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HomeMy WebLinkAbout2013 06 24 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA 4 s,� o z �� U Incorporated • 1959 ' °o w T >~ A. CITY COMMISSION AGENDA REGULAR MEETING MONDAY, JUNE 24, 2013 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick- Seat Four Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five Da 0 0 � Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 24,2013 PAGE 2 OF 13 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department Da 0 0 Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 24,2013 PAGE 3 OF 13 INFORMATIONAL 101. Parks and Recreation Department Da 0 an with your smart device to view electronically REQUEST: The Parks and Recreation Department wishes to provide the City Commission with a status update for the 2013 Celebration of Freedom event. FISCAL IMPACT: Projected revenues = $33,300 Projected expenses = $22,310 Projected net = $10,990 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 24,2013 PAGE 4 OF 13 INFORMATIONAL 102. Public Works Department and Parks and Recreation Department a] - ' Scan with your smart device to view electronically REQUEST: The Public Works and Parks and Recreation Departments providing information on recently completed infrastructure improvements at the Central Winds Dog Park and surrounding area. FISCAL IMPACT: Total piping and drainage improvements cost= $283,000, funded by Stormwater Utility Fund. Total paving costs = $30,000, funded by Local Option Gas Tax Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING JUNE 24,2013 PAGE 5 OF 13 CONSENT AGENDA CONSENT 200. Information Services Department %� -i an with your smart device to view electronically REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 24,2013 PAGE 6 OF 13 CONSENT 201. Office of the City Clerk 0 �0 { 0 _ an with your smart device to view electronically REQUEST: Requesting the City Commission Review and Approve the Monday, June 10, 2013 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, June 10, 2013 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 24,2013 PAGE 7 OF 13 CONSENT 202. Public Works Department 0� 0 ❑�r Scan with your smart device to view electronically REQUEST: The Public Works Department requesting the City Commission validate the Staff recommendation finding the Moss Park Commercial/Apartments sitework to be built in substantial accordance with the Final Engineering plans and to accept the public infrastructure for ownership and maintenance, subject to satisfactory completion of the remaining open punchlist items. FISCAL IMPACT: There is no fiscal impact associated with this site acceptance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission validate the Staff recommendation finding the Moss Park Commercial / Apartments sitework to be built in substantial accordance with the approved Final Engineering plans and accept the public infrastructure for ownership and maintenance, subject to completion of all open punchlist items as noted on Exhibit A prior to issuance of any Certificates of Occupancy. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 24,2013 PAGE 8 OF 13 CONSENT 203. Public Works Department 0 � �0 i . ti m i an with your smart device to view electronically REQUEST: The Public Works Department requesting authorization to issue a purchase order to Barracuda Building Corporation for construction of the Morton Lane Drainage Improvements (ITB #005/13BF) in the amount of$32,204 plus a 10% contingency. FISCAL IMPACT: The project cost is $32,204.00 plus a 10% contingency, for a total of $35,424.40, funded by the Stormwater Utility Fund, line code 3800-65000-30171. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Written construction notices will be issued to residents near the construction areas approximately one week before construction is scheduled to begin. RECOMMENDATION: Staff recommends the City Commission approve issuing a purchase order for the Morton Lane Drainage Improvements project to the low bidder, Barracuda Building Corporation, in the amount of $32,204 plus a 10% contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 24,2013 PAGE 9 OF 13 CONSENT 204. Finance and Administrative Services Department 0 .0 i . ti Scan with your smart device to view electronically REQUEST: The Finance and Administrative Services Department is requesting authorization from the City Commission to piggy-back off of the City of Melbourne, Florida's contract with Axis Data Solutions for the printing and mailing of utility bills. FISCAL IMPACT: The financial terms of this piggy-back contract as stated in Attachment 2 result in no increased unit cost for our utility bill printing and mailing services. Funding for this contract is payable from the Utility Billing division of the Finance and Administrative Services Department (General Fund) and is reimbursed by the Water and Sewer Utility Fund for 100% of the fees charged. The contract will be approximately $32,000 annually (based on current customer count). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Finance and Administrative Services Department recommends that authorization be granted to piggy-back off of the City of Melbourne, Florida's amended billing services agreement dated March 15, 2013 with Axis Data Solutions and to authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 24,2013 PAGE 10 OF 13 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Police Department REQUEST: The Winter Springs Police Department would like to present the Altamonte/Longwood Kiwanis Club a check to be used for their Families in Transition Program. The monies were raised through a Winter Springs Police Department Charity Basketball Tournament. RECESS REPORTS REPORTS 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk- Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 404. Office of the Mayor- The Honorable Charles Lacey REPORTS 405. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 406. Office of Commissioner Seat Two - The Honorable Rick Brown CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 24,2013 PAGE 11 OF 13 REPORTS 407. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 408. Office of Commissioner Seat Four/Deputy Mayor- The Honorable Cade Resnick PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA REGULAR 600. Office of the City Clerk 0 '0 . ti 0. ■ an with your smart device to view electronically REQUEST: The City Clerk requests that Members of the City Commission (depending on the applicable Advisory Board/Committees) make the following Appointment(s)/Reappointment(s) related to the Terms of Office which reflect current vacancies and Terms of Office which will be expiring in July 2013. FISCAL IMPACT: There is no noted fiscal impact to this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 24,2013 PAGE 12 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. In May 2013, all the Board and Committee Members whose Term of Office was expiring, or whose Term of Office is due for an Appointment/Reappointment as documented in this Agenda Item, have been contacted. Additionally, a couple of individuals noted in this Agenda Item have just recently informed the City of their decision to resign from their respective Board/Committee. Furthermore, the Mayor and City Commission have been provided with the same information, and any Applications that have been submitted, and any that are forthcoming. RECOMMENDATION: Commissioners are respectfully requested to make individual Motions for each Nomination please. Appointment/Reappointment to be made by Seat One - Commissioner Jean Hovey: • Seat currently held by Marvin Kelly - Code Enforcement Board • Vacant Seat- Oak Forest Wall and Beautification District Advisory Committee Appointment/Reappointment to be made by Seat Two - Commissioner Rick Brown: • Seat currently held by Gregory Roero - Code Enforcement Board Appointment/Reappointment to be made by Seat Five - Commissioner Joanne M. Krebs: • Newly Vacant Seat- Board of Trustees • Seat currently held by Laura-Leigh Wood - Code Enforcement Board Appointment which can be made by Mayor or any Commissioner: • Newly Vacant Seat-Parks and Recreation Advisory Committee CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 24,2013 PAGE 13 OF 13 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.