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HomeMy WebLinkAbout2013 06 10 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA oNTcR 4 st) U t4 Incorporated • 1959 • i,,GOD WETRNP CITY COMMISSION AGENDA REGULAR MEETING MONDAY, JUNE 10, 2013 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick- Seat Four Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five 0 . 1 D 5 0 Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 2 OF 14 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department ,• • 0 _ o Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 3 OF 14 CONSENT AGENDA CONSENT 200. Police Department 0 V0 t •� Scan with your smart device to view electronically REQUEST: The Police Department requests the Commission accept a grant from the Spirit of Blue Foundation in the amount of $3,975 to be utilized to purchase AMPED 5 professional software for forensic digital photograph and video enhancement. FISCAL IMPACT: The potential grant revenues and related expenditures were not included in the FY 2013 Budget pending a decision on this award. The Budget was already submitted and in effect prior to this Grant being awarded. The software normally cost $3,975 which is covered by the grant. It will also include one year free support and free online training. Therefore, there is no additional fiscal impact on the FY 2013 Budget relative to this agenda item. However, there will likely be reoccurring cost to future budgets as it relates to software maintenance and any potential upgrades. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission accept the grant from the Spirit of Blue Foundation in the amount of$3,975, approve utilization of these grant funds for purchase of AMPED 5 professional software for forensic digital photograph and video enhancement, and authorize the City Manager to execute all applicable documents. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 4 OF 14 CONSENT 201. Utility Department 0 0 D 14.1 r Scan with your smart device to view electronically REQUEST: The Utility/Public Works Department requests that the City Commission approve Resolution Number 2013-13 recognizing the retirement of Utility Department employee Tom Wise. FISCAL IMPACT: There is no fiscal impact if Resolution Number 2013-13 is approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission approve Resolution Number 2013-13 in honor of Utility Department employee Tom Wise and his 29 years of dedicated service to the City of Winter Springs. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 5 OF 14 CONSENT 202. Information Services Department 0 0 ti 0 � it Scan with your smart device to view electronically REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 6 OF 14 CONSENT 203. Office of the City Clerk D dn.. 0 0 41 2 Scan with your smart device to view electronically REQUEST: Requesting the City Commission Review and Approve the Monday, May 13, 2013 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, May 13, 2013 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 7 OF 14 CONSENT 204. Community Development Department 0 A 0 '35'' • 0 : r Scan with your smart device to view electronically REQUEST: Pursuant to the requirements of the City Charter, Community Development Department and the City Attorney requests the City Commission to extend the time period for the Districting Commission to prepare and file its report with the City Commission. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Resolution other than staff and attorney time to prepare the Resolution. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Community Development Department and the City Attorney recommend that the City Commission approve Resolution 2013-12 extending the time period for the Districting Commission to prepare and file its report with the City Commission until October 8, 2013. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 8 OF 14 CONSENT 205. Community Development Department - Building Division D aln D • CI 2 Scan with your smart device to view electronically REQUEST: The Community Development Department, Building Division, is requesting consent from the City Commission to contract with GFA International, Inc., Nova Engineering and Environmental, LLC, and Quorum Services, LLC., for Building Inspections and Plans Review Continuing Services, with services to be performed on an as needed basis, for an initial period of one (1) year with the potential of up to four (4) annual extensions. FISCAL IMPACT: Funding for services performed pursuant to RFP 003-03-MS will be generated from plans review fees, permit fees and inspections services related to the 420 Fund (an enterprise fund), on an 'as needed' basis. From October 2012 to May 2013, over $48,000 had been collected and paid (from Line Code 2410-53188) for contract inspections and plans review services of the Building Division. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RFP 003/03/MS was broadcast to more than 800 prospective bidders through Demand Star and the City's Website on April 14, 2013. Proposals were due to the City by May 16, 2013 at 3pm with six (6) bidders responding with a complete proposal. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 9 OF 14 RECOMMENDATION: The Community Development Department, Building Division, is recommending that the City Commission authorize separate continuing services agreements with GFA International, Inc., Nova Engineering and Environmental, LLC, and Quorum Services, LLC., for Building Inspections and Plans Review Continuing Services (RFP 003/03/MS), with services to be performed on an as needed basis, for an initial period of one (1) year with the potential of up to four (4) annual extensions. It is also recommended that the City Commission authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents required for the agreements with GFA International, Inc., Nova Engineering and Environmental, LLC, and Quorum Services, LLC. CONSENT 206. Community Development Department - Planning Division ,• CI Scan with your smart device to view electronically REQUEST: The Community Development Department - Planning Division requests that the City Commission adopt Resolution 2013-11, which updates and re-establishes the City's outdoor off-premises sign inventory. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission adopt Resolution 2013-11, which updates and re-establishes the City's outdoor off-premises sign inventory. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 10 OF 14 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office of the City Manager REQUEST: Presentation of Resolution Number 2013-13 recognizing Mr. Tom Wise for his 29 years of dedicated service as an Employee of the City of Winter Springs and expressing our Appreciation on behalf of the Mayor and City Commission, City Manager, City Staff, and Citizens of the City of Winter Springs. RECESS REPORTS REPORTS 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk- Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Four/Deputy Mayor- The Honorable Cade Resnick REPORTS 404. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 405. Office of the Mayor- The Honorable Charles Lacey REPORTS 406. Office of Commissioner Seat One - The Honorable Jean Hovey CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 11 OF 14 REPORT S 407. Office of Commissioner Seat Two - The Honorable Rick Brown REPORTS 408. Office of Commissioner Seat Three - The Honorable Pam Carroll PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a"Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA REGULAR 600. Community Development Department - Planning Division rHA'D 0 D. Scan with your smart device to view electronically REQUEST: The Community Development Department, Planning Division is presenting the City Commission with a request for advisability as to whether or not to pursue modifications to Section 9-10 (c)(1) of the City's Code of Ordinances relating to general conditions for approval of a lot split request. FISCAL IMPACT: There is no immediately measurable fiscal impact associated with this agenda item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 12 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission consider the request and the information provided in this agenda item and provide direction to staff as they deem appropriate. The Commission can instruct staff to pursue a text amendment to the Code of Ordinances or choose to leave the Code as it currently reads relative to replat and lot split approval criteria. REGULAR 601. Community Development Department - Urban Beautification Services Division OS' r •0 r l 0:014. 91. 0• i Scan with your smart device to view electronically REQUEST: The Community Development Department, Urban Beautification Division is requesting that the City Commission review and approve Resolution 2013-10, Initial Improvement and Maintenance Assessment Resolution for the Tuscawilla Phase 3 Assessment Area, set a date for the final public hearing and determine the desired entrance wall replacement option. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 13 OF 14 FISCAL IMPACT: Approval of Resolution 2013-10 will initiate the expenditure of approximately $1,000 in noticing costs related to the final public hearing on August 12, 2013. This expenditure has already been included in the FY '13 Budget for the Tuscawilla Phase 3 Wall Assessment Program and would be reimbursed to the City upon establishment of the assessment program. In addition and as previously stated, the City has agreed to front-load the formation costs of an assessment program in the amount of$36,517 ,plus a 10% contingency, to be paid back over 20 years. The City also agreed to absorb $5,125 that was previously expended for a wall survey including a structural evaluation. The assessment program will reimburse the City $3,000 for the cost of removal for five (5) sections of the wall at the subdivision entrances. No additional costs are anticipated at this time. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. A Notice Of Hearing To Impose And Provide For Collection Of Non-Ad Valorem Assessments will be published in the Orlando Sentinel Legal Section and Notice mailed to the affected residents on or before July 23, 2013. RECOMMENDATION: Staff is requesting approval of Resolution 2013-10 and the date of August 12, 2013 for a final public hearing to establish the Tuscawilla Phase 3 Assessment Program. Staff is also requesting that the City Commission determine the desired entrance wall replacement option. • Option 'A' - Demolish the three (3) remaining entrance wall sections and rebuild all eight (8) at a total capital cost of$129,401.80. *Includes applicable expenditures and establishment costs. -or- • Option 'B' - Allow the three (3) remaining entrance wall sections to be repaired and rebuild five (5) sections of wall with bricks reclaimed from the previous demolition at total a capital cost of $80,820. *Includes applicable expenditures and establishment costs. Choosing Option 'B' over Option 'A' will lower the initial capital costs of the program by more than $48,000, thereby reducing the base combined assessment $42 annually. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-JUNE 10,2013 PAGE 14 OF 14 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a"Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.