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HomeMy WebLinkAbout2012 08 27 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA 0 to tin, CITY COMMISSION AGENDA REGULAR MEETING MONDAY, AUGUST 27, 2012 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner S. Avery Smith- Seat Three Commissioner Cade Resnick- Seat Four PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 27,2012 PAGE 2 OF 10 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 101. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission be advised of the upcoming Anniversary date and Performance Review for the City Clerk, for the period from October 2011 through September 2012, as requested by the City Commission. FISCAL IMPACT: As this is just notice of an upcoming evaluation,there is no Fiscal Impact to be considered with this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 27,2012 PAGE 3 OF 10 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CONSENT AGENDA CONSENT 200. Office of the City Manager and the Police Department REQUEST: The City Manager and Police Department request that the City Commission approve the replacement and purchase of ten (10) police package Chevrolet Impalas in the total amount of $207,085.00 from Garber Chevrolet located in Jacksonville, Florida, via State of Florida bid process; emergency lighting and equipment for these ten (10) Impalas in the total amount of $44,991.40 from Dana Safety Supply in Jacksonville, Florida via piggyback off contract number 1489 with Tallahassee Police Department; and one (1) 2012 Ford E-350 with a rapid deployment package in the gross amount of$65,098.00 from Bartow Ford located in Bartow, Florida via State of Florida Term Contract. FISCAL IMPACT: Funding for the requested equipment will come from the General Fund's previously restricted fund balance, which was reserved in 2005 for the potential liability of storm debris clean-up if FEMA had prevailed in the appeal process. This expenditure of funds will not have an impact on the 2012 Fiscal Year Income Statement or our Economic Development or Emergency Operating reserve balances/levels. The forecast is that fund balance will not be appropriated for 2012 operations or capital coverage. If the proposal to purchase police equipment is approved, the capital request for eight (8) police cars ($250,800)in the 2013 Proposed Budget will be removed. The total request for vehicles is as follows: • 10 police package Chevrolet Impalas in the total amount of$207,085.00. • Emergency lighting and equipment for the Impalas in the total amount of$44,991.40. • 2012 Ford E-350 with a rapid deployment package in the amount of$65,098.00. Less: • Sales (auction) often(13) Chevrolet Impalas z$35,000 • Trade-ins 1997 Gillig bus, 1986 rescue vehicle, 2004 Mazda RX8 -- $11,500 Total funding required= $270,674.40 CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 27,2012 PAGE 4 OF 10 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve: 1. The use of Garber Chevrolet to purchase ten(10) Chevrolet Impalas through the State of Florida bid number 071-000-12-1 in the total amount of$207,085.00. 2. The use of Dana Safety Supply to purchase emergency equipment for the ten (10) Impalas off of Tallahassee Police Department contract number 1489 in the total amount of$44,991.40. 3. The use of Bartow Ford to purchase a 2012 Ford E-350 on Florida State Term Contract number 071- 000-12-1 in the amount of$65,098,with offsetting revenues relative to the sale/trade-ins (estimated at$46,500) for a total estimated net expenditure of$18,598.00. 4. Funding for these purchases from General Fund Reserves. CONSENT 201. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Oviedo-Winter Springs Chamber of Commerce for the 5th Annual Winter Springs Festival of the Arts. FISCAL IMPACT: • City Expenses are defined as such; City shall provide the following services and facilities for the Special Event: (1) promotion of the event through the Insider, E-Alerts, City Hall electronic sign Messaging and City Website; (2) hanging and removal of Festival of the Arts banners on existing pole brackets;(3) use of electric and potable water as available on Blumberg Blvd.; (4) site preparation including mowing of the Special Event site and the addition of donated mulch as needed; (5) spraying of a barrier spray and mosquito spray; (6) installation and removal of a lime rock parking lot curb; (7) road closure and re-opening of Blumberg Blvd with cones and signage; (8) installation and removal of two (2) City owned light towers and diesel fuel for same; (9) trash container and liners;(10) County fire and first aid services; (11) Request the shutting down of irrigation at Town Center Apartments on Special Event dates; and (12) City public safety services in the amount of$3,500.00. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 27,2012 PAGE 5 OF 10 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending the City Commission authorize the City Manager to execute the attached agreement, as prepared by the City Attorney, between the City of Winter Springs and the Oviedo-Winter Springs Chamber of Commerce for the Stn Annual Winter Springs Festival of the Arts. CONSENT 202. Office of the City Clerk REQUEST: The City Clerk is Requesting the City Commission Approve the Monday, August 13, 2012 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, August 13, 2012 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 27,2012 PAGE 6 OF 10 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office of the Mayor REQUEST: Issuing a Proclamation calling the Winter Springs Municipal Election of 2012, in accordance with the City of Winter Springs' Code of Ordinances. RECESS REPORTS REPORTS 400. Office of the City Attorney-Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk-Andrea Lorenzo-Luaces,MMC REPORTS 403. Office of the Mayor- The Honorable Charles Lacey REPORTS 404. Office of Commissioner Seat One- The Honorable Jean Hovey REPORTS 405. Office of Commissioner Seat Two - The Honorable Rick Brown REPORTS 406. Office of Commissioner Seat Three- The Honorable S. Avery Smith REPORTS 407. Office of Commissioner Seat Four- The Honorable Cade Resnick REPORTS 408. Office of Commissioner Seat Five/Deputy Mayor- The Honorable Joanne M. Krebs CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 27,2012 PAGE 7 OF 10 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a"Public Input"form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Attorney REQUEST: The City Attorney requests that the City Commission consider Ordinance 2012-12 on First Reading which proposes to amend Section 5-8 of the City Code to require that the City Arborist make a recommendation to the City Commission regarding historic tree applications rather than the City's Beautification Board. FISCAL IMPACT: If the Ordinance is approved,there may be incidental and nominal cost savings, from time to time, related to not having to staff a Beautification Board meeting in order to process a historic tree application. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This proposed amendment will be scheduled to be publicly advertised in the Orlando Sentinel no less than 10 days prior to the second reading. RECOMMENDATION: The City Attorney recommends that the City Commission approve Ordinance 2012-12 on First Reading and direct the City Clerk to publicly advertise the Ordinance for Second Reading and adoption at the next regularly scheduled City Commission meeting. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 27,2012 PAGE 8 OF 10 PUBLIC HEARINGS 501. Community Development Department and the Office of the City Attorney REQUEST: The Community Development Department and the City Attorney request that the City Commission hold a First Reading and Public Hearing for Ordinance 2012-11, which effectively dissolves the Beautification of Winter Springs Advisory Board and delegates to the City Manager the responsibility of coordinating the City's Urban Beautification efforts with city staff, various other City Boards and Committees, and other parties deemed appropriate by the City Manager. FISCAL IMPACT: If Ordinance 2012-11 is approved, there will be a cost savings of at least $250 per meeting related to not having staff prepare for and attend the quarterly Beautification of Winter Springs Advisory Board Meetings. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This proposed amendment will be scheduled to be publicly advertised in the Orlando Sentinel no less than 10 days prior to the second reading. RECOMMENDATION: The Community Development Department and the City Attorney request that the City Commission approve and move to second reading, Ordinance 2012-11, which dissolves the Beautification of Winter Springs Advisory Board and delegates to the City Manager the responsibility of coordinating the City's Urban Beautification efforts with city staff, various city boards and committees, and other parties deemed appropriate by the City Manager. REGULAR AGENDA REGULAR 600. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission hear a presentation from the Oak Forest Wall and Beautification District Advisory Committee related to their membership, efforts, accomplishments, and any issues they may wish to discuss. FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 27,2012 PAGE 9 OF 10 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The Office of the City Clerk has provided information via email and in person regarding the Mayor and City Commission's interest in hearing from the Oak Forest Wall and Beautification District Advisory Committee. The Oak Forest Wall and Beautification District Advisory Committee has also discussed this matter at their recent Committee Meeting and was planning to work with the City's Staff Liaison, prior to attending this City Commission Regular Meeting. RECOMMENDATION: The City Commission is requested to hear from members of the Oak Forest Wall and Beautification District Advisory Committee and discuss any matters they deem of interest with the Oak Forest Wall and Beautification District Advisory Committee and City Staff, as applicable. REGULAR 601. Office of the City Attorney REQUEST: The City Attorney presents Resolution 2012-27 to the City Commission for its consideration, amending the Commission's rules and procedures to establish an adjournment time of 8:30 PM unless extended by super- majority vote of the City Commission; restating and readopting all other City Commission rules and procedures. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 27,2012 PAGE 10 OF 10 RECOMMENDATION: Recommend the Commission consider approval of Resolution 2012-27 amending the Commission's rules and procedures to establish an adjournment time of 8:30 PM unless extended by super-majority vote of the City Commission, and restating the remaining rules and procedures. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a"Public Input"form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at(407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.