HomeMy WebLinkAbout2019 09 26 Regular 500 Commissioner Krebs' Farewell Event Dates COMMISSION AGENDA
Informational
Consent
ITEM 500 public Hearings
g
Regular X
September 26, 2016 KS AD
Regular Meeting City Manager Department
REQUEST:
The City Manager and the City Clerk request that the City Commission consider
and decide details requested by the Mayor and City Commission on September 12, 2016
related to a Farewell/Appreciation Event for departing Commissioner Joanne M. Krebs.
SYNOPSIS:
In previous years, the City Commission has held Farewell/Appreciation Events for
departing Elected Officials. As a follow up to the information provided at the last City
Commission meeting, this Agenda Item will provide the information requested after the
preliminary discussion.
CONSIDERATIONS:
At the City Commission Regular Meeting on September 12, 2016, Staff was asked to check
on the following information:
Availability of Saturday nights at the Tuscawilla Country Club during the second half of
January 2017 and into February 2017.
The Tuscawilla Country Club has the following dates available:
- Saturday, January 28th, 2017
- Saturday, February 4th, 2017
- Saturday, February 11th, 2017
Staff is suggesting the Dinner would start at 7:00 p.m., which is agreeable with
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Commissioner Krebs, unless the City Commission prefers otherwise.
Additionally, Staff has been working with the Event Coordinator for the Tuscawilla
Country Club regarding menu selections, and pricing and will continue to finalize the
details.
Staff is of course willing to include any other details the City Commission would like
included.
FISCAL IMPACT:
Based on what the Mayor and City Commission seemed to be in favor of, during the
preliminary discussion held on September 12, 2016, Staff is working on the following cost
structure:
• City pays portion/Attendee pays portion [not including Guest(s) of Honor]
• Actual costs per attendee should be similar to the costs for the last event
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at six (6) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
Staff has contacted the Tuscawilla Country Club on potential dates, and some early event
details, and has confirmed with Commissioner Krebs that she would be available on the
dates noted in this Agenda Item.
RECOMMENDATION:
For this event, the City Commission is being requested to select one of the below noted
dates at the Tuscawilla Country Club:
- Saturday, January 28th, 2017
- Saturday, February 4th, 2017
- Saturday, February 11th, 2017
Staff will then confirm the date and will work on typical notifications in coordination with
City procedures as well as the preferences of the Guest of Honor, Commissioner Krebs.
Funding and payment processes will also be worked out, prior to any event invitations and
notifications.
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Staff is of course more than happy to handle any other preferences of the City Commission.
ATTACHMENTS:
None.
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