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HomeMy WebLinkAbout_2016 11 21 City Commission Special Meeting AgendaCITY OF WINTER SPRINGS, FLORIDA 4 s,� Z U !q Incorporated • 1959 ' ' Goo W F CITY COMMISSION AGENDA SPECIAL MEETING MONDAY, NOVEMBER 21, 2016 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Commissioner Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Geoff Kendrick - Seat Five 41VI, Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 2 OF 13 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department 06 IN 0 Scan with your smart device to view electronically REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 3 OF 13 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 201. Office of the City Clerk Or .0 i ti Q' ■ Scan with your smart device to view electronically REQUEST: The City Clerk wishes to inform the City Commission of upcoming Appointment(s)/ Reappointment(s) to the Bicycle and Pedestrian Advisory Committee and the Parks and Recreation Advisory Committee related to Terms of Office which will be expiring on February 1, 2017, as well pending openings on the Board of Trustees and the Oak Forest Wall and Beautification District Advisory Committee. FISCAL IMPACT: There is no noted Fiscal Impact to any Appointment(s)/Reappointment(s) related to any of these Appointments outlined in this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Although the Members noted in this Agenda Item have all been notified, not all have responded yet. (The City Clerk will keep the Mayor and City Commission informed as to who would like to be Reappointed, and who may not want to seek Reappointment). CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 4 OF 13 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 202. Office of the City Clerk 0 IN f u 0 Scan with your smart device to view electronically REQUEST: The City Clerk wishes to inform the Mayor and City Commission of the results of the November 8, 2016 City of Winter Springs' General Municipal Election. FISCAL IMPACT: There is no Fiscal Impact to be considered with the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 5 OF 13 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi - judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CONSENT AGENDA CONSENT 300. Police Department 0 IN { 0 Scan with your smart device to view electronically REQUEST: The Police Department requests the Commission accept the 2016 Florida Department of Law Enforcement JAG grant in the amount of $15, 501 and to authorize the City Manager and Mayor to execute all required documentation related to this grant acceptance. FISCAL IMPACT: These grant revenues and related expenditures were not included in the FY 2016 Police Department budget request pending a decision on the award from FDLE. The budget was already approved prior to this grant being awarded. The Taser's and associated equipment will cost $15,501 and this expense will be reimbursed through the grant; therefore, there is net -zero impact to the 2016 budget relative to this agenda item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 6 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the acceptance of the 2016 Florida Department of Law Enforcement JAG Program grant in the amount of $15,501 to purchase Tasers and related equipment /items from Taser International and authorize the City Manager and Mayor to execute any and all associated documents. CONSENT 301. Utility Department ti 0 .' Scan with your smart device to view electronically REQUEST: Utility Department Requests Approval to use P &H Senesac, Inc. for biosolids dewatering and hauling with Compost USA as the biosolids disposal site. FISCAL IMPACT: This agreement is expected to cost approximately $400,000 annually which is below the $468,000 budgeted. The work is expected to begin December 15, 2016. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 7 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Utility Department requests that the City Commission approve the agreement with P &H Senesac for biosolids dewatering and disposal at an estimated annual cost of $400,000 and also approve the agreement with Compost USA to receive the City's biosolids and authorize the City Manager and City Attorney to execute any and all documents necessary. CONSENT 302. Public Works Department - Urban Beautification Division *I-ni Scan with your smart device to view electronically REQUEST: The Public Works Department, Urban Beautification Division, requests that the City Commission grant authorization to enter into an agreement with Brightview Landscape Services, Inc. for the annual landscape maintenance of the Tuscawilla Lighting and Beautification District (TLBD), RFP 008- 16 -SM, in the amount of $122,079. FISCAL IMPACT: The Brightview contract cost of $122,079 is within the budget of the TLBD Maintenance Fund. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 8 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into an agreement with Brightview Landscape Services, Inc. for the landscape maintenance of the Tuscawilla Lighting and Beautification District in the amount of $122,079 annually plus a 10% contingency for up to five consecutive one year terms. CONSENT 303. Office of the City Manager and Finance and Administrative Services Department Or .0 i .ti Scan with your smart device to view electronically REQUEST: The City Manager and the Finance and Administrative Services Department are requesting that the Commission consider approval of Resolution 2016 -22 amending the Fiscal Year 2015 -2016 Budget. FISCAL IMPACT: This agenda item only amends the budget; it does not have an impact on actual revenues or expenditures. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 9 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Within five days of approval and adoption of Resolution No. 2016 -22, the Final Budget for Fiscal Year 2015 -2016 will be placed on the City's website. RECOMMENDATION: It is recommended that the Commission approve Resolution 2016 -22. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Public Works Department i .ti Scan with your smart device to view electronically REQUEST: The Public Works Department requesting the City Commission: 1) Adopt the 2016 Transportation Impact Fee Study; and 2) Approve First Reading of Ordinance No. 2016 -10 updating the City's Transportation Impact Fee Ordinance. FISCAL IMPACT: The new transportation impact fee rate schedule reduces City transportation impact fees for almost all residential and commercial land uses. The reduction in future transportation impact fee revenues is offset by a corresponding reduction in both the number and cost of the future projects planned to be funded by transportation impact fees. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 10 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission: 1) Adopt the 2016 Transportation Impact Fee Study; and 2) Approve First Reading of Ordinance No. 2016 -10 updating the City's Transportation Impact Fee Ordinance. REGULAR AGENDA REGULAR 500. Office of the City Clerk 0� '0 .ti 0 Scan with your smart device to view electronically REQUEST: The City Clerk requests that the City Commission consider nominating a Deputy Mayor as stipulated in the Charter of the City of Winter Springs. FISCAL IMPACT: There is no specific fiscal impact to this Appointment. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 11 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is being requested to Appoint a Member of the City Commission to serve as the next Deputy Mayor. REPORTS REPORTS 600. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 601. Office of the City Manager - Kevin L. Smith REPORTS 602. Office of the City Clerk - Andrea Lorenzo - Luaces, MMC REPORTS 603. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 604. Office of Commissioner Seat Two - The Honorable Kevin Cannon CITY OF WINTER SPRINGS, FLORIDA AGENDA REPORTS CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 12 OF 13 605. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 606. Office of Commissioner Seat Four - The Honorable Cade Resnick REPORTS 607. Office of Commissioner Seat Five - The Honorable Geoff Kendrick REPORTS 608. Office of the Mayor - The Honorable Charles Lacey PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi - judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION SPECIAL MEETING - NOVEMBER 21, 2016 PAGE 13 OF 13 ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.