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HomeMy WebLinkAbout_2011 10 24 City Commission Regular Agenda - CCCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA BEG17LAR MEETING PIONWA , OCTOBER 24, 2011 - 5:1 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖ ❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- OCTOBER 24, 2011 PAGE 2 OF 12 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically FoI To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically ForNvarded To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Stq#'1s Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Information Services Department REQUEST: Wishes To Update Commission On Telecom Initiatives Which Have Resulted In Savings To The City. FISCAL IMPACT: There Are One -Time Programming Costs Associated With Moving Lines To The PBX But There Are No On -Going Costs. The Phone System Vendor Who CurrentIv Maintains Our Phone SNTstem Charges $87.00 Per Hour For Programming And The Total Fee Charged Is Dependent Upon How Many Lines Are Being Moved At Anv Given Time. The City Receives An Ongoing Monthly Savings From All Of These Initiatives. To Date, The Recurring Savings Is Approximately $1,232.00 Per Month. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically ForNvarded To The Mayor And City Commission, City Manager, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically ForNvarded To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- OCTOBER 24, 2011 PAGE 3 OF 12 This Information Has Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Information Services Is Requesting That The Commission Review And Accept The Information In This Agenda Item. CONSENT AGENDA CONSENT 200. Parks And Recreation Department REQUEST: Requesting The City Commission That Authorization Be Given To The City Manager And The City Attorney To Prepare And Execute The Agreement Between The City Of Winter Springs And The Winter Springs Rotaiy Club For The 2011 Veteran's Day Event. FISCAL IMPACT: Public Safety overtime costs of $385.00. Funds are budgeted for these types of requests in the FY (Fiscal Year) [20] 11 -[20'] 12 Budget. City Special Event permit fee of $25.00. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or ANY Agenda Item With Any Interested Individuals. RECOMMENDATION: The Parks And Recreation Department Is Requesting The City Commission That Authorization Be Given To The City Manager And The City Attorney To Prepare And Execute The Agreement Between The City Of Winter Springs And The Winter Springs Rotaiy Club For The 2011 Veteran's Day Event. CONSENT 201. Police Department REQUEST: Requests Commission Approval To Utilize Law Enforcement Supply* Company* Via Existing State Contract Pricing To Expend $2,900.00 From The Federal Law Enforcement Trust Fund For The Purchase Of Protective Ballistic Vests For New1YT Hired Officers. FISCAL IMPACT: Funding For The Purchases Of This Equipment Will Come From The Federal Law Enforcement Trust Fund Monies Totally* $2,900.00 And Will Have No Impact On The General Fund Budget. As Of October 18, 2011 There Was A Current Balance Of $36,416.48 In The Federal Fund. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- OCTOBER 24, 2011 PAGE 4 OF 12 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically* For yarded To The Mayor And City Commission, City Manager, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically* For yarded To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Anv New Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or ANY Agenda Item With Any Interested Individuals. RECOMMENDATION: The Police Department Recommends The Commission Approve The Expenditure Of $2,900.00 From The Federal Asset Forfeiture Trust Fund And To Utilize Law Enforcement Supply* Company* By Piggy* Backing Off Of The Existing Florida State Contract. CONSENT 202. Police Department REQUEST: The Police Department Requests Commission Approval To Piggy* Back Off The Western States Contracting Alliance (WSCA) Contract 41523 With The State Of Florida For Wireless Air Card Services For Police Department Laptop Computers, The Expenditure Of FY (Fiscal Year) 2011/[20'] 12 Budgeted Funds In The Amount Of $36,027.00 And To Authorize The City Manager And City Attorney* To Prepare And Execute Any And All Applicable Documents. FISCAL IMPACT: All Funding Will Come From Existing FY (Fiscal Year) 2011/[20'] 12 Budgeted Funds Of $36,027.00 In Police Department Cost Center 2116 - 54110. COMMUNICATIONS EFFORTS: This Agenda Item Has Been Electronically* Forwarded To The Mayor And City* Commission, City Manager, City AttorneNJStaff, And Is Available On The CityT's Website, LaserFiche, And The City s Server. Additionally*, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically* Forwarded To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The Police Department Requests The Commission To Approve The Use Of The Western States Contracting Alliance (WSCA) Contract 41523 With The State Of Florida For Wireless Air Card Services For Police Department Laptop Computers, The Expenditure Of Budgeted Funds In The Amount Of $36,027.00 And To Authorize The City Manager And City Attorney* To Prepare And Execute Any And All Applicable Documents. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- OCTOBER 24, 2011 PAGE 5 OF 12 CONSENT 203. Not Used CONSENT 204. Public Works Department REQUEST: Requesting Authorization To Enter Into A Contract Agreement With The Middlesex Corporation For Asphalt Resurfacing Of Various City Streets (ITB# 011- 11 -BF) In The Amount Of $316,648.80 Plus A 10% Contingency*. FISCAL IMPACT: The Funding Source For The City s Asphalt Resurfacing Program Is The Transportation Improvement Fund 4104 (Local Option Gas Tax). The Project Cost Is $316,648.80 Plus A 10% Contingency*. The Project Budget Is $350,000.00 (Line Code 4104 - 65000- 30075). COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically* For To The Mayor And City* Commission, City Manager, City AttorneNJStaff, And Is Available On The CityT's Website, LaserFiche, And The City s Server. Additionally*, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically* For To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. Staff Will Notify* Residents And Businesses That May Be Impacted By The Asphalt Resurfacing, As Needed, Several Days In Advance Of Construction. Asphalt Resurfacing Of City Streets Is Typically* Performed Without Road Closures And Each Segment Can Be Milled And Resurfaced In 1 -2 Days. RECOMMENDATION: Staff Recommends That The City Commission Approve The Middlesex Corporation For Asphalt Resurfacing Of Various City Streets In The Amount Of $316,648.80 Plus 10% Contingency*, Funded From The Transportation Improvement Fund, And Authorize The City Manager And City Attorney* To Prepare And Execute Anv And All Applicable Documents. CONSENT 205. Public Works Department REQUEST: Requesting Authorization To Enter Into A Contract Agreement With Cloud 9 Services, Inc. For The Tuscawilla Unit 17 Pond Improvements (ITB# 012- 11 -BF) In The Amount Of $57,710.00. FISCAL IMPACT: The Project Cost Is $57,710.00 Plus A 10% Contingency*, For A Total Of $63,481.00. The Project Budget Is $60,000.00 Funded By The Stormwater Fund (Line Code #3800- 65000). The Additional $3,481.00 Of Contingency* Funds, If Needed, Would Be Funded By A Supplemental Appropriation From The Stormwater Fund Balance. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- OCTOBER 24, 2011 PAGE 6 OF 12 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically* For yarded To The Mayor And City Commission, City Manager, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically* For yarded To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Approve Cloud 9 Services, Inc. For The Tuscawilla Unit 17 Pond Improvements In The Amount Of $57,710.00 Plus 10% Contingency*, Funded From The Stormwater Fund, And Authorize The City Manager And City Attorney* To Prepare And Execute Any And All Applicable Documents. CONSENT 206. Public Works Department REQUEST: Requests The City Commission Approve The Tuscawilla Greens Plat And Authorize The Plat To Be Recorded, Subject To Receipt Of A Letter Of Credit For The Remaining Site Infrastructure Work To Be Completed. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. The Applicant Is Responsible For Payment Of All Review And Recording Fees. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically* For yarded To The Mayor And City* Commission, City Manager, City AttorneNJStaff, And Is Available On The CityT's Website, LaserFiche, And The City s Server. Additionally*, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically* For yarded To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends The City Commission Approve The Tuscawilla Greens Plat, Subject To Morgran Greens, LLC Providing A Letter Of Credit In The Amount Of $104,670.00 In A Form Approved By The City Attorney*, And Authorize The City Manager And City Attorney* To Prepare And Execute Any And All Applicable Documents. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- OCTOBER 24, 2011 PAGE 7 OF 12 CONSENT 207. Public Works Department REQUEST: Requesting The City Commission Validate The Staff Recommendation Finding The Choices In Learning Charter School Siteworlc To Be Built In Substantial Accordance With The Final Engineering Plans And To Accept The Public Infrastructure For Ownership And Maintenance. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically For yarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For yarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Validate The Staff Recommendation Finding The Choices In Learning Charter School Siteworlc To Be Built In Substantial Accordance With The Final Engineering Plans, Subject To Completion Of All Conditions Of Approval To Staffs Satisfaction Prior To Issuance Of The Certificate Of Occupancy, And To Accept The Public Infrastructure For Ownership And Maintenance. CONSENT 208. Office Of The City Clerk REQUEST: Requests That The Mayor And City Commission Review And Approve Resolution Number 2011 -53 Offering Their Appreciation And Gratitude For The Service Of Mr. Tony Ingria As A Previous Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2011 -53 Is Approved. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically For yarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For yarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. Upon Approval Of This Resolution, The City Cleric Will Contact Ms. Weisman On Behalf Of The Mayor And City Commission, In Keeping With What The City Commission Has Previously Requested. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- OCTOBER 24, 2011 PAGE 8 OF 12 RECOMMENDATION: The City Cleric Is Requesting That The City Commission Review And Approve Resolution Number 2011 -53. CONSENT 209. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The October 10, 2011 Attorney- Client Session/Special Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. EFFORTS: This Agenda Item Has Been Electronically For yarded To The Mayor And City Commission, City Manager, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For yarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Stq#'1s Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The October 10, 2011 Attornev- Client Session/Special Meeting Minutes. CONSENT 210. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The October 10, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically For yarded To The Mayor And City Commission, City Manager, City AttorneNJStaff, And Is Available On The City s Website, LaserFiche, And The City s Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically For yarded To The Individuals Noted Above, And Which Is Also Available On The City s Website, LaserFiche, And The City s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Anv Individual Requestors. City Stq#'1s Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The October 10, 2011 City Commission Regular Meeting Minutes. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- OCTOBER 24, 2011 PAGE 9 OF 12 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Oviedo - Winter Springs Chamber Of Commerce REQUEST: Presenting The "Honoraiv Artist Recognition" Of The Art Festival Poster To The Mayor And City Commission From The 2011 Winter Springs Festival Of The Arts. AWARDS AND PRESENTATIONS 301. Office Of The Mayor And City Commission REQUEST: Presentation Of A Resolution Of Appreciation To Mr. Teriv Patten, In Honor Of His Dedicated Service As A Recent Member Of The City Of Winter Springs' Oak Forest Wall And Beautification District Advisory Committee And Expressing Our Appreciation On Behalf Of All The Residents Of The City Of Winter Springs. RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 404. Office Of The Mayor — The Honorable Charles Lacey REPORTS 405. Office Of Commissioner Seat One /Deputy Mayor — The Honorable Jean Hovey REPORTS 406. Office Of Commissioner Seat Two — The Honorable Rick Brown CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- OCTOBER 24, 2011 PAGE 10 OF 12 REPORTS 407. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 408. Office Of Commissioner Seat Four — The Honorable Cade Resnick PUBLIC INPUT (Anyone Who Wishes To Speak During Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; However, If You Are Speaking On Behalf Of A Group Or Homeowner's Association, You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak During Any Scheduled Public Hearings On The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above. Please Address The Mayor Or Presiding Officer With All Comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA REGULAR 600. Community Development Department REQUEST: Requests The City Commission Review The Information Presented In This Agenda Item And Consider The Proposed Joint Facilities Use Agreement Between The Choices In Learning Charter School And The City Of Winter Springs. FISCAL IMPACT: By Facilitating The Joint Use Of Existing Facilities Between The City And The CIL Charter School, The Soft Costs Associated With Coordinating And Running Certain City Events Should Be Lessened. Having The Events At The School Facility Presents A More Efficient Use Of Staff Time. Joist Use Of The Facilities Also Affords The City An Opportunity To Have Additional Events (E.G. School Security Training) At No Extra Cost To The Citv. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically FoI To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically FoI To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- OCTOBER 24, 2011 PAGE 11 OF 12 RECOMMENDATION: Staff Recommends That The City Commission Approve The Proposed Joint Facilities Use Agreement, Subject To A Final Review By The City Attorney, And Authorize The City Manager And City Attorney To Finalize And Execute All Applicable Documents. REGULAR 601. Office Of The City Manager And Finance Administrative Services Department REQUEST: Requesting The Commission Consider Adoption Of Resolution 2011 -52, Modifying The Winter Springs Defined Pension Plan Benefits And To Allow The City Manager And City Attorney To Complete Any And All Documents Necessaiv To Execute The Plan Changes. FISCAL IMPACT: The Direct Monetaiv Impact Of The Change Outlined Above Over The Next 30 Years Will Be Approximately $28,444,574.00. 30 Years Is Used Because That Is The State Mandated Planning Horizon For Most Retirement Plans. These Changes And The Corresponding Savings ($579,000.00) Have Been Budgeted For F11 -12. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Taped Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City,Staffls Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: City Manager And Director Of Finance And Administrative Services Recommend The Commission Adopt Resolution 2011 -52 And Permit The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents Necessaiv To Execute The Pension Modifications. PUBLIC INPUT (Anyone Who Wishes To Speak During Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; However, If You Are Speaking On Behalf Of A Group Or Homeowner's Association, You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak During Any Scheduled Public Hearings On The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above. Please Address The Mayor Or Presiding Officer With All Comments.) ADJOURNMENT CITY" OF WINTER SPRINGS, FLORIDA AGENDA CITY" COMMISSION REGULAR MEETING- OCTOBER 24, 2011 PAGE 12 OF 12 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency*, or authority" - per Section 286.26 Florida,Statutes. "If a person decides to appeal any decision made by the board, agency*, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.