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HomeMy WebLinkAbout2016 12 12 Consent 306 Unapproved Minutes from the November 21, 2016 Special MeetingCOMMISSION AGENDA ITEM 306 December 12, 2016 Informational Consent X Public Hearings Regular ALLL Regular Meeting City Manager Department REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, November 21, 2016 City Commission Special Meeting Minutes. SYNOPSIS: One of the responsibilities of the City Clerk is to provide the Mayor and City Commission with a submittal of all Meeting Minutes, as soon after a City Commission meeting as possible; so, that it is a reminder to the Mayor and City Commission, as to what transpired at their most recent meeting, and also provides a record of the actions and directives of the City Commission, for the future, and which becomes the official record. If the City Commission is in agreement with what the City Clerk provides in these Minutes, then the City Commission would be asked to Approve the Minutes, as submitted. Should the Mayor and /or City Commission feel something is not appropriately documented in these Minutes, then a Motion would be appropriate to have the Minutes changed to reflect what the majority of the City Commission would prefer. CONSIDERATIONS: This Agenda Item includes the Unapproved Minutes from the Monday, November 21, 2016 City Commission Special Meeting. Even though these Minutes are being submitted by the City Clerk, (with proofing by Office of the City Clerk Staff), no other party has required that changes be made to the Minutes before being submitted. These Minutes are being submitted by the City Clerk for Approval by the City Commission. Consent 306 PAGE 1 OF 2 - December 12, 2016 FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, November 21, 2016 City Commission Special Meeting Minutes. ATTACHMENTS: A - Unapproved copy of the Monday, November 21, 2016 City Commission Special Meeting Minutes (14 pages) Consent 306 PAGE 2 OF 2 - December 12, 2016 CITY OF WINTER SPRINGS,F LORID * \7rpoir4tg"gxj/ & CITY COMMISSION MINUTES SPECIAL MEETING MONDAV, NOVEMBER 21, 2016 - 5:15 P.M. UN- ft .......... ......... ........... CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- NOVEMBER 21, 2016 PAGE 2 OF 14 The Special Meeting of Monday, November 21, 2016 of the City Commission was called to Order by Mayor Charles Lacey at 5:21 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). A moment of silence was held, followed by the Pledge of Allegiance, Mayor Lacey welcomed Mayor Joe Durso of the City of Longwood, former Mayor of Lake Mary Dick Fess, former Mayor of Winter Springs Paul Partyka, and Seminole County Chairman John Horan. Regarding the Agenda and Mayor Lacey asked the City Commission, "Is there any objection to adopting the Agenda?" With no objections voiced, Mayor Lacey remarked, "Hearing none, it will stand." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL 200. Community Development Department R.EQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no -fiscal impact associated with this agenda item. ....... .... UM�Mi 2 E MM, ............ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 3 OF 14 1414JAM111121 - 111-031001,1111 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. lz� INFORMATIONAL 201. Office of the City Clerk REQUEST: The City Clerk wishes to inform the City Commission of upcoming Appointment(s)/ Reappointment(s) to the Bicycle and Pedestrian Advisory Committee and the Parks and Recreation Advisory Committee related to Terms of Office which will be expiring on February 1, 2017, as well pending openings on the Board of Trustees and the Oak Forest Wall and Beautification District Advisory Committee. FISCAL IMPACT: There is no noted Fiscal Impact to any Appointment(s)/Reappointment(s) related to any of these Appointments outlined in this Agenda Item. Although the Members noted in this Agenda Item have all been notified, not all have responded yet. (The City Clerk will keep the Mayor and City Commission informed as to who would like to be Reappointed, and who may not want to seek Reappointment). FISCAIL JAIPACT: There is no Fiscal Impact to be considered with the approval of this Agenda Item. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. PUBLIC INPUT Mayor Lacey opened "Public Input ". Mr. Angel Valentin, 695 Gainer Way, Winter Springs, Florida: commented on the planned Seminole County school rezoning, that things are great now for the area children and how a school rezoning would most likely change things if various neighborhoods in Winter Springs were rezoned to different schools, and asked for the City Commission's assistance. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. rsWr No discussion. INFORMATIONAL 202® Office of the City Clerk REQUEST: The City Clerk wishes to inform the Mayor and City Commission of the results of the November 8, 2016 City of Winter Springs General Municipal Election® FISCAIL JAIPACT: There is no Fiscal Impact to be considered with the approval of this Agenda Item. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. There was no discussion on this Agenda Item. PUBLIC INPUT Mayor Lacey opened "Public Input ". Mr. Angel Valentin, 695 Gainer Way, Winter Springs, Florida: commented on the planned Seminole County school rezoning, that things are great now for the area children and how a school rezoning would most likely change things if various neighborhoods in Winter Springs were rezoned to different schools, and asked for the City Commission's assistance. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 5 OF 14 Commissioner Kevin Cannon asked Ms. Marshall to contact him and to keep him posted. Mayor Lacey closed "Public Input". ..................... CONSENT ............ ......... REQUEST: The Police Department requests the Commission accept the 2016 Florida Department of Law Enforcement itxvi tol Tk)ft"Ifi) uired documentation related to this grant acceptance. RECOMMENDATION: Staff recommends the Commission approve the acceptance of the 2016 Florida Department of La tj Enforcement JAG Program grant in the amount of $15,501 to purchase Tasers and relat equipment/items from Taser International and authorize the City Manager and Mayor to execute any a all associated documents RECOMMENDATION: The Utility Department requests that the City Commission approve the agreement with P&H Senesac for biosolids dewatering and disposal at an estimated annual cost of $400,000 and also approve the agreement with Compost USA to receive the City's biosolids and authorize the City Manager and City Attorney to execute any and all documents necessary. Emz�� FISCAL IMPACT: The Brightview contract cost of $122,079 is within the budget of the TLBD, Maintenance Fund. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 21, 2016 PAGE 7 OF 14 RECOMMENDATION: Staff recommends the City Commission authorize entering into an agreement with Brightview Landscape Services, Inc. for the landscape maintenance of the Tuseawilla Lighting and Beautification District in the amount of $1221,079 annually plus a 10% contingency for up to five consecutive one year terms. CONSENT 303. Office of the City Manager and Finance and Administrative Services Department REQUEST: The City Manager and the Finance and Administrative Services Department are requesting that the Commission consider approval of Resolution 2016-22 amending the Fiscal Year 2015-2016 Budget. FISCAL IMPACT: be placed on the City's website. RECOMMENDATION: It is recommended that the Commission approve Resolution 2016-22. This Agenda Item was not discussed. . . ... ... .. .... ... ...... ............ .. ... ... ... ... .. . . . . . . . . . . ........... ........... CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING- NOVEMBER 21, 2016 PAGE 8 OF 14 FISCAL IMPACT: The new transportation impact fee rate schedule reduces City transportation impact fees for almost all residential and commercial land uses. The reduction in future transportation impact fee revenues is offset bp a corres(yvndln,,q reduction in both the number and cost of the future j�%'=Jects L tjanned to be funded bg transportation impact fees. RECOMMENDATION: Staff recommends the Commission: 1) Adopt the 2016 Transportation Impact Fee Study; and 2) Approve First Reading of Ordinance No. 2016-10 updating the City's Transportation Impact Fee Ordinance. RELATED TO THE FIRST READING OF ORDINANCE 2016-10, MOTION TO READ BY "TITLE" ONLY. MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. Further comments. Conunissioner Cannon asked when Developers would be able to benefit from these changes. Attorney Garganese explained, "Under the current Code, Impact Fees are paid at the time the Building Permit is received — so any one that is in the hopper would be eligible for the reduction. The Ordinance does not provide for any retroactive refund so any development that hasn't applied for a Building Permit assuming they get to the building permit stage would be eligible for the reduction once it takes effect." Mayor Lacey opened the "Public Input "portion of the Agenda Item. correctea, Met me prout:77 at payllig mluulu ur, mucill-Iml to let Lile ousmes VVY pay ultz X11put;L rMs Pu u oclolo s the Business Tax is obtained or when the business is opened, which would be less of a burden on the business owner. Commissioner Pam Carroll suggested that half should be paid up front and then half at the end, and asked how the word could be circulated, and thought that Attorney Garganese could work with the Community Development Department on this effort. Commissioner Geoff Kendrick asked if Mr. Partyka knew of any local entity that already does this. Mr. Partyka responded by saying, "Seminole County." Mr. Fields stated, "There are other agencies who are collecting different fees at different times. We would be glad to bring back that information and evaluate it as applicable to us, with some options. I'd recommend we do it at the next Reading. That would likely apply to all of our impact fees whereas we're just seeking adoption of a new rate schedule for transportation with this item; but we'd be glad to track down that information and bring it back." City Manager Kevin L. Smith suggested, "If you would allow Staff to continue what we're working on as we speak which began tonight with this Impact Fee Study and which will continue with other impact Fee Studies to include the things that Mayor Partyka talked about on this, and we could provide you more comprehensive information for you to make a more informed decision; so as opposed to the next meeting Brian (Fields), I would propose just a little more time to continue what we're already working on." Commissioner Cannon said that would be fine, and asked for it in a "Timely manner as we want to be competitive." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 10 OF 14 Mr. Dick Fess, 106 Pine Circle Drive, Lake Mary, Florida.- spoke of Seminole County and Impact Fees. Mayor Lacey closed the "Public Input" portion of the Agenda Item. ATTORNEY GARGANESE ADDED, "IT IS INCLUSIVE OF THE ADOPTION OF THE TRANSPORTATION LNIPACT FEE STUDY." REGUILAR 500. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission consider nominating a Deputy Mayor as stipulated in the Charter of the City of Winter Springs. FISCAL IWACT: There is no specific fiscal impact t o t his Appointment. RECOMMENDATION: The City Commission is being requested to Appoint a Member of the City Commission to serve as the next Deputy Mayor. Commissioner Cannon stated, "I Nominate Pam Carroll for Deputy Mayor." Commissioner Jean Hovey seconded the Nomination. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -NOVEMBER 21, 2016 PAGE I I OF 14 With no other Nominations, Mayor Lacey closed Nominations. X U �'wbk &UT "I'M1 W VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER KENDRICK: AYE COMMISSIONER CANNON: AYE MOTION CARRIED. REPORTS 600. Office Of The City Attorney — Anthony A. Garganese, Esquire Attorney Garganese wished Commissioner Kendrick the best. REPORTS 601. Office Of The City Manager — Kevin L. Smith Manager Smith offered Congratulations to Commissioner Hovey, Deputy Mayor Carroll, and Commissioner Kendrick. REPORTS 602, Office Of The City Clerk — Andrea Lorenzo-Luaces, MMC City Clerk Andrea Lorenzo-Luaces also offered Congratulations to Commissioner Hovey, Deputy Mayor Carroll, and Commissioner Kendrick, and then gave a Certificate of Election to all three (3) newly sworn in Elected Officials. REPORTS 6034 Office of Commissioner Seat One - The Honorable Jean Hovey Commissioner Hovey thanked the Clerk's staff and welcomed Commissioner Kendrick. Next, Conunissioner Hovey said what a great date and event the Hometown Harvest was and hoped this would continue. Mayor Lacey asked Manager Smith about the calendar and Manager Smith confirmed this would be discussed at the next City Commission meeting. . ... ......... Further comments. Commissioner Hovey spoke to Ms. Joanne Dalka, Director, Information Services Department about informing the community,- and Chief Brunelle said he would have information out within the next couple of days. Cornmissioner Kendrick offered his thanks to the Clerk's Staff for the Inauguration event. Next, Commissioner Kendrick thanked Manager Smith, Attorney Garganese Mr. Fields, Mr. Stevenson, Mr. Caldwell, Chief Brunelle, and Mr. Boyle for the great information and assistance they have provided him. Lastly, Commissioner Kendrick mentioned that the ArtOBERFest was great and he was looking forward to working with the rest of the City Conunission. REPORTS 608. Office of the Mayor - The Honorable Charles Lacey Mayor Lacey welcomed Commissioner Kendrick, PUBLIC INPUT CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING — NOVEMBER 21, 2016 PAGE 14 OF 14 ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:22 p.m. RESPECTFULLY .SUBMITTED.- ANDREA LORENZO-LUACES, MMC CITY CLERK MAYOR CHARLES LACEY NOTE: These Minutes were approved at the 12016 City Commission Regular Meeting. ............ ....................... ............ ..... ..... ........... ............... ............. .............