The URL can be used to link to this page

Home My WebLink About2016 09 26 Consent 300 The Lake Doctors, Inc Contract RenewalCOMMISSION AGENDA ITEM 300 September 26, 2016 Regular Meeting REQUEST: Informational Consent X Public Hearings Regular KS City Manager KL Department The Public Works Department / Stormwater Division requesting authorization to renew the contract with The Lake Doctors, Inc. for one year in the amount of $41,185.42, plus a 10% contingency, for aquatic weed control and maintenance services of City- maintained lakes, ponds, and other stormwater facilities. SYNOPSIS: The Lake Doctors, Inc. has provided a satisfactory level of service over the past year and staff recommends renewing the contract for a third year under the current agreement. CONSIDERATIONS: At the October 13, 2014 City Commission meeting, the Commission provided authorization to enter into a contract agreement with The Lake Doctors, Inc. for the aquatic weed control and maintenance of City- maintained lakes, ponds, and other stormwater facilities. The Lake Doctors were the lowest responsible bidder (ITB# 07 /14 /ZP) and was awarded the contract with an effective date of October 1, 2014. The Lake Doctors' contract was for one year, with provisions for up to four (4) one - year extensions at the City's discretion based on satisfactory performance. At the September 28, 2015 City Commission meeting, the Commission approved Staffs recommendation to extend The Lake Doctors' contract for a second year until September 30, 2016. . The Lake Doctors' performance during the second year has been satisfactory and Staff recommends renewing the contract for a third year. Consent 300 PAGE 1 OF 3 - September 26, 2016 The Lake Doctors' scope of work consists of water quality management at approximately 90 lakes and ponds in the City. The services include the following tasks: • Algae and aquatic weed control in open water areas • Shoreline grass control to the waters' edge in non - vegetated areas • Limiting vegetation in the bottom of dry ponds to a height to 12- inches • Littoral shelf maintenance - wicking for the control of cattail and primrose willow • Water chemistry and bacteria testing, as needed for the success of the program • Triploid grass carp stocking (to control Hydrilla and Spikerush) • Removal of all nonorganic materials (bottles, cans, litter, etc.) • Clearing overflow structures on a monthly basis • Management reporting City Staff periodically inspects all lakes and ponds to verify The Lake Doctors' performance and to identify any potential water quality and /or operational issues. Staff reviews management reports and payment applications provided by The Lake Doctors. The Lake Doctors' agreement requires the contract price to be adjusted to allow for consumer price increases based on the Bureau of Labor and Statistics - Consumer Price Index (CPI) over the past 12 months, not to exceed two percent. Based on Staff s review of the latest applicable CPI data, consumer prices increased by 1.1% over the past 12 months, and therefore The Lake Doctors are entitled to receive a 1.1% price increase for the third year. The new total amount of the contract for the third -year renewal period will be $41,185.42 FISCAL IMPACT: The total cost over the one -year contract renewal period is $41,185.42, plus a 10% contingency, funded by the Stormwater Utility Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Consent 300 PAGE 2 OF 3 - September 26, 2016 RECOMMENDATION: Staff recommends the City Commission authorize a contract renewal with The Lake Doctors, Inc. for one year in the amount of $41,185.42 plus a 10% contingency, for aquatic weed control and maintenance services of City- maintained lakes, ponds, and other stormwater facilities. ATTACHMENTS: 1. Exhibit A - Renewal Form (1 page) Consent 300 PAGE 3 OF 3 - September 26, 2016 ::�Xr4TE��ys„\ EXHIBIT A O • Incorporated C59 �V � OO WES� City pZ G� l of Winter Springs Renewal Agreement Contract: ITB 007 /14 /ZP For: Aquatic Weed Control & Maintenance of Certain Ponds Original Contract Date: October 1, 2014 Contractor: The Lake Doctors, Inc. TERMS The City of Winter Springs hereby renews the Agreement with The Lake Doctors, Inc. for an additional one (1) year term as per Item 2.1 - Term and Definitions, on page 1 of 11 of the original Agreement Form. A price increase adjustment of 1.1% of the third year contract amount is also provided with the renewal agreement, based on the increase in the Consumer Price Index over the past 12 months. The third year contract amount shall be $41,185.42, consisting of the second year contract amount of $40,737.31 plus 1.1 %, or $448.11. The Renewal term shall be from October 1, 2016 to September 30, 2017 and shall be bound by all covenants, conditions, and addenda of the original agreement. Base contract pricing shall not exceed a total of $41,185.42 per year for the aquatic weed control & maintenance services of certain ponds. CONSIDERATION At the September 26, 2016 City Commission meeting, the Commission provided authorization to renew the contract with The Lake Doctors, Inc. for the Aquatic Weed Control and Maintenance Services of City - Maintained Lakes, Ponds, and Other Stormwater Facilities. AGREEMENT This extension on the agreement is accepted by both parties and executed according to the following: City of Winter Springs Kevin L. Smith City Manager The Lake Doctors, Inc Stacy E. Stewart Vice President Date: Date: