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HomeMy WebLinkAbout2016 09 12 City Commission Regular Meeting AgendaCITY OF WINTER SPRINGS, FLORIDA 4 s,1 v � Incorporated • 1959 ' G °o WF TaJ�� CITY COMMISSION AGENDA REGULAR MEETING MONDAY, SEPTEMBER 12, 2016 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Kevin Cannon - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five 0 0 Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 2 OF 20 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests the Mayor and City Commission assist with the Presentation of Awards recognizing specific campers in the Camp Sunshine Summer Camp program for outstanding character traits. AWARDS AND PRESENTATIONS 101. Office of the Mayor REQUEST: Mayor Charles Lacey along with the City Commission wish to honor the Winter Springs Babe Ruth 6U Softball All Star Purple Diamonds who recently were invited to play in the first ever Babe Ruth World Series 6U softball game and won the District 7 championship. INFORMATIONAL AGENDA INFORMATIONAL 200. Community Development Department Da • 0 0� an with your smart device to view electronically REQUEST: The Community Development Department is advising the City Commission of the status of various development projects within the City. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 3 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 201. Parks and Recreation Department 0. 0 IBM] L Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department wishes to inform the Commission of the Improvements at Moss Park and an invitation to attend a soft re- opening & community celebration on September 24, 2016 from ll am- 1pm. FISCAL IMPACT: Moss Park Project Improvements were completed at a cost of $148,976. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 4 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 202. Office of the City Clerk 0� 0 ❑ ti. Scan with your smart device to view electronically REQUEST: The City Clerk wishes to inform the City Commission of the Candidates that have Qualified for the November 8, 2016 City of Winter Springs General Municipal Election. FISCAL IMPACT: There is no Fiscal Impact related to the approval of this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 5 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Official Notice of the Results from the Qualifying Period were provided to the Candidates who Qualified, as well as the Supervisor of Elections for Seminole County; and were sent to the Winter Springs Mayor and City Commission, City Manager, City Attorney, Staff, and also posted in the Lobby at Winter Springs' City Hall. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 203. Public Works Department - Stormwater Division Da • 0 0 Scan with your smart device to view electronically REQUEST: The Public Works Department providing the City Commission information about the Zika virus and related, ongoing Mosquito Control activities in Seminole County. FISCAL IMPACT: This agenda item provides information and has no fiscal impact on the City. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 6 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. The City Commission will set aside up to thirty minutes for any City residents or taxpayers to address any items of public interest that do not appear on the agenda and for any members of the public to address any items that are listed on the agenda for final official action by the City Commission excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi - judicial or emergency items. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. The City Commission will not take any action under the "Public Input" section of the agenda. The City Commission may schedule items not on the agenda as regular items and act upon them in the future.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 7 OF 20 CONSENT AGENDA CONSENT 300. Information Services Department 0� 0 ❑ ti. ■ Scan with your smart device to view electronically REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 8 OF 20 CONSENT 301. Public Works Department %1' Scan with your smart device to view electronically REQUEST: The Public Works Department requesting authorization to enter into an agreement with Atlantic Civil Constructors Corporation for construction of Intersection Improvements at S.R. 434 and Tuscora Drive (Right -Turn Deceleration Lane), ITB #06- 16 -BF, in the amount of $286,820.05 plus a 10% contingency. FISCAL IMPACT: The construction project cost is $286,820.05 plus a 10% contingency for a total roadway construction authorization of $315,502.06. The project is funded by the Transportation Impact Fee fund, including a supplemental appropriation from Transportation Impact Fee Fund Balance in the amount of $65,502.06. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize entering into an agreement with Atlantic Civil Constructors Corporation for construction of Intersection Improvements at SR 434 and Tuscora Drive, ITB #06- 16 -BF, in the amount of $286,820.05 plus a 10% contingency, and authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 9 OF 20 CONSENT 302. Utility Department 0� 0 ❑ ti. ■ Scan with your smart device to view electronically REQUEST: Utility Department Requesting Approval to piggyback off of the Volusia County contract with Allied Universal Corporation for the purchase of Sodium Hypochlorite (liquid chlorine). FISCAL IMPACT: Annual expenses of $167,000 for the purchase of chlorine are budgeted in the Utility Department chlorine line code 3600 - 55233. Savings are anticipated to be approximately $10,000 per year depending on water volume delivered. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that authorization be granted for the City Manager and City Attorney to prepare and execute any and all applicable documents needed to piggyback off of the Volusia County contract with Allied Universal Corporation for the purchase of sodium hypochlorite at $0.587 per gallon. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 10 OF 20 CONSENT 303. Community Development Department - Building Division Da • 0 0 Scan with your smart device to view electronically REQUEST: The Community Development Department, Building Division, is requesting City Commission authorization to enter into a contract agreement with Universal Engineering Sciences for Building Inspections and Plans Review Continuing Services for an initial period of one (1) year with the potential of up to four (4) annual extensions by piggybacking off of Universal's contract with the City of Lakeland (RFQ # 4127). FISCAL IMPACT: Funding for services performed pursuant to the continuing services agreement with Universal Engineering Sciences will be generated from plans review fees, permit fees, and inspection services related to the 420 Fund (an enterprise fund), on an as- needed basis. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department, Building Division, is recommending that the City Commission authorize the City Manager and the City Attorney to prepare and execute any and all documents necessary to execute a contract for plans review and inspections services with Universal Engineering Sciences for an initial one (1) year term with the potential of up to four (4) annual extensions by piggybacking off of City of Lakeland Contract (RFQ # 4127). CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 11 OF 20 CONSENT 304. Public Works Department 0 0 0 an with your smart device to view electronically REQUEST: Public Works Department Requests that the City Commission Approve the Traffic Signal Maintenance and Compensation Agreement with the Florida Department of Transportation. FISCAL IMPACT: The City previously received $14,920 from FDOT in FY 15 which increased to $27,360 in FY 16. If approved, the FY 17 compensation will increase to $40,813. Revenues and expenses related to traffic signals are accounted for in the Transportation Improvement Fund which has a primary funding source from the Local Option Gas Tax. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission Approve the Traffic Signal Maintenance and Compensation Agreement with the Florida Department of Transportation and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 12 OF 20 CONSENT 305. Office of the City Clerk 0 0 ❑�L 2 Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission Review and Approve the Monday, August 8, 2016 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Clerk is requesting the City Commission review and consider offering their Approval of the Monday, August 8, 2016 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 13 OF 20 CONSENT 306. Parks and Recreation Department 0 ~0 { 0 Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Oviedo - Winter Springs Chamber of Commerce for the 9th Annual Winter Springs Festival of the Arts. FISCAL IMPACT: City Parks and Recreation and Public Works services estimated at $1,600. City Public Safety Services not to exceed $5,500. Blumberg Blvd. rental revenue received by the City is $800 per the agreement. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Oviedo - Winter Springs Chamber of Commerce for the 9th Annual Winter Springs Festival of the Arts. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 14 OF 20 CONSENT 307. Police Department 0 0 an with your smart device to view electronically REQUEST: The Police Department requests the Commission approve the renewal of the annual School Resource Officer (SRO) inter - agency agreement with the Seminole County School Board and authorize the City Attorney to prepare and the City Manager to execute any and all related documents on behalf of the City. FISCAL IMPACT: As part of providing these officers to the schools mentioned above, the School Board will pay the city $68,409.13 in three (3) equal installments of $17,102.28, and one final installment of $17,102.29 commencing third quarter 2016 to be paid on the fifteenth day of August 2016, November 2016, February 2017, and May 2017. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission approve the 2016 -2017 inter - agency contract with the Seminole County School Board for the two School Resource Officers and to authorize the City Attorney to prepare and City Manager to execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 15 OF 20 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 400. Finance and Administrative Services Department Scan with your smart device to view electronically REQUEST: The City Manager is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution No. 2016 -15, which establishes the Tentative Operating Millage Rate for Fiscal Year 2017 for the City of Winter Springs at 2.4300 mills which is 4.20% more than the rolled -back rate of 2.3320 mills and the Tentative Voted Debt Service Millage Rate for Fiscal Year 2017 for the City of Winter Springs at 0.0700 mills. FISCAL IMPACT: The decision to levy an operating millage rate of 2.4300 mills as opposed to the rolled -back rate of 2.3320 mills will result in additional ad valorem General Fund revenue of approximately $185,000 (net of statutory discount). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. In August, each property owner was notified of this public hearing via the TRIM (Truth in Millage) notice as distributed by the Seminole County Property Appraiser. Upon approval and adoption of Resolution No. 2016 -15, the appropriate advertising will run in the Orlando Sentinel on September 22, 2016 which will reflect the tentative millage rates for Fiscal Year 2017 and announce the final Public Hearing for September 26, 2016 at 5:15 p.m. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 16 OF 20 RECOMMENDATION: It is recommended that the Commission adopt Resolution No. 2016 -15 establishing the tentative operating millage rate at 2.4300 mills and tentative voted debt service millage rate at 0.0700 mills for Fiscal Year 2017 and authorize the City to advertise in a newspaper of general circulation the City's intent to hold public hearings to adopt final millage rates and final budget in compliance with Florida Statute 200.065. Sample Motion: I move to approve Resolution 2016 -I5 establishing the tentative Fiscal Year 2017 operating millage rate for the City of Winter Springs at 2.4300 mills and the voted debt service millage rate at 0.0700 mills and authorize advertisement of the City's intent to hold public hearings to adopt the final millage rates and budget. The operating millage rate of 2.4300 mills is 4.20% greater than the rolled -back rate of 2.3320 mills. PUBLIC HEARINGS 401. Finance and Administrative Services Department k can with your smart device to view electronically REQUEST: The City Manager is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution No. 2016 -16, establishing the Tentative Budget for Fiscal Year 2017. FISCAL IMPACT: The tentative city -wide budgets by fund type currently reflect the following appropriations to (from) fund balance: General Fund — $1,668 Governmental Funds (exclusive of General Fund) — ($3,733,157) Enterprise Funds — $3,042,563 CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 17 OF 20 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. In August, each property owner was notified of this public hearing via the TRIM (Truth in Millage) notice as distributed by the Seminole County Property Appraiser. Additionally, the Tentative Budget has been published on the City's website. Upon approval and adoption of Resolution No. 2016 -16, a budget summary advertisement will be placed in the Orlando Sentinel on September 22, 2016 reflecting the Tentative Budget for Fiscal Year 2017 and announce the final Public Hearing for September 26, 2016 at 5:15 p.m. RECOMMENDATION: It is recommended that the Commission: • Approve the tentative budget for Fiscal Year 2017 or amend it as it deems necessary. • Adopt Resolution No. 2016 -16 establishing the tentative budget for Fiscal Year 2017 as approved by the Commission; and authorize the City to advertise its intent to hold public hearings to adopt final millage rates and final budget and to include a budget summary in a newspaper of general circulation in compliance with Florida Statute 200.065. Sample Motion: I move to approve Resolution 2016 -16 establishing the Tentative Budget for the City of Winter Springs for Fiscal Year 2017 and authorizing advertisement of the City's intent to hold public hearings to adopt the final millage rates and budget. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 18 OF 20 REGULAR AGENDA REGULAR 500. Office of the City Manager and Office of the City Clerk 0 0 i 0 Scan with your smart device to view electronically REQUEST: The City Manager and the City Clerk request that the City Commission consider the information in this Agenda Item related to a Farewell /Appreciation Event for departing Commissioner Joanne M. Krebs, and decide how they wish to proceed. FISCAL IMPACT: Possible Options for funding could include any, some, and /or all of the following: • Attendees would pay 100% • City pays portion/Attendee pays portion [not including Guest(s) of Honor] • General Fund pays for entire Event • Vendor Sponsorship (from partial percentage, some, or all costs) if this is the preference, please specify which Vendor to ask Other Costs To Consider: • Costs will typically be more for Events held at a City venue, specifically due to City staffing costs, catering costs which tend to run higher, in addition to any Event type items we might need to provide, such as tablecloths, serveware, etc. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at six (6) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 19 OF 20 RECOMMENDATION: The City Commission is being requested to discuss what kind of Farewell/Appreciation Event they wish to hold in honor of Commissioner Joanne M. Krebs; and once the following details have been decided on, advise Staff on proceeding: • Kind of Event • Venue • Funding • Notifications • Date (Staff is suggesting a January 2017 or February 2017 date due to the end of Commissioner Krebs' Term of office, a new Seat Five Commissioner coming on board, and holiday plans that many people may already have made) REPORTS REPORTS 600. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 601. Office of the City Manager - Kevin L. Smith REPORTS 602. Office of the City Clerk - Andrea Lorenzo - Luaces, MMC REPORTS 603. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 604. Office of Commissioner Seat Four - The Honorable Cade Resnick REPORTS 605. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 606. Office of the Mayor - The Honorable Charles Lacey CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - SEPTEMBER 12, 2016 PAGE 20 OF 20 REPORTS 607. Office of Commissioner Seat One/Deputy Mayor - The Honorable Jean Hovey REPORTS 608. Office of Commissioner Seat Two - The Honorable Kevin Cannon PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. In its discretion, the City Commission may set aside up to thirty additional minutes at the end of each City Commission meeting for additional public input by any resident or taxpayer of the City about items of public interest. It is not appropriate to readdress quasi - judicial and public hearing items previously addressed by the City Commission at the same meeting, nor to advance arguments or repetitious questions concerning matters which the City Commission believes to be closed. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.