weeks, P.E., Klima Weeks Civil Engineering, Inc., 385 Douglas Avenue, Suite 2100, Altamonte Springs, Florida.- stated, "To answer, help me make sure I answer all the questions, but as far as the building height goes, to answer that one first, Code allows seventy-eight feet (78') for the PD (Planned Development); the building is fifty foot eight inches (50' 8"), so it's well within the allowable maximum building height. Some of— there are lights that are mounted to the building with cut-off fixtures to limit the light exposure at the property line, so it looks like the top mounting height of those lights is twenty feet (20'). So, where as the building is at fifty foot eight inches(50'8"),the highest mounted light is at twenty feet(20'). Well, to answer the question about drainage, this was master permitted with Amberly, with the Inwood Office Building, which I actually worked on that one too, on the Inwood Office building but, it's all part of the same master drainage system and the storm water runs up out of the site and goes up to a master pond that's north of the Amberly subdivision. So,we don't discharge directly into the wetlands that are adjacent to us. We discharge into a master system that was designed to be able to handle the impervious area that's being added as part of this project. The drainage, there's some communication if you will, between the Welland that's south of the property and the Welland that's north of the property and that drainage can still pass between,there's a wet pond—I don't our if we can easily go back to the aerial or not but, there's a wet pond for the Seminole County subdivision that's back behind us to the west, if cardinal directions work for everyone." Referring,to the map, Mr. Weeks continued, "So, it backs up to this wet pond. So right here, this is where the drainage passes through between these two (2) wetlands, so we're not filling that area We're leaving that open between the wet pond and the site; so, that's how drainage is being addressed. And then I think one of the big concerns, and I understand, is that the property extends up into this area and no, there's nothing—the only thing proposed in this area is our utility connections. So, we have a storm water connection there, we have a water connection, we have sewer close to that, and then we're actually planning quite a few trees to offset the mitigation from the trees that are being removed within the site. So, the only really development you'll see above grade in that area are trees, which I think, that would be a benefit to the neighborhood. So, the site development is concentrated down here. I don't know if we have a site plan that we can show,but,that's the only developed area, so significantly away from Amberly." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-CCTOBER 24,2016 PAGE 901`16 Commissioner Jean Hovey asked, "Is the building, and the other buildings, is it going to have a fence and gate around it?" Mr. Weeks replied, "Yes." Commissioner Hovey continued, "And is there twenty-four (24) hour access to the building?" Mr. Weeks responded, "Twenty-four(24)hour secured access. There's a gate, when we looked at the site plan in the first place, there were some parking spaces that were on the road,Dovera side of the building, and those; so, these parking spaces are accessible essentially—upstream of the gate that secures—the facility back here. So, there's a gate here, and then there are fences between the buildings and then where the buildings are not,there's a fence around the entire site." Continuing, Commissioner Hovey then inquired, "Is there going to be any parking of campers and 'Winnebago's' and all of those? It is just completely indoor storage area?" Mr. Weeks stated,"That's right,that's correct," Commissioner Cade Resnick said, "When you talk about fences, on the aesthetic side,what kind of fence are you looking at?" Mr. Weeks replied, "It's a six foot (6) black chain link fence; so, it's a vinyl coated six foot (6') chain link fence," Commissioner Resnick continued, "From the Amberly side into that property, would they be able to see through the fence? Or would that be completely blocked off by a buffer of trees?" Mr.Weeks pointed out, "I don't think you'll be able to see the fence, Amberly, this is that piece of property that the homeowner asked about, so that's the extension that goes up there. Amberly is off the page, pretty much, up in here. So, this is all conservation area to remain; it's wooded today, and then like I said, we're actually, if you look at the Landscape Plan, we're actually planting more trees in here. There are already some street trees but we're adding additional trees in this area; so,I don't expect they'll be able to see the fence." Furthermore, Commissioner Resnick remarked, "From the resident's perspective, since he was asking that question, is that they would not be able to see this development except for the maybe the height at the very top." Mr. Weeks noted, "That's right, I can't speak to the exact top of the building, I mean we haven't done a study to look at that,but again,we're well within the permitted height that was allowed for this site." Commissioner Resnick inquired, "Entry wise it is just the one entry path in, one entry path out, correct?" Mr. Weeks responded, "Actually, there is a — there's a right in, right out here on Dovera and then there's a shared access driveway through the YMCA site. So this is a—this is a one way in, from the YMCA site and the benefit of that is it allows, it actually allows a left in, the'YMCA gets a left in off of Dovera whereas this driveway that we have here is only a right in,right out, so it just improves the access a little bit." Commissioner Pam Carroll inquired, "Do we know if the storm water plans for this property are sufficient that we would not have the kinds of concerns that the people on Duncan Drive in Tuseawilla had when Amberly was being built? With that funny little creek that goes along Duncan Drive and the differences in height of grade from Amberly to Duncan(Drive)and now the differences in grade for this property to Amberly." Mr. Fields responded.. "I don't believe we have those concerns here. It's a different site, much further away, it is part of a Master Plan storm water system and what they've submitted complies with that and they've received their St. John's Permit as well as our Staff review, and approval so we're satisfied with the storm water design as shown in the Final Engineering Plans." Commissioner Cannon then asked, "Are you satisfied that in conjunction with what is already there and any modifications that there will be no adverse surface water issues as a result of this proposed project to the adjacent property owners?" Mr. Fields said,"Yes." Manager Smith mentioned, "Do you all see any significant concerns with light spillage? I heard him talk about the lights being about twenty foot (20')-, but from a resident perspective, do you see any issues with that light spillage to the folks in Amberly?" Mr. Howell replied, "No, Sir. They submitted what's called a Lighting Plan in their packet and it has what are called foot candles and it shows spillage of lights on to adjacent properties. We did not see that in our review that there would be any adverse impacts regarding light onto the adjacent properties." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2016 PAGE 10OF16 Commissioner Resnick commented, "I did recall that the gentleman was talking about, is the current drainage from his property off,is a concern and if current drainage is a concern, does this development help offset some of that? Or should...T' Mr. Fields stated, "..J don't think this property's drainage is going to have any impact or help or harm on the Amberly concerns. The Amberly concerns is you have a huge wetland conservation area here and this area does drain out, kind of in this direction and in big storms, in the wet season, it is indeed very wet back here and during a big storm it can get very close or up onto folks'backyards. It's the nature of living immediately adjacent to that type of wettand; it's something we monitored at least more early on, in the subdivision. I don't think this project will have any impact on that, the conservation area— it's outside of that conservation area, it's in the same general area, but I don't think it's going to help or harm the Amberly residents." Deputy Mayor Krebs closed the "Public Input"portion of the Agenda Item. "I WILL MAKE A MOTION TO APPROVE '400' AS PRESENTED." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER CANNON: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER CARROLL: AYE COMMISSIONER RES AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. REGULAR AGENDA PRE VIOUSL Y LISTED ON THE COASENT A BENDA ITEM AS"301 Public Works Department REQUEST: The Public Works Department requesting City Commission approval to: 1) Enter into a contract with Borrehi +Partners, Inc. in t e a mount of$215,120,plus a 10% contingency,for professional architectural services for the design of the Torcaso Park Fieldhouse; and 2)Update the project list forte Infrastructure Surtax Fund(One Cent Sales Tax-3rd Generation)to include the Torcaso Park Fieldhouse. FISCAL ACT® The funding authorization requested by this agenda its is forte architectural design phase o f t he project, which has a total cost of $215,120, plus a 10% contingency. The funding source is the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation) by transfer tote Public Facilities Capital Project Fund.Within the Infrastructure Surtax Fund, $150,000 is budgeted forte project design, and the remainder of the project design cost will be funded by a transfer from the bridge infrastructure line code. The previously approved site or design cost of $62,624 by CPH was funded from a combination of Parks Impact Fee and Stormwater. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2016 PAGE 11OF16 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded tote Mayor and City Commission, City Manager, City Afforney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions oft is Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded t o t he individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sett applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda to information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available forte General Public, and posted at six (6)different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve: 1) Entering into a contract with Borreld+Partners, Inc. in the amount of$215,120,plus a 10% contingency,for professional architectural services forte design of the Torcaso Park Fieldhouse; 2) Updating the project list for the Infrastructure Surtax Fund (One Cent Sales Tax - 3rd Generation) to include the Torcaso Park Fieldhouse design costs, and 3) Approving the transfer of the project design costs from the Infrastructure Surtax Fund tote Public Facilities Capital Project Fund. Discussion ensued on the plans for this proposed building,parking spaces, and building size. Mr. Brian Fields,P.E., City Engineer,Public Works Department addressed the City Commission. Commissioner Cannon wondered if this building could be built as a hurricane shelter, or at least an accessory center-, and if not, that he would like it to be a post storm facility/distribution center in consideration of the proximity to the City's Police Department, and asked if this could be considered. Further remarks, REGARDING A MOTION TO APPROVE THIS AGENDA ITEM, "SO MOVED." MOTION BY COMMISSIONER CARROLL. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER CANNON: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. REGULAR ® Not Used CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2016 PAGE 120F16 REPORTS REPORTS 600. Office Of The City Attorney—Anthony A. Garganese,Esquire Attorney Garganese mentioned it was a pleasure to work with Deputy Mayor Krebs and wished Deputy Mayor Krebs the best. REPORTS 601. Office Of The City Manager—Kevin L. Smith Manager Smith including the Department Heads thanked Deputy Mayor Krebs for her kindness, thoughtfulness, generosity, and support and that she would be missed. REPORTS 602. Office Of The City Clerk—Andrea Lorenzo-Luaces,RIMC City Clerk Andrea Lorenzo-Luaces brought up the Inauguration scheduled for November 21, 2016 and that a starting time needed to be decided, and mentioned that in 2014, the start time for the Inauguration was 4:30 p.m., and asked if the City Commission would be in agreement to have the same time for this year's Inauguration. Commissioner Hovey and Commissioner Carroll both mentioned that 4:30 p. . would be fine, No objections were voiced. Secondly, City Clerk Lorenzo-Luaces offered her appreciation to Deputy Mayor Krebs. REPORTS 603. Office of the Mayor-The Honorable Charles Lacey Absent, REPORTS 604. Office of Commissioner Seat One-'The Honorable Jean Hovey Commissioner Hovey commented on the 1-4 Ultimate project. Next,Commissioner Hovey remarked about the new Perkins Restaurant. Commissioner Hovey asked when the road at Central Winds Park would be finished, Mr. Fields addressed this. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2416 PAGE 130F16 Continuing, Commissioner Hovey reminded everyone about the upcoming Election and asked people to Vote. Lastly, Deputy Mayor Hovey thanked Deputy Mayor Krebs for her leadership, offered Deputy Mayor Krebs her thanks, and on behalf of the City Commission introduced a presentation is was then shown in Deputy Mayor Krebs' honor. REPORTS 6054 Office of Commissioner Seat Two-The Honorable Kevin Cannon Conumssioner Cannon thanked Deputy Mayor Krebs for the last two (2) years they have worked together, on behalf of his family as well as the citizens and said he looked forward to their continued friendship. REPORTS 606® Office of Commissioner Seat Three-The Honorable Pam Carroll Commissioner Carroll offered appreciation to Deputy Mayor Krebs for always being available to her starting when Commissioner Carroll was President of the Tuscawilla Homeowners Association(T OA)and commended Deputy Mayor Krebs for being a resource and for her extensive knowledge, and wished Deputy Mayor Krebs her best. Next, Commissioner Carroll mentioned the recently opened Perkins Restaurant as well as the new Saigon Boulevard Restaurant. Lastly, Commissioner Carroll noted that the upcoming Hometown Harvest is being held on November 5th, as well as the Veterans Day event scheduled for November 11 REPORTS 607. Office of Commissioner Seat Four-The Honorable Cade Resnick Commissioner Resnick announced that he was having a Town Hall meeting on November 2d and all were welcome to attend, Next, Commissioner Resnick asked if the City Commission would consider appointing residents to a Conservation and Land Committee, Brief comments were mentioned about wildlife in the area. Commissioner Resnick hoped this suggestion could be added to an Agenda and that he would again bring it up at the next meeting. Lastly, Commissioner Resnick thanked Deputy Mayor Krebs for her guidance and shared his appreciation. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2016 PAGE 14 OF 16 REPORTS 608. Office of Commissioner Seat Five/Deputy Mayor- The Honorable Joanne M.Krebs Beginning her Report, Deputy Mayor Krebs recognized Ms. Joanne Dalka, Director, hiformation. Services Department, Deputy Mayor Krebs commended her for caring so much about Winter Springs, for all that she has brought to the City in her work and keeping everyone safe,and offered Ms.Dalka her thanks. Deputy Mayor Krebs praised Mr. Kip Lockcuff, RE., Director, Public Works[Utility Departments for his incredible knowledge, for being everywhere all the time,that he does a super job for the City and with his Funds; and thanked Mr. Lockouff for his numerous accomplishments, and noted how much she appreciated him, Addressing Mr. Chris Caldwell, Director, Parks and Recreation Department, Deputy Mayor Krebs acknowledged how hard he tries to make everything great,referenced the short time Mr. Caldwell has been in his role, and how much she cherished him. Although Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department was not present, Deputy Mayor Krebs spoke of his professionalism, how much she has lea rat from Mr. Stevenson, and suggested that the Elected Officials should consult with Mr. Stevenson as he is very knowledgeable. Deputy Mayor Krebs complimented Mr. Shawn Boyle, Director, Finance and Administrative Services Department on having one of the best teams in Seminole County,mentioned impressive past efforts by Ms. Kelly Balogia, Budget Analyst, Finance and Administrative Services Department and spoke of Mr. Foyle's great staff, his leadership, and how she appreciated him. To Chief of Police Kevin Brunelle, Police Department, Deputy Mayor Krebs offered him her thanks, mentioned his years of service, how the City is better because of Chief Brunelle, and spoke of his leadership, his team and Deputy Mayor Krebs said she felt so fortunate to find Winter Springs. Next, Deputy Mayor Krebs addressed resident Ron Ligthart and how they met through a City issue, and that they had become great friends, To Ethel Beecher, also a resident of the City, Deputy Mayor Krebs mentioned the long time they have known each other. Addressing City Attorney Anthony A. Garganese, Deputy Mayor Krebs complimented him on his expertise, his any awards, and said how fortunate the City is to have him, as well as the Tri-County League of Cities and noted his generous pro bono work, Deputy Mayor Krebs said, "Our City is just filled with people that do things,just - because either they are the right things to do, it needs to be done, or you're a volunteer at heart." Continuing, Deputy Mayor Krebs thanked Attorney Garganese and noted how much she appreciated Attorney Garganese. Deputy Mayor Krebs thanked City Clerk Andrea Lorenzo Luaces for being there, and for her assistance. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-OCTOBER 24,2016 PAGE 15 OF'16 To Manager Smith, Deputy Mayor Krebs thanked him for being their City Manager, for never having Add-On Agenda Items, that she cared for him greatly, how the City Commission was so incredibly lucky to have him, and that the City Commission should offer him a Contract as he was the last person she would want to lose. Deputy Mayor Krebs said to Commissioner Hovey that she was a blessing and the City should be very pleased they have her as an Elected Official. Next, Deputy Mayor Krebs pointed out, "Being a Commissioner is a commitment. When you say "I do"to four (4)years—that is four(4) years. It is a commitment and it really has to be very, very serious because it is not just coming in here,Monday's,two(2)Mondays a month,there are so any other things. You should get involved in the League,you should be involved in anything-we need to know,not only what is going on in our city,but what is going on around us,because without that knowledge,we really cannot make the best decisions for our City." Addressing Commissioner Cannon, Deputy Mayor Krebs spoke of Commissioner Cannon being the newest, that she would come back and talk more in person with him, and that she knew he was trying. Deputy Mayor Krebs remarked to Commissioner Carroll about the many things she has been doing around the City, her work on City Boards/Committees, the Tuscawilla community, and with the ArtOBERfest, how Deputy Mayor Krebs knows how hard Commissioner Carroll tries, that Commissioner Carroll is very good, and is looking forward to what Commissioner Carroll will do in upcoming years. Deputy Mayor Krebs also suggested she get involved with Tri-County League of Cities. To Commissioner Resnick,Deputy Mayor Krebs spoke of his aspirations, thought Commissioner Resnick should get more involved, perhaps with the Florida League of Cities, that Commissioner Resnick is also "Dr. Resnick", that his talents and service are an asset to Winter Springs, and thought others feel the same way. Continuing her Report,Deputy Mayor Krebs commented on the improvements of customer service over the years, the continuation of the Trail,that she wished the Amphitheater had been completed,that the Lock Box program is going well, and spoke of the growth of City events. Furthermore, regarding the Free Little Library that Deputy Mayor Krebs recently donated, Deputy Mayor Krebs suggested that she would like to see it at Central Winds Park. Next, Deputy Mayor Krebs spoke of Economic Development initiatives in the City, the Charter school and commented about a sign referencing"overdevelopment"and was curious what this referred to, Deputy Mayor Krebs then remarked, "I want to say thank you to everybody for making me feel the way I did. To me, employees are just as important as citizens because our citizens would not be happy if our employees were not happy—so to treat the with kindness,respect, which is what they deserve; in turn gives us what we deserve. And again, I am going to miss you all." Deputy Mayor Krebs also said she was available should any Commissioners have any questions as she has some history. Lastly,Deputy Mayor Krebs thanked her husband Paul for always supporting her.