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HomeMy WebLinkAbout_2011 11 14 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, NOVEMBER 14, 2011 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAYBE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department/Planning Division REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 101. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to inform the City Commission regarding the Revenue /Expenses from the 2011 Hometown Harvest Special Event. FISCAL IMPACT: $6,050.00 Revenue from Sponsors and Vendors $5,115.00 Expenses for Hometown Harvest Community Event $ 935.00 Net Gain COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 102. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to inform the City Commission about the planning efforts of the 2011 Holiday Parade & Christmas Tree Lighting Event. FISCAL IMPACT: $4,700 (Budget attached). Projected Public Safety costs are $4,543. These funds are available in the FY 12 Budget in line code 7260 - 51214. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 103. Police Department REQUEST: The Police Department wishes to inform the Commission of the results from our application for Grant Assistance through the Florida Department of Transportation. FISCAL IMPACT: These potential grant revenues and related expenditures were not included in the FY 2012 Budget pending a decision on award. Therefore, there is no fiscal impact on the FY 2012 Budget relative to this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 104. Public Works Department REQUEST: Public Works Department is advising the City Commission of the status of the Cross Seminole Trail permit for the CSX rail crossing. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CONSENT AGENDA CONSENT 200. Police Department REQUEST: The Police Department requests the Commission approve the use of Carl Black Orlando, via quote/bid process, for the purchase of two (2) vehicles in the amount of $50,706.00 and one (1) vehicle through the State of Florida Contract number 071 - 000 -12 -1 for $15,321.50, from FY 2012 budgeted funds. The Police Department also requests city asset number 307431 a 2002 Ford Ranger be disposed through trade in to Carl Black Orlando. FISCAL IMPACT: The funding source for the replacement vehicle program is the line code 2114 -64100 for the 2011 Chevrolet Tahoe in the amount of $24,649.50, 2115-64100 for the 2011 Chevrolet Caprice with emergency lights in the amount of $26,056.50 and 2118 -64100 for 2012 Chevrolet Colorado in the amount of $15,321.50. Trading the 2002 Ford Ranger for a credit of $3,800.00 the project cost is $62,227.50 The total budget for the eight (8) vehicles is $212,825.00. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve Carl Black Orlando for purchase of three (3) vehicles in the amount of $62,227.50, funded from line codes 2114 - 64100, 2115 -64100 and 2118-64100, and authorize disposing asset number 307431 by trading a 2002 Ford Ranger to Carl Black Orlando. CONSENT 201. Parks and Recreation Department REQUEST: Parks and Recreation recommends that the City Commission approve the 2012 partnership agreement between the City and the Central Florida United (CFU) dba Central Florida Kraze /Krush Soccer Club regarding Concession operations at Central Winds Park. FISCAL IMPACT: None COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Parks and Recreation recommends that the City Commission authorize the City Attorney to prepare the Agreement and the City Manager to execute the 2012 partnership agreement between the City and the Central Florida United (CFU) dba Central Florida Kraze /Krush Soccer Club regarding Concession operations at Central Winds Park. CONSENT 202. Parks and Recreation Department REQUEST: Parks and Recreation recommends that the City Commission approve the 2012 concession agreement between the City and the Winter Springs Youth Sports, Inc. regarding Concession operations at Central Winds Park. FISCAL IMPACT: None COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Parks and Recreation recommends that the City Commission authorize the City Attorney to prepare the Agreement and the City Manager to execute the 2012 concession agreement between the City and the Winter Springs Youth Sports, Inc. regarding Concession operations at Central Winds Park. CONSENT 203. Office of the Mayor and City Commission REQUEST: The City Clerk requests that the City Commission review and Approve Resolution Number 2011 -56 offering their Appreciation and gratitude for the Service of Mr. Dick Crenshaw as a previous Member of the Code Enforcement Board. FISCAL IMPACT: There is no fiscal impact if Resolution Number 2011 -56 is Approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon Approval of this Resolution, the City Clerk will contact Mr. Crenshaw on behalf of the Mayor and City Commission, in keeping with what the Mayor and City Commission have previously requested. RECOMMENDATION: The City Clerk is requesting that the City Commission review and Approve Resolution Number 2011 -56 offering their appreciation to Mr. Dick Crenshaw. CONSENT 204. Community Development Department - Arbor Division REQUEST: The Community Development Department, Arbor Division, asks that the City Commission approve the request of Ms. Judy Hernandez to remove one (1) specimen live oak tree from her residence at 726 Barrington Circle in the Georgetowne Subdivision. The resident is concerned that large roots will continue to cause further damage to the driveway, walkway, and foundation of her home. FISCAL IMPACT: If this request is approved, the applicant will pay a $25.00 arbor permit fee and provide 6 tree replacement credits. Tree replacement credits can be satisfied by planting canopy trees at the residence, at a donor site, or by making a contribution to the City arbor fund pursuant to the City's Arbor Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Ms. Judy Hernandez to remove one (1) specimen live oak tree from her residence at 726 Barrington Circle. The tree currently has large roots that are causing visible damage to her driveway, walkway, and to underground utilities. Staff feels that the current level of damage combined with the inevitability of future damage to surrounding structures qualifies as an extraordinary circumstance or hardship as referenced in Section 5 -8(b) of the Arbor Ordinance. CONSENT 205. Community Development Department - Arbor Division REQUEST: The Community Development Department, Arbor Division, asks that the City Commission approve the request of Mr. Dana Griffis to remove one (1) specimen live oak tree from his residence at 618 Anhinga Road. The resident is concerned with the proximity of this large tree to his house. FISCAL IMPACT: If this request is approved, the applicant will pay a $25.00 arbor permit fee and provide 15 tree replacement credits. Tree replacement credits can be satisfied by planting canopy trees at the residence, at a donor site, or by making a contribution to the City arbor fund pursuant to the City's Arbor Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Mr. Dana Griffis to remove one (1) specimen live oak tree from his residence located at 618 Anhinga Road. The tree is very large and located very close to the home. The large roots of the tree extend beneath the house and have impacted the structure. If the tree remains it is very likely to cause further significant damage to the structure as it increases in size. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5 -8(b) of the Arbor Ordinance. CONSENT 206. Community Development Department - Arbor Division REQUEST: The Community Development Department, Arbor Division, is requesting that the City Commission approve the request of Mr. Dennis Bell to remove one (1) specimen live oak tree from his residence located at 962 Sequoia Drive. The resident is concerned with the proximity of this large tree to his house, overhanging limbs, and damage the tree has caused to the driveway. FISCAL IMPACT: If this request is approved, the applicant will pay a $25.00 arbor permit fee and provide 7 tree replacement credits. Tree replacement credits can be satisfied by planting canopy trees at the residence, at a donor site, or by making a contribution to the City arbor fund pursuant to the City's Arbor Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Mr. Dennis Bell to remove one (1) specimen live oak tree from his residence located at 962 Sequoia Road. The tree has caused damage to the driveway and may potentially damage the foundation of the house as the tree increases in size and the roots continue to grow and expand. Removing the roots that are damaging the driveway will decrease the structural integrity and significantly impact the health /survivability of the tree. The resident has expressed concern that the uneven driveway poses a tripping hazard and plans to replace the driveway. If the tree is not removed prior to driveway replacement, it is likely that damages to the root system will result in its inevitable demise. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5 -8(b) of the Arbor Ordinance. CONSENT 207. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CONSENT 208. Utility Department REQUEST: Utility Department Requesting Approval to Authorize Precon Corporation to make repairs to the 0.5 million gallon water storage tank at Water Treatment Plant (WTP) 41 FISCAL IMPACT: Funds are budgeted in the Utility Department line code 3600 -62100 at $75,000 for this project. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that authorization be granted to award the WTP41 1 MG storage tank repairs to Precon Corporation for $64,090.00 plus a 10% contingency payable from Utility line code 3600 - 62100. CONSENT 209. Office of the City Clerk REQUEST: Requesting the City Commission Approve the October 24, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the October 24, 2011 City Commission Regular Meeting Minutes. CONSENT 210. Office of the City Clerk REQUEST: Requesting the City Commission Approve the November 7, 2011 Attorney- Client Session /Special Meeting Minutes FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the November 7, 2011 Attorney - Client Session /Special Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Oviedo- Winter Springs Regional Chamber Of Commerce Presenting the "Honorary Artist Recognition" of the Art Festival Poster to the Mayor and City Commission from the 2011 Winter Springs Festival of the Arts. AWARDS AND PRESENTATIONS 301. Parks and Recreation Department Presentation of a Certificate to Ms. Dell Walker in Appreciation of the significant accomplishments and operational improvements to our Senior Therapy Pool. AWARDS AND PRESENTATIONS 302. Police Department Presentation of an Award from "Mothers Against Drunk Driving" to Corporal John Shea of the Winter Springs Police Department who is being recognized as the Winter Springs Police Department Top DUI Officer of the Year - 2010. RECESS REPORTS REPORTS 400. Office Of The City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager - Kevin L. Smith REPORTS 402. Office Of The City Clerk - Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of The Mayor - The Honorable Charles Lacey REPORTS 404. Office Of Commissioner Seat One /Deputy Mayor - The Honorable Jean Hovey REPORTS 405. Office Of Commissioner Seat Two - The Honorable Rick Brown REPORTS 406. Office Of Commissioner Seat Three - The Honorable Gary Bonner REPORTS 407. Office Of Commissioner Seat Four - The Honorable Cade Resnick REPORTS 408. Office Of Commissioner Seat Five - The Honorable Joanne M. Krebs PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Public Works Department and Community Development Department REQUEST: The Public Works and Community Development Departments are requesting that the City Commission approve Final Engineering and Aesthetic Review Plans for the Shepard Road Streetscape Project, a roadway improvement project funded by the US 17 -92 Community Redevelopment Agency (CRA) for the City of Winter Springs. FISCAL IMPACT: This agenda item is requesting approval of the Final Engineering Plans and Aesthetic Review for the Shepard Road Streetscape Project. There is no additional fiscal impact as a result of approving this agenda item as recommended by staff. A recommendation to award the construction contract is expected to be submitted for City Commission approval at the December 12, 2011 City Commission meeting. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Final Engineering and Aesthetic Plans have been issued to the following organizations that have been working with city staff and are located adjacent to the project area: The Highlands Home Owner's Association, Wildwood Home Owner's Association, Highlands Elementary School, Dittmer Aluminum and The Beautification of Winter Springs Advisory Board. RECOMMENDATION: Staff recommends that the City Commission approve the Final Engineering and Aesthetic Review plans for the Shepard Road Streetscape Project. PUBLIC HEARINGS 501. Office of the City Attorney REQUEST: The City Attorney is requesting the City Commission's consideration of a Settlement Agreement in the case Atlantic Housing Partners L.L.L.P., a Florida Limited Liability Partnership et. al. v. City of Winter Springs CASE NO. 6:10 -CV- 01905- MSS -DAB In and Before the Federal District Court in Orlando, Florida, and CASE NO. 10 -57 -AP In and Before The Circuit Court of Seminole County, Florida FISCAL IMPACT: The fiscal impact will be identified in the Settlement Agreement which will be provided by Friday, November 11, 2011. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney recommends that the City Commission consider the proposed Settlement Agreement and take whatever action deemed appropriate. REGULAR AGENDA REGULAR 600. Community Development Department - Urban Beautification Division REQUEST: The Community Development Department, Urban Beautification Division, is requesting that the City Commission establish a workshop date to explore the issue of a brick wall which, over time, has fallen into a state of disrepair. This wall is located in Units 12/12A within the Tuscawilla Subdivision and runs along Winter Springs Boulevard and Northern Way. FISCAL IMPACT: There is no fiscal impact associated with having a workshop to discuss the Tuscawilla Units 12/12A Wall. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending that the City Commission establish a date in January/February 2012 for a workshop to discuss the wall situation at Tuscawilla Units 12/12A. The workshop should last approximately 1 -2 hours dependant upon the level of public input. REGULAR 601. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission consider expiring Terms of Office for the Board of Trustees and make any applicable Appointment(s)/Reappointment(s) to the Board of Trustees for a new Term of Office which will begin on January 2, 2012. FISCAL IMPACT: There is no fiscal impact to this Agenda Item. COMMUNICATION EFFORTS: The Committee Members whose Terms of Office expire in January 2012, as referenced in this Agenda Item have been notified. This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: All Commissioners are requested to make their respective Appointments /Reappointments regarding the Board of Trustees, as noted in this Agenda Item - with consideration that Board Members will be needed for quorums for forthcoming Meeting(s). Any individuals Appointed /ReAppointed would begin a new Term of Office no earlier than January 2, 2012. Appointment To Be Made By Deputy Mayor Jean Hovey — Seat One: Seat currently held by the newly Appointed Frank Mundo (Mr. Mundo is expected to be sworn in at his first Board of Trustees Meeting on November 8, 2011). Appointment To Be Made By Commissioner Rick Brown — Seat Two: Seat currently held by Barbara Watkins - (Barbara Watkins has requested to be Re- Appointed) Appointment To Be Made By Commissioner Gary Bonner — Seat Three: Seat currently held by Max Swaim — (Max Swaim has requested not to be Re- Appointed) Appointment To Be Made By Commissioner Cade Resnick — Seat Four: Seat currently held by Vernon Rozelle, Jr. (Vernon Rozelle, Jr. will be Termed out in January 2012) Appointment To Be Made By Commissioner Joanne M. Krebs — Seat Five: Seat currently held by Maria Fair — (Maria Fair has requested to be Re- Appointed) The City Commission is respectfully requested to make individual Motions for each Appointment: Any Appointments not made during this Meeting, can be made at forthcoming City Commission Meetings. PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) ADJOURNMENT •.• PUBLIC NOTICE •.• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.