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HomeMy WebLinkAbout2013 04 22 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA Incorporated I959 � • ' cao WE- 3 CITY COMMISSION AGENDA REGULAR MEETING MONDAY, APRIL 22, 2013 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick- Seat Four Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five CI.7". 0 •� : n • Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 2 OF 10 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department T tip. CI tip, Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 3 OF 10 INFORMATIONAL 101. Finance and Administrative Services Department 0�, 0 0 Scan with your smart device to view electronically REQUEST: The Finance Department and the City Manager are pleased to announce that the City of Winter Springs has received the Distinguished Budget Presentation Award for Fiscal Year 2013. FISCAL IMPACT: The award program application fees for the Distinguished Budget Award are $350. These fees are routinely budgeted in Finance and Administrative Services (division 1300). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CONSENT AGENDA CONSENT 200. Office of the City Clerk 0 0 Scan with your smart device to view electronically REQUEST: Requesting the City Commission Review and Approve the Monday, April 8, 2013 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 4 OF 10 FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, April 8, 2013 City Commission Regular Meeting Minutes. CONSENT 201. Community Development Department-Arbor Division a L 0 0 Scan with your smart device to view electronically REQUEST: The Community Development Department, Arbor Division, asks that the City Commission approve the request of Lisa Shuman to remove two (2) Specimen oak trees from her property at 300 Panama Road. The resident is concerned with the proximity of tree roots to the home and driveway. FISCAL IMPACT: If this request is approved, the applicant will pay a $35 arbor permit fee to the Arbor Fund (110) and be required to install eight (8)Replacement Credits or pay a total of$2,000 into the tree bank. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 5 OF 10 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Lisa Shuman to remove two (2) Specimen oak trees from her property at 300 Panama Road. The resident is concerned with the proximity of tree roots to the home and there is significant damage to the driveway. Staff finds the existing damage to the driveway and potential of damage to the structure of the home as an extraordinary circumstance or hardship as referenced in Section 5-8(b) of the Arbor Ordinance. CONSENT 202. Parks and Recreation Department 0�• D 1 r 711. • LCII • Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department is requesting the City Commission to approve the award of bid for Celebration of Freedom Fireworks Display to Creative Pyrotechnics and authorize the City Manager and City Attorney to prepare and execute a 3 year agreement for the period July 4, 2013 - July 4, 2015 with Creative Pyrotechnics. FISCAL IMPACT: The cost of the Fireworks show for FY 2013 is $10,000, which will be covered in full by a sponsorship from Meritage Homes. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 6 OF 10 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends the City Commission to approve the award of bid for Celebration of Freedom Fireworks Display to Creative Pyrotechnics and authorize the City Manager and City Attorney to prepare and execute a 3 year agreement for the period July 4, 2013 - July 4, 2015 with Creative Pyrotechnics. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office of the Mayor and City Commission REQUEST: Mayor Lacey and the City Commission wish to recognize Mr. James Smith, Jr., current Winter Springs resident, and former service member of the United States Air Force, for his many contributions to the United States of America, for his heroic service during the Korean War and for freedom for the citizens of this great country and their fellow citizens. AWARDS AND PRESENTATIONS 301. Office of the Mayor and City Commission REQUEST: Mayor Lacey and the City Commission wish to recognize Mr. Paul Nusbeitel, current Winter Springs resident, and former service member of the United States Navy, for his many contributions to the United States of America, for his heroic service during World War II and for freedom for the citizens of this great country and their fellow citizens. AWARDS AND PRESENTATIONS 302. Office of the Mayor and City Commission REQUEST: Mayor Lacey and the City Commission wish to recognize Mr. William Vaught, current Winter Springs resident, and former service member of the United States Navy, for his many contributions to the United States of America, for his heroic service during the Korean War and for freedom for the citizens of this great country and their fellow citizens. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 7 OF 10 AWARDS AND PRESENTATIONS 303. Office of the Mayor REQUEST: Presenting a Proclamation to the Office of the City Clerk in honor of Municipal Clerks Week 2013 — May 5th through May 11t, 2013. RECESS REPORTS REPORTS 400. Office of the City Attorney- Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager-Kevin L. Smith REPORTS 402. Office of the City Clerk-Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Two - The Honorable Rick Brown REPORTS 404. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 405. Office of Commissioner Seat Four/Deputy Mayor- The Honorable Cade Resnick REPORTS 406. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 407. Office of the Mayor- The Honorable Charles Lacey REPORTS 408. Office of Commissioner Seat One- The Honorable Jean Hovey CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 8 OF 10 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor o Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department- Planning Division 0a '1 0 r. R 1 1 •f Scan with your smart device to view electronically REQUEST: The Community Development Department - Planning Division requests that the City Commission hold a Public Hearing to consider the Final Engineering Plans and Aesthetic Review Package for The Offices at Winding Hollow, a professional office development consisting of six (6) single-story buildings having a total of 19,230 square feet of professional office space on 2.9 acres of property located on the west side of Winding Hollow Boulevard just south of State Road 434. FISCAL IMPACT: The potential tax revenue of the proposed office park development is as follows: Retail (19,230 Square Feet) Units (19,230 square feet) assessed at $90/square foot: $1,730,700.00 assessed tax value (19,230 x 90 = 1,730,700) $1,730,700/1000 = 1,730.70 1,730.70(2.5600)=$4,430.59 $4,430.59 (less the 4% statutory discount) = $4,253.37 tax revenue Taxes paid on vacant land now (data obtained from Seminole County Property Appraiser) $100 assessed value for entire parcel 100/1000=0.1 0.1 x 2.5600 = 0.256 $0.256 tax revenue Total Potential Tax Revenue: $4,253.62 (4,253.37 + 0.256 =4,253.62) CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 9 OF 10 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff and the Planning & Zoning Board recommend that the City Commission: 1. Approve the Final Engineering Plans for the Offices at Winding Hollow Development. 2. Approve the Aesthetic Review package for the Offices at Winding Hollow Development subject to elimination of the banding presently connecting the front windows for each proposed office building. REGULAR AGENDA REGULAR 600. Office of the City Manager D — r . ;SIP— Scan with your smart device to view electronically REQUEST: The City Manager is requesting the Commission receive a preliminary overview of the Fiscal Year 2014 Budget. FISCAL IMPACT: No funding is requested at this time. This report lays the necessary framework for discussions relative to the FY 2014 Budget. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 10 OF 10 RECOMMENDATION: The City Manager recommends that the Commission receive a preliminary budget overview from staff on the FY 2014 Budget. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor o Presiding Officer with all comments.) ADJOURNMENT ❖PUBLIC NOTICE• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matte considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.