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HomeMy WebLinkAbout_2012 08 13 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA Teo stos r Jib CITY COMMISSION AGENDA REGULAR MEETING MONDAY, AUGUST 13, 2012 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner S. Avery Smith- Seat Three Commissioner Cade Resnick- Seat Four Deputy Mayor/Commissioner Joanne M. Krebs - Seat Five PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 13,2012 PAGE 2 OF 13 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department- Planning Division REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 101. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to provide the City Commission information about Camp Sunshine Summer Camp Character Counts Awards. FISCAL IMPACT: None. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 13,2012 PAGE 3 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 102. Finance and Administrative Services Department REQUEST: City Manager and the Finance and Administrative Services Department are transmitting the City's third quarter financial report for the 2012 fiscal year. FISCAL IMPACT: As presented in the dashboard report. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 13,2012 PAGE 4 OF 13 INFORMATIONAL 103. Finance and Administrative Services Department REQUEST: The City Manager and the Finance and Administrative Services Department providing the Investment Report for the third quarter of fiscal year 2012 (quarter ending June 30, 2012) as prepared by PFM Asset Management LLC. FISCAL IMPACT: The weighted average yield at June 30, 2012 is .41%. The weighted average yield at March 31, 2012 was .27%. This portfolio has an average maturity of less than one year(.95 years). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CONSENT AGENDA CONSENT 200. Public Works Department REQUEST: Public Works Department requesting authorization for the Mayor to execute a Distribution Easement granting Progress Energy the right to install a switchgear box on City property in Central Winds Park adjacent to Orange Avenue. FISCAL IMPACT: There is no cost to the City for the proposed Distribution Easement. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 13,2012 PAGE 5 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission authorize the Mayor to execute the Distribution Easement granting Progress Energy the right to install underground power lines on City property as described in the easement. CONSENT 201. Finance and Administrative Services Department REQUEST: Finance and Administrative Services and the Community Development Departments are requesting that the City Commission adopt Resolution 2012-24, authorizing the submittal of the Certificate to Non-Ad Valorem Assessment Roll, Assessment Summary and FY 2012-2013 Annual Assessment Roll for Tax Year 2012 Relating to the Oak Forest Assessment Area and the Tuscawilla Lighting and Beautification Assessment Area Phases I and II to the Seminole County Tax Collector by September 15, 2012. FISCAL IMPACT: The annual assessment service fees for NBS and Nabors Giblin are budgeted costs in the following assessment district funds and do not adversely impact the General Fund: • Oak Forest Maintenance Fund-#191 • Oak Forest Debt Service Fund-#214 • Tuscawilla Maintenance Fund-#184 • Tuscawilla Debt Service Fund-Phase 1 #211 • Tuscawilla Debt Service Fund-Phase 2 #213 CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 13,2012 PAGE 6 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Detailed information regarding the Tuscawilla Lighting and Beautification District and the Oak Forest Wall and Beautification District Special Assessment Programs, including annual reports, assessment rates and live account information by parcel, is available to the public via the City's Website at: http://www.winterspringsfl.org/EN/web/dept/cd/ub/urbanbeautification.html RECOMMENDATION: It is recommended that the City Commission adopt Resolution 2012-24 authorizing the submission of the Certificate to Non-Ad Valorem Assessment Roll, Assessment Summary and FY 2012-2013 Annual Assessment Roll for Tax Year 2012 relating to the Oak Forest Wall and Beautification District and the Tuscawilla Lighting and Beautification Assessment Area — Phases I and II to the Seminole County Tax Collector by September 15, 2012. CONSENT 202. Finance and Administrative Services Department REQUEST: The Finance Department and Administration Department requests The City Commission to consider the Sale of the Surplus Property at Lori Anne Lane; and list the Property with Exit Real Estate Results (Winter Springs); and authorize the City Manager to execute all necessary contracts. FISCAL IMPACT: The City will not be obligated to pay the $2,000 Commission until such time as 154 Lori Anne Lane is sold for an acceptable price as determined by the City Commission. The City's obligation for maintenance and insurance cost will terminate upon the sale of this property. The proceeds from such sale will be deposited into the Revolving Rehabilitation Fund for future economic development projects. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 13,2012 PAGE 7 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Authorize the City Manager and City Attorney to prepare and execute all contracts and documents necessary to facilitate the listing of 154 Lori Anne Lane with Exit Real Estate Results. CONSENT 203. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 13,2012 PAGE 8 OF 13 CONSENT 204. Community Development Department- Urban Beautification Services Division REQUEST: The Community Development Department, Arbor Division, asks that the City Commission approve Resolution 2012-25 regarding a request of the Highlands HOA and the Beautification of Winter Springs Advisory Board to designate two trees within the Highlands as historic trees. FISCAL IMPACT: Two plaques, totaling less than $200 in value, will be constructed to commemorate the historic tree designation and will be installed in front of each of the two trees. The money for the plaques will be taken from the Arbor Fund. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. During a special meeting held on July 31st, 2012, the BOWS board unanimously approved the designation of these two trees as historic and a special asset to the Winter Springs Community. RECOMMENDATION: Staff recommends that the City Commission approve Resolution 2012-25 in support of the historic tree designations proposed by the Highlands HOA and the Beautification of Winter Springs Advisory Board. CONSENT 205. Office of the City Clerk REQUEST: Requesting the City Commission Approve the Monday, July 16, 2012 City Commission Workshop Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 13,2012 PAGE 9 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, July 16, 2012 City Commission Workshop Minutes. CONSENT 206. Office of the City Clerk REQUEST: Requesting the City Commission Approve the Monday, July 23, 2012 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, July 23, 2012 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 13,2012 PAGE 10 OF 13 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Community Development Department REQUEST: The Community Development Department is advising the City Commission of two statewide awards, and national and international recognition the department received for the Town Center District Code re-write. AWARDS AND PRESENTATIONS 301. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests the Mayor and City Commission assist with the Presentation of Awards recognizing specific campers in the Camp Sunshine Summer Camp program for outstanding character traits. AWARDS AND PRESENTATIONS 302. Finance and Administrative Services Department REQUEST: Presentation of the City's fiscal third quarter financial report for the 2012 Fiscal Year. (Quarter ending June 30, 2012). (This is related to Informational Agenda Item'102'). AWARDS AND PRESENTATIONS 303. Finance and Administrative Services Department REQUEST: Presentation providing the investment report for the third quarter of Fiscal Year 2012. (Quarter ending June 30, 2012). (This is related to Informational Agenda Item'103'). RECESS REPORTS REPORTS 400. Office Of The City Attorney-Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager- Kevin L. Smith REPORTS 402. Office Of The City Clerk-Andrea Lorenzo-Luaces, MMC CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 13,2012 PAGE 11 OF 13 REPORT S 403. Office Of Deputy Mayor/Commissioner Seat Five- The Honorable Joanne M. Krebs REPORTS 404. Office Of The Mayor- The Honorable Charles Lacey REPORTS 405. Office Of Commissioner Seat One- The Honorable Jean Hovey REPORTS 406. Office Of Commissioner Seat Two - The Honorable Rick Brown REPORTS 407. Office Of Commissioner Seat Three- The Honorable S.Avery Smith REPORTS 408. Office Of Commissioner Seat Four- The Honorable Cade Resnick PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a"Public Input"form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department REQUEST: On behalf of the Police Department and Community Development Department, the City Attorney requests the City Commission hold a public hearing for Second Reading and adoption of Ordinance 2012-10, which provides operational regulations for pain management clinics as defined by City Code. FISCAL IMPACT: There is no fiscal impact resulting from the adoption of this Ordinance except for legal advertising required by Florida law. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 13,2012 PAGE 12 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney, Police Department, and Community Development Department recommend that the City Commission adopt Ordinance 2012-10 on Second Reading. REGULAR AGENDA REGULAR 600. Office of the City Manager REQUEST: City Manager requesting the Commission to review information regarding the City Manager's annual performance evaluation for the evaluation period ending May 25, 2012. FISCAL IMPACT: Due to budget constraints, City employees were not given merit increases and no funds were allocated for this purpose in FY 2012. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends that the City Commission review and utilize the information provided in this agenda item (as well as any other data/information deemed appropriate) for purposes of evaluating and rating the City Manager's performance for the annual review period ended May 25, 2012, via the attached City Manager Evaluation Form or other method the individual Mayor/Commissioner deems appropriate. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-AUGUST 13,2012 PAGE 13 OF 13 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a"Public Input"form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at(407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.