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HomeMy WebLinkAbout2012 01 09 City Commission Regular Meeting AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REG17LAR MEETING PIONDA , JAN17ARV 0, 2012 - 5:1 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Gary Bonner - Seat Three Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING -JANUARY 9, 2012 PAGE 2 OF 10 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronicalIv forwarded to the Mayor and City Commission, City Manager, City AttorneNJStaff, and is available on the City s Website, LaserFiche, and the City s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City s Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to anv individual requestors. City Staff is ahYaN-s willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CONSENT AGENDA CONSENT 200. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING -JANUARY 9, 2012 PAGE 3 OF 10 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is ahYaN-s willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CONSENT 201. Office Of The City Manager And Finance and Administrative Services Department REQUEST: The City Manager and Finance and Administrative Services Department are requesting that the Commission consider adoption of Resolution 2012 -03 supporting The Florida League of Cities' initiative regarding Police Officers' and Firefighters' disability presumption reforms. FISCAL IMPACT: The fiscal impact of the resolution is not measurable in aggregate dollar savings at this time. The intent is to address escalating pension costs and endeavor to make these pension plans more sustainable. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is ahYays willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon adoption by the Commission, a copy of Resolution 2012 -03 will be forwarded to the related Bill Sponsors in the Florida House and Senate and to Allison Payne with the Florida League of Cities. RECOMMENDATION: City Manager and Director of Finance and Administrative Services recommend that the Commission adopt Resolution 2012 -03 in support of the League of Cities' initiative. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING -JANUARY 9, 2012 PAGE 4 OF 10 CONSENT 202. Public Works Department REQUEST: The Public Works Department requesting authorization to enter into a contract agreement with Central Florida Environmental Corporation for construction of Michael Blake Boulevard from S.R. 434 to the Cross- Seminole Trail (ITB4 002 /12 /BF) in the amount of $254,579.00 FISCAL IMPACT: The project cost is $254,579.00 plus a 10% contingency, for a total of $280,036.90, funded by the Road Improvement Fund (One -Cent Sales Tax), line code 115 - 65000- 30055. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is ahYays willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the award of Michael Blake Boulevard to the low bidder, CFE Corporation, in the amount of $254,579.00 plus a 10% contingency, funded by the Road Improvement Fund (One -Cent Sales Tax), and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 203. Utility Department REQUEST: The Utility Department is requesting authorization to procure the services of Reynolds Inliner, LLC to perform Sanitaiv Sewer Line Rehab Work by Piggybacking off of the City of Orlando Contract for Cured -in -Place Pipe rehabilitation. FISCAL IMPACT: The Utility Department has budgeted $200,000 in the Renewal and Replacement Fund for sewer and manhole relining for FY 2012. The project cost of $189,155.00 will be paid from this fund. Funds will be expended over the next 120 days. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING -JANUARY 9, 2012 PAGE 5 OF 10 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is alYYays willing to discuss this Agenda Item or any Agenda Item with any interested individuals. In addition, residents in the affected areas will be notified prior to the work being performed. RECOMMENDATION: It is recommended that authorization be granted to piggyback off of the City of Orlando Contract No. BI09 -2570 with Reynolds Inliner, LLC for the rehabilitation of sanitaiv sewer lines and manhole reconstruction at a cost of $189,155.00 plus a 5% contingency payable from the Utility Renewal and Replacement line code (3610- 65000- 30030). CONSENT 204. Office of the City Clerk REQUEST: Requesting the City Commission Approve the Monday, December 12, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is ahYays willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the December 12, 2011 City Commission Regular Meeting Minutes. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING -JANUARY 9, 2012 PAGE 6 OF 10 CONSENT 205. Police Department REQUEST: The Police Department requests the Commission approve the expenditure of $35,011.96 for the purchase of one (1) police mobile and eight (8) portable radios. This purchase will be completed through the city's purchasing policy using a piggyback on the current Seminole County contract 4SS- 601200- 11 /BJC. FISCAL IMPACT: The Police Department has budgeted funds for the purchase of these radios in FY12 in the capital equipment expense (line code 64000) throughout the police department's various bureaus. The total purchase is $35,011.96 . COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is ahYaN-s willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that authorization be granted to piggyback off of Seminole Contract 4SS- 601200- 11/BJC with Motorola for the purchase of radio equipment at a cost of $35,011.96. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The City Manager And Office Of The Parks And Recreation Department Director REQUEST: Presenting to the Mayor and City Commission the Parks and Recreation Department "Employee of the Year "; and the Parks and Recreation Department "Employee of the Month" winners. AWARDS AND PRESENTATIONS 301. Office Of The City Manager And Office Of The Police Chief REQUEST: Presenting to the Mayor and City Commission the "Chiefs Award of Excellence" to Sergeant Brad Heath and Corporal Matt Scovel of the Winter Springs Police Department. AWARDS AND PRESENTATIONS 302. Office Of The City Manager And Office Of The Police Chief REQUEST: Presenting to the Mayor and City Commission the "Chiefs Award of Excellence" to Corporal David Smith of the Winter Springs Police Department. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING -JANUARY 9, 2012 PAGE 7 OF 10 AWARDS AND PRESENTATIONS 303. Office Of The City Manager And Office Of The Police Chief REQUEST: Presenting to the Mayor and City Commission the "Department Officer of the Month" Award to Officer Jorge Melendez of the Winter Springs Police Department. RECESS REPORTS REPORTS 400. Office Of The City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager - Kevin L. Smith REPORTS 402. Office Of The City Clerk - Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Three /Deputy Mayor - The Honorable Gary Bonner REPORTS 404. Office Of Commissioner Seat Four - The Honorable Cade Resnick REPORTS 405. Office Of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 406. Office Of The Mayor - The Honorable Charles Lacey REPORTS 407. Office Of Commissioner Seat One - The Honorable Jean Hovey REPORTS 408. Office Of Commissioner Seat Two - The Honorable Rick Brown CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING -JANUARY 9, 2012 PAGE 8 OF 10 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a public hearing for the first reading of Ordinance 2011 -15, which revises Chapter 16, Signs and Advertising, of the City's Code of Ordinances. FISCAL IMPACT: There is no immediate fiscal impact associated with this agenda item. However, by allowing local businesses greater latitude in the use of various types of signage, the City is providing additional tools for local businesses to market their products and services. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is ah-mys willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This proposed text amendment was advertised in the Orlando Sentinel on December 29, 2011. RECOMMENDATION: Staff and the Planning & Zoning Board recommend that the City Commission approve the first reading of Ordinance 2011 -15, which revises Chapter 16, the Signs and Advertising Chapter of the City's Code of Ordinances and move said Ordinance forward to second reading. PUBLIC HEARINGS 501. Office of the City Attorney REQUEST: At the request of the Police and Parks and Recreation Departments, the City Attorney presents on First Reading Ordinance 2012 -02 which proposes to establish regulations for City Parks and other public recreational areas located within the jurisdictional limits of the city of Winter Springs. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING -JANUARY 9, 2012 PAGE 9 OF 10 FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the ordinance other than staff and attorney time to prepare the ordinance. If the ordinance is adopted, the ordinance will be enforced like any other ordinance. Standard and routine ordinance enforcement expenditures will apply and off - setting or additional code enforcement revenues may be realized for citations issued as a result of violations of the ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives N-, - ho have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is ahYaN-s willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney, City Manager, Police Department, and Parks and Recreation Department recommend that the City Commission pass Ordinance 2012 -02 on First Reading and direct that the Ordinance by advertised for second and final reading at the next regularly scheduled City Commission meeting. PUBLIC HEARINGS 502. Office of the City Attorney REQUEST: The City Attorney requests that the City Commission approve Ordinance 2012 -03 at fast reading, which further extends, for a period of six (6) months, the City's temporaiv moratorium on the issuance of business tax receipts or land use approvals for pain management clinics. FISCAL IMPACT: There may be a de minimis fiscal impact associated with passage of this Ordinance since the ordinance prohibits the City from accepting payments of the business tax for pain management clinics during the moratorium time period. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is ahYaN-s willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING -JANUARY 9, 2012 PAGE 10 OF 10 RECOMMENDATION: The City Attorney* recommends that the City Commission approve Ordinance 2012 -03 at fast reading and direct that the Ordinance be advertised for second and final reading at the next regularly* scheduled City Commission meeting. REGULAR AGENDA REGULAR 600. Not Used PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mavor or Presiding Officer with all comments.) ADJOURNMENT o'# PUBLIC NOTICE o'# This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisor* Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to meeting, a written request by a phyTsicalIv handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency*, or authority*" - per Section 286.26 Florida,Statutes. "If a person decides to appeal any decision made by the board, agency*, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may* need to ensure that a verbatim record of the proceedings is made, which record includes the testimony* and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.